HomeMy WebLinkAboutCouncil Resolution 1253RESOLUTION NO. 1~,5~
A RESOLUTION ADOPTING THE 2010 RULES OF THE
CITY COUNCIL AND CODE OF ETHICS
WHEREAS, the City Council of the City of Central Point owes to the residents and tax
payers the highest degree of loyalty, integrity and good faith; and
WHEREAS, the City Council is responsible for administering the affairs of the City
honestly and economically, exercising their best care, skill and judgment for the benefit of the
taxpayers and residents of the City; and
WHEREAS, the City Council has the inherent right to make and enforce its own rules to
ensure compliance with those laws generally applicable to public bodies; and
WHEREAS, it is established policy of the City Council of the City of Central Point,
Oregon, does hereby adopt the 2010 Rules of the City Council and the Code of Ethics.
AND, BE IT FURTHER RESOLVED that each member of the City Council shall
complete a Conflict of Interest acknowledgment statement after each General Election giving
that member the opportunity to declare any existing or potential conflict of interest.
Passed by the Council and signed by me in authentication of its passage this ~ day of
2010.
'f~l4,t'C~ ~ D iii Doti
Mayor Hank Williams
AT S
7
City Recorder
Approved by me this //~
Matc,1~ 1
day of Febrrs~t•y, 201~0J~ ~ ~j
Mayor Hank Williams
CITY OF CENTRAL POINT
Jan~y Zo2o
~~~ ~~~
1.Council Meetings ............................................................................1
2. The Presiding Officer .................................................................. ..1
3. Employees ..................................................................................... ..2
4. Decorum and Order .................................................................... .. 2
5. Duties and Privileges of Members ............................................ .. 3
6.Order of Business and Agenda .................................................. .. 5
7. Consideration of Business .......................................................... .. 6
8.Public Comment ............................................................................ .. 7
9.Procedure for Council Meetings ................................................. .. 8
10. City Boards, Commissions, and Committees ........................ 10
11. Miscellaneous ............................................................................. 11
Code of Ethics ...................................................................................12
Statement of Acknowledgement ...................................................15
RULES OF THE CITY COUNCIL
OF CENTRAL POINT, OREGON
1. COUNCIL MEETINGS
1.1 Regular Council Meetings. The Council shall hold two regular meetings on the second
and fourth Thursdays of each month, except in those cases where the Council finds it
necessary to designate another date, due to conflicts. Regular meetings shall be convened
in the City Council Chambers in City Hall, shall be called to order at 7:00 p.m., and shall
adjourn no later than 10:00 p.m. unless extended by a majority vote of the Council. The
meeting may be continued to a later designated date, but in no event shall meetings
extend beyond 11:00 p.m.
1.2 Executive Sessions. Executive sessions may be called by the Mayor or by majority
consent of all members of the Council. Only Council Members, the City Administrator
and persons specifically invited by the Council or the City Administrator shall be allowed
to attend executive sessions. Employees directed to appear for a personnel issue have the
right to demand the Executive Session be open the press and public. Representatives of
recognized news media may attend executive sessions in accordance with applicable law.
No matter discussed during executive session may be disclosed by any person present
during such session.
1.3 Special Meetings. Special Meetings may be called by the Mayor or by unanimous
consent of the Council. Written notice of all special meetings shall be given at least 24
hours in advance of the scheduled meetings. Notice shall be given to each Council
Member, the City Administrator, and the business office of each local newspaper, radio
and television station which has a written request on file for notice of special meetings,
and may be delivered by mail, electronic facsimile (FAQ, E-mail, or by personal
delivery.
1.4 Public Attendance. All regular and special meetings shall be open to the public.
2. THE PRESIDING OFFICER
2.1 The Mavor. The Mayor shell presides at all regular and special meetings and executive
sessions of the Council and shall be the recognized as head of the City for all ceremonial
purposes. The Mayor shall vote only when necessary to break a tie vote. The Mayor
shall have authority to preserve order, enforce the rules of the Council, and determine the
order of business under the rules of the Council.
