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Planning Commission Packet - January 7, 2003
CITY OE CENTRAL POINT PLANNING COMMISSION AGENllA January 7, 2003 - 7:00 p.m. p ~' 4 Next Planning Commission Resolution No. 562 I. MEETING CALLED TO ORDER II. ROLL CALL Chuck Piland -Candy Pish, Don Poster, John LeGros, Paul Lunte, Rick Perry and Wayne Riggs III. CORRESPONDP,NCE IV. MINUTES A. Review and approval of December 3, 2002, Planning Commission Minutes V. PUBLIC APPEARANCES VI. BUSINESS Pgs 1-15 A. Public hearing to review an application for a tentative subdivision that would create 4 lots on a 0.94 acre parcel at 3606 Bursell Road. The parcel is located in the R-1-8, Residential Single Family zoning district and is identified in the records ofthe Jackson County Assessor as Map 37 2W 1 IAC, Tax I,ot 400. Pgs 16-35 B. PublichearingtoreviewanapplicationforaConditionalUsePeimitthatwouldallowanaddition to be constructed onto the Fire Station at 600 South front Street. The parcel is located in the TOD-GC, General Commercial zoning district on Map 37 2W 11BC, Tax Lot 5500. VII. MISCELLANEOUS Pgs36-47 A. ModificationofFinalDevelomentPlanonLot32,663ShadowWa p ( y) inside the Cedar Shadows PUD to construct a 3 story home. VIII. ADJOURNMENT City of Central Point Planning Commission Minutes December 3, 2002 I. MEETING CALLED TO ORDER AT 7:00 P.M. II. ROLL CALL: Chairman Chuck Piland, Rick Peny, Candy Fish, Paul Lunte, Wayne Riggs and Don Foster were present. John LeGros was absent. Also in attendance were Tom Hwnphrey, Plaruvng Duector; Matt Sarnitore, Conmumity Planner, Dave Arkens, Planning'fechnician, and Ken Gerschler, Community Plamler III. CORRESPONDENCE There was no correspondence. IV. MINUTES Commissioner Fish made a motion to approve the minutes from the November 5, 2002 meeting as presented. Commissioner Foster seconded the motion. ROLL CALL: Perry; yes, Fish, yes; Lunte, yes; Foster, yes; and Riggs, yes. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public hearing to review an application for a tentative land division that would create 3 lots on a 1.04 acre parcel near the intersection of West Vilas and Hamrick Roads. The parcel is located in the R-1-8, Residential Single Family zoning district and is identified in the records of the Jackson County Assessor as P/arming Conuaissron J9irutes Decenrher 3, 2002 Page R 2 Map 36 2W 36CC, Tax Lot 2700. Mr. Samitore, Comnnurity Plamier, presented details of the proposed development along with the Planning Departments conditionsofapprovalforTentativePlanapplication. There was discussion regarding the shape ofthe driveway, and how the Public Works Department will continue to commwricate with the applicants for the public utility easements extending into lots 1 and 4 prior to final plat approval. Mr. Walter Moczgemba of2622 St. James Way, who lives behind lot 4 ofihe proposed development asked if building would be limited to single family residents, whether ornot the homes would be single story or two story, approximate size ofhomes, rear yard setbacks and if providing utilities to these proposed homes would require cutting through properties of existing homes in the area. Mr. Samitore answered most of Mr. Moczgemba's questions, the applicants or agents forthe applicants were not present at the meeting. The proposed homes are single family, the designs have not been provided at this time. Mr. Samitore gave locations of other homes built by the applicants for Mr. Moczgemba to visit. The rear yard setbacks for this development would be 15 feet fiom the fence. Utilities will not cut through lots of existing homes. Commissioner Fish made a motion to adopt 12esolution 558 approving the Tentative Plan for a 4 lot subdivision at 4993 Hamrick Road subject to the recommended conditions of approval. Commissioner Foster seconded the motion. ROLL CALL: The motion passed unanimously. B. Public hearing to review an application for a site plan that would allow a new fraternal lodge and future drive-through coffee stand to be constructed on a parcel of land north of the I.O.O.F. cemetery. The parcel is located in the R-1-8, Residential Single Family zoning district on Map 37 2W O1BB, Tax Lot 1100. ChairmanPilandaskediftherewereanyconflictsofinteresttodeclare. Commissioner Fish stated she had seen the plans prior to this meeting, however did not have any financial interest in the matter. There were no ex-parte communications. Ken Gerschler, Community Plamrer, began his presentation by handing out revised Public Works staff reports and revised Planning Department conditions ofapproval to Planning Commission. Mr. Gerschler stated the Planning Department and Public Works Department mettoday regarding a feasible development schedule. 1'he Planning Department has yet to receive the survey to make certain that the required sidewalk improvements would notconflict with existing grave sites. The right ofway dedication for the deceleration lane shall also be shown on the application for final plat. The Public Works department wants to see the driveway/road designed adequately for anticipated traffic to the park and potential coffee stand Plmvmeg Conuaissioty ;19Lurtes IJecenther 3, 2002 Page ~ 3 inthefuture. The City will payfortherequiredupgradestothedriveway. Public WorksDepartmentis willing to defer the sidewalks south ofthe lodge, from the Central Point 1/ast subdivision to the driveway corner. Public Works will pay for one of the sidewalks into the park. There was discussion as to how this will fit into the master plan with bike and pedestrian paths to the Greenway, cross walks, etc. Dialogue is underway with Jackson County for jurisdictional control of Hamrick/VilasRoad, which will includeatrafficlightattheentranceofthisdevelopment. There were discussions about the number ofrequired parking spaces. City ofCentral Poinri•equires there be 111 parking spaces and the design only has 51 spaces. The residential zoning willnotpermittheconstructionofadrivethroughcoffeestand. Planning Staff recommended that the area ofthe cemetery, lodge and park be re-zoned to a civic use that would allow concessions in the firture. Mr. William Best representing the Masonic Lodge, addressed the Commission members and stated that what was believed to be classrooms will actually be storage rooms. Consequently this would reduce the number ofrequired parking spaces. Mr. Best also said in the entire history of the Lodge, there has never been 100 people at any activity, and there are only 130 members total. No alcohol will be allowed the new lodge, which may affect the demand for its use. "There is also an additional 64 feet for overflow parking south ofthe building. This extra parking areawill be dirt or gravel. I Iowever, the Mason's will be paving in the firture as the need arises. They feel thatgiven the population ofthe Lodge, the parking will not pose aproblem. The Lodge also has plans to eventually pave driveways through the cemetery. The Lodge will have a commercial grade kitchen, which RVCOG may use for their Meals on Wheels program. Mr. Best believes the partition, and survey have already been completed and didn't know why the City has not reccivedthe final plat. Mr. Humphrey believes thatthe surveyor was probably waiting to hear about the right-of--way dedication for the deceleration lane, to have it recorded all at once. Mr. Gerschler confirmed that he has a copy ofthe tentative plat, acid has held it pending cormnwiication with the surveyor for flee deceleration lane to be on the plat. Mr. Daniel Paik, ofthe Alpha Group, Architect for the Masonic Lodge spoke. He stated there will be signs posted with amaximtun occupancy ofapproximately 130 people. Mostofthe Lodge meetings are typically at night and should not conflict with the Don Jones Park usage and parking. The new revised site plan aligns better withNew Haven. Mr. Park recormnends City -Lodge collaboration to have utilities up-sired during this development to accommodate the parks needs in the future. There will be a 20 foot access road east of the building, to serve for overflow parking. Commissioner Lunte made a motion to adopt Resolution 559, approving the Site Plan for the Central Point Masonic Lodge, subject to the discussed recommended conditions of approval. Plmt~aing Connaission ~Lfinules UecenrGer 3, 2002 Pnge ? ~ Commissioner Foster seconded the motion. ROLL CALL: The motion passed unanimously. Commissioner Fish made a motion to City Council for considering an amendment of current zoning to Civic Zoning for the Masonic Lodge and lion Jones Park area. Conunission Lunte seconded the motion. ROLL CALL: The motion passed unanimously. C. Public hearing to review an application for a tentative subdivision that creates 5 lots on a 1.66 acre parcel near the intersection of Isaac Way and Marilee Avenue. The parcel is located in the R-2, Residential two Family zoning district and is identified in the records of the Jackson County Assessor as Map 37 2W I1DA, Tax Lot 400. Mr. Samitore, presented the Planning Department staff report. Michael Sowell, Applicant / Owner ofsubject property, stated they are currently in the process ofmoving the existing mobile homes. Mr. Sowell, had previously spoke with Rochelle Lake, Building Department Permit Technician, and was told that he did not have to obtain any pei7nits from the City of Central Point to remove themobilehomes. Mr. Samitore confirmedthatiftheBuildingDepartmentdidn'trequircone, then not to pursue permits for the removal of the mobile homes. Mr. Samitore stated that sidewalk improvements would not be deferred for this development, as mentioned in the Public Works Staff Report. Commissioner Riggs made a motion to adopt Resolution 560, approving a Tentative Plan for a 5 lot subdivision at 881 Isaac Way, 37 2W 11DA, Tax Lot 400, as submitted. Commissioner Lunte seconded the motion. ROLL CALL: The motion pass unanimously. D. Public hearing to review an application for a tentative subdivision application for Phases 2 and 3 of the Jackson Oaks Subdivision that Fvould create 54 residential lots and one civic lot on 27.17 acres located approximately 200 feet North of Tulane Avenue. The development area is located in the TOD-LMR, Low-Mix Residential and TOC-C, Civic zoning