HomeMy WebLinkAboutCouncil Resolution 787RESOLUTION NO ~ ~
A RESOLUTION ADOPTING GENERAL PROCEDURES
- ~ FOR FISCAL YEAR 1997-98
WHEREAS, the Central Point City Council deems it appropriate to authorize
certain appointments and procedures relating to City administration and budget, fiscal
management and bookkeeping matters for fiscal year 1997-98, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL
POINT, OREGON that, for the fiscal year 199?-98, the following appointments be, and
the same are hereby made, and the following policies and procedures be, and the- same
are hereby adopted:
Section 1. Apnoi,~ ts.
A. Insurance Agent of Record. The Protectors Insurance is hereby appointed
as insurance agent of record for the City for property, general liability, vehicle liability
and bond insurance for the period July 1, 1997 through June 30, 1999.
B, City Attorney. Douglas M. Engle is hereby appointed to the office of City
Attorney and is designated as a sworn officer of the City under the terms of the letter of
agreement dated February 26, 1991.
C. Municipal Judge. James L. Muller is hereby appointed as Municipal
Judge with a retainer of $700 per month plus Social Security payments.
D. City Auditor. Gerald W. Burns is hereby appointed as City Auditor
pursuant to statutes requiring independent fiscal audit of the City, and subject to the
" contract for Audit of Oregon Municipality covering fiscal year 1997-98.
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:Section 2. Council Expenses. City Councilmembers shall receive compensation of
$125 per month, and the Mayor shall receive compensation of $250 per month, as
reimbursement for expenses incurred on official City business within the city limits of
.Central Point and Medford.
In addition to said compensation, reimbursement may be made to the Mayor or
Councilmembers for expenses incurred on official City business occurring outside of the city
limits of the cities of Central Point or Medford.
Section 3. Designation of DepositorX. The Central Point branches of Western
Bank, Wells Fargo Bank of Oregon, United States National Bank of Oregon, Key Bank,
the State of Oregon Local Government Investment Pool, and all successors in interest to
those institutions are each hereby designated as a depository for City funds, and the
Finance Director or his designee may deposit monies belonging to the City in any or all
of said institutions in accordance with applicable law until further order of the City
Council.
Section 4. Signature and Payment Authorization. The Mayor, Councilmembers,
and the City Administrator are all authorized as signators on depository resolutions
required by depository institutions. Any two of the above are hereby authorized to
execute checks and savings withdrawals.
Section 5. Authority t, o Keep~Invest, Transfer and Expend Funds.
A. The Finance Director or his designee is hereby authorized to invest any
surplus funds in accordance with ORS 294.035 and ORS 294.810, in such investments as
are authorized by said statutes, and to transfer funds from one account to another.
B. The Finance Director or his designee is hereby authorized to establish a
petty cash imprest fund with a balance maintained at $800. The fund maybe used to
maintain cash drawer change funds and provide for miscellaneous expenditures not to
exceed $30 per transaction, except that upon approval of the City Administrator or the
Finance Director, a maximum expenditure of $100 per transaction maybe made.
C. The City Administrator or his designee is authorized to expend funds in
accordance with budget appropriations. All revenues received and expenditures incurred
by the City in implementing the budget appropriations shall be reported to the Council.
Such reports will normally be made on a monthly basis.
Z -RESOLUTION NO.~~` (060597)
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Section 6. Accounting Principles. The City shall maintain its financial records and +
books~of account in accordance with current generally accepted accounting principles,
and all applicable laws and regulations.
section 7. Interfund and Overhead Fees. Expenditures incurred by one fund for
the benefit of another fund maybe reimbursed in accordance with acceptable accounting
procedures as determined by the Finance Director.
Section 8. Bad Debts. The.Finance Director is authorized to enter as uncollectible
any unpaid bills of less than $1,000 which he reasonably determines to be uncollectible
and are more than six months overdue.
Section 9. Outstanding Checks. Outstanding checks stale dated at least six months
maybe voided, and if in the same fiscal year, maybe credited back to where charged. If
they are from prior fiscal years, they shall be credited to miscellaneous income in the
proper fund.
section 10. Capital Acquisition. Items costing more than $500, having a useful life
of more than one year, shall be capitalized.
Section 11. Worker's Compensation Insurance. The City Administrator is
authorized to enter into an agreement for provision of Worker's Compensation insurance
coverage with such carrier and upon such terms as he shall deem to be in the best
interests of the City.
Passed by the Council and signed by me in authentication of its passage this .~~
day of June 1997.
Mayor Rusty McGrath
ATTEST:
(~, a ~21~
City Representative
APPROVED by me this ~ day of June, 1997
~3 = -RESOLUTION NO. ~~~ (060597)
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Mayor Rusty McGrath