2.2 Council President. At the first meeting of each odd-numbered year, the Counci] shall, by
vote, elect a President from its membership. In the Mayor's absence from any Council
Rules of the City Council
February, 2010
Page 1
meeting, the President shall act as the presiding officer. Whenever the Mayor is unable,
to perform the functions of the office, the President shall act as Mayor Pro Tem.
2.3 Temporary Chaimerson. In event of the absence of the Mayor and Council President, the
City Administrator shall call the Council to order and call the roll of the members. If a
quorum is present, those Councilors present shall elect, by majority vote, a Temporary
Chairman for that meeting. Should the Mayor or Council President arrive, the
Temporary Chairman shall relinquish the chair immediately upon the conclusion of the
item of business then under consideration before the Council.
3. EMPLOYEE DUTIES
3.1 City Recorder. The City Recorder or designee shall be the Clerk for the Council and
shall keep minutes of meetings and shall perform such other duties at the meetings as
ordered by the Presiding Officer or the Council. The City Recorder shall furnish each
Council Member with a copy of the minutes of each preceding meeting in the agenda
packet for the next meeting.
3.2 City Attomev. The City Attorney shall attend meetings of the Council. At any Council
meeting any member of the Council may, at any time, call upon the City Attomey for an
informal, oral opinion. Written opinions shall be authorized by a majority of the Council.
3.3. The Chief of Police. Unless otherwise directed by the Council, the Chief of Police or his
designee may attend each Council meeting to serve as the Sergeant-at-Arms, and shall
carry out all orders or instructions upon direction of the Presiding Officer or upon any
other procedure specifically provided by these rules.
3.4 Officers and Employees. Any member of the City Council may request that the City
Administrator direct any employee to attend regular, special or executive meetings to
confer with the Council on matters relating to the City.
4. DECORUM AND ORDER
4.1 Mayor• The Mayor, or presiding officer, shall preserve decorum and decide all points of
order, subject to appeal by the Council.
4.2 Council Members. Council Members shall preserve order and decorum during Council
meetings, and shall not, by conversation or other action, delay or interrupt the
proceedings or refuse to obey the orders of the Mayor, Presiding Officer, or these rules.
Council Members shall, when addressing staff or members of the public, confine
themselves to questions or issues then under discussion, shall not engage in personal
attacks, shall not impugn the motives of any speaker, and shall at all times, while in
session and acting on behalf of the city, conduct themselves in a manner appropriate to
the dignity of their office.
Rules of the City Council
February, 2010
Page 2
4.3 Staff and Public. Members of the administrative staff, employees of the City and other
persons attending Council meetings shall observe the same rules of procedure, decorum
and good conduct applicable to the members of the Council.
4.4 Removal of anyperson. Any person who makes personal, impertinent, slanderous or
unauthorized remarks or who fails to comply with reasonable rules of conduct or who
causes a disturbance while addressing the Council or attending a Council meeting shall
be removed from the room if the Sergeant-at-Arms is so directed by the Presiding
Officer. In case the Mayor or Presiding Officer should fail to act, any member of the
Council may obtain the floor and move to require enforcement of this rule and upon
affirmative vote of the majority of the Council present, the Sergeant-at-Arms shall be
authorized to remove the person or persons, as if the Mayor or Presiding Officer so
directed.
4.5 Censure. The Council has the inherent right to make and enforce its own rules and to
ensure compliance with those laws generally applicable to public bodies. Should any
council member act in any manner constituting a substantial violation of these rules or
other general laws, the Council, acting as the whole, may discipline that Council Member
to the extent provided by law, including public reprimand.
4.5.1 To exercise such inherent right, the Council has the right to investigate the actions
of any member of the Council. Such investigation shall be referred to an AdHoc
Committee upon a finding that reasonable grounds exist that a substantial violation has
occurred.
4.5.2 The AdHoc Committee shall investigate the actions and present a report to the
Council. Neither the AdHoc Committee nor the Council or any member thereof shall
have the right to make public any information obtained through such investigation.
4.5.3 Any member accused of a substantial violation of the Council rules or any other
general law shall have the right to present a defense to the allegations, including the right
to present rebuttal evidence, and to have representation by Council. Upon finding, by
clear and convincing evidence that a substantial violation has occurred and that such
violation affects the Council Member's ability to represent the interest of the City as a
whole, the Council may, upon unanimous vote of Council Members, other than the
Council Member subject to censure proceedings, impose a proper sanction.
