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HomeMy WebLinkAboutIGA Jackson County Court - Facility useINTERGOVERNMENTAL AGREEMENT COOP for Justice Court Order No. "\C This Intergovernmental Agreement made and entered into in triplicate original as of the later of the dates entered below, by and between the CITY OF CENTRAL POINT, a Municipal corporation, organized and existing under the laws of the State of Oregon, hereinafter called "City" and JACKSON COUNTY, a political subdivision of the State of Oregon, hereinafter called "County' regarding temporary use of the City Council Chambers and related facilities for Continuation of Operations for the Jackson County Justice Court, hereinafter called "Justice Court." RECITALS Whereas, The State of Oregon has declared it to be a matter of statewide concern to promote; intergovernmental cooperation for the purposes of furthering economy and efficiency in local government, and Oregon Statutes grant general authority for intergovernmental agreements by units of local government pursuant to the provisions of ORS 190.010 et seq, and The Justice Court is located within the City of Central Point and provides municipal court services to the City under a separate intergovernmental agreement; and It is necessary and appropriate for the Justice Court to secure space for its Continuity of Operations Plan ("COOP") to ensure Continuity of Government ("COG"), and the City Council Chambers, formerly used by the City Municipal Court for court operations, is a logical location for continuation of Justice Court operations in the case of emergency or temporary dislocation, and City and County have deemed it to be to their mutual advantage and to be in the best interest of their respective constituencies to enter into this Intergovernmental Agreement for the purpose of allowing the Justice Court to utilize the City Council Chambers and related facilities for continuation of operations. NOW, THEREFORE, in consideration of the recitals above and the mutual covenants, terms and provisions set forth below, the parties agree as follows: 1.0 The City agrees to provide the County, upon request by the County, use of the City Council Chambers for periods of tip to 30 days without charge for Justice and Municipal Court operations, subject to the provisions of section 3.1 below. The City Council Chambers is the space designated as `Building 3" in the attached diagram. 2.0 During the period of any such temporary use, the County shall provide all necessary court personnel, equipment and supplies and pay all Expenses related thereto in connection with Justice Court and Municipal Court operations. Should it become necessary for the Justice Court to use City equipment on a temporary basis, the parties agree to meet and confer as to the terms of such use. 3.0 It is anticipated, at the time of this agreement, that the temporary, use of City Council Chambers by the Justice Court for public court sessions shall only be one day per week during normal business hours. If available, the City shall provide Justice Court employees additional temporary space separate from City Council Chambers for the secure collection of fines owing. The additional space shall be used by the Justice Court at such locations, days of the week, and hours of the day, as mutually agreed by the City and the County. 3.1 County's temporary use of such facilities shall be arranged with the City Recorder in advance to ensure that scheduling conflicts do not exist. In the event of a conflict between City's needs and County's needs to use the Council chambers, City, shall make the Council chambers available at an alternate date/time mutually convenient to the parties. 3.2 The facility must be left in its original condition. County is responsible for its own set up and take down, cleanup, storage, and any damage done to City facilities by its groups or persons whom it may invite to attend. County should allow enough time to complete these tasks. 3.3 The Council Chambers or other temporary City facilities must be left in their original condition. All chairs, tables, and other equipment must be returned to the positions they were in at the beginning of use. 4 This Agreement shall continue in effect during the term of office of the Justice of the Peace holding office on the effective date hereof and each successor in that office. or until terminated by either party as provided in paragraph five. 5 Each party to this Agreement reserves the right to terminate this Agreement at the end of any fiscal year by giving the other party written notice by April I" of the year in which the Agreement is to terminate. Each party covenants to exercise this right only upon good and substantial cause, as the Justice Court is required to arrange alternative Continuation of Operations arrangements in the event of termination by the City. This Agreement is subject to the requirements of Article XI, Section 10 of the Oregon Constitution. 6 Each party agrees to indemnify and hold harmless the other from liability arising from the acts or omissions of the elected officials, officers, employees or agents of the party. 7 This Agreement shall be liberally construed to affect the purposes expressed herein. 8 This Agreement is effective when is has been executed by both parties. IN WITNESS WHEREOF, the parties have executed this Agreement in triplicate on the dates set forth below. CITY OF CENTRAL POINT A Municipal Corporation (CITY) Chris Clayton, City Manager Date JACKSON COUNTY (COUNTY) APPROVED AS TO LEGAL SUFFIC CY: Brett Baumann Senior Assistant County Counsel ti u V U Q L J J III IF I J �~ � � o o N } Z qLU2 Q L J J U _ F U 0 0 m v � o � m m II II II r N M W U W w w W � � K Q Q Q Z is ZZ_ Z Z 0 0 0 D D M m m m 000 N C7 r U' n Z r II Z 11 U a a w 1©� 0 0 r I M = � U Q w H z w m U O Q II F c w WI ¢ u I z 0 Y O z m U LL z a Oulu v N N d � o I I y u z p% Z O p m g J W pLL F - Q m J N o nu