districts and is identified in the records of the Jackson County Assessor as Map 37 2W 03CC, Tax Lot 100, Map 37 2W 03CD, Tax Lot 214, Map 37 2W 03C, Tax Lots 100, 101, 201, 203 and 206. Plann~nq Connniss~on MLtx7es Decenrber 3, 2002 Page !; > Mr. Gerschler, Community Planner began the presentation, by explaining a portion of the Planning Department StaffReport. Mr. Flumphrey, Planning Director, elaborated on the establishment oftriggers, and the purpose of these triggers (improvements) being made before the next phase of development begins. These h7ggers were determined between the developer and City Council, and there was discussion back and forth regarding the status. Mr. Gerschler completed the presentation and there was discussion back and forth regarding access roads, the direction of alleys, and pedestrian paths. Herb Farber, agent for "Twin Creeks Development, explained the goal this winter is to complete the engineering portion, so that constriction ofroads and infrastructure can begin in the spring of 2003. They will begin with Phase 2 first, expecting to build out within 4 to 6 months. Home construction is expected to begin late in 2003 at the earliest. It will take 60-90 days to build the homes. The earliest occupancy is expected in early 2004. Mr. Farber stated if everything moves along as expected, he does not foresee any problems staying within the Phase II triggers. Mr. Farber said the completion ofTaylor Road improvements should occur sometime in 2004. They are currentlywaitingfortheDSLpermitinordertorealign Griffin Creek. "I'hiswillallowthemtobuilda bridge and extend Haskell north. Once completed, the development in the core area will begin. Mr. Farber recommended striking the condition fora 1 foot non access strip. It is his experience that these become tax lots. He would like to do anon-access `statement' instead. The earliest a connection can be made from Twin Creeks Crossing to Grant Road would be in 2004. Mr. Farber believes the Staff report adequately addresses the rest of the issues. Chairman Piland asked about the Civic /open space area, and how it will be maintained unti] it is developed. Mr. Farber said the minimum would be to install disposable sprinkler systems with grass. Sewer staking and construction will begin to bring in the sewer trunk line from Scenic Avenue this fall. Mr. Gerschler, discussed his draft to amend item # 4 (Attachment F) of the Planning Departments recommended conditions ofapproval. 'T'his was aznended to reflect Mr. Fazber's recommendation to make a non-access statement rather than the 1 foot wide "non access strip" on the plat. Commissioner Lunte made a motion to adopt Resolution 561, approving tentative Jackson Oaks subdivision, subject to the recommended conditions ofapproval as discussed. Ultimate approval is contingent upon the City Council's concurrencewith the Planning Commission. Commissioner Foster seconded the motion. ROLL CALL: The motion passed unanimously. Plawving Commtssinn A~finudes December 3, 2002 Page tf 6 VII. MISCELLANEOUS There were no miscellaneous items. Mr. Humphrey invited Counnission members to sit in on the study session coming up on December 17, 2002. This meeting is to discuss the jurisdictional transfer ofHighway 99. There will also be the annual review of the Twin Creeks master plan and pre-annexation development agreement. VIII. ADJOURNMENT Commissioner Lunte made a motion to adjourn the meeting. Commissioner Perry seconded the motion. ROLL CALL: Motion passed unanimously. Meeting was adjourned at 9:35 P.M. PLANNING DEPARTMENT STAFF REPORT MEETING DATE: January 7, 2003 TO: Central Point Planning Commission FROM: Ken Gerschler, Community Planner SUBJECT: Public Hearing - To consider a Tentative Plan fora 41ot subdivision at 3606 Bursell Road. (372W11AC Tax Lot 400). Applicant/ Owner: Melvin L. Spires 3606 Bursell Road Central Point, Oregon 97502 AEent: Kaiser Surveying 19440 Highway 62 Eagle Point, Oregon 97524 Summary: The applicant has submitted a development proposal to subdivide a 097 acre parcel into 4 residential lots. This tentative plan is located within an R-1-8, Residential Single Family zone. Authority: CPMC 1.24.050 vests the Planning Commission with the authority to hold a public hearing and render a decision on any application for a Tentative Plan. Notice of the Public Hearing was given in accordance with CPMC 1.24.060(Attachment B). Applicable Law: CPMC 16.10.010 et seq. Tentative Plans CPMC 16.36 et seq. Subdivisions CPMC 17.20.010 et seq. Residential Single Family District CPMC 17.60.010 et seq. Special Setback Requirements Discussiou• The applicant is requesting that a 0.97 acre parcel at 3606 Bursell Road be subdivided into 4 separate parcels of 12,061, 10,122, 10,119 and 10,002 square feet respectively (Attachment A). The Commission recently considered another similar proposal to subdivide property using a cross access easement rather than requiring the construction of a public road. In that instance however, the tax lot was isolated (on Vilas Road) and there weren't any reasonable options to collaborate with adjoining properties. In this case, larger tax lots exist for sale and redevelopment to the north and the east. Staff would like to see that applicant work with a neighboring property owner, also interested in re-development, and come up with a better subdivision. ~1 The Planning and Public Works Departments are both concealed about setting a precedent in the City for private, un-maintained streets and driveways. "Phis may be reasonable on larger isolated tax lots but not on ones that have the capability of being combined with others for better public access and long term maintenance. It is therefore the staff's recommendation that this item be continued until a revised proposal can be discussed and resubmitted. The Planning and Public Works Deparhnents reviewed the proposed subdivision and concluded that in order to comply with city requirements and public works standards and specifications, a public street should be constructed for this subdivision from Bursell Road (Attachments C and D). Lots 1 and 2 have a special setback requirement of 60 feet measured from the centerline of Bursell Road which is classified as a major arterial. Additional Right-of--Way may need to be dedicated at this time together with a defen~ed improvement agreement for future curb, gutter and sidewalk improvements on Bursell Road. Bear Creek Valley Sanitary Authority and Jackson County Fire District Number Three have been notified of this land use action. BCVSA has submitted correspondence (Attaclunent E) that indicates the presence of a 42 inch sewer main in Bursell Road to serve this subdivision. Fire District Number 3 has yet to respond to this application but will likely request a set of improvement plans from the applicant. The plans would be reviewed for compliance with Fire Code requirements. FindinES of Fact and Conch~sions of Law Te~alative Subdivision CPMC 16.10.010 requires that applications for tentative plans be submitted with improvement plans and other supplementary infomlation as may be needed to indicate the development plan. ^ The proposed development does not satisfy the subdivision requirements for a public street and associated improvements listed in CPMC 16.36.030 and CPMC 16.36.040. CPMC 17.20.050 establishes minimum area, width and access requirements for the R-1, Residential Single-Family dish~ict. ys All parcels of the proposed partition can meet the area, width and access requirements for the R-1, Residential Single-Family District. This code section regnires that the lots have a minimum area of 8,000 square feet. however the Planning Staff would like to see the applicant work with an adjoining property owner to come up with a better subdivision that would inch~de a public street and different lot layout. CPMC 12.36.080 establishes that every effort should be made to retain existing trees on public or private property as an integral part of the development process. The planning commission shall make every effort to modify setback requirements to include existing trees. 02 ~5 The Planning Department made a site visit Co the area and determined that there are no significant trees located in areas where constriction will occur. A list of recommended trees is m, file at City Hall to assist the applicant or future homeowners in choosing adequate species. Recommendation: Staff recommends that the Planning Commission take one of the following actions: Adopt Resolution No._, approving the Tentative Subdivision of 372W I lAC Tax Lot 400 subject to the recommended conditions of approval (Attachments C & D); or 2. Deny the proposed Tentative Subdivision; or Continue the review of the Tentative Subdivision at the discretion of the Commission. Attachments: A. Tentative Plat B. Notice of Public Hearing C. Planning Department Recommended Conditions of Approval D. Public Works Staff Report E. Comments from BCVSA \\CPPDPDC\C1TY WIDL\P CANNING\02033.WPD 03 Pip snslx~°RL PaP~~N~AS EBa~vis~aN Kaise~ing ar. a-w-~ so Nwy 62 Ea91e Point, OR. 97524 ~n L. SP'r Rood 194k0 ~I ~ 3696 Bursetl CR g7502 ~ Central Pomt' pA"f ecember il, 2002 1~ AT{pN. tiAC _ 400 _ .~+ I T.L. No• 372W Point. 1 City of Central pre9O° T.L ~ `" ~ \ Jackson GountY~ ~' ' \ ~4 ~~ ~ t e 1 ~' {t x ~..+xa+-~- '~ -^---' i - +., q __--- ~I +p ~ \ l0T 4 i ~ ~+TS` ~ $ \ 70119 S.F.t >n ` LOT i ~p +o ~ \ `~ ~ iyosi s.F.t i `~ S b P pgyf6HNCE a-set / ~ l ~ ~ }}{ .' ~..--^"'~'' /Pry, ` t \ ~}y~ _ ELF ~IFfR~KP~~ff 45d1Nt ~ y, I nrcx~-t° }O °fxla PRNATE ACCESS _ ~ ' ~ S.F.t ~ HEMLOCK I '~`°"~ a _ _ ^`~ ~ 50. --y \ _ _ ~- ~~ i ~~ 3 { ~~ _ toT 2 „ram ~ l`z~ ~ ^~. \ ~ 10.002 S.Kt ' 4 +a \ I _ ' swes'.+'~ zae,s m V - 1 0 ,.' &a ~ ~ k~ n ' ~ ~ WeGt~~j. '~$ T.L SW ' ~ ~ ~ !. II ^ 4 {1 x1 ~ I/ I 9.CY.5 ~ Y~onelw~e Nw * M~~ ~ ~T~j /~~~+' 1 f ` ,,;°W~~hole darneb'een'' ~ y' ems'. 'I ` (} Y.L 2a0 .