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HomeMy WebLinkAboutPlanning Commission Packet - January 6, 2004CITY OE CENTRAL POINT PLANNING COMMISSION AGENDA January 6, 20~0y4 - 7~:y00 p.nr. `++I Next Planning Commission Resolution No. 604 L MEETING CALLED TO ORDER II. ROLL CALL Chuck Piland ,Candy Fish, Don Foster, Paul Lunte, Connie Moczygemba, Rick Perry and Wayne Riggs III. CORRESPONDENCE IV. MINUTES A. Review and approval of December 2, 2003, Planning Commission Minutes VI. PUBLIC APPEARANCES VI. BUSINESS A. Continuation of a public hearing to review a site plan application. The applicant is requesting approval to add a duplex on his lot, identified in the records of the Jackson County Assessor as Map 37S 2W 2, Tax Lot 900, also known as 400 N. 10`h Street. This lot is zoned as R-3, Residential Multiple Family District. Page 1 - 2 B. Public hearing to review an application for a conditional use permit to be located in an area near Scenic Avenue and Dobrot Way, known as 2002 Scenic Avenue. The purpose of the application is to expand and improve the existing Crater Rock Museum Pages 3 - 21 C. Public hearing to review a site plan application to construct a 37,419 square foot, Super 8 Motel. The parcel is located near Biddle and Hamrick Road, in the C-4, Tourist and Office zoning district and is identified in the records of the Jackson County Assessor as Map 37 2W O1 C, Tax Lot 800. Tax Lot 800 was previously approved to subdivide into 6 commercial lots. Pages 22 - 41 VII. MISCELLANEOUS VIII. ADJOURNMENT Pc01062004 City of Central Point Planning Commission Minutes December 2, 2003 I. MEETING CALLED TO ORDER AT 7:00 P.M. II. ROLL CALL: Chairman Chuck Piland, Candy Fish, Don Foster, Paul Lunte, Connie Moczygemba, and Wayne Riggs were present. Rick Perry was absent. Also in attendance were Tom Humphrey, Community Development Director; David Alvord, Community Planner; Ken Gerschler, Community Planner; and Lisa Morgan, Planning Secretary. Mr. Humphrey introduced David Alvord, who has been hired as a Community Planner for the City. III. CORRESPONDENCE There was correspondence related to Business item (A), distributed to commission members. This included: a letter from the applicant dated December 1, 2003, a revised site plan and a revised floor plan. IV. MINUTES Commissioner Lunte made a motion to approve the minutes from November 4, 2003, with one correction: For resolution 601, Approving the revised Tentative Plan for Blue Grass Downs, Commissioner Riggs made the motion and Commissioner Foster seconded. Commissioner Moczygemba seconded the motion. ROLL CALL: Fish, yes; Foster, yes; Lunte, yes; Moczygemba, yes; and Riggs, yes, Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VL BUSINESS A. Public hearing to review a site plan application. The applicant is requesting approval to add a duplex on his lot, identified in the records of the Jackson County Assessor as Map 37S 2W 2, Tax Lot 900, also knofvn as 400 N. 10`h Street. This lot is zoned as R3, Residential Multiple Family District. Ken Gerschler, Community Planner summarized the staff report and gave a little background on working with Mr. Owens. Mr. Gerschler pointed out that the revised site plan reflects the minimum 6 feet required between buildings. The applicants other option was to attach the buildings at the carport with a 2 hour firewall. Fire District #3 is fine with the 6 foot distance between buildings and the site access. The other areas of concern for this application are: 1) the fence being proposed between the existing home and the proposed duplex can only extend to the edge of the carport and proposed garage in order to allow adequate emergency access between units; 2). there need to be some architectural changes to the elevation drawings; 3). the proposed garage will have to be reviewed to make sure that a car can fit; and 4). there is a small utility box and utility pole that may interfere with the driveway. Public Works may require that something be done with the box and pole. Landscape plans will have to be submitted to Planning for review, and identify the types of plants and/or trees that will be used. It is the Planning Department's recommendation that the Planning Commission make a motion to continue this item to the January 6'h, 2004 meeting, giving Mr. Owens time to resolve these areas of concern. Commissioner Fish made a motion to continue the Owens site plan review to the January 6"' meeting. Commissioner Foster seconded the motion. ROLL CALL: The motion passed unanimously. B. Public hearing to receive public input regarding the adoption of an ordinance that will amend the City's current fence regulations. The regulations are being modified to meet Federal flood prevention requirements, and the recommendations of the Planning Commission at the November 4, 2003 meeting. David Alvord, Community Planner presented the proposed fence ordinance amendment, which would only require permits for fences being constructed within a flood plain or right of way. The proposed fence ordinance clearly states that the City has no obligation to replace fencing constructed within the flood plain, should it be removed in an emergency.. Fence permit requirements in a flood plain will be included in the table and will also be used as a handout that will specify acceptable fence materials and any restrictions. Commissioner Riggs made a motion to adopt Resolution 603, recommending an ordinance amending the current fence regulations. Commissioner Lunte seconded the motion. ROLL CALL: The motion passed unanimously. VII. MISCELLANEOUS A. Mr. Humphrey, Community Development Director recapped what the commission can expect to see at the January 6"', 2004 meeting: continuation of the Owens site plan, an application for Crater Rock Museum and an application for a Super 8 Motel in the Hamrick Business Park. B. There were discussions regarding a rumor that a portion of Hazel Street will be closed. Commissioner Lunte stated that the School District owns property that is believed to be an extension of Hazel. For safety reasons the School District has decided to try closing their private street. They anticipate doing this over the Christmas break. Commissioner Lunte recommended contacting Candy Manary for additional information. C. Mr. Humphrey announced that he has been invited to speak at the next school board meeting to discuss future growth and to assist the board in planning the need of future schools. D. Mr. Humphrey stated that an outside consulting firm has been hired to evaluate Kittleson & Associate's traffic study for the East Pine Street corridor. The Kittleson study and an ODOT report will be combined into one report to better compare and determine the impact of new development on East Pine Street and the interchange. E. The Rogue Valley Bin has agreed to sell property to the City for the purpose of extending and aligning Haskell Street through the TOD development. The city will be requesting construction bids in April or May of 2004. The railroad improvements will take a weekend to complete. F. Chairman Piland stated that he spoke with the Kentucky Fried Chicken owner regarding truck traffic problems. Mr. Humphrey said that the staff has been discussing this and has received recommendations from Chief Sweeney and Public Works Director, Bob Pierce on possible remedies. Chief Sweeney recommends placing concrete walls to force trucks onto the Pilot property. Mr. Pierce recommends that an island of cement blocks filled with dirt be placed to restrict trucks from being able to park or turn around past the proposed island. Commissioners Fish made a motion to have planning staff initiate a letter for Chairman Chuck Piland's signature, requesting that Public Works take whatever steps necessary to restrict truck traffic on South Peninger Road . Commissioner Lunte seconded the motion. ROLL CALL: The motion passed unanimously. CI'PY OF CTN'PRAL POINT' P~rINNIN~z DC;P~d'7'h1I'N1' e ~ENTgq~ ~ q ti n '° O ~ ,^~d ~ ,, °HECAN ~V(emorandum To: Planning Commissioners Re: Continuation of Owens Site Plan Application The applicant, Mr. Owens has submitted correspondence (Attachment A) regarding the concerns brought up at the December 2, 2003 Planning Commission meeting. As of today, we have not received a revised site plan. If this information is submitted by January 6, 2004, it will be distributed the evening of the meeting. If