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Home My WebLink AboutPlanning Commission Minutes - 5-6-14 City of Central Point Planning Commission Minutes May 6, 2014 MEETING CALLED TO ORDER AT 6:05 P.M. II. ROLL CALL Commissioners Chuck Piland, Mike Oliver, Tom Van Voorhees, Tim Schmeusser and Kay Harrison were present Also in attendance were: Tom Humphrey, Community Development Director, Don Burt, Planning Manager; Stephanie Holtey, Community Planner and Karin Skelton, Planning Secretary. III. CORRESPONDENCE—None IV. MINUTES: Review and approval of May 6, 2014 Planning Commission Minutes. V. PUBLIC APPEARANCES None VI. BUSINESS Tom Humphrey introduced Stephanie Holtey as the City's new Community Planner. Don Burt introduced the continuation of the Commission's consideration of Resolution 800 forwarding a favorable recommendation to the City Council to approve amendments to Chapter 17. He addressed seven questions that had been raised concerning the proposed amendments at the last meeting as follows: On April 1, 2014 the Planning Commission held a public hearing on the proposed amendments, during which seven (7) questions were raised. The public hearing was closed and final consideration was continued to the May 6' Planning Commission meeting at which time staff was directed to respond to the questions presented at the public hearing. The restated questions and staff response(italic) are: 1. Page 3, "such as reference" some concerns about not addressing a broader range of what ifs. Planning Commission Minutes May 6, 2014 Page 2 Response: The "such as reference"is a direct quote from the Statewide Planning Goals& Guidelines, Goal 2: Land Use Planning, Part 3 - Use of Guidelines, Subsection 1Major Revisions 2. Page 3, Annexation as a Type III is ok,but there may be times when a Type IV is needed (large areas). Response:An additional category for legislative annexations was added to Table 17.05.1. 3. Page 17, ix should be viii. There was some confusion relative to the requirement that DLCD be noticed per Section . Response:Appropriately renumbered. Notice to DLCD is stated as an option per ORS 197.763(2)(C)(c). 4. Page 19, Section 2.a replace"shall"with "may" Response: Replaced the term "shall"with "may"giving the Planning Commission the option. 5. Page 33, 120-day rule conflict. Response: The 120-day rule only applies to limited land use decisions per ORS 197. Limited Land Use Decisions are identified in Table 17.05.1. 6. Page 47, Section 17.10.400.3, concern regarding findings for Type III zone changes that services are available, or will be available within five years. Response: Replaced the specific time reference with "or planned for construction in the 7. Page 50, Section 17.96.500.C, same concern as above. Response:Replaced the specific time reference with "or planned for construction in the City's public facilities master plans:" There was some discussion with regard to the time computation regarding the 120 day- rule. It was generally agreed that the wording was confusing. Mr. Burt indicated the wording was right out of ORS and that the 120 days would be counted consecutively from day 1 and would be 120 days unless the last day fell on a weekend day or holiday, in which case the last day would be the following Monday. Planning Commission Minutes May 6, 2014 Page 3 Mike Oliver made a motion to approve Resolution 800. Tim Schmeusser seconded the motion. Roll call: Mike Oliver, yes; Tim Schmeusser, yes; Tom Van Voorhees, yes; Kay Harrison, yes. Motion passed. Tom Humphrey introduced Resolution No. 801, forwarding a favorable recommendation to the City Council to adopt ODOT Interchange Area Management Plan, IAMP 35, for the Seven Oaks Interchange area. Over the past several years ODOT has been preparing an Interchange Area Management Plan for the Seven Oaks I-5 Interchange(IAMP35). They did coordinate their findings and the proposed plans with the City. The final draft of IAMP 35 has been reviewed by the City and determined to be consistent with what has been discussed in the past. In September of 2013 the Oregon Transportation Commission adopted IAMP 35. As a condition of the City's Regional Plan Element it is necessary that the City"adopt" IAMP35 prior to the expansion of the City's urban growth boundary into CP-1B. Currently the City has before it a proposal in CP-1B for inclusion of approximately 50 acres into the City's UGB. As a pre-requisite to the City's final action on the UGB expansion it is