HomeMy WebLinkAboutCM051415CITY OF CENTRAL POINT
City Council Meeting Minutes
May 14, 2015
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingler, Brandon
Thueson, Taneea Browning, Rick Samuelson, and Michael
Quilty were present.
City Manager Chris Clayton; City Attorney Sydnee Dreyer,
Police Lt. Dave Croft; Community Development Director
Tom Humphrey; Finance Director Bev Adams; Parks and
Public Works Director Matt Samitore; and P.W.
Administrative Assistant Karen Roeber were also present.
IV. PUBLIC APPEARANCES
Charles and Karen Eilenberger who live in the New Haven Estates subdivision
spoke about residential burning in their neighborhood. They said it has become
an environmental issue and is a nuisance since many times the burning goes on
from 11:00 a.m. until midnight. Mrs. Eilenberger checked with Medford, Ashland,
Phoenix and Talent and they do not allow residential burning within city limits.
She and others in her neighborhood are not against barbecues and recreational
fire pits. City Manager Chris Clayton stated Central Point is under the Jackson
County residential burning permit process and DEQ posts when open burning is
allowed.
Mike James and Mr. Eilenberger both residents of New Haven Estates
subdivision stated Fire District 3 had been over to the house where the burning
Persists three times. Mr. Clayton said he would see if they are violating the burn
permit and see if it falls under the nuisance ordinance and send out Code
Enforcement.
Mrs Eilenberger provided copies of surrounding cities ordinances and asked for
Central Point to please consider changing their ordinance. Mr. Clayton said he
will review and be in contact with her.
V. CONSENT AGENDA
A. Approval of April 9, 2015 City Council Minutes
B. Acceptance of Third Quarter Financial Statement
Mike Quilty moved to approve the Consent Agenda as submitted. Rick
Samuelson seconded. Roll call: Hank Williams, yes; Allen Broderick, yes; Bruce
Dingler, yes; Rick Samuelson, yes; Brandon Thueson, yes; Mike Quilty, yes;
Taneea Browning, yes. Motion approved.
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May 14, 2015
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VI. ITEMS REMOVED FROM CONSENT AGENDA - None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Public Hearing, First Reading — An Ordinance Amending the
Central Point Municipal Code to Add Section 3.25 Park Maintenance
Fee Regarding the Adoption of a Parks Fee for Maintenance of City
Parks
Parks and Public Works Director Matt Samitore stated this ordinance is modeled
after the City of Medford. The Central Point fee would be $1.00 per month per
water meter for all users with the exception of multi -family dwellings which would
be $0.50 per unit per month. Mr. Samitore stated this fee was discussed at the
budget meetings. The purpose of the fee is for repair and replacement of existing
Park facilities, a new Parks Master Plan and eventually new park construction
once existing system maintenance is caught up.
Council Member Samuelson voiced concerns that the council had not discussed
the proposed fee enough. He felt that they were only told this information. The
citizen survey questions regarding this issue were not accurate and that the long
range financial plan was based on wants not needs of the city.
Allen Broderick made a motion to move this ordinance to amend the CPMC
Section 3.25 to adopt a Parks Utility Fee to a second reading. Brandon
Thueson seconded. Roll call: Hank Williams, yes; Allen Broderick, yes; Bruce
Dingler, yes; Rick Samuelson, no; Brandon Thueson, yes; Mike Quilty, yes;
Taneea Browning, yes. Motion approved.
B. Public Hearing, First Reading — An Ordinance Amending the Central
Point Municipal Code to Add Section 3.26 Public Safety Fee
Regarding the Adoption of a Public Safety Fee for Increased
Funding of Public Safety
City Manager Chris Clayton stated this fee was discussed at length during the
long term financial planning in January. Medford has automatic CPI increases
and the Central Point Public Safety fee or Parks Utility fee would not be tied to
the CPI. The Public Safety fee would be used to fund a second Central Point
School Resource Officer (SRO). He also stated the most recent citizen survey
reflected the residents' feeling of safety and security in Central Point. Mayor
Williams stated he likes that Central Point Police Officers are not under pressure
to write tickets and that most in his neighborhood support the public safety fee.
Council Member Samuelson restated that he did not feel there has been enough
discussion regarding these fees.
Mike Quilty made a motion to move to second reading an ordinance
amending the CPMC adding Section 3.26 to adopt a Public Safety Fee for
increased funding. Taneea Browning second. Roll call: Hank Williams, yes;
Allen Broderick, yes; Bruce Dingler, yes; Rick Samuelson, no, Brandon Thueson,
yes; Mike Quilty, yes, Taneea Browning, yes. Motion approved.