these items are not received, the Planning Deparhnent will ask for motion to continue this item to the next scheduled meeting. -1- ilf~lL~LijACK~ `~ D December 18, 2003 Mr. Ken Gerschler, Community Planner City of Central Point Planning Department 155 South Second Street Central Point, OR 97502 RE: Site Plan Application of 37 2W 02BC, Tax Lot 900-Additional Dwelling Units on R-3, Residential Multiple Family zoned lot. Dear Mr. Gerschler, During the Punning Department hearing of December 2, 2003, the issue of an existing Pacific Power and Light power pole and the possible obstruction of ingress and egress to the proposed duplex was raised. In an effort to address this concern, I met today with Mr. Lee Geise of PP&L on the site. Mr. Geise informed me that the estimated cost to move the pole to the property line between my lot and the neighboring pad lot development (a distance of approximately 25°).would,be $5,000 to $6,000. Because the pole consists oftwo risers and because it is the last pole before significant traffic, it is not possible to bury the lines between this pole and the pole immediately to the west on Cherry Street. The pole on Cherry Street has a transformer in place and cannot be used as the terminus for underground services. Due to the unforeseen expense, I am conferring with the designer of the duplex to determine if there might be another solution to the issue of ingress and egress. I would welcome input from the City of Central Point Planning Department as to how I might meet the setback and parking requirements without repositioning the power pole. I hope to have some answers before the next scheduied Planning Commission Hearing of January 2004. Yours Truly, ~~~~~~ ~~,G~- . .. ... , .. DEG. 2 2 2003 70hi1~OWenS ~~ ~'Ci7Y-Ur t:ENTRAL PQINY` -2- Discussion• The applicant, Roxy Ann Gem & Mineral Society, Inc., is requesting the approval of a conditional use permit that will allow them to expand the existing Crater Rock Museum facilities located at the corner of Scenic Avenue and Dobrot Way. Improvements to the facilities will include a 7,000 sq. ft building, new parking and a staging area totaling approximately 27,000 square feet. * See Site Plan The museum was founded in 1955 and has been at the same location for 48 years. The museum plans to expand for the following reasons: 1: The museum's popularity and support, have increased and it has become necessary to increase the size of the area capable of containing exhibits. 2: The museum has become renowned throughout the society of gem and stone collectors which has resulted in a benefactor's donation of over $1 million worth of a personal collection of gems and stones. This donation has necessitated the addition of square footage that can accommodate such a large collection. 3: The museum has also increased its membership who enjoy working with stones. This increase in membership requires an increase in square footage in the museum's shop area as well. Currently, the Society has begun to modernize and beautify their existing facilities. The ultimate plan is to enlarge the main exhibit area and fluorescent rooms. The meeting rooms will also be enlarged to capitalize on the museum's educational role they have undertaken in the community. The Roxy Ann Gem & Mineral Society has also purchased the home located at 1976 Scenic Avenue and intends to use the area to develop rock gardens and picnic areas and the home will be removed. However, the home and the property it is on is being leased by the museum from Russell Bergersen on November 15, 2003. The museum has three years to exercise their option to purchase the land. The intent of the use permit application is for the Crater Lake Rock Museum to gain approval by the city to move forward with their plans. No permits shall be issued until all issues such as legal ownership and development rights have been established. Therefore, the planning commission can render a decision of approval. The proposed configuration of the facility, once it has been completed will allow the meeting room to be in use without inhibiting the use of the museum. It will allow for two separate groups to beholding classes or meetings and the museum to be open for educating individuals and students about gems and stones. The exterior of the proposed project will utilize masonry and a terraced landscape. The pitch of the roof will be increased and covered with a modern standing seam metal covering. The interior of the building will have higher ceilings, wider hallways as well as enhanced lighting and exhibit space. -4- New construction technologies will be utilized to obtain higher energy efficiency for heating, cooling and lighting. Findines of Fact & Conclusions of I,aw: Conditional Use Permits In approving, conditionally approving or denying the application for a conditional use permit, the City bases it's decision on the following standards from Section 17.76.040: Planning staff have commented on each criterion and the applicant's comments are also included as Attachment C. A: That the site for the proposed use is adequate in size and shape to accommodate the use and to meet all other development and lot requirements of the subject zoning district and all other provisions of this code. The applicant plans to construct a new building that will measure approximately 7,000 square feet. The existing house within the project area is approximately 1,125 square feet. The total square footage of all buildings is 8,125 square feet. The project area is 1.62 acres or approximately 69,696 square feet. The aggregate building coverage for this project is 11.5%+/-. Coverage for• this project is well below maximum permitted aggregate building coverage in all residential zones; which is forty percent of the total lot area. (Section 17.20.070 -Lot Coverage). B: That the site has adequate access to a public street or highway and that the street or highway is adequate in size and condition to effectively accommodate the traffic that is expected to be generated by the proposed use. The project proposes two access points off of Scenic Avenue, one off of Dobrot Way and one off of Parkwood Street. Each access point is a minimum of 20 feet and is situated for ease of access to the project area by museum patrons as well as emergency vehicles. Currently, the project location offers no well defined access points which leads to a "free-for-all" entry to the project area. The project will have four well-defined access points. Curb and gutter will be installed at each entrance point along Dobrot Way and Scenic Avenue. Traffic flows generated as a result of this project have not been stated, but are expected to remain somewhat consistent with current level of service and should not exceed current road capacity. -5- C: That the proposed use will have no significant adverse effects on abutting property or the permitted use thereof. The proposed project is being designed with the best interests of the neighborhood and community in mind. The museum has been used as an educational center and will be even more of an asset to the middle school located across the street with the addition of more classrooms and expanded shop/work areas. The overall design features of the project will act to "tie" the coiner lot in with the rest of the neighborhood. Additionally, the design of the project area allows for buses and other vehicles to be parked on-site. Currently, all bus and overflow parking is now along the roadside or across the street on the grounds of the middle school. The proposed project will eliminate this occurrence. D: That the establishment, maintenance or operation of the use applied for will comply with local, state and federal health and safety regulations and therefore will not be detrimental to the health, safety or general welfare of persons residing or working in the surrounding neighborhoods and will not be detrimental or injurious to the property and improvements or to the general welfare of the community based on a review of those factors listed in section C of this section. The museum has operated within local, state and federal health and safety guidelines since its inception 48 years ago. The proposed improvements and expansion will incorporate current ADA standards for parking areas, meeting rooms and museum. Examples of some standards are contained in this report in the attachments. E: That any conditions required for approval of the permit are deemed necessary to protect public health, safety and general welfare. The conditions associated with this project in order for the project to be approved can be looked at as the features of this project which have been discussed in above sections A - D. A brief summary of these features is as follows: 1. The proposed project area is 1.62 acres. Total coverage of the project site by the total number of structures will be approximately 11.5 %. Well below maximum 40% which is permitted in all R zones. 