5. DUTIES AND PRIVILEGES OF MEMBERS
5.1 Code of Ethics. Council Members shall conduct themselves so as to bring credit upon the
City as a whole, and to set an example of good ethical conduct for all citizens of the
community. Councilors should constantly bear in mind these responsibilities to the entire
electorate and refrain from actions benefitting any individual or special interest group at
the expense of the City as a whole. Council Members should likewise do everything in
their power to insure impartial application of the law to all citizens and equal treatment of
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February, 2010
Page 3
each citizen before the law, without regard to race, national origin, sex, social status or
economic position.
5.2 Debate.
5.2.1 Any Council Member who has the floor shall confine himself or herself to the
question under debate, avoid personalities and refrain from impugning the motives of any
member's argument or vote. No member shall address the chair or demand the floor
while a vote is being taken.
5.2.2 Council Members should limit their remarks on a subject to five minutes unless
granted additional time by the majority of the Council. Council Members should refrain
from speaking more than once upon any subject until other members of the Council have
had a chance to speak to the topic.
5.2.3 A Council Member, once recognized, shall not be interrupted while speaking ,
unless called to order by the Mayor or Presiding Officer, or unless a point of order is
raised by any Council Member while he or she is speaking, in which case he or she shall
cease speaking immediately until the point is determined. If ruled to be in order he or she
shall be permitted to proceed; if ruled to be out of order he or she shall remain silent or
shall alter his or her remarks to comply with the ruling.
3.3. Rip_ht to Anneal. Any member may appeal a ruling of the Mayor or Presiding Officer to
the Council. If the appeal is seconded, the member making the appeal may briefly state
the reason for the appeal and the Mayor or Presiding Officer may briefly explain his
ruling; but there shall be no debate on the appeal and no other question other than, "Shall
the decision of the chair stand as the decision of the Council?" If the majority of the
members vote Aye, the ruling of the chair is sustained; otherwise it is overruled.
5.4. Dissent and Protest. Any Council Member shall have the right to express dissent from or
protest against any Ordinance, Resolution or decision of the Council and have the reason
therefore entered upon the Council minutes. Such dissent or Protest must be filed in
writing, couched in respectful language, and presented to Council not later than the next
regular meeting following the date of passage of the Ordinance, Resolution or decision
objected to.
5.5 Excusal During the Meeting. No member may leave the Council meeting while in
regular session without permission from the Mayor or Presiding Officer.
5.6. Personal Privilege. The right of a member to address the Council on a question of
personal privilege shall be limited to cases in which his or her integrity, chazacter or
motives are assailed, questioned or impugned.
Rules of the City Council
February, 2010
Page 4
6. ORDER OF BUSINESS AND AGENDA
6.1. Order of Business. The business of al] regular meetings of the Council shall be
transacted as follows; provided, however, that when it appeazs to be in the best interest of
the public, the Mayor or Presiding Officer may change the Order of Business:
I. Regular Meeting Call to Order
7:00 p.m.
II. Pledge of Allegiance
III. Roll Call
IV. Special Recognition (when
appropriate)
V. Public Appearances
Vl. Consent Agenda
VII. Items Removed from Consent
Agenda
VIII. Public Hearings, Ordinances &
Resolutions
IX. Business
X. Mayor's Report
Xl. City Administrators Report
XIl. Council Reports
XIII. Department Reports
XIV. Executive Session
XV. Adjournment
6.2. A ee ndas• Staff shall prepare an agenda for every Council meeting. Items to be set on the
agenda aze normally recommended by City Staffregarding issues
6.2.1 Items may be recommended for the agenda by any person. Such items shall be
presented to the City Administrator, in writing, at least seven days prior to the meeting in
which they are to be discussed.
6.2.2 Recommendations at a council meeting or study session for items to be placed on
the agenda must be approved by consensus of the Council.
6.2.3 Upon approval by the Mayor, or City Administrator, or Council Member, the item
shall be placed on the agenda for consideration.
6.2.4 Agendas and informational material for regulaz meetings shall be distributed to the
Council at least three days prior to the meeting.