~ IEGF~N0 ~ ` .Fence F w Edge y°.emerR \~5 ~ ~-^^- r~VN /At0 I~ ~ ~~ l ~ $ZC(IndiCIM1 + ~ w- cm water Mc~d VIGtNI'tl' MAP ~~ ~ ,1 C1.:vy oI Ce_n trai Porn I'L~INNINC DL`P~II~I~i7I~N7' Tom llumhhrey, NCP Plaru~ing Director City of Central Point E~~:~~~'I' itB ,<f Planning Department Notice of Meeting Date of Notice: December 17, 2002 Meeting Date: January 7, 2003 Time: 7:00 p.m. (Approximate) Place: Central Point City Hall 155 South Second Street Central Point, Oregon NATURE OF MEETING ]Ceu Gerschler Community Planner Malt Samitore Community Planner Dave Arkens Planning Technician Beginning at the above time and place, the Central Point Planning Commission will review a tentative subdivision application that would create 41ots on a 0.97 acre parcel at 3606 Burrell Road. The parcel is located in the R-1-8, Residential Single Family zoning district and is identified in the records of the Jackson County Assessor as Map 372W I IAC, Tax Lot 400. CRITERIA FOR DECISION The requirements for Tentative Partitions are set forth in Chapters 16 and 17 of the Central Point Municipal Code, relating to General Regulations, Off-street parking, Site Plan, Landscaping and Construction Plans. The proposed plan is also reviewed in accordance to the City's Public Works Standards. PUBLIC COMMENTS Anyperson interested in commenting on the above-mentioned land use decision may submit written comments up until the close of the meeting scheduled for Tuesday, January 7, 2003. 2. Written comments may be sent in advance of the meeting to Central Point City Hall, 155 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the 0~ 155 South Second Street O Central Point, OR 97502 ~ (541) 664-3321 ~ Fax: (541) 664-6384 expiration of the coi..ment period noted above. Any testimony .4ad written comments about the decisions described above will need to be related to the proposal and should be stated clearly to the Planning Conunission. 4. Copies of all evidence relied upon by the applicant are available for public review at City Hall, 155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. 5. For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 292. SUMMARY OF PROCEDURE At the meeting, the Planning Commission will review the applications, technical staff reports, hear testimony from the applicant, proponents, opponents, and hear arguments on the application. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or tentative sub~fivision -application. City regulations provide that the Central Point City Council be informed about all Planning Commission decisions. s z ~' "'I n] ~~ s9~ Tzz ~ 3649 Tad T29 Q ]33 ]3T ]32 z Q Td6 T43 ]42 m 3622 940 ]45 850 969 9T0 r T54 O ]52 T53 i23 n ]49 k'€. :, ~.h'. ' t - n Subject ~. a 664 ]04 I i12 ]2d ]36 T48 T50 920 924 928 &500 3498 3495 34]) 916 I 912 I g09 I 904 ~ 2561 900 3590 3550 2539 3539 943 3520 ~- T89 Q 934 845 ~ 3492 952 W 955 964 34>6 _ 96: m _. ___ ]94 O 155 South Second Street ®Central Point, OR 97502 O (541) 664-3321 O Fax: (541) 664-6384 ATTACHMENT C PLANNING DEPARTMENT CONDITIONS OP' APPROVAL The approval of the Tentative Plan shall expire in one year on January 7, 2004 unless an application for final plat or extension has been received by the City. 2. The project must comply with all applicable local, state and federal regulations. A special setback for Lots 1 and 2 is required for the garage portion of structures constructed on these lots. This setback has been established to ensure adequate maneuverability for vehicles and off-street parking area for these new homes. H:\Planning\02033. wpd 1 r,D Poplar Subdivision 1/3/2003 CITY OF CENTRAL POINT PUBLIC WORKS DEPARTMENT STAFF REPORT ite: January 7`", 2002 ~t: Melvin L. Spires. 3606 Bursell Road!` Gen#ral PPoint, OR 97502: ~ Project: Poplar Subdivisiog Location:. Bursell Road, Central Point, Oregon:.. Zoning: R-1-8 Residential Single Family zone Lega'I: 36 2W 1`1AC - TL 400 Area; ;0.97 Acres Units: 4 Residential Units hs: Poplar Subdivision 'Kaiser Surveying: 19440 Hghway'62 'Eagle Point, Oregon 97524 Purpose Provide information to the Planning Commission and Applicant (hereinafter referred to as "Developer") regarding City Public Works Department (PWD) standards, requirements, and conditions to be included in the design and development of the proposed. Gather information from the Developer/Engineer regarding the proposed development. Special Requirements Existing Infrastructure: The Developer shall demonstrate that all connections to existing infrastructure (i.e. streets, water, sanitary sewer, storm drain systems, natural drainage systems, etc.) will not interfere with or provide for the degradation of the existing effective level of service or operation of the infrastructure facilities, and that the existing infrastructure facilities have either adequate capacities to accommodate the flows and/or demands imposed on the existing infrastructure as the result of the connection of the proposed development's infrastructure, or will be improved by and at the expense of the Developer to accommodate the additional flows and/or demands; while maintaining or improving the existing level of service of the affected facility, as approved by (as applicable), the regulatory agency, utility owner, and/or property owner involved. Poplar Subdivision 1/3/2003 2 2. Public Street Reauirement: The tentative plat for Poplar Subdivision depicts a 20- foot wide easement for minimum access. Four lots will be served by this access and therefore, the City of Central Point Public Works Department will require a public Residential Lane to be constructed to provide access for the subject property. The Residential Lane will include 8 -inches of 4" Shale, 6 -Inches of 3/4" minus, and a 3" lift of class "B" asphalt as well as curb, gutter, and sidewalk all constructed to City of Central Point Standards and Specifications. 3. SfreetAlianment/Termination: The City of Central Point Public Works Department is recommending the required public street for Poplar Subdivision directly align with Hemlock Avenue which currently terminates on the West side of Bursell Road. Furthermore, the City of Central Point Planning Department has developed a proposed public street, which will be coordinated with a tentative development to the South producing a traffic loop between Bursell Road and Pittview Avenue. It is the opinion of the City of Central Point Public Works Department that the coordinated plan developed by the City of Central Point Planning Department produces the most convenient traffic scenario. 4. Public Utility Easement: A 10-foot wide public utility easement shall be dedicated to allow for existing and future public utility infrastructure. The public utility easement shall provide a 10- foot wide space along both sides of the required street for the entire length of the development. 5. Storm Drainage Infrastructure: The developer shall develop a facility plan for the storm drain collection and conveyance system which provides for run-off from and run- on onto the proposed development, any future development on adjacent properties, and any areas deemed by the City that will need to tie-into the proposed development's storm water collection and conveyance system. General 1. All construction of public improvements shall conform to the City's PWD Standards, the conditions approved and stipulated by the Planning Commission, and other special specifications, details, standards, and/or upgrades as may be approved by the City Administrator or his designee prior to the approval of the construction plans for the proposed development. During construction, changes proposed by the Developer shall be submitted in writing by the Developer's engineer to the City PWD (and Building Department, as applicable) for approval prior to implementation. 2. Developer shall provide copies of any permits, variances, approvals, and conditions as may be required by other agencies, including, but not limited to, the Oregon Department of Fish and Wildlife (DFW), Oregon Department of Environmental Quality (DEO), Oregon Division of State Lands (DSL), U.S. Army Corps of Engineers (ACOE), affected irrigation districts, and ODOT. 9 Poplar Subdivision 1/3/2003 3 3. Prior to approval and acceptance of the project, the Developer's engineer or surveyor shall provide the Public Works Department with "as-built" drawings. If feasible, the Developer's engineer or surveyor should provide the drawings in both a "hard copy" form (produced on Mylar°) and in a "digital" format compatible with AutoCAD®, or other form as approved by the City PWD. 4. "As-built" drawings are to be provided to the City which provide "red-line" changes to final approved construction plans that identify the locations and or elevations (as appropriate) of actual installed items, including, but not limited to, invert, inlet, and rim or lip elevations, spot elevations identified on drawings, road alignment, water lines, valves, and fire hydrants, water and sewer lateral stationing, modifications to street section, manhole and curb inlet locations, street light locations, other below grade utility line locations and depths, etc. Provide a "red-line" hard copy (on Mylar®), or an approved alternative format, of construction drawings, and if feasible, an acceptable AutoCAD® compatible drawing electronic file to the City at completion of construction and prior to acceptance of public infrastructure facilities completed as part of the proposed development, or as otherwise approved by the City Administrator or his designee. 5. All elevations used on the construction plans, on temporary benchmarks, and on the permanent benchmark shall be tied into an established City approved benchmark and be so noted on the plans. At least one permanent benchmark shall be provided for the proposed development, the location of which shall be as jointly determined by the City PWD and the Developer. 