2. The project area will have well deFned access points. Curb and gutter will be installed at each point. Traffic flows have not been stated but are expected to remain somewhat at current levels. 3. The museum has been used as an educational center and will be even more of an asset to the middle school across the street with the addition of more classrooms and expanded shop/work areas. The overall design features of the project will act to incorporate the project area with the rest ofthe neighborhood. The design of the project area allows for bus and overflow traffic to park on-site. Currently, all bus and overflow parking is now along the roadside or across the street at the middle school. The proposed project will help to eliminate this from happening. -6- 4. The proposed project will incorporate current ADA standards for access to parking areas, buildings and any and all other facilities located at the project location. Recommendation: Staff feels that the proposed project meets the intent of the ordinance and no development beyond what has been applied for will occur. Staff requests that the Planning Commission, after careful deliberation, to make a motion to approve a resolution which would grant a conditional use permit to the Roxy Ann Gem & Mineral Society, Inc. Attachments: A: Site Plan and Building Elevations B: Public Notice C: Applicants Findings D: Correspondence F: Public Works Memorandum -7- r n ~ ~p ~ ~ ~~ _a_ . ~-r-TACK--~,~.~ ~~+ ' ~s~t 4 ~~ City o~ Central Point `~ ~` ~~ ~ PLANNING DEPARTMENT \,~ := :r ~ ~ ems ~ /-~ I T^C F-1 /~%ME~1 T Tom Humphrey, AICP Planning Director Ken Gerschler Community Planner David Alvord Community Planner Dave Arkens Planning Technician Notice of Meeting Date of Notice: December 16, 2002 Meeting Date: January 6, 2004 Time: 7:00 p.m. (Approximate) Place: Central Point City Hall 155 South Second Street Central Point, Oregon NATURE OF MEETING Beginning at the above time and place, the Central Point Planning Commission will review an application for a conditional use permit to be located in an area near Scenic Avenue and Dobrot Way. The parcel is located inthe R-1-8, Single Family Residential zoning district and is identified in the records of the Jackson County Assessor as Map 37 2W 03AB, Tax Lots 3800, 3900 and 3901. The Central Point Planning Commission will review the application of the conditional use permit to determine if all of the requirements of the Central Point Municipal Code can be met. If the Commission determines that the conditional use permit can meet all requirements, an approval could be issued. Once approval has been granted, the applicant has one year to commence with activities described on the permit. If activities have not commenced within a year from the date conditional use permit has been granted, the permit shall lapse and become void. CRITERIA FOR DECISION The requirements for conditional use permits are set forth in Chapter 17 of the Central Point Municipal Code, relating to General Information, application and approval and conditions on approval. The proposed plan is also reviewed in accordance to the City's Public Works Standards. -10- PUBLIC COMIvIENTS Anyperson interested in commenting on thcabove-mentioned land use decision may submit written comments up until the close of the meeting scheduled for Tuesday, January 6, 2004 Written comments may be sent in advance of the meeting to Central Point City Hall, 155 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the expiration of the comment period noted above. Any testimony and written comments about the decisions described above will need to be related to the proposal and should be stated clearly to the Planning Commission. 4. Copies of all evidence relied upon by the applicant are available for public review at City Hall,155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. 5. For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 291. SUMMARY OF PROCEDIJRE At the meeting, the Planning Commission will review the applications, technical staff reports, hear testimony from the applicant, proponents, opponents, and hear arguments on the applications. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or deny the Tentative Subdivision. City regulations provide that the Central Point City Council be informed about all Planning Commission decisions. /~TTAcI-1 M G rat T C CONDITION i1SE PF.It14IIT APPLICATION ROXY ANN GEM AND MINERAL SOCIETY, INC. CRATER ROCK MUSEUM 2002 SCENIC AVENUE CENTRAL POINT, OREGON 97502 541-664-6081 FINDINGS AND' CONDITIONS ARTICLE 17.76.040 A) That the site for the proposed use is adequate in size and shape to accommodate the use and to meet all other development and lot requirements of the subject zoning district and ail other provisions of this code. RESPONSE: We find that the size and the shape of the lot that The Museum sits upon has worked adequately for its purpose for many years in its current condition. We are submitting for your review and approval a new site plan that adds approximately 27,000 square feet of area that will be used as parking and staging. This new site plan will also allow better access off Scenic Avenue as well as better visihility. While the existing site has functioned and served the community for over 48 years the new site plan will open the property for larger vehicles and busses and accommodate handicap access and facilitate greater community involvement. B) That the site has adequate access to a public street or highway and that the street or highway is adequate in size and condition to effectively accommodate the traffic that is expected to be generated by the proposed use; RESPONSE: We find that the site does have adequate access to a public street in its current location and condition. The Museum has served the area quite well in its location off Scenic Avenue, and done so without negative impact on local right of ways. As you are aware The Museum is across the street from the Crater Rock Middle School and the middle school creates significant traffic counts on its own. Although Scenic Avenue could use improvement and a revised drainage plan it is fiznctioning quite well in its current condition. It should also be noted that the new site plan that is being proposed adds sigrrificantly to the roadway plan. We also have addressed the need for additional driveways and approaches and show improvements in the Scenic Avenue right of way. C) That the proposed use will have no significant adverse effect on abutting property or the permitted use thereof. RESPONSE: It is our findings that we will in no way have a significant adverse effect on any of the abutting properties. In fact to the contrary the proposed renovation of the property and its new site plan will enhance the abutting properties. Our new elevations will add a new sparkle to the abutting properties and will add greater continuity to the -12- Fage 2 Findings neighborhood in conjunction with the middle school directly across the street. We will not infringe upon any of our neighbors with the additional building square footage and will in fact purchase more land than necessary in order to design and develop additional parking and staging for school busses and our members and customers. These busses in the past have been allowed to park at the curb, and on the school property. They will now be allowed more of a drive up access and our site plan has clear visibility and landscaping that will aesthetically improve not only our new site but that of our neighbors as well. D) That the establishment, maintenance or operation of the use applied for will comply with local, state and federal health and safety regulations and therefore will not be detrimental to the health, safety or general welfare of persons residing or working in the surrounding neighborhoods and will not be detrimental