HomeMy WebLinkAboutCM052710CITY OF CENTRAL POINT
City Council Meeting Minutes
May Z7, 2010
1. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III, ~ ROLL CALL: Mayor: Hank Williams
Council Members: Alien Broderick, Bruce Dingier, Carol
Fischer, Kay Harrison, Matthew Stephenson, and Mike
Quilty were present.
City Administrator Phil Messina; City Attorney Doug Engle;
Community Development Director Tom Humphrey; Police
Chief Jon Zeliff; Assistant City Administrator Chris Clayton;
Finance Director Bev Adams; Interim Parks and Public
Works Director Matt Samitore; and Planning Secretary Didi
Thomas were also present..
IV. PUBLIC APPEARANCES
Jay Stockton, a resident of Raymond Way in Central Point, came forward to
express his concerns with the lack of a barrier to the Greenway next to his
property. Mr. Stockton was particularly concerned about fire and criminal activity
that might occur without deterrents in place. He has talked with the police
department and Chief Zeliff assured Council that the cables and signs would be
replaced at that location with extra patrols occurring during the interim. Interim
Parks and Public Works Director Matt Samitore stated that this area had been
utilized as a staging area at the time of the Upton Road overpass improvements
and that repairs to the gates would be made on Tuesday. In addition, the City
will be installing cable to block entry to other isolated areas near the Expo.
V. CONSENT AGENDA
A. Approval of May 13, 2010 City Council Minutes
B. Approval of Financial Statements ending March 31, 2010
C. Approval of Temporary Street Closure on N. Second
D. Approval of Temporary Street Closure on Windsor Way
Matt Stephenson made a motion to approve the Consent Agenda as
presented. Kay Harrison seconded. Roll call: Allen Broderick, yes; Bruce
Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt
Stephenson, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA -None
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City Council Minutes
May 27, 2010
Page 2
VII. PUBLIC HEARINGS, RESOLUTIONS AND ORDINANCES
A. Second Public Hearing, and Resolution No. 1255,•... A Resolution by
the City of Central Point Recommending Jackson County Adoption
of the Greater Bear Creek Valley Regional Plan
Community Development Director Tom Humphrey stated that the-public hearing
held on May 13, 2010 was to be continued this evening so that people who were
not able to attend the meeting on that date could add their comments to the
record, :prior to Council forwarding a recommendation to Jackson County with
regard to fhe Greater Bear Creek Valley Regional Plan. Mr. Humphrey then read
an excerpt from a letter written by John Renz, DLCD, suggesting that the City
implement TOD criteria in urban areas and build to a higher density.
Mr. Humphrey reminded Councilors that we would be adopting a range of
densities. with the. Regional Plan.
Mayor Williams opened the public hearing.
Katy Mallams, Heritage Road
Mrs. Mallams asked Mr. Humphrey if the TOD and/or higher density would be the
same. Mr. Humphrey informed her that right now, the TOD is pretty close to the
higher density standards :that wilt be required. In addition, he stated that the
Council is currently considering higher .densities in the .commercial districts as
well. Mrs. Mallams said that higher.density in the current.UGB is good and would
reduce agricultural lands in the urban reserves. in addition mass transit would be
more of a reality with the increased density. Mrs. Mallams. stated .further that she
thought Gibbon Acres should be brought .in prior to the inclusion of agricultural
lands and that Centra{ Point should have traded off growth ir- ,order to preserve
-its agricultural lands. CP-1B would create urban sprawl, she .added, and
expressed herconcerns about higher densities on the fringes of Central Point
and not in the core of the City.
Craig Nelson, Rogue Creamery
Mr. Nelson has concems that growth in the area would affect the dairies, as well
as the ability to grow feed for the animals.. Mr. Nelson said that people want to
grow food locally and doesn't want to see the land taken away from farms.
Tim Higginbotham, Taylor Road
Mr. Higginbotham stated that there are no cows in the proposed urban reserve
lands; proper permits cannot be obtained..
Larry Martin, Taylor Road
Mr. Martin stated that while some acreage will .be taken out of ,agriculture, the
establishment of urban reserves wiU reduce speculation value of facet land. The
farm land outside of urban reserves,. will be less expensive as a result and
agricultural buffering will help insulate agricultural operations.
