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HomeMy WebLinkAboutCM022615CITY OF CENTRAL POINT City Council Meeting Minutes February 26, 2015 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Brandon Thueson, Rick Samuelson, and Mike Quilty were present. City Manager Chris Clayton; City Attorney Dan O'Connor; Police Chief Kris Allison; Community Development Director Tom Humphrey; Finance Director Bev Adams; Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Debra Miles, Oak Street Mrs. Miles asked the Council to put in place an ordinance that would allow the ' Central Point Police to site and confiscate illegal fireworks within the City limits. She stated that it has gotten very bad in her neighborhood with aerial fireworks during certain holidays. She is not asking the City to ban fireworks, only asking that the officers enforce the laws for illegal ones. She stated that she has been told in the past that officers cannot site or confiscate illegal fireworks in the city limits. She has researched other cities and found ordinances that we could use to allow our officers to do this when they find the citizens who are setting them off. It will be a bad fire season again this year and aerial fireworks will cause fires in our neighborhoods. John Lohrfnk, and Lisa Turner, Covington Court These residents from Covington Court wanted to express to the City Council their appreciation for the Central Point Police Department and all they are doing to help with a nuisance property in their neighborhood. They know that the City is trying to help with this problem house and the questionable people that come and go from the home. They appreciate that officers watch when the school bus drops off their children to make sure they get home safe. They realize there are other crimes in town that may be more important but it is nice to know that the City cares about them enough to show support in helping close down this problem house. V. SPECIAL PRESENTATION • RVCOG ANNUAL UPDATE Michael Cavallaro from RVCOG presented the Program and Financial update as of January, 2015. RVCOG did a performance review for the first time and City of Central Point City Council Minutes February 26, 2015 Page 2 received a good response. He provided program updates for MPO and recognized the longstanding membership of Councilmember Mike Quilty. He updated on the Planning and Community Development Programs and the help the Community Development Director Tom Humphrey provides throughout the valley for all the communities. They have the staff and resources to go after grants for communities who are not able to do it themselves. They have been helping Central Point with their Storm Water Management. Their Senior and Disability Services program is going strong. The State of Oregon has a lot of programs to allow seniors to stay in their homes as long as possible into their elderly years. Central Point does a great job of contributing to this program. Central Point is high on the list for Life Long Housing for our seniors. He highlighted several projects that show Central Pint as a forward thinking city. He talked about the Public Managers meetings that Mr. Clayton attends for local City Managers to get together and work on local issues. They are reviewing the Medicaid program in the area and considering taking it over and absorbing the state employees to help maintain the programs. • VIETNAM WALL PRESENTATION Russ McBride and Kyle Pace presented the plans to bring a replica of the Vietnam Memorial Wall to Jackson County. They would like to put this wall in Don Jones Memorial Park. They have been impressed in the past with the way Central Point treats memorial events and they feel that having the wall in Central ' Point would be good for Central Point and the West Coast. The wall would be 80% the size of the original wall. It will be 8' tall by 360' long. They would raise the money through fund raisers. The only thing they would ask from Central Point is the donation of the land. They explained some of the aspects of the wall. They have looked at property all over Jackson County and feel that Don Jones Memorial Park is the best fit. The only concern is parking during a memorial event, but they can work out the fundamentals as they proceed with the plans. Staff explained that there are several issues that still need to be discussed before this is decided. It should to go before the Citizens Advisory Commission and the Parks Commission before the Council can make a final decision on it. This is the initial presentation to begin the process. Vi. CONSENT AGENDA A. Approval of February 12, 2015 City Council Minutes Mike Quilty moved to approve the Consent Agenda as presented. Rick Samuelson seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA - None VIII. BUSINESS City of Central Point City Council Minutes February 26, 2015 Page 3 A. Community Survey Presentation Environmental Services Coordinator Stephanie Holley introduced Jim Hebert from Hebert Research, Inc. who presented the results of the phone survey done at the beginning of 2015. The goal of the survey was to determine the overall satisfaction of the city services and quality of life in Central Point. He explained the profiles of the respondents. The survey shows that the small town feel and quiet neighborhoods are very important to them. They feel that business and economic growth is something that the city should concentrate on. The citizens are satisfied overall with the dates