necessary that the City approve IAMP35. The purpose of IAMP 35 is to improve the I-5's performance and safety and protect the function of the interchange during the foreseeable future(2034). The IAMP concludes with a "Preferred Alternative". The Preferred Alternative includes a list of proposed improvements to the I-5 interchange, Blackwell/Kirkland Road intersection, Local street network north and south of the interchange and OR 140. IAMP35 addresses action to be undertaken by ODOT, Jackson County, and the City. For the City there will be the following road improvements that need to be made as development occurs. Two new streets paralleling Blackwell Road, the rerouting of Dean Creek Road, the Closure of the Seven Oaks RR-Xing and improvement of a local street network to serve the area. He indicated that in order to expand the Urban Growth Boundary IAMP 35needed to be approved by both the City and the County. The purpose tonight would be to push the process forward. Concern over the costs of the improvements was expressed and Mr. Humphrey informed the Commission that costs would be shared and that they would review all costs as things progress. Tom Van Voorhees made a motion to approve Resolution 801 forwarding a favorable recommendation to the City Council to adopt ODOT Interchange Area Management Plan for the seven Oaks Interchange Area. Mike Oliver seconded the motion. Planning Commission Minutes May 6, 2014 Page 4 Roll call: Mike Oliver, yes; Tim Schmeusser, yes; Tom Van Voorhees, yes; Kay Harrison, yes. Motion passed. VII. DISCUSSION Don Burt introduced an Interim Water Service Ordinance CP-1B in order to allow improvement to the area under discussion. He stated that the area was an industrial area that would impact the economy and in order to allow improvements prior to the City connecting water service to the area, it will be necessary for any entity to provide its own water system, adequate for their needs, which would include fire suppression capability. This might be accomplished with wells and holding tanks. The developer would be required to demonstrate they could supply the water prior to development. Once the City's water line was extended to within 300 feet of the facility they would be required to use the City's water facility. The Commission inquired about the effect such activity would have on the capacity of any local wells in the area. Mr. Burt indicated that there is not any way to project that as there is no information regarding wells in the area. Stephanie Holtey introduced information regarding the Urban Reserve Area CP-4D for the Planning Commission's review. She indicated it was a very preliminary report. The area consists of 83 acres of land with 52 acres of developable land leaving the floodway area for parkland. She noted there are currently no plans for development. But that before expanding the UGB we would need to have a concept plan that would align with the comprehensive plan. The Commission expressed concern that the parkland areas might be hard for the police to patrol as there could possibly be areas that might draw people who looked to live or camp there. Ms. Holtey indicated there would be continued study and the findings would be presented to the Commission for review. Tom Humphrey stated that the issue of opening the meetings with prayer had been brought up. He said that currently the City Council starts their meetings with the pledge of allegiance. He asked for input on this matter. The commission agreed that some sort of invocation or prayer and the pledge of allegiance might serve to center people. Several options were discussed including contacting a ministerial organization to invite ministers from different churches to give the invocation. It was agreed to let the City Council take the lead on this issue and wait to see what they decided. There was consensus about Planning Commission Minutes May 6, 2014 Page 5 starting the June meeting with the Pledge of Allegiance He then informed the Commission that Dairy Queen was proceeding with their plan to build in Central Point and was currently waiting for a site plan review. Kay Harrison made a motion to adjourn the meeting. Everyone said "aye. Meeting adjourned. VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS X. ADJOURNMENT The foregoing minutes of the May 6, 2014 Planning Commission meeting were approved by the Planning Commission at its meeting on the 3 rd day of XL.A.1\10 2014. ■—at, <-. 1 Planning Commission Chair