or injurious to the property and improvements or to the general welfare of the community based on a review ofthose factors listed in section C of this section. RESPONSE: We find that we are in complete conformance with the intent of this condition for approval. The Museum in its current operation complies with local, state and federal health and safety regulations, and when approval is granted for our building and site expansion we will continue to operate under the same guidelines as have been in operation for over 48 years. Our new building will utilize current ADA requirements, with greater attention to public access and include a larger, safer more modern shop to allow for a more conduesive work area. This will encourage larger membership and a greater number of local residents involvement in the museums role as a contributing factor in our community. E) That any conditions required for approval of the permit are deemed necessary to protect public health, safety and general welfare. RESPONSE: We are aware that any of the necessary conditions required for the approval of our application will be in the interest of public safety and will be made considering the greater needs of the community with a thoughtful eye on the future. Thank you. -13- REQUEST FOR SITE PLAN APPROVAL, ROXY ANN GEM AND MINERAL SOCIETY, INC. CRATER KOOK MUSEUM 2002 SCENIC AVENUE CEI`I'1 RAL PO1NT, OREGON 97502 541-664-6081 FINDINGS ON STANDARDS 17.72.040 A.) We find that our proposed site plan will fall within all of requirements of landscaping and fencing and construction of walls as required under this section. Our proposed site plan calls for the removal of the house currently at 1976 Scenic Avenue we will then construct a new fully landscaped parking area adding a total of 27 parking and handicap pazking places. This new facility will add a greenbelt and landscape area to the frontage on Scenic Avenue that has previously been left unimproved. The large tree currently sitting at the North/West corner of the parcel wilt be left to provide a shaded area for outdoor seating and to maintain the current green way of the site. Much of the unimproved area will be transitioned to naturally landscaped and irrigated areas enhancing the aesthetics of the neighborhood. Since our activsties are mainly of the in-door nature, but our intrigued and our exhibits are derived from the outdoors we will still maintain our in-door exhibits but we will utilize some of our larger pieces in an outdoor garden type setting. Thereby co-mingling a rock garden area and a newly installed green azea of landscaping. By utilizing these methods we will not be in need of either sound walls or visual screening, rather we will utilize the new site plan to enhance the aesthetics of our portion of the neighborhood. B) We find our proposed site plan will improve the egress and ingress of our current site. We also offer that our proposed plan will enhance the traiic flow of the public street that at times becomes congested due to the traffic counts created by the middle school directly across the street. Currently our site offers no well-defined ingress and/or egress but rather has awide-open entrance that allows a confiused entry onto the public right of way. While it is true that Scenic is somewhat ill-defined at our proposed frontage location and there are currently limited improvements on our side of the street, our proposed site plan makes allowances for three sepazate entrances with clearly defined approaches and with curbs and gutters, This will be a major improvement to the current condition with no curbs and no shoulder to the busy right of way. C} We find we have improved the concern of off-street parking and access to our site with our proposed new site plan. As discussed in portion in section B our plan will greatly improve our parking concerns and also add to the need for parking that at times becomes exacerbated by the visitation of the county sc}rool busses as they visit our site. Our new plan nearly quadruples our current parking facilities and adds for the on-site parking of the school buses as they arrived to visit our facility. -14- Page 2 Site Plan Findings D) We find we are in compliance with this section as we do not intend to add any additional signage or outdoor advertising of the monument or free standing nature. We have posted our signage as a part and portion of our exterior building walls in the past and out intention as we expand is to again post our signage on our exterior wall facing Scenic Avenue. E) We find that the accessibility and sufficiency of the fire fighting facilities has been adequately addressed. We have provided sufficient turning radius areas throughout our site as to be easily accessible by the local fire departments. We have had site visits from our local authorities and have requested their valuable input as to the site design and the location of fixture fire hydrants. We have designed a rear access to our proposed addition that will allow the trucks and equipment full access to the furthest location points away from the current right of way. F) We find we are in compliance with Section 1620.080 due to the fact we are not constructing any single family units. G) We find we have met and exceeded the currents standards of what will be architecturally acceptable for the renovation and additional square footage of our proposed project. Our current facility has been here for over 48 years and is still within the standards, but our proposed facility will totally rejuvenate our image and our level of acceptance within our neighborhood. We will install a metal roof system with bright colors and we will construct a single line appearance to our current two-buIlding configuration. We will modernize our entrance and provide a beautiful new park-like setting with a modern block faced building that highlights the comer location on Scenic Avenue. We will fall well within acceptable guidelines of all setbacks and our new use will be more compatible with the middle school and the design intent of the neighborhood. Thank You. -15- A i (.~eN Mc`r+T `~ BOXY ANN GEM & MINERAL INC. Monthly Mccting 2nd. Friday P.O. F3ox 3999 Ccniral }'Dint, OK 91502 October 15, 2003 TO WHOM IT MAY CONCERN: This letter will serve as formal authority to allow Steve Means to act as Construction Manager and Agent on behalf of The Crater Rock Museum located at 2002 Scenic Avenue in Central Point, Oregon 97502. The Crater Rock Museum is owned and operated by The Roxy Ann Gem and Mineral Society, Inc. It is through this entity that we have retained Steve Means and empower him to act as atu- Agent on our behalf in regards to all construction and development activities. Should there be any questions please feel free to contact me at 664-6081. Th`anJk"yoou, ~f/~-G~ ~~~~ ack Benedict Sr. Board Member Roxy Ann Gem & Mineral Society, Inc. -16- GEN Tqq~ AZ~~xY~~,~115~ t~-' ~.°~ A Cit of Central Point o ~ ~~,~~~~.~ e ~ y Public Works De artment '2° :r •' d ° .,`~ 9m°' Robert Pierce ~qE GQ~ Public Works Director Rick 13nrllett Suyervisor Chris Clayton Sr. Technician December 30, 2003 Mtke °"° Technician TO: Planning Commission Greg Groves Technician FROM: Public Works Department Karen Roeber Secretary II SUBJECT: Public Hearing -Site Plan Review for 37 2W 3AB Tax Lots 3800 3900 Margarita Munoz > > Secretory I Crater Rock Museum Ap lip cant Roxy Ann Gem & Mineral Society, Inc. 2002 Scenic Avenue Cenh~al Point, Oregon 97502 Owner Roxy Ann Gem & Mineral Society, Inc. 2002 Scenic Avenue Central Point, Oregon 97502 A eg_nt Steven Means 505 Siskiyou suite C Ashland, Oregon 97520 Pro e 37 2W 3AB Tax Lots 3800,3900 Descri tp ion/ Zonine Purpose Provide information to the Planning Commission and Applicant (hereinafter referred to as "Developer") regarding City Public Works Department (PWD) standards, requirements, and conditions to be included in the design and development of the proposed. Gather information from the Developer/Engineer regarding the proposed development. A City of Central Point Public Works Department Staff Report is not intended to replace the City's Standards & Specifications. Staff Reports are written in coordination with the City's Standards & Specifications to form a useful guide. The City's Standards & Specifications should be consulted for any information not contained in a Public Works Staff Report. _ 1 ~ _ ' 12/30/2003 Crater Rock Museum Standard Specifications and Goals The Central Point Public Works Department is charged with management of the City's infrastructure, including streets, waterworks, and storm water drainage facilities. 