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HomeMy WebLinkAboutCouncil Resolution 1245RESOLUTION NO. l;l.~lS AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO IMPLEMENT AN ADOPT-A-STREET PROGRAM WITHIN THE CITY OF CENTRAL POINT WHEREAS, the City of Central Point is interested in implementing anAdapt-A-Street Program within the City of Central Point; and WHEREAS, several organvations and non-profits have already expressed interest in being part of such a program; and WHEREAS, these organizations are interested in showing their pride in Central Point by keeping our right-of--ways and neighborhoods litter free; and WHEREAS, the City may provide safety equipment and materials to voluntary organizations, businesses, and individuals who participate in this program; and WHEREAS, Staff is asking Council to approve the Agreement of Terms and Conditions; Liability Release, and Parental Consent forms attached to this resolution. WHEREAS, volunteers who participate in this program will be required to sign an agreement and liability release prior to beginning the program. NOW, THEREFORE, BE IT RESOLVED by the City Council authorizes the City of Central Point Public Works Department to develop and implement an Adopt-A-Street program within the City of Central Point. Passed by the Council and signed by me in authentication of its passage this ~ day of 2010. ATTEST: ', ~ Mayor Hank Williams 2010. ~~ a~~' Mayor Hank Williams Agreement of Terms and Conditions City of Central Point Adopt-A-Street PURPOSE: The City of Central Point Adopt-A-Street Program is part of a joint effort between our City government and City residents to keep our right-of--ways and neighborhoods litter free. The program is voluntary and is designed for organizations, businesses and individuals to express their pride and commitment to the community. Each volunteer adopting group assumes responsibility for an assigned section of street and agrees to remove litter and trash a minimum of four times per year at least a two-year period. The City of Central Point will work with the adopting group to select the specific section of street to be adopted. Some streets may not be considered due to safety concerns. The City of Central Point will provide signage recognition for their time and efforts spent beautifying our City. The City of Central Point and (Fill In Namel, hereinafter referred to as "Adopters" recognizes the need and the desirability of litter-free streets and are entering into this agreement to permit Adopters to contribute towazd the effort of maintaining alitter-free street located at (fill in name). AGREEMENT CONDTTIONS: Adopted Area and Time Period: • Adopters will adopt a section of roadway within the city limits to be determined by the City of Central Point if it meets the required guidelines of this program. • The Adopt-A-Street agreement is in effect for a period of two years from the date signed below. At the end of the period of this agreement, the group may renew their adoption status by submitting a completed renewal forth. Litter Pick-Up: • Litter pick-up will occur on a minimum of 4 times per year during the adoption period. Adopters must submit the results of each clean up (number participating, hours worked and amount of trash collected) to the City of Central Point Public Works Department as soon as possible following the clean up. • The City of Central Point will be responsible for supplying trash bags for the group in the clean up of their adopted area. Requests or bags must be made at least two (2) business days in advance. • The City of Central Point will pick up and dispose of the trash bags filled by Adopter after they complete each clean up. The filled trash bags must be left in a neat pile en within the adopted area. The City of Central Point must be notified at least five (5) working days in advance of the exact date of the clean up, so that arrangements can be made to have the filled trash bags disposed of promptly. • Should any large items such as old furniture, large appliances, etc. be found during litter pick up, Adopter should note the location then of the large item and notify the City of Central Point Public Works Department. Adopter should not pick up any materials other than what fits the criteria of litter, and what can be easily disposed of using a trash bag that has been provided by the City. • Should any hazardous waste be found during litter pick up, Adopter should note the location and type of hazardous material then notify the City of Central Point Public Works Department. Adopter must not handle or move hazardous waste/materials of any kind. • The City reserves the right to terminate this agreement with Adopter in cases where litter is not reasonably kept picked up according to Adoption guidelines or for violation of any of the guidelines established herein. Agreement of Terms and Conditions Page 2 Safe Adopter will be responsible for maintaining a first aid kit while participating in the litter pick up on the adopted street section. Adopter agrees to obey and abide by all applicable safety as determined by the City of Central Point, OROSHA, and any Federal, State, County, or City laws. (The City of Central Point will furnish Adopter