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HomeMy WebLinkAboutCM061115CITY OF CENTRAL POINT City Council Meeting Minutes June 11, 2015 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Brandon Thueson, Taneea Browning, Rick Samuelson, and Mike Quilty were present. Allen Broderick was excused. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams, Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Hugh Robinson Central Point business owner Mr. Robinson wanted to inform the Council of a property dispute happening with their property and the new owners next door. They have been visited by the Police Department and spoken with the Planning Department for several weeks. The new owners have been encroaching on their property using it for delivery of goods to the store next door. This takes up their parking spaces. Mr. Robinson stated that they will be installing a fence which will hopefully stop the illegal use of their property. It is a volatile issue at times because the new owner does not understand the property line issues. He wanted to express gratitude to both the Planning Department and the Police Department for their help and understanding of the issue. Mayor Williams explained that both Departments have been keeping them aware of the issues. V. CONSENT AGENDA A. Approval of May 28, 2015 City Council Minutes B. Street Closures for Battle of the Bones C. Street Closure for 4`h of July Freedom Festival D. July Meeting Schedule Change Mike Quilty made a motion to approve the Consent Agenda as presented. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike ' Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point Qhl Council Minutes June 71, 2015 Pagc 2 A. Ordinance No. 2011, An Ordinance Amending Chapter 8.04 Nuisances in Regards to Home Gown Marijuana and Medical Marijuana Police Chief Kris Allison explained this is the second reading of an ordinance adding nuisances affecting public health including homegrown or medical marijuana grows. Any violation of Chapter 8.45 shall be deemed a nuisance affecting public health including homegrown or medical marijuana grows. This ordinance includes but not limited to odors emanating from the premise; noise from grow operations emitting from the premises; visibility of marijuana from outside the household; and failure to maintain such marijuana cultivation within a secure structure. The reference to residential zones has been removed from the ordinance. As stated at the first reading we would like this ordinance to cover all zones not just residential zones. Brandon Thueson moved to approve Ordinance No. 2011, An Ordinance Amending Chapter 8.04 Nuisances in Regards to Home Gown Marijuana and Medical Marijuana. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. B. Ordinance No. 2012, An Ordinance Amending Section 8.02.010 Definitions Chronic Nuisance Property in Central Point Municipal Code Chief Allison stated the proposed ordinance adds nuisance activities to include violation of Chapter 8.45 regulating homegrown and medical marijuana. This ordinance will allow the City to deem a violation of chapter 8.45 as a chronic nuisance property if violations occur. The reference to residential zones has been removed from the ordinance in order to be consistent with the previous ordinance. Bruce Dingier moved to approve Ordinance No. 2012, An Ordinance Amending Section 8.02.010 Definitions Chronic Nuisance Property in Central Point Municipal Code. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. C. Public Hearing/First Reading — An Ordinance Amending the Comprehensive Plan Map (Minor) to Add Approximately 47 Acres to the Central Point Urban Growth Boundary North of Interstate 5, East and West of Blackwell Road in the Vicinity of the Seven Oaks Interchange (Exit 35) Including Portions of Dean Creek Road Community Development Director Tom Humphrey explained that the adoption of the proposed minor map amendment would amend the County and City Comprehensive Plan maps by adding approximately 47 acres of employment City ofCential Point City Council Minutes June 11, 2015 Page 3 land to the Central Point Urban Growth Boundary (UGB). The City Council passed a resolution of intent in 2013 to initiate changes to the UGB in response to a request by Cardmoore Trucking to bring their property at Seven Oaks Interchange into the City of Central Point. In order to extend the UGB to the Cardmoore property, the City completed an earlier UGB amendment south of this proposal in order for it to be contiguous. The property being added to the UGB will retain the County Comprehensive Plan designation and zoning until such time as the properties are annexed and the appropriate City zoning is applied. Mayor Williams opened the Public Hearing. No one came forward and the public hearing was closed. There was discussion about the next steps in the process. The property owners are eager to get things moving but realize it is a long process. Both the County Planning Commission and the Central Point Planning Commission recommended approval of this expansion. We must take into consideration the creation of Conceptual Land Use and Transportation Plans, the adoption of an Interchange Agreement Management Plan for Seven Oaks Interchange Area, and the formation of and receipt of recommendations from a County Appointed Agricultural Task Force. Each of these conditions have been addressed. ' Mike Quilty moved to second reading An Ordinance Amending the Comprehensive Plan Map (Minor) to Add Approximately 47 Acres to the Central Point Urban Growth Boundary North of Interstate 5, East and West of Blackwell Road in the Vicinity of the Seven Oaks Interchange (Exit 35) Including Portions of Dean Creek Road. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes Motion approved. D. Resolution No. 1422, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon Finance Director Bev Adams stated that the proposed Resolution certifies the provision of City Services and is required in order to receive state cigarette, liquor, and highway taxes. We have budgeted $2,592,300 from these resources over the next two years. Mrs. Adams stated that a public hearing is not required for this item. This resolution covers one year of the biennial budget because of State requirements. Brandon Thueson moved to approve Resolution No. 1422, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon. Rick Samuelson seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, yes; Brandon Thueson, yes, Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. E. Resolution No. 1423, Electing to Receive State Revenue Sharing Funds for Fiscal Year July 1, 2015 — June 30, 2016 City of Central Point Cih/ council Minutes June 11, 2015 Page 4 Mrs. Adams stated that the proposed resolution requests and qualifies the City to receive $389,000 in state revenue sharing funds. This resolution does require a public hearing. This resolution covers one year of the biennial budget. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Mike Quilty moved to approve Resolution No. 1423, Electing to Receive State Revenue Sharing Funds for Fiscal Year July 1, 2015 — June 30, 2016. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. F. Resolution No. 1424, A Resolution to Adopt the Budget, Make Appropriations and Levy Taxes for the Biennial Budget Period July 1, 2015 —Through June 30, 2017 Mrs. Adams stated that the proposed resolution is to adopt the budget, make appropriations, and levy taxes for the 2015/17 biennial budget period. Total budget to be appropriated is $42,831,087; with a tax levy of $4.47 per thousand of assessed value. Total estimated property taxes to be received during the Biennial Budget period are $10,168 000. A public hearing is required for this resolution. Mayor Williams opened the Public Hearing. No one came forward and the public hearing was closed. Mike Quilty moved to approve Resolution No. 1424, A Resolution to Adopt the Budget, Make Appropriations and Levy Taxes for the Biennial Budget Period July 1, 2015 — Through June 30, 2017. Brandon Thueson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes Motion approved. G. Resolution No. 1425, A resolution Adopting General Procedures for Fiscal Year 2015-2016 City Manager Chris Clayton stated that every year the Council considers a general procedures resolution appointing specific individuals or firms to represent the city in the capacity of City Attorney, City Engineer, City Auditor, Municipal Judge and Insurance Agent of Record. The proposed resolution also sets general procedures and regulations regarding day to day expenses. There are no significant changes for the 2015-16 fiscal year. This resolution covers one year of the Biennial Budget. In the future the city will work with the contracts for general procedures to gain consistency with the biennial budget cycle. Bruce Dingier moved to approve Resolution No. 1425, A resolution 1 Adopting General Procedures for Fiscal Year 2015-2016. Taneea Browning seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Taneea Browning, City of Central Point City Council Minutes june 11, 2015 Page 5 yes; Brandon Thueson, yes; Rick Samuelson, yes, and Mike Quilty, yes. Motion approved. H. Resolution No. 1425, A Resolution Revising the Classification Pay Plan Mr. Clayton explained that this is an annual resolution to reaffirm any revisions that may have been done to the Pay Plan with a ratification of a collective bargaining agreement. Part A of the pay plan has updated position titles. The union contract negotiated in 2014 included a cost of living adjustment or July 1, 2015 based on the January to January, All cities CPI with a range of 0 to 3.5%. The CPI change was a negative amount, so no cost of living adjustment was made to the pay scale. Part B of the pay plan also has updated position titles. This group bargained for a COLA based on the CPI with a 0 to 4% range. There is no cost of living adjustment this year. The union recently requested to change the Master Police Officer position title back to Corporal effective July 1. Part C of the pay plan reflects no change in salary range amounts but does move the Accountant/Supervisor position from Band I to Band II. This position's pay ' band was not adjusted when the supervisory duties were added to the position last year. Rick Samuelson moved to approve Resolution No. 1425, A Resolution Revising the Classification Pay Plan. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes Motion approved. Resolution No. 1426, A Resolution Extending Workers' Compensation Coverage to Volunteers of the City of Central Point Mr. Clayton explained that ORS 656.031 allows public entities, by resolution, to provide workers' compensation coverage for volunteer workers. City County Insurance requires that the City pass such a resolution annually. This resolution continues the current practice of providing workers' compensation coverage for city volunteers. The proposed resolution includes a category for committee members, the Council, Police volunteers, Kidventure volunteers and other various program areas. This does not cover volunteers for special events such as the Battle of the Bones. Brandon Thueson moved to approve Resolution No. 1426, A Resolution Extending Workers' Compensation Coverage to Volunteers of the City of Central Point. Rick Samuelson seconded. Roll call Hank Williams, yes; Bruce 'Dingier, yes; Taneea Browning, yes; Brandon Thueson, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS City of Centrad Point City Council Minutes lune 17, 2015 Page. 6 A. Freeman Road Waterline Replacement Parks and Public Works Director Matt Samitore stated that the City was able to work out an agreement with the current contractor for Freeman Road. The price was increased and will take up the entire 2015/17 capital water fund. The detour signs are in place and the street is closed to through traffic. Understandably residents are irritated by the project but it will be a nice improvement when it is all done. IX. MAYOR'S REPORT Mayor Williams reported that he. • Attended two nights of the Wild