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HomeMy WebLinkAboutCM0625151 CITY OF CENTRAL POINT City Council Meeting Minutes June 25, 2015 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Brandon Thueson, Taneea Browning, Rick Samuelson, and Mike Quilty were present. Allen Broderick was excused. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of June 11, 2015 City Council Minutes B. Approval of D.A.R.E. Cruise Street Closures Mike Quilty moved to approve the Consent Agenda as presented. Rick Samuelson Seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes, Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading — Ordinance No. 2013, An Ordinance Amending the Comprehensive Plan Map (Minor) to Add Approximately 47 Acres to the Central Point Urban Growth Boundary North of Interstate 5, East and West of Blackwell Road in the Vicinity of the Seven Oaks Interchange (Exit 35) Including Portions of Dean Creek Road Community Development Director Tom Humphrey explained this is the second reading of an Ordinance to add approximately 47 acres to the City of Central Point Urban Growth Boundary in the area of Seven Oaks Interchange including portions of Dean Creek Road. The land proposed for the amendment includes property that is in the ownership of the Card Family and Stallion Land Company. There are some portions of right- of-way that are either under the jurisdiction of Jackson County or the Oregon City of Central Paint City Council Minutes lane 25. 2015 Page 2 Department of Transportation. The City conducted a public hearing on this item at their last meeting, made no revisions and moved to a second reading. Brandon Thueson moved to_approve Ordinance No. 2013, An Ordinance Amending the Comprehensive Plan Map (Minor) to Add Approximately 47 Acres to the Central Point Urban Growth Boundary North of Interstate 5, East and West of Blackwell Road in the Vicinity of the Seven Oaks Interchange (Exit 35) Including Portions of Dean Creek Road. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes, and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Discussion of the Draft Franchise Agreement between City of Central Point and Rogue Valley Sanitary Sewer City Manager Chris Clayton explained the history of the general utility license fee ordinance. The Council wanted to have an option in place for utilities using our right-of-ways but did not have a franchise agreement in place. The City currently maintains franchise agreements with eight utilities. RVSS and the City have been in discussion regarding a franchise agreement. They have been working with the City in anticipation of the Oregon Supreme Court ruling going in the favor of the City of Phoenix. They are willing to sign a Franchise Agreement with the stipulation that the fees are not collected until the Supreme Court has made a ruling. The proposed franchise agreement represents the initial review by both the City of Central Point and Rogue Valley Sewer Services. Council discussion and feedback will be useful in determining the specifics of a final agreement. The target for having an adopted agreement in place is early August. There was discussion regarding Section 8 of the agreement which states that it would not cost the city if lines need to be relocated because of construction. RVSS would like the city to reimburse them 50% of the cost to relocate lines due to construction that we have approved. Other utilities charge each other when required to relocate lines for one reason or another In Section 10 RVSS would like to have a signature line to sign off on Subdivision Plats, it would be an additional step for developers to check off. Staff will meet with RVSS again for final revisions and bring back to council in August for a final approval. No motion is needed at this time. B. Discussion Related to the Medford Water Commission's Recent Announcement That Cash Flow -Related Issues Could Result in Substantial Rate Increases for the "Other Cities" Customer Group 1 l City of Central Pooh City Councrt Minutes June 25, 2015 Page 3 Mr. Clayton explained that on June 3rd the Medford Water Commission (MWC) held a study session titled "Financial Policies", it was revealed that the MWC is considering dramatic rate increases of 11.9% for 3 consecutive years, to offset recently discovered cash flow related issues. The proposed rate increases would be in addition to the recent "interim" 5% across the board rate increase. The MWC is currently engaged in an ongoing rate study, being performed by a third party consultant, which will likely recommend future rate increases beginning in January 2016. Given all of these potential increases, the 'other cities" customer group could realize overall rate increases as high as 40% to 50% in the calendar year of 2016. Mr. Clayton spoke of a letter that was given to the MWC at their meeting this week explaining our concerns regarding these potential increases and their capital projections. The MWC has had revenue problems for many years and are acting like this is new to them. Mayor Williams explained his concern regarding their rate of return being charged to other cities. They have not been paying attention to what they spend their money on and capital projects should be postponed if they do not have the funds to pay for them. Mr. Clayton stated that he and the Mayor will be attending all of their Public ' Hearings regarding any rate increases. There have been discussions that the "Other Cities" may take the MWC to court regarding their negligence in this matter. Staff will keep the Council updated when additional information is available. IX. MAYOR'S REPORT Mayor Williams reported that: • He attended the Medford Water Commission meeting. • He attended the Central Point Chamber mixer and ribbon cutting ceremony for InHome Care business. • The County is trying to partner with the Expo on maintenance of the Fairgrounds. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • The recruitment window for the Human Resource Director is coming to a close. He is currently reviewing the applications and hopes to start interviews in July. • They will be presenting a sponsor check to the Quarter Horse Association tomorrow. • The city is very proud of Community Development Director Tom Humphrey ' for the excellent presentation he gave at the Policy Committee meeting. The County will be making a final decision next week. He has done a great job for the City to expand the Urban Growth Boundary. 0 There are 4 new welcome videos almost ready for display on our website. City of Central Point City Cnunal Minutes Pune 25, 2015 Page 4 • There will be a short Executive Session tonight. XI. COUNCIL REPORTS Council Member Mike Quilty reported that: • He attended the Airport Advisory Committee meeting. Flights are still on the rise and he explained some of the upgrades to the Medford Airport. • He attended an MPO meeting on Tuesday, Mr Humhrey did a great job explaining the need to expand the Central Point Urban Growth Boundary. • Rogue Disposal is breaking ground on their new CNG facility in White City. Council Member Brandon Thueson reported that: • He attended the Police Department recruit testing at Scenic Middle School It was an interesting course. Council Member Rick Samuelson reported that: • He attended an RVCOG meeting yesterday where Cave Junction representatives spoke regarding their law suit about marijuana dispensaries. • The City of Grants Pass was self-insured but have signed up with CIS to lower their rates and can now afford to keep the jail beds open. Council Member Bruce Dingler reported that he thought the letter to the Medford Water Commission was excellent but that they should already be aware of these I issues. Council Member Taneea Browning reported that: • The Fire District entered fire season five weeks early this year because of the dry winter and high temperatures. • She met with Chief Allison regarding mental health and what the police officers deal with nationally and locally. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: Battle of the Bones starts this weekend. We are concerned about the high temperatures and hopes that everyone will attend. There are 18 BBQ teams working on People's Choice Awards and 25 teams cooking for the KC points. There are now issues regarding pipes on adjoining roads to Freeman WE have provided a project page on the website with updates and what is currently happening to the project. Please direct any citizens to that page. There have been issues with people moving the barricades. The Police Department is trying to stop that activity. Police Chief Kris Allison reported that: • They have had a successful police officer applicant process. She is encouraged by the amount of applications they received and the applicants ' that took the tests. • They are working on promotions within the Police Department D E 1 City of Cenlnd Point City Council Minutes June 25, 2015 Page 5 • They are working on the ATM scam that hit the Rogue Credit Union. They have good photos of the suspects and have posted the photos to social media. • We will be assigning one of our officers to MADGE, this will help us with drug related crimes in our city. Community Development Director Tom Humphrey reported that: • There will be a conference call with the Bootcamp attendees on Tuesday. • There will be a Planning Commission meeting in July to discuss the Gebhard Road alignment. The White Hawk subdivision is waiting on this discussion to proceed. • Staff will be working on code amendments to clean up some of the outdated codes currently being used. • He has been working on the IAMP plans for Exits 33 and 35 in advance of the UGB Amendments. XIII. EXECUTIVE SESSION — ORS192.660 (2)(e) Mike Quilty moved to adjourn to Executive Session under ORS 192.660 (2)(e) real property transactions. Rick Samuelson seconded, all said "aye" and the meeting was adjourned into executive session at 8:01 p.m. Council returned to regular session at 8:19 p.m. No more business was discussed. XIV. ADJOURNMENT Mike Quilty moved to adjourn, Rick Samuelson seconded, all said "aye" and the Council Meeting was adjourned at 8:19 p.m. The foregoing minutes of the June 25, 2015, Council meeting were approved by the City Council at its meeting of July 16, 2015. Dated: `)' ) -7 )Is-- it%GrV� Mayor Hank Williams