6.2.5 New business brought before the Council in a meeting maybe referred to the City
Administrator for a report at a future Council meeting.
6.3. Additions to the Agenda. A request to add an item for Council consideration to the
Council may be presented at the Council meeting but shall require a majority concurrence
of the members present to be so added. These items should be limited to emergency
items.
6.4. Consent A eg nda. Items of a routine and non-controversial nature are placed on the
Consent Agenda. The Mayor or any Councilor may request an item be removed from the
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February, 2010
Page 5
Consent Agenda if discussion is requested. Questions of staff may be requested by the
Mayor or any Councilor prior to voting on the Consent Agenda and without removing
these items from the Consent Agenda. Items removed from the Consent Agenda will be
placed on the "Items removed from the Consent Agenda" portion of the Regular Agenda.
Consent Agenda items are approved by one motion. Possible items for the Consent
agenda would be, but not limited to:
Council/Committee Minutes
Committee Re-appointments
Surplus Property requests
Annual Proclamations
7 CONSIDERATION OF BUSINESS
OLCC Requests
Temporary Street Closures
Grant Requests
Routine housekeeping items
7.1, uorum. A majority of the Council shall constitute a quorum to do business.
7.2. Votins• Unless otherwise provided by statute, ordinance or resolution, upon any question
before the Council a roll call vote shall be made, provided, however, upon demand by
any member of the Council, the topic may be tabled until further information, deemed
necessary before a vote, has been provided to the Council for consideration. Council
members wishing to explain the reason for his or her vote should wait until after the roll
call is complete. After a vote has been taken the Mayor or Presiding Officer shall
announce the results of the vote.
7.3 Voting Required. Every member present when a question is called shall vote either Aye
or Nay, uttless the Council, by unanimous consent, excuse's a member for a special
reason or unless a member has a conflict of interest under applicable law, in which case
no consent is required. There shall be no debate on such a request.
7.4 Minimum Votes Required in Certain Situations. Any action or direction of the Council
shall require the affirmative vote of a majority of those Council persons in attendance at a
meeting for which a quorum is present to conduct business.
7.5. Aves and Nays. On the passage of every Ordinance the vote shall be taken by Ayes and
Nays and entered into the record.
7.6 Refusal to Vote. Refusal to vote on any issue before the Council constitutes an
unexcused absence from a council meeting. This is not true for abstaining from a vote.
7.7 Tie Vote. In case of a tie in votes on any proposal, the Mayor shall vote to break the tie.
8 PUBLIC COMMENT
Rules of the City Council
February, 2010
Page 6
8.1 Policy The Council recognizes that public input unto the governmental process is an
invaluable aid to informed decision making. Therefore, it is the policy of the Council
that all citizens shall have the right to speak before the Council on matters of public
concern, but each citizen shall be responsible for abuse of such right. Consequently, to
ensure that the greater public interest is fostered, each citizen or group of citizens who
desires to speak before the Council shall have the duty to exercise this right in a manner
which furthers the greater public interest.
8.1.1 In the interest of time, if the Council or staff feel that the item of concern will take
more than twenty minutes to clarify to the concerned citizen. Staff or Council can
recommend that the item be brought before Council as an agenda item at the next
available meeting.
8.2 Public Comment Generally. Any member of the general public wishing to address the
Council on a matter of public concern may do so at the time set for public comments
during each regular session of the Council. Any member so addressing the Council shall
be limited to a period of five minutes within which to make themselves heard. The
Council, in its sole discretion, may extend this time, or may request further information
be presented to the Counci] on such date and in such manner as it deems appropriate.
8.3 Persons Sharing Common Concerns. If any group of three or more persons sharing a
common viewpoint on any subject wishes to address the Council during the time for
public comment, the group shall select a spokesperson, who shall present the views of the
group to the Council. The Council, in its sole discretion, may request to hear the views of
additional speakers from the group. Additional support for the views of the group, in the
form of petitions, letters, videotapes, etc., may be presented to the Council for
consideration at the conclusion of the spokes person's remarks.