Rogue Pro Rodeo, there was a great turnout for the event that Central Point is proud to sponsor. • Attended the Fairboard meeting. They have offered Helen Funk the position of Expo Manager. • Attended the Medford Chamber Forum to hear the County Manager's state of the County Address. • Attended the Medford Water Commission meeting. He read into the record the following statement: "I have a growing concern with the Medford Water Commission. It started out with staff recommending a 7% across the board increase in water rates, which 5% was approved by the commission members. This was before the Rate Study was complete. General comments at the commission meetings indicated that substantial rate increases were in order. At a subsequent meeting the commission approved a $17 million dollar project for the Flock -Sed basin (necessary for duff plan expansion). That amount is more than double what the amount was estimated several years ago. This project was over a three year period, in addition to other capital projects. I believe this is necessary to take the Duff plant to 61 million gallons per day. At the last meeting staff indicated that the commission would have a serious cash flow problem and presented three alternatives to suspend payments to capital fund reserves. The commission did not take action at the last meeting, but it was indicated that an additional "across the board" rate increase would be required. The commission was 'presented with several options before narrowing in on a three year 11.9% per year increase plan The new rate study is due out on July 1st. We have no indications except that rates will go up, and if past actions are any indication, the Medford Water Commission will continue to take advantage of the cities that purchase water." X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that • There is a new Library Services Director. She will introduce herself at the next City Council meeting. • He had a meeting with Combined Transport earlier today. They are eager to get their property annexed into the city. City of Central Point Gtil Council Minutes June 11, 2015 Page 7 • The County Manager addressed the Medford Chamber and stated that all looks good with County funds and projects. They are financially sound. • Senate Bill 964 is in the house now, we continue to wait and see what the state will be doing with the new marijuana rules. • The next council agenda will be light on discussion items. He will be on vacation next week and staff will be preparing for Battle of the Bones. • If Council members are planning on attending the League of Oregon Cities conference please let the City Recorder know by July 1 so that she can book our rooms. XI. COUNCIL REPORTS Council Member Mike Quilty reported that: • The MPO Policy Committee will be working on a letter to the Cities about having proper infrastructure in place when expanding an urban growth boundary. • He attended an Oregon Freight Advisory Committee meeting in Salem. • He will be attending a tour with the RVACT and the Joint Advisory Committee. Council Member Brandon Thueson reported that he attended the Rodeo on Friday night and a ride along with the Central Point Police on Saturday night. ' Council Member Rick Samuelson stated that he attended the Rodeo. Council Member Bruce Dingler had no report. Council Member Taneea Browning reported that she attended the Chamber mixer and the Taste of Central Point. She also attended the Special Olympics fundraiser at City Hall. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • There are still many openings to fill for volunteers at the Battle of the Bones. We need volunteers in order to have a successful event. If you have not volunteered or know of anyone that would be interested please contact the Parks Department. • There have been reoccurring problems regarding damage to the lighted pathway at Glen Way Park. Staff is working on a solution that will help deter vandalism for this ongoing problem. • With the summer hours it is hard for Public Works to tell if a street light is out, please inform staff if you come across one. Police Chief Kris Allison reported that: • The Central Point Police Department will be the staff support for CERT Volunteers in Central Point. There are currently 25 volunteers for this group and they want to be involved in the community. City of Central Point City Council Adnnites Jute 11, 2015 Page S There will be police officer testing on Friday at Scenic Middle School. If anyone is interested in watching the applicants complete the ORPAT, contact the Chief for times and location. Finance Director Bev Adams reported that: • The Special Olympics Spaghetti Feed raised about $300 for Special Olympics in Southern Oregon. • The city hosted a Rogue Valley Government Finance Officer quarterly meeting yesterday. It is a great way to network and learn how other agencies are doing. • The Budget Document will be sent out electronically. If Council Members would prefer a hard copy please let her know soon. Community Development Director Tom Humphrey reported that. • The Destination Boot Camp was a success again this year. Several Central Point businesses participated. The organizer wanted to make sure the Council knows how much they appreciate their participation by budgeting the funds to make this possible. • There are several construction projects going on in town. He updated on some of the current projects that have been submitted • The Twin Creeks Rail Crossing is moving along. He would like to see the agreement before Council at the next meeting. The City would prefer to have an agreement in place before we give the Rail Company any more money for the crossing rights. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Mike Quilty moved to adjourn, Rick Samuelson seconded, all said "aye" and the Council Meeting was adjourned at 8:15 p.m. The foregoing minutes of the June 11, 2015, Council meeting were approved by the City Council at its meeting of June 25. 2015 N Dated: (a1x4rr - 0 City Recorder Mayor Hank Williams u fl