1n general, the Department's "Standard Specifications and Uniform Standard Details for Public Works Construction" shall govern how public facilities arc to be constructed. The Developer is encouraged to obtain the latest version of these specifications from the Public Works Department. Central Point Public Works is committed to working with the Planning Deparhnent and developers to assure that all developments are adequately served by public facilities. Public facilities not owned or maintained by the City of Central Point include: Power (PP&L), Gas (Avista), Communications (Qwest), and Sanitary Sewer (BCVSA). In working together it is the Department's expectation that the developer will feel free to call on the Department whenever the standard specifications are not, in the developer's opinion, adequately meeting the needs of the development. The Department will listen to the developer's concerns and work with the developer to achieve the best outcome. However, the Department is not obligated to assure a profitable development and will not sacrifice quality for the sole purpose of reducing cost to the developer. It is always the developer's obligation to provide the public improvements necessary, as determined by the Public Works Department, to serve the development. The Department and the developer also have an obligation to assure that public facilities are constructed so that other properties are not adversely impacted by the development. Development Plans -Required Information Review of public improvement plans is initiated by the submittal of 3 sets of plans that are at least 95% complete. The plans shall include those of other agencies such as BCVSA or Jackson County Roads Deparhnent. Following plan review, the plans will be returned to the Developer's engineer including comments from Public Works Staff. In order to be entitled to further review, the Applicant's Engineer must respond to each comment of the prior review. All submittals and responses to comments must appear throughout the plans to be a realistic attempt to result in complete plan approval. Upon approval, the Applicant's Engineer shall submit (4) copies of the plans to the Department of Public Works. In general, the plan submittal shall include plan and profile for streets, water, storm drainage and sanitary sewers, storm drainage calculations, storm drainage basin map, erosion control plan, utility and outside agency notifications and approvals. The plan may also include applicable traffic studies, legal descriptions and a traffic control plan. Public Works Permit A Public Works Permit will only be issued after the Department Director approves the final construction drawings. After approval, the fees associated with the development will be -18- 12/30/2003 calculated and attached to the public works permit. All fees are required to be paid in full at the time the Public Works Permit is issued, except Public Works Inspection fees. After project completion during the final plat application process, the Public Works Inspector will calculate the appropriate amount of inspection time to assess the developer. Before the final plat application is processed the developer must pay the relevant inspections fees and bond for any uncompleted improvements (as determined by the Public Works Director). Crater Rock Museum -Plans 1. Three sets of plans at 95% complete stage are to be submitted for review by the Public Works Department 2. Once approval is achieved the Developer shall submit four sets of plans to the Public Works Department for construction records and inspection, including a set of mylaz drawings to be stamped, approved, and maintained by the City until final "As-built" drawing aze received. 3. The Developer's Engineer shall document changes to the approved drawings made in the field. A mylaz and digital copy of the final "as-built" drawings will be required before the final plat application is processed. Crater Rock Museum -Protection of Existing Facilities The locations of existing facilities shall be shown on all applicable construction drawings for Public Works projects as follows: The exact locations of underground facilities shall be verified in advance of any public works construction, in cooperation with the public or private utilities involved. 2. All existing underground and surface facilities shall be protected from damage during design and construction of public works projects. 3. Any existing facilities not specifically designated for alteration or removals, which are damaged during construction, shall be restored or replaced to a "same as" or better than condition, at the expense of the Developer. 4. Suitable notice shall be given to all public and private utility companies in advance of construction for the purpose of protecting or relocating existing facilities. Crater Rock Museum -Water Connection 1. Water system designs shall consider the existing water system, master plans; neighborhood plans and approved tentative plans. The Developer, Engineer and Contractor shall provide the necessary testing, exploration, survey and research to adequately design water system facilities, which will connect to and be a part of, or an -19- 12/30/2003 extension of the City water system. 2. All requirements of the Oregon State Plumbing Specialty Code and the Oregon State Health Department, as they pertain to Public Water Systems, shall be strictly adhered to. 3. The City of Central Point Public Works Standards & Specifications should be consulted for specific information regarding the design and construction of water system related components. Crater Rock Museum -Streets 1. The Developer's engineer should be aware that certain alternate street standards for the Transit Oriented District and Transit Oriented Corridor might apply to the design and construction of streets in specific areas of the City. These alternate standards are fully described in the Central Point TOD Design Requirements and Guidelines. Street designs shall consider the needs of people with disabilities and the aged, such as visually impaired pedestrians and mobility-impaired pedestrians. Every effort should be made to locate street hardware away from pedestrian locations and provide a surface free of bumps and cracks, which create safety and mobility problems. Smooth access ramps shall be provided where required. All designs shall conform to the cun•ent American Disabilities Act (ADA) or as adopted by the Oregon Department of Transportation (ODOT), Oregon Bicycle and Pedestrian Plan. The determination of the pavement width and total right-of--way shall be based on the operational needs for each street as determined by a technical analysis. The technical analysis shall use demand volumes that reflect the maximum number of pedestrians, bicyclists, parked vehicles and motorized vehicle traffic expected when the area using the street is fully developed. Technical analysis shall take into consideration, transportation elements of the Comprehensive Plan, TOD, neighborhood plans, approved tentative plans as well as existing commercial and residential developments. All street designs shall be coordinated with the design of other new or existing infrastructure. 2. It is the understand of the Public Works Department that all access drives in Jackson Woods Addition will be constructed to City of Central Point private street standards, which include the following street layout: A. (1) 18-foot paved travel lane B. (2) 1.5-foot rolled curb & gutter C. Street section as described by the City of Central Point Standards & Specifications. 