8.4 Complaints and suggestions to the Council. When any citizen brings a complaint before
or makes a suggestion to the Council, other than for items already on the agenda, the
Mayor or Presiding Officer shall first determine whether the issue is legislative or
administrative in nature.
8.4.1 If legislative, and the complaint is about the letter or intent of legislative acts or
suggestions for changes to such acts, and if the Council finds such complaint suggests a
change to an ordinance or resolution of the City, the Council may refer the matter to the
City Attorney, a committee, the City Administrator or AdHoc Committee for study and
recommendation.
8.4.2 If administrative, and the complaint is regarding administrative staff performance,
administrative execution of interpretation of legislative policy, or administrative policy
within the authority of the City Administrator, the Mayor or Presiding Officer shall then
refer the complaint directly to the City Administrator for review. The City Administrator
shall direct the report to the Council when the review has been made.
Rules of the City Council
February, 2010
Page 7
9 PROCEDURE FOR COUNCIL MEETINGS
9.1 Rules of Order. Unless otherwise provided by law or by these rules, the procedure for
Council meetings shall be governed by Robert's Rules of Order.
9.2 Construction of Rules of Order. The Council has an obligation to the citizens to be clear
and simple in its procedures and in the consideration of the questions coming before it.
Therefore, the rules of procedure should be liberally construed to that purpose, and
council members should avoid invoking the fine points of parliamentary procedure when
such points serve only to obscure the issues before the Council as a whole and confuse
the audience at public meetings and the citizens in general.
9.3 Convenin¢ the Meeting At the time appointed, the Mayor or Presiding Officer shall take
the chair at the hour appointed for the Council to meet and shall immediately call the
members to order. The City Recorder shall call roll, and enter in the minutes of the
meeting names of the members present.
9,4 Recomition. Every Council Member desiring to speak shall first address the chair, and
await recognition to obtain the floor. No persons other than members of the Council and
the person having the floor shall enter into any discussion, either directly or through a
member of the Council without the permission of the Mayor or Presiding Officer.
9.5 Requirement of a Second Before Debate. No motion shall be debated until it has been
seconded and announced by the Mayor or Presiding Officer.
9.6 Motions Reduced to Writins. Any Council Member may request that a motion be
reduced to writing and read by the City Recorder.
9.7. Council Ouestions to Staff. Council Members desiring to question city staff may address
the question to the City Administrator or staff member most knowledgeable about the
issue. Staff may ask for time to research and return to another council meeting with the
information or answer to the question.
9.8 Citizen Participation. Citizens desiring to address the Council shall first be recognized by
the chair and shall limit remarks to the question under discussion. All remarks and
questions shall be addressed to the Council as a whole and not to any individual Council
Member thereof. Any remazks and questions regarding administration of the City shall
be referred to the City Administrator by the Mayor or Presiding Officer.
9.9 Precedence of Motions. When a question is before the Council no motion shall be
entertained except:
1. To abide by the rules 5. To adjourn
2. For the previous question 6. To postpone to a certain date
3. To refer 7. To amend
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February, 2010
Page 8
4. To postpone indefinitely 8. To lay on the table
These motions shall have precedence in the order indicated. Any such motion, except a
motion to amend, shall be put to a vote without debate.
9.10 Motion to be Stated by Mayor or Presiding Officer/Withdrawal. When a motion is made
and seconded it shall be stated by the originator or the Mayor or Presiding Officer before
debate. A motion may not be withdrawn without the consent of the member seconding it.
9.11 Motion to Adioum -When not in Order -When not Debatable. A motion to adjourn will
be in order at any time except as follows:
• When made as an interruption of a member while speaking.
• When the previous question has been ordered
• While a vote is being taken
A motion to adjourn is debatable only as to the time at which the meeting is adjourned.
9.12 Motion to Lav on the Table. A motion to ]ay on the table shall preclude all amendments
or debate of the subject under consideration. If the motion shall prevail, consideration of
the subject maybe resumed only upon motion of a member voting with the majority and
with the consent oftwo-thirds of the members present.
9.13 Division of Ouestion. If the question contains two or more dividable propositions the
mayor or presiding officer may upon request of the members, divide the same.