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City Council Minutes
May 27, 2010
Paqe 3
Mayor Williams closed the public hearing.
Mike Quilty made a motion to approve Resolution No. 1255, a resolution to
forward a favorable recommendation to Jackson County for the adoption of
the Greater Bear Creek Valley Regional Plan. Kay Harrison seconded the
motion. Roll call: Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes;
Mike Quilty, yes; Matt Stephenson, yes; and Allen: Broderick, -yes. Motion
approved.
B. Second Reading, Ordinance No. 1937, An Ordinance Adding Chapter
8.40 to the .Central Point Municipal Code for the Purpose of
Requiring Registration of Vacant Residential Properties
Assistant City Administrator Chris Clayton presented Council members with a
second reading of an ordinance requiring registration of vacant residential
properties in order to protect neighborhoods from blight and security issues. The
contact person in the City would be Ron Barnett, Code Enforcement Officer.
Matt Stephenson made a motion to approve Ordinance No. 1937 add'eng
Chapter 8.40 to the Central Point Municipal Code for the purpose of
requiring registration of vacant residential properties. Allen Broderick
seconded the motion. Roll call: Carol Fischer, yes; Kay Harrison, yes; Mike
Quilty, yes; Matt Stephenson, yes; Allen Broderick, yes; and Bruce Dingier, yes.
Motion approved.
C. Public Hearing, Resolution No. 1256, A Resolution to Approve a
Supplemental Budget for the 2009-2010 Fiscal Year
Finance Director Bev Adams presented a .supplemental budget to Council for
amendments to the 2009-2010 budget to accommodate a Hazard Mitigation
project and Battle of the Bones expenses, and the transfer of appropriations from
Community Development travel and training to professional services and from
Capital Improvements park projects to park SDCs.
Allen Broderick made a motion to approve Resolution No. 1259 approving a
supplemental budget for the 2009-2010 fiscal year. Matt Stephenson
seconded the motion. Roil call: Kay Harrison, yes; Mike Quilty, yes; Matt
Stephenson, yes; Allen Broderick, yes; Bruce Dingier, yes; and Carol Fischer,
yes. Motion approved.
D. Resolution No. 1257, A Resolution Establishing A Reserve Fund
Finance Director Bev Adams presented a request to establish a reserve fund
within the 2010-2011 proposed budget to cover anticipated future needs for City
.Hall improvements; equipment, vehicles and police vehicles.
Matt Stephenson made a motion to approve Resolution No. 1257 for the
establishment of a reserve fund. Kay Harrison seconded the motion. Roll call:
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City Council Minutes
May 27, 2010
Page 4
Mike Quilty, yes; Matt Stephenson; yes; Allen Broderick, yes; Bruce Dingier, yes;
Carol Fischer, yes; and Kay Harrison, yes. Motion approved.
E. Resolution No. 1258, A Resolution Amending the Financial
Management Policy for the City of Central Point
Finance Director Bev Adams presented proposed changes to the City's Financial
Management policy as follows: updating the wording on how the fund carryover
percentages are calculated, reducing the street, building and water fund
carryover -from 35% to 25%; adding the Reserve Fund; changing the "Public
Works Services Fund" to "Internal Service Fund"; and adding a Risk
Management statement.
Matt Stephenson made a motion to approve Resolution No. 1258 amending
the Financial Management Policy for the City of Central Point to
incorporate the changes proposed by staff. Carol Fischer seconded the
motion. Roll call: Matt Stephenson, yes; Allen Broderick, yes; Bruce Dingier,
yes; Carol Fischer, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion
approved.
F. Resolution No. 1259, Endorsing and Approving an Application to the
Oregon Department of Transportation's Bicycle and Pedestrian
Grant Program for Funding of Front Street Improvements
Community Development Director Tom Humphrey presented a request to
Council for its support and approval of an application to the State of Oregon for
bicycle and pedestrian grant funds. These funds will help to provide for Front
Street improvements to include streetscape enhancements and a safe pedestrian
crossing near the Rogue Creamery. Off-street pedestrian/bicycle improvements
for Crater High School will be added as well.