6. If applicable, all existing concrete, pipe, building materials, structures, clear and grub materials, and other deleterious materials shall be removed from the site and either recycled or properly disposed of in accordance with the requirements of the DEQ. 7. Easements for City infrastructure (i.e. sanitary sewer, water, and storm drain [if applicable]) should be a minimum of 15-feet wide, and should not split lot lines. Easements for public storm drainage, sanitary sewer, and water Tines should be dedicated to the City and notjust a P.U.E. Centerline of buried infrastructure shall be aligned a minimum of five (5) feet from the edge of the easement. If two or more City owned utilities are located within an easement, then a minimum 20-foot width should be required. Easement dedications in final deeds or CC&Rs need a statement, which should clearly indicate that easements must be maintained with suitable, all-weather, drivable vehicular access to City public infrastructure facilities, as determined by the City PWD. 8. Prior to the City PWD final approval of the construction plans for the proposed improvements, the following should be submitted: / A copy of written approval from Fire District #3 of the final street and driveway layout, site access, fire hydrant placement, and water system improvement plans for the proposed development. i0 Poplar Subdivision 1/3/2003 4 / The plans relating to the sanitary sewers should be approved in writing by BCVSA, and the appropriate signature blocks should be completed on the plans. / A copy of written approval from ODOT regarding Highway improvements (as applicable). 9. Field verify all existing infrastructure elevations and locations (i.e. pipe inverts, curb elevations, top of banks, ditchlchannel inverts, street elevations, etc.), to which the proposed development's infrastructure will connect into existing improvements, prior to final construction plan design and submittal for final approval. 10. Overhead power lines. If applicable, coordinate efforts with Pacific Power and Light, Owest, and Charter Communications, to convert any overhead electrical power, telephone, or cable facilities within the proposed development to underground facilities, prior to the acceptance by the City PWD of the public improvements associated with the proposed development. All agreements and costs associated with the conversion of these facilities from overhead to underground facilities shall be by and between the utility owners and the Developer. 11. The accurate locations of any existing underground and above ground public infrastructure, and the location of the associated easements with these facilities, shall be accurateiy portrayed (both horizontally and vertically) on the construction plans and as-built drawings. 12. The Developer's engineer or surveyor shat{ provide to the Public Works Department a drawing of the recorded Final Plat map reproduced on Mylar®and in an acceptable electronic form in AutoCAD° format. The Final Plat shall be tied to a legal Government corner and the State Plane Coordinate System. The Final Plat shall either reflect or be later modified to reflect any applicable "red-line" changes noted in the construction "as-builts", at the discretion of the City Administrator or his designee. Streets/Traffic ^ EXISTING INFRASTRUCTURE ^ Bursell Road ^ Hemlock Avenue Construction drawings for this Tentative Plan shall include a Street Lighting Plan/Driveway Lighting Plan in accordance with the requirements of the City PWD or as otherwise approved by the City Administrator or his designee. The construction drawings shall include clear vision areas designed to meet the City's PWD Standards. The City of Central Point Public Works Department is recommending that a driveway lighting plan be developed for Susie Landfear Estates. The Developer's engineer shalt, at the cost of the Developer, evaluate the strength of the native soils and determine the driveway/street section designs to accommodate t~ Poplar Subdivision 1/3/2003 5 the expected loads (including fire equipment) to be traveled on these driveways. If a public street, then the City will design the required street section. Storm Drainage, Irrigation Improvements ^ EXISTING INFRASTRUCTURE ^ 15-inch Storm Drain (Bursell Road) • 12-inch Storm Drain (Bursell Road) • Open Ditch Drainage (Bursell Road) 1. Developer's engineer shall develop a facility plan for the storm drain collection, retention, and conveyance system (SD System) which provides for storm water run-off from and run-on onto the proposed development (either surface run-on or culvert or creek/ditch conveyance), any existing or future development on adjacent properties, conveyed storm drainage, or surface water flow, and any areas deemed by the City that will need to connect-into the proposed development's SD System. 2. Roof drains and under drains shall not be directly connected to public storm drain lines, and shall drain to the street. 3. Any discharge points of the storm water facilities shall be designed to provide an aesthetically pleasing, useful, and low maintenance facility, that are designed to mitigate erosion, damage, or loss during a 100-year storm event; and that mitigate the "attractive nuisance" hazards associated with these types of facilities. 4. Prior to City PWD construction plan review, the Developer shall provide the City PWD with a complete set of hydrologic and hydraulic calculations and profile plots for sizing the SD system, which shall incorporate the use of the City PWD's rainfall/intensity curve, and City approved run-off coefficients, curve numbers, retardance, pipe roughness coefficients, etc., that are used in the engineering calculations. 5. Storm drainpipe materials shall be PVC, HDPE, or reinforced concrete, with watertight joints. Provide concrete or sand-cement slurry encasement where required in areas of minimum cover. Sanitary Sewer 1. All sanitary sewer collection and conveyance system (SS System) design, construction and testing shall conform to the standards and guidelines of the Oregon DEQ, 1990 APWA Standards, Oregon Chapter, Bear Creek Valley Sanitary Authority (BCVSA), and the City PWD Standards, where applicable. 2. The construction plans and the "as-built" drawings shall identify lateral stationing for construction of sewer laterals. 3. The City upon completion of initial construction plan review and preliminary approval, will forward the plans to BCVSA for completion of the review process. Upon Z~ Poplar Subdivision 1/3/2003 6 completion of the review by BCVSA, completion of final revisions to the plans by the Developer's engineer, and following the final approval and signature on the construction plans by BCVSA, the Public Works Director will approve the plans in final form. 4. All testing and video inspection of lines and manholes shall be done in accordance with BCVSA requirements, at Developer's expense. The Developer shall provide BCVSA and the City with test reports, TV reports and certification of the sewer system construction prior to final acceptance. Water System ^ EXISTING INFRASTRUCTURE • 8-inch Ductile Iron Waterline (Bursell Road) • 6-inch Ductile Iron Waterline (Hemlock Avenue) 1. Developer shall comply with Oregon Health Division (OHD) and City requirements for backflow prevention. 2. The Developer's engineer shall consult Fire District #3, and comply with any and all suggestions regarding fire protection. 3. If the Developer chooses a water connection design, which includes construction of a manifold of water meters privately, plumbed to residential structure the following should be noted. ^ All water service connection infrastructure located on the property owner's side of the water meter is the responsibility of the property owner to which the service connection applies. The City of Central Point Public Works Department is not responsible for the service of maintenance of water service connection infrastructure located on the property owner's side of the water meter. 4. Each building shall be served by a separate water meter. 5. Construction drawings shall include the size, type, and location of all water mains, hydrants, air valves, service connections, and other appurtenance details in accordance with City PWD Standards and as required by the City PWD. 6. Water system shall be tested in accordance with City PWD Standards and requirements at Developer's expense and must be approved by the City. 7. Specifications for the design and construction of the water system shall be in accordance with City PWD standards. 13 Poplar SuBdivision 1/3/2003 7 Site Work, Grading, and Utility Plans Grading plans should have original/existing grades and final grades plotted on the plan. Typically, existing grade contour lines are dashed and screened back, and final grade contour lines are overlaid on top of the existing grades and are in a heavier line width and solid. Contour lines should be labeled with elevations. 2. All structures shall have roof drains, area drains, and/or crawl spaces with positive drainage away from the building or structure. 3. Provide City with a utility plan approved by each utility company, which reflects all utility line locations, crossings, transformer locations, valves, etc. 4. Utility locations must be accurately included on the as-built drawings, or as a separate set of drawings attached to the as-built drawings. Rights of Ways/Easements If applicable, Developer shall provide a Statement of Water Rights (on a City approved form), for any affected properties. For properties determined to have water rights, the developer will coordinate with the State Water master the re-allocation of any waters attached to lands no longer irrigable as a result of the proposed development. 14 SEAR EEK VALLEY SAN6'TARY IJTii®RIT~f 3915 SOUTH PACIFIC HWY. • MEDFORD• OREGON 97501.9099 • (541) 535.5193 • (541) 779-4144 FAX (S41) 333.5270 • viww.bcvouor9 ' December 23, 2002 Ken Gerschler FAX 664-6384 City of Central Point Planning Department 155 South Second Street Central Point, Oregon 97502 Re: Poplar Subdivision, 02088-TP Dear Ken, City of Central Point E~IiIBIT ttE tt Planning Department There is a 42 inch diameter sewer main in Bursell Road which can provide sewer service to the proposed subdivision. All design and construction of the sewer service must be done in accordance with BCVSA standards. If you need additional information, please call me at 779- 4144. Sincerely, Carl Tappert, P.E. District Engineer K:\DATA\AGENCIES\CENTPT\PLANNG\SUBDIVISION\02088-TP POPLAR.DOC 15 PLANNING DEPARTMENT STAFF REPORT HEARING DATE: January 7, 2003 TO: Central Point Planning Conunission FROM: Matt Samitore SUBJECT: Conditional Use Permit for 37 2W 11BC, Tax Lot 5500 -Addition to the Fire District No. 3 building Owner/ Jackson County Fire District No. 3 Applicant: 8333 Agate Road White City, Oregon 97503 Property Deserintion/ 372W11BC Tax Lot 5500 - 1.28 acres Zo~ting: C-5, Commercial (base); TODCorridor-GC, Transit Oriented Development Corridor General Commercial (overlay) District Summary The applicant is requesting a Conditional Use Permit fora 2700 square foot addition to the existing Fire Station. The municipal code requires a Conditional Use Permit for new public facilities or their expansion in the TOD corridor. Authority: CPMC 1.24.050 vests the Planning Commission with the authority to hold a public hearing and render a decision on any application for a Conditional Use Permit. Notice ofthe Public Hearing was given in accordance with CPMC 1.24.060 (Attachment B). Applicable Law CPMC 17.65.010 et seq.