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City Council Minutes
May 14, 2015
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C. Public Hearing, First Reading — An Ordinance Creating Chapter
1.04.060 Uniform Appeal and Hearing Procedure for Central Point
Municipal Code
City Manager Chris Clayton stated that prior to 2006 the Central Point Municipal
Code contained a procedure for reviewing decisions related to planning, zoning
and general land use. This was recently repealed when land use decision
appeals were integrated into Chapter 17 Zoning regarding the regulation of
marijuana, nuisance activity and chronic nuisance abatement referencing a
general/uniform appeal procedure. This left the City with no alternate uniform
appeal procedure for administrative decisions. This does not require a public
hearing but he would recommend allowing public testimony
Mayor Williams opened the public hearing no one came forward. Mayor Williams
closed the public hearing.
There was some discussion regarding the definition of appellate board It was
decided to strike "or appellate board" from the ordinance. Appeals that fall under
this code would come directly to the City Council for review.
Allen Broderick made a motion to approve the first reading of an ordinance
amending the CPMC to add section 1.04.060 -uniform appeal and hearing
procedure with the modified language. Bruce Dingier seconded. Roll call.
Hank Williams, yes; Allen Broderick, yes, Bruce Dingler, yes, Rick Samuelson,
yes; Brandon Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion
approved.
D. Public Hearing, First Reading — An Ordinance Amending Title 8 of the
CPMC by Adding Chapter 8.45 Homegrown and Medical Marijuana
Community Development Director Tom Humphrey presented an ordinance
regulating homegrown and medical marijuana inside Central Point city limits. He
emphasized the recommended changes would limit, but not prohibit the growing
of marijuana inside our city limits. The primary concern is to minimize or
eliminate the unwanted, detrimental effects upon public safety and neighboring
citizens such as the odor, accessibility, unsightly appearance (i.e. Fences),
processing, drying and storage of both medical and recreational marijuana.
Mayor Williams opened the public hearing.
Mr. Ralph Nelson stated the City was on right path with this ordinance and the
biggest concern or complaint he thought would be regarding the odor and the
other issue would be juvenile use. Limiting it to indoor grows should reduce the
risk for theft. He asked about violations and if they would be subject to the
nuisance ordinance general penalties and becoming a chronic nuisance of there
are two citations issued within thirty days. There would also be the possibility of
immediate abatement of all plants. Mr. Nelson liked the City's proactive approach
and he thanked the council for listening.
Mayor Williams closed the public hearing
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Medical marijuana plants already in the ground will be "grandfathered" for this
year's harvest only and then they would need to be grown indoors for all future
grows. The City may look at ventilation in the future.
Allen Broderick suggested language stating rental properties must have the
property owner's written permission for any indoor grows. City Attorney Sydnee
Dreyer explained this would be something the city could regulate. It would need
to be a civil issue. Mr. Clayton explained that we inform the citizens of the code
requirements in a future newsletter.
Brandon Thueson made a motion to move to second reading An Ordinance
Amending Title 8 of the CPMC by Adding Chapter 8.45 Homegrown and
Medical Marijuana. Mike Quilty seconded. Roll call: Hank Williams, yes; Allen
Broderick, yes, Bruce Dingler, yes; Rick Samuelson, yes; Brandon Thueson, yes;
Mike Quilty, yes; Taneea Browning, yes. Motion approved.
E. Ordinance No. 2006 An Ordinance Amending the Central Point Zoning
Map at 3292 Grant Road from Residential Single Family (R- -10) to
Residential Single Family (R-1-8)
Community Development Director Tom Humphrey presented the second reading
of an ordinance amending the zoning map for 3292 Grant Road. This change
would allow the property to be partitioned into three parcels. They would be
8,000 sq ft. lots as opposed to the current 10,000 sq. ft. lots that are currently
allowed.
Mike Quilty made a motion to approve Ordinance No. 2006 amending the
Central Point Zoning Map from residential single family (R-1-10) to
residential single family (R-1-8) on a 0.67 acre parcel located at 3292 Grant
Road. Rick Samuelson seconded the motion. Roll call: Hank Williams, yes;
Allen Broderick, yes; Bruce Dingler, yes; Rick Samuelson, yes, Brandon
Thueson, yes; Mike Quilty, yes; Taneea Browning, yes. Motion approved.
VIII. BUSINESS
A. Parks and Recreation Report
Parks and Public Works Director Matt Samitore reported that due to reoccurring
vandalism to the park structure at Cascade Meadows Park it is broken beyond
repair. The parts to replacement parts for this structure are no longer available.
The Parks Commission determined that removal of the broken equipment at this
park would be the best course of action. The recommendation is that a small
piece of equipment like a swing be put in its place. This will reduce the chance of
vandalism and still provide a play apparatus for neighborhood kids. Council had
no objection to this recommendation.