9.14 Motion to Postpone. All motions to postpone, excepting to postpone indefinitely, may
be amended as to time. If a motion to postpone indefinitely is carried, the principal
question shall be declared defeated.
9.15 Suspension of Rules. No rule shall be suspended except by the vote of the majority of
council members present at the meeting. A motion to suspend a rule is not debatable.
9.16 Adiourned Meetines. Upon motion and majority vote of council members present, any
meeting of the council may be continued or adjourned from day to day or for more than
one day, provided that no adjournment shall be for a period longer than the next regular
meeting thereafter.
10 CITY BOARDS. COMMISSION. X41'--AND COMMITTEES
10.1 Creation and Dissolution. At any time, the council may, by ordinance or resolution,
establish any city board, commission or committee deemed necessary and in the best
Rules of the City Council
February, 2010
Page 9
interests of the city, other than the Planning Commission. Any committee so created may
contain no more than two council members as a member, or representative.
10.2 Qualifications. As outlined in CPMC Title 2, it is recommended that all appointees to
city boards, commissions, and committees shall be registered electors and shall have
resided in the City of Central Point. No appointee may serve on more than two city
boards, commissions, or committees at any one time.
10.3 Term. The terms for established committees and commission will be set forth in CPMC
Title 2. 1f not set by ordinance the term shall be for one year or sunset date of committee.
10.4. Vacancies. Any qualified citizen may submit an application of interest for any open
position. Vacancies shall be advertised in the local media and applications shall be
received during the time set forth in the advertisement.
10.5 Nomination and Confirmation. Nominations for positions on city boards, commissions,
and committees maybe made by the Mayor.
10.6 Notification of Exniration of Terms. The City Recorder shall provide notice to the
council of the expiration of the terms and vacancies annually.
10.7 Removal. Al] lay members of City Boards, Commissions, and Lay Committees serve at
the pleasure of the Council and may be removed at any time for any reason whatsoever
upon motion and vote by a majority of the Council.
10.7.1 Council member seats on city boards, commissions, and committees are reserved
for sitting council members and upon expiration of any council member term, or upon
resignation, removal, or death, the council member's seat shall be immediately declared
vacant, and a sitting council member appointed as a replacement.
10.8 Council Committees.
10.8.1 Creation and Dissolution. Council committees may be created at any time by
resolution or motion. All council committees shall have a chairperson and secretary, who
may be either appointed by the Mayor, or by a majority vote of the members of the
committee in the absence of such appointment. Such committee shall report to the
council without unnecessary delay upon matters referred to them. All council
committees, shall sunset at the end of their mission.
10.8.2 Membershin. Membership on such council committees shall inc]ude only sitting
council members, who shall be appointed by the mayor or presiding officer, subject to
confirmation by the council. Council committee appointments shall be for a term of one
year, unless otherwise stated. Councilors may be reappointed for an indefinite number of
terms.
Rules of the City Council
February, 2010
Page 10
10.8.3 MeetinQS. Council committee meetings may be called by the chair, or by any two
members. A majority of the members of a committee shall constitute a quorum to do
business.
10.9 Meetings Subject to Oregon Open Meetings Law. All meetings of any city boards,
commissions, committees or council committees shall be subject to and comply with the
Oregon Public Meetings Law, ORS 192.610-192.710.
10.10 uorums. A majority of the sitting members of any city boards, commissions, and
committee shall constitute a quorum to do business.
10.11. Registrv. The City Recorder shall prepare, keep current, and retain on file a list of all
appointees to all city boards, commissions, and committees, the date of their
appointment, the length of their term, and their addresses and phone numbers. All
council members shall be given a copy of this list at least once yearly, or upon any
substantial change in membership.
11. MISCELLANEOUS
11.1. Amendments to Council Rules. Amendments to these rules shall be made by resolution.
11.2. Anonymous Communications. Anonymous and unsigned communications shall not be
introduced in Council meetings.
Adopted by Resolution No. 1091, on January 26, 2006.
Amended by Resolution No. , on , 2010.
Rules of the City Council
February, 2010
Page 11
CENTRAL POINT CITY COUNCIL
CODE OF ETHICS
The Central Point City Council (hereinafter referred to as "Council") believes that it is expedient
and proper to adopt a Code of Ethics in order to clarify the authority exercised by the Council, or
individual Council Members, and general rules applicable to Council Members' conduct of City
business.