- TOD Districts and Corridors-GC District CPMC 17.76.010 et seq.- Conditional Use Pernit Discnssion Jackson County Fire District No. 3 is requesting a Conditional Use Permit to expand the existing Fire Station. The addition will provide eight new sleeping quarters, new restrooms, kitchen facility, and adining/dayroom. Also included in the addition will be more offices and additional parking and landscaping area. (Attachment A). The building expansion is needed to accomodate existing fire fighters (permanent & reserves). In the Transit Oriented Development Zoning Corridor any Public Facility is pernitted only with a 1L conditional use penuit. For new buildings this would mean that the building would be sited nearer to Highway 99 with pedesri-ian features, specific architecture, and landscaping. Since the original Fire Station was built under a different development code it would be very expensive to retrofit the building. What the applicants have tried to do is to meet as many of the new design guidelines as possible. They have added additional landscaping, parking, and architecture. The total amount of landscaping will be increased by 1,129 square feet for a total of 5,712 square feet. This is still less than the required I S% of landscaped area required for the Corridor, but staff believes the spirit of the ordinance has been met because the district needs large areas for vehicular turnaround and service. The Fire District is also adding delineated parking areas in both the back and front of the station. The architecture will look similar to other office complexes built in the valley and meets the Corridor requirements for openings and roof pitch. Bear Creek Valley Sanitary Authority (BCV SA) has submitted correspondence (Attachment D). The Public Works Department is requiring sidewalks along First and Front Streets that are not used for driveways. Like other areas in the new TOD zoning, there are some unexpected ramifications to existing businesses which will need to be worked out. Staff supports the solutions proposed by the applicant and believes that the findings for approving a conditional use penuit can be made. Findings of Fact & Conclusions of Law The applicant has submitted Findings ofFact & Conclusions of Law that meet all ofthe requirements for the Conditional Use Permit (Attachment C) Co~zditional Use Permit The Planning Commission in granting a conditional use penuit shall find as follows: That the site for the proposed use is adequate in size and shape to accommodate the use and to meet all other development and lot requirements of the subject zoning disri9et and all other provisions of the code; ^ The lot area is approximately 1.28 ac-•es and is adequate for• the size and shape for the Fire District. The building does not meet all of the new TOD Corridor setback requirements, but does meet the C-5, Thoroughfare Commercial base i•equir•ements in which the building was originally built. That the site has adequate access to a public street or highway and that the street or highway is adequate in size and condition to effectively accommodate the traffic that is expected to be generated by the proposed use; ^ Access to the Fire District building is taken from Highway 99 (Front Street) via existing driveways and from South First Street. The proposed use will not generate additional traffic because iNs intent is to better accommodate the existing staff. All of the driveways meet the design requirements for the City of Central Point. That the proposed use will have no significant adverse effect on abutting property or the permitted use Thereof. In making this determination, the commission shall consider the proposed location of improvements on the site; vehicular ingress, egress and internal circulation; setbacks; height of buildings; walls and fences; landscaping; outdoor lighting; and signs; ^ The addition will not have any significant adverse effects on surrounding properties for various reasons. The vehicular patterns will be unchanged, setbacks have been met, building height has been met, outdoor lighting and signage will be unchanged, and additional landscaping will help beautify and buffer the building from adjoining uses. That the establishment, maintenance or operation ofthe use applied for will comply with local, state and federal health and safety regulations and therefore will not be detrimental to the health, safety or general welfare ofpersons residing or working in the surrounding neighborhood or to the general welfare of the conununity. ^ The proposed facilities will need to meet any applicable local, State and Federal regulations. That any conditions required for approval of the permit are deemed necessary to protect the health, safety and general welfare. ^ An approval of this project would be subject to any recommended conditions of approval assigned by the Planning Commission (Attachment E and F). Recommendation Staff recommends that the Planning Commission take one of the following actions: 1. Adopt Resolution No. _ ,approving the Conditional Use Permit subject to the recommended conditions of approval; or 2. Deny the proposed Conditional Use Permit; or 3. Continue the review of the Conditional Use Permit at the discretion of the Coununission. Attachments A. Site Plan B. Notice of Public Hearing C. Applicants Finding of Fact and Conclusions of Law D. Correspondence from BCVSA E. Public Works Staff Report F. Planning Deparhnent Recommended Conditions of Approval 18 z s ~~ @ro ay z t- A O Z T C m!e docu,ea, ew lM Idee. em aeaa~. I. o.pcr ied Mraa n Ine!.Nece Z e N ~ ~ °~ ~ _ ~. m ,~ N, g ~ ~a e Aee ocla w.. AI4 end le w! b be uma, in uJtlla orb pen, ror JACKSON COUNTY FIRE DISTRICT #3 CENTRAL POINT STATION REMODEL CENTRAL POINT, OREGON p.oCac! wrt!wv w Ogden}Kis}tier ArchrtectureAlA COLLN~ORPirvENPPRG4CH-HONFSi OESIG~! ~~ »~„~,. k l n n -, ~^ 2Q (,,,) ~ P~ ~ JACKSON COUNTY FIRE DISTRICT #3 Ogden Kistler ~ ~m ~ CENTRAL POINT STATION REMODEL Architecture"" 9 CENTRAL POINT, OREGON ~,a 'M ~~ a eA 0 u m r m p O N 21 ~ ~_ ~~ ~~ JACKSON COUNTY FIRE DISTRICT #3 Ogden Kistler 3 ~s ~~ CENTRAL POINT STATION REMODEL Architecture"'" 3 CENTRAL POINT, OREGON ~,,,,,,,,, ,,... `d! C,_ ~ y oI~ Ce_c~ Cr~a~_ I'ozn C 1'1,~1NNING D.L;'P~11~TMTNT 'Porn llumphrey, A]CP Planning Director I<cn Gerschier Community Planner Matt Samitore Community Planner Dave Arkens Planning Technician Notice of Public Meeting Date of Notice: December 17, 2002 Meeting Date: Time: Place: NATURE OF MEETING January 7, 2003 7:00 p.m. (Approximate) Central Point City Hall 155 South Second Street Central Point, Oregon Beginning at the above time and place, the Central Point Planning Commission will review an application for a Conditional Use perrnit that could allow the Jackson County Fire District to remodel the fire station at 600 South Front Street. The subject parcel is in an TOD-GC, General Commercial zoning district and is identified in the records of the Jackson County Assessor as Map 37 2W 11BC, Tax Lot 5500. The Central Point Planning Commission will review the Conditional Use Permit application to determine if all of the requirements of the Central Point Municipal Code can be met. If the Commission determines that the application meets the City's standards, a Conditional Use Permit could be issued . CRITERIA FOR DECISION The requirements for Conditional Use Permits are set forth in Chapter 17 of the Central Point Municipal Code, relating to General Information and conditions on the project approval. PUBLIC COMMENTS 1. Any person interested in commenting on the above-mentioned land use decision may submit written comments up until the close of the meeting scheduled for Tuesday, January 7, 2003. 22 2. Written comments nay be sent in advance of the meeting to central Point City Hall, I55 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the expiration of the comment period noted above. Any testimony and written commnents about the decisions described above will need to be related to the proposal and should be stated clearly to the Planning Commission. 4. Copies of all evidence relied upon by the applicant are available for public review at City Hall, 155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. 5. For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 292. SUMMARY OF PROCEDURE ~~F -- -- At the meeting, the Planning Commission will review the applications, technical staff reports, hear testimony from the applicant, proponents, opponents, and hear arguments on the application. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or deny the Conditional Use Permit application as submitted. City regulations provide that the Central Point City Council be informed about all Planning Commission decisions. 2;3 155 South Second Street O Central Point, OR 97502 O (541) 664-3321 O Fax: (541) 664-6384 ,~ dt ~" A. That the site for the proposed use is adequate in size and shape to accommodate the use and to meet all other development and lot requirements of the subject zoning district and all other provisions of this code; Complies: The 3, 000 sf area of the building addition represents a small percentage of the overall site area. The total building square footage (including the addition) of 8, 930 sf. is roughly 16% of the tota11.28 acre area of the site. The maximum lot coverage is 85%. Building Setbacks: Required front is IS'-0". Actual front is 111'-0". Required sides are 0'-0". Actual sides are 10'-0"and 8'-S". Required rear is 0'-0". Actual rear is 143'-0". B. That the site has adequate access to a public street or highway and that the street or highway is adequate in size and condition to effectively accommodate the traffic that is expected to be generated by the proposed use; Complies: Access to the site is from Highway 99 (Front Street) and First Street via existing driveways. The proposed use will not generate additional traffic and cur•r•ent access is adequate to serve existing traffzc. The intent of the proposed addition is to better serve the staff currently on site. Tlzer•e will be no additional staff added because of this addition. C. That the proposed use will have no significant adverse effect on abutting property or the permitted use thereof. In making this determination, the commission shall consider the proposed location of improvements on the site; vehicular ingress, egress and internal circulation; setbacks; height of buildings; walls and fences; landscaping; outdoor lighting; and signs; Complies.