3. The City of Central Point Public Works Standards & Specifications should be consulted for specific information regarding the design and construction of street related -20- PLANNING DEPARTMENT STAFF REPOKT DATE: January 6, 2004 TO: Central Point Planning Commission FROM: David Alvord, Community Planner SUBJECT: Public Hearing -Site Plan Application of 37 2W O1 C, Tax Lot 800 - 37, 419 square foot motel on C-4, Tourist and Office zoned lot. Owner: KJarry, LLC. Applicant: Kenny Johnson, 2664 North Equestrian Place, Eagle, ID., 83616 Pro er Description: 37 2W 01 C Tax Lot 800 - 2 acres Zonine: C-4, Tourist and Office Summary The applicant is requesting a site plan review and approval to construct a motel on the southeast corner of Hamrick Road and East Pine Street. The building will have three stories and a total area of 37, 419 square feet. A motel is a permitted use in a C-4 zone. The site is vacant and was recently subdivided for USF Reddaway. Authority: CPMC 1.24.020 vests the Planning Commission with the authority to hold a public hearing and render a decision on any application for a site plan. Notice of the public hearing was given in accordance with CPMC 1.24.060. Applicable Law• CPMC 1.24.010 et. seq.- Public Hearing Procedures CPMC 17.72.010 et. seq. -Site Plan Review -22- Discussion: The applicant, Kenny Johnson, is requesting the review and approval of a site plan that will allow him to construct a 37,419 square foot motel. The motel will he located at the southeast corner of East Pine Street and Hamrick Road. The project is located on Lot #1 in the Hamrick Business Park. The proposed project entails developing a Super 8 Motel that will have 76 rentable units and will employ 30 people. The conditions imposed at the time of tentative subdivision include a cross-access easement from Hamrick Road, across the South end of lots 1 - 4 and turning North, aligning with Meadowbrook Drive. (see Attachment "A"). All utilities are in the general vicinity of the project location. Sidewalks will be installed along East Pine Street and Hamrick Road. The project will utilize the proposed 30-foot cross-access easement and a driveway from Hamrick Road as the entrance/exits to the property. The building will be located roughly in the center of the lot. Parking will be located along the buildings outside perimeter south of the building and along the eastern property line. Lighting of the parking lot will beat the direction of Central Point Public Works. Light poles will be 20 feet in height and will have metal halide fixtures mounted to the top. New landscaping will be provided as shown on the landscaping plan. Landscaping of the project location will include a water feature which is to be located in the Northwest corner of the parking lot and will be incorporated into the corporate advertising and directional signage. The building will be a 3-story, 37, 419 square foot facility with an indoor swimming pool and water slide. The first floor is 14,520 square feet and will have 22 rentable units, 4 of which will be ADA accessible. The first floor will also include the entry lobby, administrative offices, the manager's apartment, the primary laundry room and the pool/water slide. The second floor is 11,181 square feet, having 27 rentable units, a housekeeping room and a room for miscellaneous storage. The third floor is 11,718 square feet, having 27 rentable units, a large conference room, a housekeeping room and a room for miscellaneous storage. The building will be equipped with Type V-1 hour sprinklers and three fire stairs for fire code conformance. It will be constructed on a concrete slab with light-framed walls and engineered roof trusses. An elevator will be installed that will service all three floors. -23- Findings of Fact & Conclusions of Law: Site Plan Review In approving, conditionally approving or denying the plans submitted, the City bases it's decision on the following standards from Section 17.72.040: A: Landscaping and fencing and the construction of walls on the site in such a manner as to cause the same to not substantially interfere with the landscaping scheme of the neighborhood, and in such a manner to use the same to screen such activities and sights as might be heterogeneous to existing neighborhood uses. The Commission may require the maintenance of existing plants or the installation of new ones for purposes of screening adjoining property; • The applicant will be developing property in Central Point that has been vacant for the past few years. Although Umpqua Bank and other businesses in the area have landscaped their sites, no specific theme has been established.. The landscaping plan that has been submitted as a part of this application is quite extensive and should prove to be more than satisfactory. B: Design, number and location of ingress and egress points so as to improve and to avoid interference with traffic flow on public streets; The project will utilize an existing 30-foot cross access easement that can be reached by exiting off of Hamrick Road. Ingress and egress points will be located away from main traffic flows on East Pine Street and should not pose a problem to existing transportation circulation patterns. Ingress and egress points will be designed with curb and gutter; sidewalks will also be installed along both Hamrick Road and East Pine Street. C: To provide off-street parking and loading facilities and pedestrian and vehicle flow facilities in such a manner as is compatible with the use for which the site is proposed to be used and capable of use; and in such a manner as to improve and avoid interference with the traffic flow on public streets; • Off-street parking requirements are as follows: Not less than one space per guest unit; plus one space per each two employees. Units having kitchen facilities shall provide two spaces each. The proposed project will provide: 91 parking spaces. Off-street loading requirements are as follows: Square Feet of Floor Area: 30,000 to 100,000 Number of Berths Required: 1 The proposed project will provide: 1 loading berth. -24- The proposed project fulfills the requirements set by the City for off-street parking and loading. The site plan and project discussion also reveal that there will be sidewalks around the perimeter of the building and the parking lot. Additionally, the parking lot is laid out in such a way that the design allows for ease of access and exit from the building and the parking lot. Both of these features fulfill the requirements for pedestrian and vehicle flow. D: Signs and other outdoor advertising structures to ensure that they do not conflict with or deter from traffic control signs or devices and that they are compatible with the design of their buildings or uses and will not interfere with or detract from the appearance or visibility of nearby signs; Signage will be standard Super 8 signing. The applicants plan on incorporating a water feature into the design of the sign; that design has not been provided as of yet. Signs in the C-4 district shall be permitted and designed according to provisions of Chapter 15.24 and with Section 17.60.100. 1;: Accessibility and sufficiency of fire fighting facilities to such a standard as to provide for the reasonable safety of life, limb and property, including, but not limited to, suitable gates, access roads and fire lanes so that all buildings on the premises are accessible to fire apparatus; • The proposed project will be constructed to current safety requirements/standards as specified in the uniform fire code. These standards include sprinklers, extinguishers, placement and number of hydrants, emergency exits and accessibility for emergency vehicles. The project will not receive approval to operate if all public safety features are not on-site. F: Compliance with all city ordinance sand regulations; • The proposed project is in compliance with all applicable city ordinances and regulations that address uses in C-4 zones within the city limits. G: Compliance with such architecture and design standards as to provide aesthetic acceptability in relation to the neighborhood and the Central Point area and its environs; • The proposed motel and on-site improvements comply with the intent of the G4 district. -25- Recommendation: Staff feels that the proposed project meets the intent of the ordinance and no development beyond what has been applied for will occur. Staff requests that the Planning Commission, after careful deliberation, take one of the following courses of action: 1: Make a motion to approve the site plan which would allow the proposed project to move forward. 2: Continue the review of the site plan at the discretion of the Planning Commission to allow the applicant to provide anillustration/description of signage design. 3: Deny the proposed site plan. Attachments• A: Tentative Site Plan, Floor Plans, and Building Elevations B: Public Notice C: Public Works Report, dated December 30, 2003. D: Planning Department Recommended Conditions of Approval -26- ~-----~ ~4 e e _ ~.._.