The Council is committed to excellence in leadership that results in the highest quality of service
to its residents and taxpayers.
This Code of Ethics is subject to review and re-adoption. A copy will be furnished to allow
persons who will be holding office the following January 1, time to review the document.
Amendments (if desired) and re-adoption will occur as recommended.
1. We, as a Council, shall attempt to maintain an environment emphasizing the dignity of
each individual Council Member, the importance of respect for the style, values and
opinions of one another, and encouraging responsiveness and attentive listening in our
communications.
2. We, as a Council, recognize that our primary responsibility is the formulation and
evaluation of policy; the employment of a City Administrator to be in charge of the city
business under the direction of the Council; and to discharge other duties as directed by
policy of the council. Matters concerning the operational aspects of the City shall be the
responsibility of the professional staff members of the City.
3. We, as a Council, commit ourselves to the highest standards or ethical conduct and
behavior. We shall hold no secret meeting, have no hidden agendas, nor engage in gossip.
We shall conduct the business affairs of the City before the general public in accordance
with Oregon Law.
4. We, as a Council, commit ourselves to focusing on issues rather than personalities. We
wish to encourage the presentation of others' opinions. We will avoid cliques and voting
blocks based on personalities rather than on issues.
5. We, as a Council, shall be committed to supporting Council action. The Council agrees
that while an individual Council Member may disagree with a policy or action adopted by
a majority vote of the Council, he/she should support said policy or action as being the
considered judgment of the Council. The individual member shall have the right and
duty to present further evidence and argument to the Council and the Council shall have
the duty of reconsidering upon proper evidence. W e acknowledge the right of individuals
to disagree with ideas, without being disagreeable.
Rules of the City Council
February, 2010
Page 12
6. We, as a Council, may directly approach professional staff members to obtain additional
information to supplement, upgrade or enhance our knowledge for decision making.
7. We, as a Council, will make recommendations to the City Administrator regarding
projects involving city staff.
8. We, as a Council shall direct Citizen complaints directly to the the City Administrator for
processing.
9. We, as a Council, shall recognize the work of the City as a team effort. All Council
Members shall work together in a collaborative process, assisting each other the Mayor or
Presiding Officer in conducting the affairs of the City.
10. We, as a Council, when responding to citizen requests or concerns, shall be courteous,
respond to individuals in a positive manner and may, when appropriate, route their
concerns and interests through City Staff.
11. We, as a Council, are encouraged to work with the City Administrator at our mutual
convenience, to discuss current issues, policies, concerns, and City projects.
12. We, as a Council, will operate as a whole. Issues of concern to individual Council
Members will be brought to the attention of the Council as a unit for review and
consideration. Ex parte communications will be disclosed to all Council business.
13. We, as a Council, shall be responsible for monitoring the City's progress in attaining
established goals and objectives.
14. We, as a Council, acknowledge that each Council Member has the right to agree or
disagree with any council action or policy and to discuss his or her position on an issue
with their constituents. We further agree that such discussions should be conducted with
decorum and with the goal of informing the citizenry and fostering confidence in the
operation of the City.
15. We, as a Council, shall be prepared by reviewing City materials and will engage in a
program of development toward improving our policy and decision making capabilities.
16. We, as a Council, shall be committed to developing short and long range planning goals
for the future needs of the City.
Rules of the City Council
February, 2010
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STATEMENT OF ACKNOWLEDGMENT
CONFLICT OF INTEREST/CODE OF ETHICS
I, , am a member of the City of Central Point City Council.
I acknowledge that I have received a current copy of the Central Point City Council Code of
Ethics and will be prepared to discuss any modifications or changes to it for the next fiscal year.
I am in conceptual agreement with the contents and agree to conduct myself as a member of the
Council in a manner reflecting high ethical standards.
I also acknowledge that I have received a copy of the Conflict of Interest Resolution adopted by
the Council. I am not involved in any situation which could be construed as placing me in the
position of having a potential conflict of interest with the City, except possibly the following:
Signature:
Date:
Rules of the City Council
February, 2010
Page 14