• 1. Building improvements occur on the south side of the existing station and ar•e well within the side yard setback requirements. 2. Vehicular ingress and egress.• Vehicular ingress and egress is unchanged. The type and fi•equence of traffic to and from the site is not projected to change. Internal vehicular circulation is improved by adding parking stall stripes to the east of the building. This stripping helps delineate the parking area in the southeast of the property from the training area in the northeast of the property. 3. Setbacks • All setbacks are met. See response to paragraph A. 4. Building Height: The height of the proposed addition is roughly 16'-0". This is 20'-0"below the highest point on the existing station and well below the 60'-0" maximum height allowable. S. Walls & Fences. There are no new landscaping walls or fences proposed. The proposed addition will not alter current activities already occurring on site. 6. Landscaping.• The proposed landscape design centers ozz the new addition with roughly 1,129 square feet of new landscaping occzzr•ring at the building perimeter. Site perimeter landscaping will be added along the eastern half of the southern property line to screen the existing parking area from the adjacent 24 property. Existing landscaping accottnts,for• 4,583 .r, f. Total landscaping is 5,712 sf or roughly 10% of the overall site. Existing landscaping and all proposed landscaping will be tended by an automatic irrigation system. Outdoor Lighting Current exterior lighting is adequate to illuminate the new addition. Existing lighting consists of (3) pole mounted down lights and a series ofsmall flood lights mounted on the exterior of the Station. Poles are 14'-0"feet in height. Light is directed downward to prevent light leakage onto neighboring .properties. See attached photo ofa typical fixture (Exhibit "A'). Signs: The proposed addition will not alter existing signage. Existing signage complies with current City requirements. D. That the establishment, maintenance or operation of the use applied for will comply with local, state and federal health and safety regulations and therefore will not be detrimental to the health, safety or general welfare of persons residing or working in the surrounding neighborhoods and will not be detrimental or injurious to the property and improvements in the neighborhood or to the general welfare of the community based on the review of those factors listed in subsection C of this section; Complies.• The proposed addition will meet all applicable Zoca1, State and Federal regulations. E. That any conditions required for approval of the permit are deemed necessary to protect the public health, safety and general welfare and may include: Adjustments to lot size or yard areas as needed to best accommodate the proposed use; provided the lots or yard areas conform to the stated minimum dimensions for the subject zoning district, unless a variance is also granted as provided for in Chapter 17.80, Not Applicable. Increasing street widths, modifications in street designs or addition of street signs or traffic signals to accommodate the traffic generated by the proposed use, Not Applicable. Adjustments to off-street parking requirements in accordance with any unique characteristics of the proposed use, There is not an established formula for determining the required number of off street parking spaces for• Fire Stations. The off street parking is based zrpon past experience and represents an adequate number of spaces to serve the station staff tivhen they are all present. 25 4. Regulation of points of vehicular ingress and egress, Not Applicable. 5. -Requiring landscaping, irrigation systems, lighting and a property maintenance program, See response to paragraph "C" above. 6. Regulation of signs and their locations, Currently there is one monument sign Zocated at the west enby into the site. The existing sign will not be changed. Existing sign is roughly 4'-0" in height and is 30 square feet in area and is in compliance with current City standards. 7. Requiring fences, berms, walls or other devices to eliminate or reduce the effects of noise, vibrations, odors or other undesirable effects on surrounding properties, The proposed addition will not significantly alter the activities already occurring on site. 8. Regulation of time of operations for certain types of uses if their operations may adversely affect privacy of sleep of persons residing nearby or otherwise conflict with other community or neighborhood functions, The proposed addition will not significantly alter the activities already occurring on site. 9. Establish a time period within which the subject land use must be developed, To I3e Determined. 10. Requirement of a bond or other adequate assurance within a specified period of time, To Be Determined. 11. Such other conditions that are found to be necessary to protect the public health, safety and general welfare, To Be Determined. ~~ AI 12. In considering an appeal of an application for a conditional use permit for a home occupation, the planning commission shall review the criteria listed in Section 17.60.190. (Ord. 1684 §72, 1993; Ord. 1615 §55, 1989; Ord. 1533 ~l, 1984; Ord. 1436 §2 (part), 1981). Not Applicable. Attachments A. Conditional Use Application B. $400.00 C.U.P. Application fee. C. Site Plan. (10) copies full size drawings at 1" = 20'-0" scale. D. Floor Plan. (10) copies full size drawings at 1/8" = 1'-0" scale. E. Exterior Elevations. (10) copies full size drawings at 1/8" = 1'-0" scale. F. (1) each reduced copies of Site Plan, Floor Plan and Exterior Elevations. G. Written Authority from Property Owner. 27 ~ ~ ARC V LL Y A ITALY AUTH ITY 3915 SOUTH PACIFIC HWV. • NIEDFORD, OREGON 97301-9099 • (541) 535-5793 • (54~(779.4t44 FA# (341) 339.3276 • www.bcvsa.org December 23, 2002 Ken Gerschler FAX 664-6384 City of Central Point Planning Department 155 South Second Street Cenrial Point, Oregon 97502 Re: Fire District #3 Remodel, File # 02085-TP Dear Ken, The existing structure is cunently served by BCVSA. There may be development fees due if the remodel work results in a net increase in the number of plumbing fixtures. The applicant should contact BCVSA so that the amount of fees can be calculated and paid before the start of construction. If you need additional information, please call me at 779-4144. Sincerely, . ~~',.~ ~" Carl Tappert, P.E. Dishict Engineer K:\DATA\AGENCIES\CENTPT\PLANNG\S ITEPLANREV IE W\02085- TP FIREDISTRICT3.DOC 2~ Jackson County Fire District #3 ?/2/2003 1 CITY OF CENTRAL POINT PUBLIC WORKS DEPARTMENT STAFFREPORT e: January T", 2002 oa,e ,~a~~s Po=i-~ ~ I-7-o3i ~'7 Fax Note R]6]3 ~ >Iicant Jacksorr County Fire District #3 _ To _-- -- Sn'iaa-( 8333 Agate White Gity, Oregon 97503 --__ Fax„_ -'l'7Z"g`~-~2- - ' R.om LISa. ~)avtirtim ject; Jackson County Fire District #3 Addition = Ph°"°" lplo~}-33ZI x y~k5 ation; 1St Street, Central Point; Oregon ing C-5 Commercial'Base ai? 372W11'BC Tax Lot 5500 a: 1.28 Acfes laps; Jackson County;Fire District 3# Addition (central Point Station);. OgtlenKistler Architecture.. 2950 East Barnett Road° Medford, Oregon 97504 eoort Bvi Public Works Denartment Purpose Provide information to the Planning Commission and Applicant (hereinafter referred to as "Developer") regarding City Public Works Department (PWD) standards, requirements, and conditions to be included in the design and development of the proposed. Gather information from the Developer/Engineer regarding the proposed development. Special Requirements Existing Infrastructure: The Developer shall demonstrate that all connections to existing infrastructure (i.e. streets, water, sanitary sewer, storm drain systems, natural drainage systems, etc.) will not interfere with or provide for the degradation of the existing effective level of service or operation of the infrastructure facilities, and that the existing infrastructure facilities have either adequate capacities to accommodate the flows and/or demands imposed on the existing infrastructure as the result of the connection of the proposed development's infrastructure, or will be improved by and at the expense of the Developer to accommodate the additional flows and/or demands; while maintaining or improving the existing level of service of the affected facility, as approved by (as applicable), the regulatory agency, utility owner, and/or property owner involved. 29 Jackson County Fire District #3 1/2/2003 2 2. DrivewayApproach/Sidewalk Highway 99: To allow for large commercial vehicle access associated with emergency type vehicles the City of Central Point Public Works Department is recommending that the existing driveway approach located along the West property boundary remain intact. However, curb, gutter and sidewalk meeting Oregon Department of Transportation standards will be required for the remaining portion of the West property boundary. 3. Sidewalks: The City of Central Point Public Works Department is recommending Sidewalk be constructed along the entire length of the East property boundary bordering First Street. Although the existing sidewalk area is paved, sidewalks should be retrofitted to meet current City of Central Point Standards and Specifications. 