~--~~-" e ~ g~m ~ ~ ~ xm~ I~j11~{y.{ y~Q ~yyi Y Em&S jl~ b~M1~fLO d1 7 aj~~U~ V ~~~0 `C1 2 Q 3 /am0`Q J ~~U'~ ~ _ 9 -- ~ q-, ~~. I Q _____-; __--- _ -1 ry __----- , q' 1P~ ~ ~ 1 1V I ... ... ~ ..'-~ 1 1 t 1 i ~ 111 ~~~ III'lll ' i r~ ~ 111 t~~ ~ I` II i ~ tl 1 I,1 i ~ i ~ ~~ it r w ~ ~ ~ X11 -`1 ~ ~I , 0~ 1M ~Y i ad ~ ~'S y1` ~ ~~ '~ 1 ~ M _ 1, ~ e.~ -_._ ~ , ~ L _ ~--` ' A ` Yes U~~ i 1 ~ --~ ~ c f .,, ~ 1 yl-- ~ 1 it ~~ ~~ 1 1 ~ ~~~ l ~ t~ 1 1 sa '~1~ 1 1 1 ' M4 ~. t ~. t ~ 1 1 1 ~` w ` * 1~ _ ~1 1-- -~ ~ Y ` --~-~"' = ~-- -~ J i t 1 ~ ~ ~ ~ ~ J JJ~ ~a ~~ x u ~i ~~ ~ w~ v :.: YM 1 ~ 11 ~~~ ~~' 1 ~__ -~7 - ~,'1 ~§ 11 ~'t (~31 ~ ~~ ~- -- s . ~ IL l ~, 1 _--~ ili ~ 1 1 ~ ~~:5 I~1 ~a ~~ ~~ 1 ~~~~3~ ~ I ~~~ ~~~ - ~~~~. -~ ~~~~~ r~~~ 6lddle Roed TOPOCzR4PNIC MAP Por: KJARRY, L.L.G. L.ocetsd Ha t!~ Southeast 1/d of 5ectfon t, Township 31 South Range 2 West, WM., Gity of Central Point, Jackson County, Oregon A Portion of Tax Lot 8mm L.€ ~M.m sb _ may a..., ~„~`.°a, u- spa q. % Wes' Q _ ' HOFFBUAR eP~Pr~?w ~4RCHIt~C'CUR~4L Sits PL~4N IMQ®Q® ~ l.1 R-~2~~ PROJECT: ~T 1ARCHITECIDRAtPROFESSIONAL coRPOaATIGN ~`~, o,"~ SUQER 8 MOTEL ARCHITECTURE AND PLANNING IfairRill CENTR?i. POIhIT, OREGON 1680 PEARL STREET FAX 541/687-8142 - `~ - EUGENE, OREGON 97401 341/667-9600 email nagcopacOpacwest.ne} DATE: 11-18-03 JOB y~1608-03 f GNNETH T. NAGAO a Tf'~ ry EUGENE, OREGON ,~~_ #1379 _C s~N _. __ /~`\``~ / \ ~/ ~/ ~~~< -,`` ~~~ FfRSt FLOOR PL~4N SGALE : I'= 3ID'-ID' ~a®ra~ ~aca~uc ARCHRECTURAI. PROFE6SR)NAL CORPORATION ARCHITECTURE ANO PLANNING 1660 PEARL S(REEf FA% 541/687-6U2 EUGENE, OREGON 97401 541/687-9600 email nagaopacapacwast.nat PROJECT: ''V~~"' SUPER 8 MOtEL CENTR4L POINT, OREGON DATE: it-18-03 _ I JOB x!1608-03 KENNETNT.NAGAO yvv,~-s'! EUGENE,OR ~_ #1379 ('\~ ~-, /~ ~~ ~ ~ ~~_ ~~ ~ ~~_y S~GOND FLOOR PLA~1 ARCHRECTURAL PROFESSIONAL CORPORATION ARCHNECTURE ANO PIANNiNG 1680 PEARL STREET FA% 541/687-8142 eOmallE~ ~ nagaopac6/pacwe t~nef 7^9600 PROJECT: ~~,,.7 DATE: 11-18-03 SUPER 8 MOTEL CEf•IiR4L POihR, GREGON _30_ I JOB X1608-03 KENNETH T. NAGAO ~'; /' a E QRE~ X1379 of ~-_ /\ `~ / \ ~ / ~ ~~ ~ ~i ~~~ ~~~ \~ ~~ tl-~(RD FLOOR F'L~4N SCALEi : I'= 3(D'-P~' [N1L;1®Q® (~aC~~OC ARCHITECTURAL PROFESSIONAL CORPORATION ARCHITECTURE ANO PLANNING 1680 PEARL STREET FA% 547/687-6142 EUGENE, OREGON 97401 541/687-9600 email nagaopac6pacwest.nai PROJECT: SUfi'ESR S MO'I'i=L CE'NTRP,L POPti, OREGdJ DATE: 11-78-03 - 3 I - I JOB /j1608-03 If~NNETH T NAGAO e' 'ytrti+-~-7-~~ EUQENE, OREG N s_ ;f 7379 (~ n. LUESt ~1.~V74t10N SGAUE P= 4m'-m' e v v v ® v e~ ~~ r~ ~ m NORtH ~743t ~,1~,St ~L~V74710N SCALE I"= ~~'-m' n ®n ® ~~~~~~~ PROJECT: ARCHRECTORAL PROFESSIONAL CORPORATION ~~~~ B MOTEI- ARCWTECTORE AND PLANNING ~ CENTIP?1 6OMT, OREGON 1680 PEARL STREET FAX 541/687-8142 emaNE, OnagaopacOtpacwas inbv87-8600 DATE: 77'18-03 JOB X1608-03 7 <ENNETN T. NAGAO "P>`°'~ EUGENE, OREG N ,. #1379 .G"i~ ® e o v v e m Q] m t~JE3t H#~li:~~ `B' City of Central Point DEPARTMENT Tom Humphrey, AICP Planning Director Ken Gerschler Community Planner David Alvord Community Planner Dave Arkens Planning Technician Notice of Meeting Date of Notice: December 15, 2003 Meeting Date: January 6, 2004 Time: 7:00 p.m. (Approximate) Place: Central Point City Hall 155 South Second Street Central Point, Oregon NATi.1RE OF MEETING Beginning at the above time and place, the Central Point Planning Commission will review an application for a site plan review and approval to be located in an area near Biddle Road and Hamrick Road. The applicant is requesting approval to construct a 3-story, 37,419 square foot Super 8 Motel. The parcel is located in the C-4, Tourist and Office zoning district and is identified in the records of the Jackson County Assessor as Map 37 2W O1C Tax Lot 800. Tax Lot 800 was previously approved to subdivide into 6 commercial lots, which is not yet reflected on the enclosed vicinity map. The Central Point Planning Commission will review the application of the site plan to determine if all of the requirements of the Central Point Municipal Code can be met. If the Commission determines that the required criteria can be met, an approval could be issued. Once an approval has been granted, the applicant must begin activities towards the completion of what has been approved in the site plan. CRITERIA FOR DECISION The requirements for site plan review and approval are set forth in Chapter 17 of the Central Point Municipal Code, relating to purpose, application and approval, and conditions on site plan approval. The proposed plan is also reviewed in accordance to the City's Public Works Standards. -33- PUBLIC COMMENTS Any person interested in commenting on the abovo-mentioned land use decision may submit written comments up until the dose of the meeting scheduled for Tuesday, January 6, 2004 Written comments may be sent in advance of the meeting to Central Point City Hall, 155 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the expiration of the comment period noted above. Any testimony and written comments about the decisions described above will need to be related to the proposal and should be stated clearly to the Planning Commission. 4. Copies of all evidence relied upon by the applicant are available for public review at City Hall,155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 291. SUMMARY OF PROCEDURE At the meeting, the Planning Commission will review the applications, technical staff reports, hear testimonyfrom the applicant, proponents, opponents, and hear arguments on the applications. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or deny the Tentative Subdivision. City regulations provide that the Central Point City Council be informed about a1lPlanning Commission decisions. City of Central Point Public Works ~~ mm ~e Robert Pierce Public Works Uirec(or Rick Barde[! Supervisor Chris C(aylan Depu[y Director December 30, 2003 TO: Planning Commission FROM: Public Works Department SUBJECT: Public Hearing -Site Plan Review for 37 2W O1C Tax Lot 800 Super 8 Motel Applicant Kenny Johnson 2664 North Equestrian Place Eagle, Idaho 83616 Owner KJarry LLC. 16277 S.E. 130a' Avenue Clackamas, Oregon 97015 Agent Nagao Pacific Architectural pc. 1680 Pearl Street Eugene, Oregon 97401 Property 37 2W OIC Tax Lot 800 Description/ Zonine Purpose Mike Ono !'echnician Greg craves TecHnicinn Karen Roeber Secretory II Margarita Munoz secretary! Provide information to the Planning Commission and Applicant (hereinafter referred to as "Developer") regarding City Public Works Department (PWD) standards, requirements, and conditions to be included in the design and development of the proposed. Gather information from the Developer/Engineer regarding the proposed development. A City of Central Point Public Works Department Staff Report is not intended to replace the City's Standards & Specifications. Staff Reports are written in coordination with the City's Standards & Specifications to form a useful guide. The City's Standards & Specifications should be consulted for any information not contained in a Public Works Staff Report. -35- 12/30/2003 Super 8 Motel Standard Specifications and Goals The Central Point Public Works Department is charged with management of the City's infrastructure, including streets, waterworks, and storm water drainage facilities. In general, the Department's "Standard Specifications and Uniform Standard Details for Public Works Construction" shall govern how public facilities are to be constructed. The Developer is encouraged to obtain the latest version of these specifications from the Public Works Department. Central Point Public Works is committed to working with the Planning Department and developers to assure that all developments are adequately served by public facilities. Public facilities not owned or maintained by the City of Central Point include: Power (PP&L), Gas (Avista), Communications (Qwest), and Sanitary Sewer (BCVSA). In working together it is the Department's expectation that the developer will feel free to call on the Department whenever the standard specifications are not, in the developer's opinion, adequately meeting the needs of the development. The Department will listen to the developer's concerns and work with the developer to achieve the best outcome. However, the Deparhnent is not obligated to assure a profitable