Kay Harrison made a motion to approve Resolution No. 1259 endorsing and
approving an application to the Oregon Department of Transportation's
Bicycle and Pedestrian Grant Program for Funding of Front Street
Improvements. Mike Quilty seconded the motion. Roll call: Allen Broderick,
yes; Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes;
and Matt Stephenson, yes. Motion approved.
G. Resolution No. 1260, Revising Resolution No. 1215 Extending the
City of Central Point's Workers' Compensation Coverage to
Volunteers of the City of Central Point
Assistant City Administrator Chris Clayton presented the staff report prepared by
Barbara Robson, Human Resource Manager, which summarized background
information on providing workers' compensation coverage to regular City
volunteers. The proposed new resolution would continue to cover all regular
volunteers with workers' compensation coverage, as well as providing coverage
to infrequent volunteers as well. The "Explorers" working with the police
City of Central Point
City Council Minutes
May 27, 2010
Page 6
[l
Council member
meeting with the
study session.
Carol Fisher reported that she attended the school board
Mayor and City Administrator and also attended the Council
Council member Kay Harrison reported that she:
• Attended the Council study session
• Attended a water commission meeting
• Attended a fair board meeting
• Attended a school board meeting
® Attended an RVTD board meeting
Council member Allen .Broderick reported that he had attended the Council study
session and the ad hoc committee meeting to discuss management
compensation.
Council member Mike Quilty reported that he:
• Had attended a meeting in Salem to discuss transportation issues, STIP
criteria, greenhouse gasses
• , Attended an MPO meeting to discuss the possibility of train service over the
Siskiyou's and transportation needs on I-5 and Highway 99
I
XII. DEPARTAAENT REPORTS
Tom Humphrey, Community Development Director, stated that he appreciated
Council support and endorsement of the RPS process. Mr. Humphrey had
attended a County meeting to hear Eagle Point present their plan and would be
formulating Central Point's presentation. Allen Broderick suggested a study
session to review Tom's presentation when it was ready:
Mr. Humphrey reported further that he had made a presentation to the Grants
Pass Planning Commission on transit-oriented development districts and Twin
Creeks which was well received; that progress had been made with respect to
the right-of-way vacations and that the Creamery could now move forward with
their plans; cost estimates and agreements were being reviewed on the Twin
Creeks railroad crossing; FEMA issues should be resolved by the end of June
(railroad crossing).
Bev Adams, Finance Director, reported that the City of Central Point had
received the 2009 Certificate of Achievement for financial reporting. Mrs. Adams
added that her department was now working on implementing new soffinrare
modules from Springbrook.
Chief Jon Zeliff, Police Department, reported that Christian Venables, the
department's newest officer candidate, had started the police academy.
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City Council Minutes
May 27, 2010
Page 7
The Chief stated that Police volunteers had indicated a desire to expand their
duties with the department and with the aid of a federal grant, the department is
now training six additional volunteers for bicycle patrol.
Matt Samitore, Interim Parks and Public Works Director, reported:
• that there would be a tour of the Big Butte Springs given by the Medford
Water Commission on June 9, 2010 from 9 - 4 p.m.
® the Compass Plaza unveiling would be taking. place on June 3, 2010 at 10
a.m. on Third Street
® Presale of Battle of the Bones tickets would be taking place this weekend at
different locations
Site preparation work is starting on the restrooms at Forest Glen Park
A water meter is being replaced at Alderwood on 2"d Street
An overlayment will be done on East Pine Street right before the 4th of July
parade
Chris Clayton, Assistant City Administrator, reported that a revised City Charter
would be e-mailed to everyone shortly with a study session scheduled for
June 21, 2010, to discuss the changes. Mr. Clayton also reported that
representatives from the City would be meeting with the Expo with a proposal on
how to help them fix a water leak.
XIII. EXECUTIVE SESSION -None
XIV. ADJOURPIIIAENT
Matt Stephenson moved to adjourn. Kay Harrison seconded. All said "aye" and
the Council Meeting was adjourned at 8:40 p.m.
The foregoing minutes of the May 27, 2010, Council meeting were approved by the City
Council at its meeting of Sv l , UI ~ , X640.
Dated: 6 /l~ ~l ~ ~
Mayor Hank Williams
ATT T:
City epresentative