4. Storm Drainage Infrastructure: The developer shall develop a facility plan for the storm drain collection and conveyance system, which provides for run-off from and run-on onto the proposed development. General 1. All construction of public improvements shall conform to the City's PWD Standards, the conditions approved and stipulated by the Planning Commission, and other special specifications, details, standards, and/or upgrades as may be approved by the City Administrator or his designee prior to the approval of the construction plans for the proposed development. During construction, changes proposed by the Developer shall be submitted in writing by the Developer's engineer to the City PWD (and Building Department, as applicable) for approval prior to implementation. 2. Developer shall provide copies of any permits, variances, approvals and conditions as may be required by other agencies, including, but not limited to, the Oregon Department of Fish and Wildlife (DFW), Oregon Department of Environmental Quality (DEQ), Oregon Division of State Lands (DSL), U.S. Army Corps of Engineers (ACOE), affected irrigation districts, and ODOT. 3. Prior to approval and acceptance of the project, the Developer's engineer or surveyor shall provide the Public Works Department with "as-built" drawings. If feasible, the Developer's engineer or surveyor should provide the drawings in both a "hard copy" form (produced on Mylar®) and in a "digital" format compatible with AutoCAD®, or other form as approved by the City PWD. 4. "As-built" drawings are to be provided to the City which provide "red-line" changes to final approved construction plans that identify the locations and or elevations (as appropriate) of actual installed items, including, but not limited to, invert, inlet, and rim or lip elevations, spot elevations identified on drawings, road alignment, water lines, valves, and fire hydrants, water and sewer lateral stationing, modifications to street section, manhole and curb inlet locations, street light locations, other below grade utility line locations and depths, etc. Provide a "red-line" hard copy (on Mylar®) or an approved alternative format, of construction drawings, and if feasible, an acceptable 30 Jackson County Fire District #3 1/2/2003 3 AutoCAD® compatible drawing electronic file to the City at completion of construction and prior to acceptance of public infrastructure facilities completed as part of the proposed development, or as otherwise approved by the City Administrator or his designee. 5. All elevations used on the construction plans, on temporary benchmarks, and on the permanent benchmark shall be tied into an established City approved benchmark and be so noted on the plans. At least one permanent benchmark shall be provided for the proposed development, the location of which shall be as jointly determined by the City PWD and the Developer. 6. If applicable, all existing concrete, pipe, building materials, structures, clear and grub materials, and other deleterious materials shall be removed from the site and either recycled or properly disposed of in accordance with the requirements of the DEQ. 7. Easements for City infrastructure (i.e. sanitary sewer, water, and storm drain [if applicable]) should be a minimum of 15-feet wide, and should not split lot lines. Easements for public storm drainage, sanitary sewer, and water lines should be dedicated to the City and notjust a P.U.E. Centerline of buried infrastructure shall be aligned a minimum of five (5) feet from the edge of the easement. If two or more City owned utilities are located within an easement, then a minimum 20-foot width should be required. Easement dedications in final deeds or CC&Rs need a statement, which should clearly indicate that easements must be maintained with suitable, all-weather, drivable vehicular access to City public infrastructure facilities, as determined by the City PWD. 8. Prior to the City PWD final approval of the construction plans for the proposed improvements, the following should be submitted: / A copy of written approval from Fire District #3 of the final street and driveway layout, site access, fire hydrant placement, and water system improvement plans for the proposed development. (Obviously not applicable in this situation.) / The plans relating to the sanitary sewers should be approved in writing by BCVSA, and the appropriate signature blocks should be completed on the plans. / A copy of written approval from ODOT regarding highway improvements (as applicable). 9. Field verify all existing infrastructure elevations and locations (i.e. pipe inverts, curb elevations, top of banks, ditch/channel inverts, street elevations, etc.), to which the proposed development's infrastructure will connect into existing improvements, prior to final construction plan design and submittal for final approval. 31 Jackson County Fire District #3 1/2/2003 4 10. Overhead power lines. If applicable, coordinate efforts with Pacific Power and Light, Owest, and Charter Communications, to convert any overhead electrical power, telephone, or cable facilities within the proposed development to underground facilities, prior to the acceptance by the City PWD of the public improvements associated with the proposed development. All agreements and costs associated with the conversion of these facilities from overhead to underground facilities shall be by and between the utility owners and the Developer. 11. The accurate locations of any existing underground and above ground public infrastructure, and the location of the associated easements with these facilities, shall be accurately portrayed (both horizontally and vertically) on the construction plans and as-built drawings. 12. The Developer's engineer or surveyor shall provide to the Public Works Department a drawing of the recorded Final Plat map reproduced on Mylar® and in an acceptable electronic form in AutoCAD® format. The Final Plat shall be tied to a legal Government corner and the State Plane Coordinate System. The Final Plat shall either reflect or be later modified to reflect any applicable "red-line" changes noted in the construction "as-builts", at the discretion of the City Administrator or his designee. Streets/Traffic ^ EXISTING INFRASTRUCTURE • First Street • Highway 99 1. Construction drawings for this Tentative Plan shall include a Street Lighting Plan/Driveway Lighting Plan in accordance with the requirements of the City PWD or as otherwise approved by the City Administrator or his designee. The construction drawings shall include clear vision areas designed to meet the City's PWD Standards. 2. The Developer's engineer shall, at the cost of the Developer, evaluate the strength of the native soils and determine the driveway/street section designs to accommodate the expected loads (including fire equipment) to be traveled on these driveways. If a public street, then the City will design the required street section. Storm Drainage, Irrigation Improvements ^ EXISTING INFRASTRUCTURE • 15" Storm Drain (First Street) 1. Developer's engineer shall develop a facility plan for the storm drain collection, retention, and conveyance system (SD System) which provides for storm water run-off from and run-on onto the proposed development (either surface run-on or culvert or creek/ditch conveyance), any existing or future development on adjacent properties, conveyed storm drainage, or surface water flow, and any areas deemed by the City 3~ Jackson County Fire District fR3 1 /2/2003 5 that will need to connect-into the proposed development's SD System. 2. Roof drains and under drains shall not be directly connected to public storm drain lines, and shall drain to the street. 3. Any discharge points of the storm water facilities shall be designed to provide an aesthetically pleasing, useful, and low maintenance facility, that are designed to mitigate erosion, damage, or loss during a 100-year storm event; and that mitigate the "attractive nuisance" hazards associated with these types of facilities. 4. Prior to City PWD construction plan review, the Developer shall provide the City PWD with a complete set of hydrologic and hydraulic calculations and profile plots for sizing the SD system, which shall incorporate the use of the City PWD's rainfall/intensity curve, and City approved run-off coefficients, curve numbers, retardance, pipe roughness coefficients, etc., that are used in the engineering calculations. 5. Storm drainpipe materials shall be PVC, HDPE, or reinforced concrete, with watertight joints. Provide concrete or sand-cement slurry encasement where required in areas of minimum cover. Sanitary Sewer 1. All sanitary sewer collection and conveyance system (SS System) design, construction and testing shall conform to the standards and guidelines of the Oregon DEQ, 1990 APWA Standards Oregon Chapter, Bear Creek Valley Sanitary Authority (BCVSA), and the City PWD Standards, where applicable. 2. The construction plans and the "as-built" drawings shall identify lateral stationing for construction of sewer laterals. 3. The City upon completion of initial construction plan review and preliminary approval, will forward the plans to BCVSA for completion of the review process. Upon completion of the review by BCVSA, completion of final revisions to the plans by the Developer's engineer, and following the final approval and signature on the construction plans by BCVSA, the Public Works Director will approve the plans in final form. 4. All testing and video inspection of lines and manholes shall be done in accordance with BCVSA requirements, at Developer's expense. The Developer shall provide BCVSA and the City with test reports, TV reports and certification of the sewer system construction prior to final acceptance. Water System ^ EXISTING INFRASTRUCTURE • 12" Ductile Iron Waterline (First Street) ^ 12" Ductile Iron Waterline (Highway 99) 3:3 Jackson County Fire District #3 1/2/2003 6 4" Cast Iron (First Street) 1. Developer shall comply with Oregon Health Division (OHD) and City requirements for backflow prevention. 2. The Developer's engineer shall consult Fire District #3, and comply with any and all suggestions regarding fire protection. 3. Each building shall be served by a separate water meter. 