development and will not sacrifice quality for the sole purpose of reducing cost to the developer. It is always the developer's obligation to provide the public improvements necessary, as determined by the Public Works Department, to serve the development. The Department and the developer also have an obligation to assure that public facilities are constructed so that other properties are not adversely impacted by the development. Development Plans -Required Information Review of public improvement plans is initiated by the submittal of 3 sets of plans that are at least 95% complete. The plans shall include those of other agencies such as BCVSA or Jackson County Roads Department. Following plan review, the plans will be returned to the Developer's engineer including comments from Public Works Staff. In order to be entitled to further review, the Applicant's Engineer must respond to each comment of the prior review. All submittals and responses to comments must appear throughout the plans to be a realistic attempt to result in complete plan approval. Upon approval, the Applicant's Engineer shall submit (4) copies of the plans to the Department of Public Works. In general, the plan submittal shall include plan and profile for streets, water, storm drainage and sanitary sewers, storm drainage calculations, storm drainage basin map, erosion control plan, utility and outside agency notifications and approvals. The plan may also include applicable traffic studies, legal descriptions and a traffic control plan. -36- 12/30/2003 Public Works Permit A Public Works Permit will only be issued after the Department Director approves the fnal construction drawings. After approval, the fees associated with the development will be calculated and attached to the public works permit. All fees arc required to be paid in full at the time the Public Works Permit is issued, except Public Works Inspection fees. After project completion during the final plat application process, the Public Works Inspector will calculate the appropriate amount of inspection time to assess the developer. Before the final plat application is processed the developer must pav the relevant inspections fees and bond for any uncompleted improvements (as determined by the Public Works Director). Super 8 Motel Plans 1. Three sets of plans at 95% complete stage are to be submitted for review by the Public Works Department 2. Once approval is achieved the Developer shall submit four sets of plans to the Public Works Department for construction records and inspection, including a set of mylar drawings to be stamped, approved, and maintained by the City until final "As-built" drawing are received. 3. The Developer's Engineer shall document changes to the approved drawings made in the field. A mylar and digital copy of the final "as-built" drawings will be required before the final plat application is processed. Super 8 Motel -Protection of Existing Facilities The locations of existing facilities shall be shown on all applicable construction drawings for Public Works projects as follows: The exact locations of underground facilities shall be verified in advance of any public works construction, in cooperation with the public or private utilities involved. 2. All existing underground and surface facilities shall be protected from damage during design and construction ofpublic works projects. 3. Any existing facilities not specifically designated for alteration or removals, which are damaged during construction, shall be restored or replaced to a "same as" or better than condition, at the expense of the Developer. 4. Suitable notice shall be given to all public and private utility companies in advance of construction for the purpose of protecting or relocating existing facilities. -37- 12/30/2003 3. The Developer's engineer should be prepared to consult and coordinate the street design of the proposed devcloprnent with City Public Works and Planning staff. The street geometry indicated on the tentative plan dots not necessarily represent the final design. Final approval of improvement plans, including street design, geometry, and configuration shall beat the sole discretion of the City of Central Point. 4. The Developer of the Hamrick Business Park should be prepared to construct property frontaee imnrovements along both Hamrick Road and Biddle Road. Pronerty frontaae improvements may include but are not limited to: curb, gutter, sidewalk, right-of--way dedication, half-street improvements, and when applicable, participation in future regional traffic improvements. Super 8 Motel -Storm Drain 1. It shall be the responsibility of the Developer's Engineer to investigate the drainage area of the project, including the drainage areas of the channels or storm sewers entering and leaving the project area. If a contiguous annexed drainage area of given size exists, the engineer may use information that has fornzerly been established if it includes criteria for the drainage area at complete development under current zoning and Comprehensive Plan designations. If the City does not have such information, the engineer shall present satisfactory information to support his storm sewerage design. The engineer shall also be required to provide all hydrology and hydraulic computations to the Public Works Department that are necessary to substantiate the storm sewer design. The storm water sewer system design shall be in conformance with applicable provisions of Oregon DEQ, DSL and ODFW and United States COE and consistent with APWA Storm Water Phase II requirements. 2. The City of Central Point Public Works Standards & Specifications should be consulted for specific information regarding the design and construction of storm drain related components. Super 8 Motel -Required Submittals All design, construction plans and specifications, and "as-built" drawings shall be prepared to acceptable professional standards as applicable, the Developer shall provide copies of any permits, variances, approvals and conditions as may be required by other agencies, including, but not limited to Oregon Department of Fish and Wildlife (DFW), Oregon Department of Environmental Quality (DEQ), Oregon Division of State Lands (DSL), Oregon Department of Transportation (ODOT) approval for storm drain connection and casement, landscape berms, U.S. Army Corps of Engineers (ACOE), affected irrigation districts, Rogue Valley Sanitary Service (RVSS), and Jackson County Road and Park Services Department (JC Roads), DSL and ACOE, as applicable (wetland mitigation). -39- 12/30/2003 2. Fire District No. 3 must approve all streets and water improvement plans in writing prior to final review by City PWD. During construction, any changes proposed by the Developer shall be submitted in writing by the Developer's Engineer to the City Public Works Department for approval prior to installation. -40- ~ T TAC~,~~ N ` '~~ Conditions of Approval A: This Site Plan Approval shall lapse and become void one year following the date on which it became effective unless, by conditions of the site plan approval, a greater or lesser time is prescribed as a condition of approval, or unless prior to the expiration of one year, a building permit is issued by the building inspector and construction is commenced and diligently pursued toward completion. The Planning Commission may extend the site plan approval for an additional period of one year. B: The city may refuse issuance of a certificate of occunancv for a chance ~f use until the applicant for a site plan approval has completed all requirements and conditions in accordance with the site plan approved by the planning commission. No person shall use or occupy a building or property unless such person has complied with the applicable zoning ordinances; any condition placed on the persons land use application, and has obtained a certificate of occupancy. C: The site plan shall be in compliance with all applicable city, state and federal ordinances and regulations. Any change or deviation from the plans approved by the planning commission without the approval of the building inspector for structures, the planning department for site plans, or the public works director for public improvements shall be considered a violation. D: Proposed signage shall be permitted and designed according to provisions of Chapter 15.24 and with Section 17.60.100. -41-