The Parks Commission would like to set the date for the Community Christmas
and the Lights Parade for the First Saturday in December. They felt that moving
the date later in the month would put it too close to Christmas and keeping it on
Friday raises too many traffic concerns. They also felt that it was pushing families
to have the event on Friday because of comments we received from last year.
Of
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There has been talk about moving the event to another location but the
consensus of the Commission was to keep with tradition and continue to have
the event in the downtown area with the tree lighting at City Hall.
There was some discussion regarding the date conflicting with the Crater
Foundation Annual Auction being on the same night. Several people like to
attend both events. It was decided that staff will do more research and return to
Council at a later date with options.
B. Planning Commission Report
Community Development Director Tom Humphrey stated that on May 7, 2015 the
Planning Commission forwarded a favorable recommendation to the City Council
to Amend the Comprehensive Plan Map (Minor) to add approximately 47 acres to
the City of Central Point Urban Growth Boundary (UGB) north of Interstate 5;
east and west of Blackwell Road in the vicinity of the Seven Oaks Interchange
(Exit 35) including portions of Dean Creek Road. The proposal expands Central
Point's UGB into Urban Reserve Area CP -1B. Both the Central Point Planning
Commission and Jackson County Planning Commission support the proposal.
IX. MAYOR'S REPORT
' Mayor Williams reported that he:
Attended the Chamber mixer.
Attended two DARE graduations (Jewett & Mae Richardson Schools).
Attended the Friends of the Fair dinner.
• Attended the Fair Board meeting.
• Senators Merkley, and Walden and Rep. Wyden will all be attending the
Memorial Day ceremony at Don Jones War Memorial on Monday, May 25`h
with Senator Merkley holding a town hall meeting the following day.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that he:
• Attended the School Board meeting and met the School Board candidates.
• Has tickets available for the Rodeo Sponsor Dinner. If anyone is interested
please let him know.
• There has been a lot of activity on the Community Development side of City
Hall this week. He will have more information for the Council later.
XI. COUNCIL REPORTS
Allen Broderick reported that he:
• Attended the Rotary auction.
• Attended SOREDI.
Bruce Dingler reported that he will not be able to attend the Study Session on
Monday, May 18, 2015.
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Rick Samuelson reported that:
• The Southern Oregon Climate Action event will
a regional organization committed to spreading
regarding climate change.
• he Attended the School Board Election Forum.
• he attended a boxing event at the expo.
be in October. The SOCAN is
awareness and taking action
Brandon Thueson reported that he attended the budget meeting.
Mike Quilty reported that:
• He attended the MPO meeting.
• The RVMOP TAC recommended that the appropriate level of Coordination on
the transportation aspects of RPS Urban Reserve areas would be a letter
from the TAC indicating that the City had complied with the process. MPO
policy committee thought there should be a higher level of scrutiny and that
the Policy Committee should be the deciding body.
• He attended the Airport Advisory meeting and they are having a record year
of travelers so far this year.
Taneea Browning reported that she:
• Attended the multi -cultural committee meeting.
• Attended the budget meeting for Fire District #3.
• Attended the Chamber mixer.
• Attended DARE graduation.
XII. DEPARTMENT REPORTS
Police Lt. Dave Croft reported that CPPD officers will be present at the Memorial
Day ceremony.
Finance Director Bev Adams reported that notice will be sent to the paper
tomorrow if a supplemental budget is needed.
Community Development Director Tom Humphrey stated that:
• He will be starting boot camp the first week in June. Lisa O'Connor from the
Chamber will be joining the group
• He met with a SOREDI planner.
Parks and Public Works Director Matt Samitore stated that:
• is a portion of water line on Freeman Road project in the travel lane that is
asbestos pipe and needs to be replaced with ductile iron pipe. Mr. Samitore
will know the estimated cost for the pipe replacement this week and a
supplemental budget adjustment may be needed. They will continue with the
grinding and compaction of Freeman Road and the waterline replacement will
be completed.
• Notices will be sent out regarding the Freeman Road waterline replacement.
• Van Horn Park had a re -grand opening with new play equipment and is now
ADA compliant.
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City Council Minutes
May 14, 2015
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XIII. EXECUTIVE SESSION — 192.660(2)(h) Legal Counsel
Mike Quilty made a motion to adjourn into executive session under
192.660(2)(h) Legal Counsel. Brandon Thueson seconded. All said "Aye" and
the meeting was adjourned into executive session at 8:50 P.M.
The Council returned to regular session at 9:09 P.M.
XIV. ADJOURNMENT
Mike Quilty moved to adjourn, Brandon Thueson seconded, all said "Aye' and
the Council Meeting was adjourned at 9:09 P.M.
The foregoing minutes of the May 14, 2015, Council meeting were approved by
the City Council at its meeting of May 28, 2015.�
Mayor Hank Williams
Dated: S,/fig Jr5
City Recorder