4. Construction drawings shall include the size, type, and location of all water mains, hydrants, air valves, service connections, and other appurtenance details in accordance with City PWD Standards and as required by the City PWD. 5. Water system shall be tested in accordance with City PWD Standards and requirements at Developer's expense and must be approved by the City. 6. Specifications for the design and construction of the water system shall be in accordance with City PWD standards. Site work, Grading, and Utility Plans 1. Grading plans should have original/existing grades and final grades plotted on the plan. Typically, existing grade contour lines are dashed and screened back, and final grade contour lines are overlaid on top of the existing grades and are in a heavier line width and solid. Contour lines should be labeled with elevations. 2. All structures shall have roof drains, area drains, and/or crawl spaces with positive drainage away from the building or structure. 3. Provide City with a utility plan approved by each utility company, which reflects all utility line locations, crossings, transformer locations, valves, etc. 4. Utility locations must be accurately included on the as-built drawings, or as a separate set of drawings attached to the as-built drawings. Rights of Ways/Easements 1. If applicable, Developer shall provide a Statement of Water Rights (on a City approved form), for any affected properties. For properties determined to have water rights, the developer will coordinate with the State Water master the re-allocation of any waters attached to lands no longer irrigable as a result of the proposed development. 34 ATTACHMEN'C I' RECOMMENDED PLANNING DEPARTMENT CONDITIONS OF APPROVAL The approval of the Conditional User Permit shall expire in one year if not implemented by on January 7, 2004 or unless an extension has been received by the City. The project must comply with all applicable local, state, and federal regmlations. 3. The applicant shall submit a Final Landscape and hrigation plan showing the placement of sprinklers and all types of shrubs and trees to be planted on the site prior to the submission of building plans for the addition. 3~ PLANNING DEPARTMENT MEMORANDUM HEARING DATE: January 7, 2002 TO: Central Point Planning Commission FRONT: Tom Humphrey, Planning Director SUBJECT: Modification of Final Development Plan -Cedar Shadows PUD Applicant/ Owner Dallas Page, Anaszi Construction 980 Windemar Ashland, Oregon 97520 Property Description/ 37 2W 11BA, Tax Lot 11000 - 0.08 acres total. Zoning: R-3, Residential Multiple Family District Summary' The applicant has requested a three story home to be built on lot 32 of Planned Unit Development (PUD) (Attachment A). Three story homes were never addressed as part of the amended setback criteria. Applicable Law: CPMC 17.68.010 et seq. -Planned Unit Development CPMC 17.28.010 et seq. - R-3, Residential Multiple Family Discussion: The applicant has proposed the construction of a three-story home to be built on Lot 32 , 663 Shadow Way, inside the Cedar Shadows PUD. The applicant argues that several large easements exist on the lot that make it impossible to increase the size of the building pad. The applicant has submitted a letter of support from the Cedar Shadows Architectural Committee who agrees with the problems created by the easements (Attachment C). The Committee has approved the architecture of the three story home and believes it will not have an adverse impact on the PUD (Attachment D). Staff is asking for a decision from the Planning Commission because the smaller setbacks are not being changed with the height of the building in comparison to existing homes in the neighborhood. The noi7nal setback for a three story home is fifteen feet (15') from the side property lines. The applicant wishes to use three (3') and five (5') foot setbacks respectively. These setback distances were approved by the Planning Commission in the PUD for two story homes, but were never addressed for a three story. The height of the home will be under the thirty five foot (35') maximum height allowance, at approximately thirty two feet (32'), but will be higher than any other home in 36 the area. Most homes in the PUD are twenty six feet (2G) in height and surrounding properties vary fi-om sixteen (16') to twenty five feet (25') in height. Staff does not agree with the applicant regarding easement limitations. Other 2-Story homes in Cedar Shadows have been constructed with the same limitations. Staff does not support this request given the zone variances that have already been allowed. Other reasons for denial have to do with public safety and the concerns with the building height raised by neighbors during the initial project approval. Staff notified sun~ounding property owners as a complimentary procedure, but did not receive any comment. This is probably because notifications were not mailed until after the new year. Recommendation Staff recommends that the Planning Commnission take one of the following actions: 1. Adopt Resolution No._, approving the modifications subject to the recommended conditions of approval; or 2. Deny the Conditional Use Permit; or 3. Continue the review of the Conditional use Perniit at the discretion of the Commission. Attachments A. Site plan, Building Elevations, and Floor Plans. B. Notice of Public Hearing C. Letter from Applicant D. Letter from Cedar Shadows Home Owners Association 37 at> c~ ~~ Q 1 =- ~, ~ 0 ~`_ N ~: ~ ~ p ~ ~ ~\~! __----- ~. far ,3 ,~ ~ w w ~~3 ' ~~~ % ~~ ~y~~ ~ ~~~ ~ffi __-.-- ._-.- --~ ._._.~. ..__---~j - _.-. =-- w ~a'~ ~~ ~~~~ ~~ __- --' _~--- __--- ~~ ~ ~ ~ _" .- -~ 5 i 1. ~ ~~ ~, ~~~~ ~ , ~~ ~ ~~~ T 3~ ~ ~pQ~ ~ °~ ~~~ 51~ ~~~ o` ~'~ ~. ~ \, ~ i ~ ~ `v a~_ ^_ - __ _--- 1 ~. ~.. 44 ~ i n ~i ._ 1' ~ ~ .._ I `t ' __. b~ 0 a C 0 M 0 R~ __~.D~ P~-T~ ©ti~ ~ n ~i /-,NSA- r-~o~ 4 ~/~ s 9~0~ ~ ,~ 1 ' ` d; ~~ ~L ~~ I ~ ~~ . _ ~. _ _ ~ ~ I ______..... I( i . i ~ \``__ ~~ hl i - ~ ~ ~ I i ~ - ~~ I i o ~ i ~ ~ ~ ~ ~~ -- I ~ ~ 3 s ~ ~ ~ ~ ~ _ _ ~ i '~ i ~ . _ i `f i i _~ - -~-ss ~~~.~-- --~~_==--~ ~- ,~ ~ i ~~4cc I~ ` ` cbl i i BRA FAR 4`3 ~Q~L,~t/tleizt ~ CI ty of Cen t.~al Po.zn t PLANNING DEPARTMENT Tom Humphrey, A[CP Planning Director Ken Gerschler Community Planner Matt Samitore Community Planner Dave Arkens Planning Technician Notice of Meeting Date of Notice: January 2, 2003 Meeting Date: January 7, 2003 Time: 7:00 p.m. (Approximate) Place: Central Point City Hall 155 South Second Street Central Point, Oregon NATURE OF MEETING Beginning at the above time and place, the Central Point Planning Commission clarify the possibilities of a three story home on a 0.08 acre parcel at 663 Shadow Way. The parcel is located in the R-3, Residential Mulitple zoning district in the Cedar Shadows Planned Unit Development and is identified in the records of the Jackson CountyAssessor as Map 372W 11 BA, Tax Lot 11000. CRITERIA FOR DECISION The requirements for Tentative Partitions aze set forth in Chapters 16 and 17 of the Central Point Municipal Code, relating to General Regulations, Off-street pazking, Site Plan, Landscaping and Construction Plans. The proposed plan is also reviewed in accordance to the City's Public Works Standazds. PUBLIC COMMENTS Anyperson interested in commenting on the above-mentioned land use decision may submit written comments up until the close of the meeting scheduled for Tuesday, January 7, 2003. 2. Written comments maybe sent in advance of the meeting to Central Point City Hall, 155 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the expiration of the comment period noted above. Any testimony and written comments about the decisions described above will need to be related to the proposal and should be stated 44 155 South Second Street ~ Central Point, OR 97502 ~ (541) 664-3321 ~ Fax: (541) 664-6384 cleazly to the Planning Commission. 4. Copies of all evidence relied upon by the applicant aze available for public review at City Hall, 155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. 5. For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 292. STJMMARY OF PROCEDURE At the meeting, the Planning Commission will review the applications, technical staffreports, heaz testimony from the applicant, proponents, opponents, and hear arguments on the application. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or tentative subdivision application. City regulations provide that the Central Point City Council be informed about all Planning Commission decisions. ~ Pl - T~- 45 155 South Second Street O Central Point, OR 97502 i (541) 664-3321 • Fax: (541) 664-6384 go3~, City of Central Paint City Plannners and Planning Commission: In the Cedar Shadows subdivision I am proposing to build a 3 story townhouse in the northwest corner on lot #32, because of the restrictions of setbacks and the location of three easements located on lots 33 and 32. located on lot 32 is a 15' sewer easement located across the south side of the property. There is a water easement located across the north side of the property of 12' and a 1G' setback requirement on the west side of this property. Also because of the water easement on the east side of lot 33, this affects the setback of lot 32 on the east side that it would be difficult to build on the property line between lots 32 and 33. We are requesting that yaw would allow one 3 story to be built on lot 32 and this would be the only one built in the Cedar Shadows subdivision. _i"he zoning of this subdivision allows for three story buildings also. Thank you for you time and consideration. Sincerely; Dallas Page ~~ 12-12-02 ~G%~i~ 46 ~~ City of Central Pcint City Planners and Planning Commissiran We represent the Cedar Shadows Architectural Committee and have reviewed the 3 story townhouse proposed by Mr Page of Anasxi Construction LLC. We find the design to be ofi good curb appeal and design, but have agreed with Mr. Page that this would be the only 3 story to be built in the subdivision. We agree that because of the easements located on this lot it would be difficult to build a townhouse with similar amenities like the er,isting homes. Also because of its location in the north west corner of the project this design is acceptable to us. Sincerely; Cedar Shadows Architectural Committee 12-12-0~ F/_,_ 4'7