with a Safety Guide). All participants 11 years of age of or younger must be accompanied by an authorized adult supervisor. During that time the adults are held responsible to ensure that adequate safety measures are taken. Authorized adult supervisors are responsible for the behavior, safety and general welfare of their respective charges. Sienaee; • The City of Central Point agrees to provide signage recognition of the adopted section with the Adopter's name displayed for the duration of the adoption period. • The City of Central Point will determine the placement of signage on new streets if there is not an existing sign pole. By signing this agreement, Adopter acknowledges the hazardous nature of the work and assumes the risks posed by traffic, nature and hazardous materials which may be found on the right-of--way. Adopter agrees to comply with the conditions contained in the General Provisions and Safety procedures, Hazardous Materials procedures, and any other conditions or direction called for by the City of Central Point. If, in sole judgment of the City of Central Point, it is found that the adopting group is not meeting the terms and conditions of this agreement, upon 30 days' notice the City of Central Point may terminate the adoption agreement. The City of Central Point reserves the right to modify or cancel the program at any time. Date Signature of Group's Adopt-A-Street Representative (Signature must be witnessed by City of Central Point Representative or Notary Public). Date City of Central Point Representa[iveMotary Public as witness for group signature. This Agreement will remain in effect until Liability Release City of Central Point Adopt-A-Street Program Acknowledgement of Worning and Release I, ,acknowledge that I have read the Adopt-A-Street Safety Guide and that I understand the safety procedures contained in the brochure. I acknowledge that I am aware of the dangers associated with working on a street right-of-way. I agree to release and discharge the City of Central Point, its officers, agents, and employees liable for any claims of any kind which may result directly, or indirectly, in connection with cleaning up the adopted Wren, which may result from, or in connection with my participation in the Adopt-A-Street Program. I further agree to indemnify and hold harmless the City of Central Point, its officers, agents, and employees from liability for any damages or injuries (including death) resulting from any acts or failure to act on my part during the participation in said voluntary activities on or near the street right-a-way. I acknowledge that this release form is valid and effective for the term of this agreement and any subsequent renewals. Date Signature Adopt-A-Street Group Name Check List City of Central Point Adopt-A-Street Once the agreement is signed and the section of roadwny has been assigned: 1. Arrnnge at least two days in advance to pick up the following items prior to your litter pickup (during regular business hours). Call Snroh 6arceau nt (541) 664-3321, ext. 265 to nrrange for your supplies: a. Safety vests e. Trash bags b. Signs f. Surgicnl gloves c. Safety brochures g. Ornnge marker flags (optional) d. Liability Release and parental consent forms h. Grabbers 2. Hold a safety training session before conducting the litter pickup. Be sure all participants have read and understand the Safety Guide. 3. Have all participants sign a liability release form. Within one week following the litter pick-up please: Return the signed release and consent forms, warning signs, vests and grabbers to the City of Central Point Public Works Office. Thanks for helping to keep Central Point clean! Parental Consent City of Central Point Adopt-A-Street Program Parental Acknowledgement of Warning and Release I, parent/guazdian/authorized supervisor of acknowledge that I have read and understand the Adopt-A-Street Safety Guide and that I and my child understand the safety procedures contained in the brochure. I acknowledge that I and my child are aware of the dangers associated with working on a street right-of-way. I consent to my child's participation in the Adopt-A-Street activities. I release and discharge the City of Central Point, its officers, agents, and employees liable for any claims of any kind which may result directly, or indirectly, in connection with cleaning up the adopted area, which may result from, or in connection with my participation or my child's pazticipation in the Adopt-A-Street Program. I further agree to indemnify and hold harmless the City of Central Point, its officers, agents, and employees from liability for any damages or injuries (including death) resulting from any acts or failure to act on my part or my child's part during the participation in said voluntary activities on or near the street right-a-way. I acknowledge that this release form is valid and effective for the term of this agreement and any subsequent renewals. Date Pazent/Guardian/authorized supervisor Date Adopt-A-Street Group Name I as ^ Pazent, ^ Legal Guazdian of hereby authorize behalf as the authorized supervisor of participating in the Adopt-A-Street program on Date Date _ to act on my While he/she is Parent/Legal Gardian