and times of the special events. The overall satisfaction score was maintained overall as very high. The citizens value safe neighborhoods and parks; a family oriented community; accountability in leaders; a financially balanced government and local employment opportunities. The importance of downtown improvement increased this year. He explained the question regarding the Parks Maintenance and Public Safety fee question. A third of the surveyors were asked if they would support a $3.00 fee; a third were asked if they would support a $6.00 fee and a third were asked if they would support a $9.00 fee to support current service levels. Overall the citizens would be willing to pay either of the fees to keep the current levels of services. It is important to the citizens to maintain the safe community feeling. Trust is important throughout the community. Overall the citizens are happy with the services provided by the city. They get most of their communication from the city through the newsletter. Most respondents would like to see a community pool and a dog park. Mr. Clayton stated that the City has mailed out surveys to all residents and will provide the survey on the website. We have received approximately 150 surveys from the mailing. Staff will return with the results of those two surveys at a later time. B. Local Committee Assignments Mayor Williams presented the City Council Representatives to Boards, Commission, Committees, and Foundations list. The Council agreed to the following: • Central Point Citizens Advisory Committee — Bruce Dingler • Parks and Recreation Commission — Allen Broderick • Parks and Recreation Foundation — Allen Broderick • Multicultural Committee — Allen Broderick • RVCOG Board of Directors — Rick Samuelson • Bear Creek Greenway Committee — Brandon Thueson • Jackson County Expo Board — Mayor Williams • SOREDI — Allen Broderick • School District No. 6 Board Meeting — Brandon Thueson ' • Medford Water Commission —Mayor Williams • Regional Problem Solving — Mayor Williams 0 Jackson County Fire District No. 3 Board — No Representative City of Central Point City Council Minutes February 26, 2015 Page 4 • RVCOG Executive Board — No Representative • TRADCO — Mike Quilty • RVMPO — Mike Quilty • Airport Advisory Committee — Mike Quilty • Medford — Ashland Air Quality Maintenance Area — Mike Quilty • Rogue Valley Area Commission on Transportation — Mike Quilty • RVTD — No Representative Mr. Clayton stated that he will ask Kay Harrison if she will continue to attend the RVSS meetings on behalf of the City. IX, PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1418, Long Range Financial Plan Finance Director Bev Adams explained that this is the final copy of the Long Range Financial Plan. This plan will provide a tool for the city's five major funds: general fund, street fund, building fund, water fund and storm water fund. On January 271' the FCS Group presented the financial plan to the Council and following a discussion the council and staff suggested a few minor changes and gave approval for the plan to be finalized. This will be a working document. It is not set in stone as the numbers will change according to environmental issues and economic growth. As things change within the community we can change the numbers and see what the outlook of the city will be in the future and prepare for those changes. Allen Broderick moved to approve Resolution No. 1418, A Resolution to Adopt a Long Term Financial Plan for the City of Central Point. Mike Quilty seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. B. Public Hearing and First Reading — Ordinance Repealing Chapter 12.40 Telecommunications Infrastructure replacing it with Chapter 12.40 Franchises and Utility Fees City Manager Chris Clayton explained that staff would like to implement a general franchise agreement in an attempt to address any 'non -franchised' utility operations within the public right-of-way. The proposed ordinance would not be directed at any specific utility and would include utilities using public right -or way for their business operations. The proposed ordinance includes provisions that allow for pending legal questions in the area of telecommunications to be accommodated via ordinance amendment or specific franchise agreement language. The proposed ordinance protects the city from non -franchised utility operations, while encouraging utility providers to negotiate individual franchise agreements. There are two corrections to the proposed ordinance, 12.40.075 (B) the Utility 1 1 1 City of Central Point City Coundl Minutes February 26, 2015 Page 5 License Fee should be 7% not 7.5%, and Section 12.40.075 (E) should read Privilege License Fee, not Privilege Taxes. The City would rather work with any utility through a Franchise Agreement than through this Ordinance. Each utility is unique and could have special circumstances. Currently our highest franchise fee is 6% so setting this rate at 7% should encourage the utilities to come to the city and work out an agreement that would work best for them and the City. Mr. Clayton explained that this is a public hearing and has been published according to state law. The Council can hold open the public hearing if they wish until the next meeting and not pass the Ordinance to second reading tonight. There was discussion that RVSS has had plenty of opportunity to come speak with the Council regarding a franchise agreement or the general franchise ordinance. They have not contacted the City or the Council with concerns. Mayor Williams opened the public hearing, no one came forward and the public hearing was closed. Allen Broderick moved to second reading an Ordinance Repealing Chapter 12.40 Telecommunications Infrastructure replacing it with Chapter 12.40 Franchises and Utility License Fees. Brandon Thueson seconded. Roll call: ' Hank Williams, yes; Bruce Dingler, yes; Brandon Thueson, yes; Allen Broderick, yes; Rick Samuelson, yes; and Mike Quilty, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Car show at the Jackson County Expo. • Attended the Central Point Chamber Mixer. • Attended a TRADCO meeting at which they discussed the future of the organization with the Medford Chamber. They want to combine it with the Chamber's Transportation Action Committee. • Attended the Medford Water Commission. • Attended the OLCC Listening Session in Ashland for city officials. Most of the concerns that cities and counties have are being discussed at the legislature. • Attended a presentation by Mark VanHolle with Lighthouse Worldwide Solutions, a small manufacturing facility in Southern Oregon that makes monitory systems for clean rooms. Mr. VanHolle is trying to move their headquarters from Fremont, California to Southern Oregon. • Met with Gary Bedell regarding the Eagle Point Irrigation District. They have some concerns about offers the Medford Water Commission are making them. • Attended the Study Session. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: City of Central Point City Council Minutes February 26, 2015 Page 6 • Parks and Public Works has been working with the Cemetery group to remove the dangerous tree along Hamrick Road. They have also uncovered an old well on the property. Staff is going to cover it temporarily until the property owners can be notified to make permanent improvements to ensure that no one falls in. The well looks to be about 30 feet deep. • Stephanie Holtey has done a great job with the Community Survey. She has worked with Hebert Research and prepared the mailing to the citizens. • The Police Department has been working hard on the Covington Court Nuisance property. It may take some time, but they are working on that situation. • There will be a short Executive Session tonight to discuss Real Estate Transactions. XI. COUNCIL REPORTS Council Member Allen Broderick reported that: • He attended the Study Session. • He attended the Parks Foundation meeting. They are considering allowing park benches with advertising signs on them to help with funds for the parks. • He feels it is important to plan a study session to discuss parking issues for Don Jones Park if we allow the Vietnam Memorial to go there. There are already parking issues in the summer with the water spray park. Council Member Bruce Dingier had no report. Council Member Rick Samuelson reported that: • He attended the Study Session. • He attended the RVCOG meeting. Medford is working on an Urban Growth Boundary Expansion but have been told it will be at least a year out. They would like to expand along highway 62. • Rogue Community may be cutting some classes and charging high school students for classes in the future. Council Member Brandon Thueson reported that: • He really appreciates the reports the Mr. Clayton sends out weekly. He was approached by a citizen regarding a tree in Twin Creeks recently and knew what the problem was. He was able to tell the citizen that it was going to be addressed by the city. • He also attended the Study Session. Council Member Mike Quilty reported that: • He attended the MPO meeting and was elected to the Chair position for the 10`" year. • The City of Medford's UGB expansion has caused some concern with the MPO. They are concerned this will use up a lot of the transportation planning money. XII. DEPARTMENT REPORTS 1 1 1 1 1 1 City of Central Point City Council Minutes February 26, 2015 Page 7 Parks and Public Works Director Matt Samitore reported that they have started work on Freeman Road. There will be some disruption to water customers during the work. They found old water lines crossing new lines that need to be removed. Police Chief Kris Allison reported that: • She testified in front of the House of Representatives on Tuesday regarding Police Department Decertification. • There was a trailer fire in Central Point this week. The gentleman was living in a travel trailer that caught on fire due to a space heater. He is in critical condition. Community Development Director Tom Humphrey reported that: • The Central Point Urban Growth Boundary expansion, Area Management Agreement and Interchange Management Plan all went to the Jackson County Planning Commission and were approved. • The Joint meeting for the Central Point and Jackson County Planning Commissions is postponed until April 2od XIII. EXECUTIVE SESSION — 192.660(2)(e) Real Property Transactions Rick Samuelson moved to adjourn to Executive Session under ORS 192.660(2)(e) Real Property Transactions. Brandon Thueson seconded. All said aye and the meeting was adjourned to executive session at 9:30 p.m. Returned to regular session at 9:38 p.m. No further action was taken. XIV. ADJOURNMENT Mike Quilty moved to adjourn, Rick Samuelson seconded, all said "aye' and the Council Meeting was adjourned at 9:40 p.m. The foregoing minutes of the February 26, 2015, Council meeting were approved by the City Council at its meeting of March 12, 2015. Dated: WI Z /` S Mayor Hank Williams