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HomeMy WebLinkAboutPlanning Commission Minutes - 8/5/14 City of Central Point Planning Commission Minutes August 5, 2014 I• MEETING CALLED TO ORDER AT 6:00 P.M. H. ROLL CALL Commissioners Chuck Piland, Mike Oliver, Tom Van Voorhees, Tim Schmeusser, Susan Szczesniak, Craig Nelson and Kay Harrison were present. Also in attendance were: Tom Humphrey, Community Development Director, Don Burt, Planning Manager; Stephanie Holtey, Community Planner and Karin Skelton, Planning Secretary. III. CORRESPONDENCE Letter from 24 homeowners requesting consideration of an addition access point to Hamrick road from the subdivision. IV. MINUTES: Kay Harrison made a motion to approve the July 1, 2014 Planning Commission Minutes. Craig Nelson seconded the motion. Roll Call: Mike Oliver, yes; Susan Szczesniak, abstain; Tim Schmeusser, yes; Tom Van Voorhees, yes, Craig Nelson, yes; Kay Harrison, yes. Motion passed. V. PUBLIC APPEARANCES VI. BUSINESS A. Resolution 805, Consideration of a Major Modification per CPMC 17.09 to replat portions of Beebe Woods Subdivision, Phases 3 and 4, File No. 14015. Don Burt gave the history of the Beebe woods subdivision as a PUD originally approved in 2003 & 2005 to be developed in 4 phases. He stated the applicant is requesting a re- plat to eliminate 8 lots and change the structures to single story units. He indicated that the elimination of those lots would reduce average daily traffic by approximately 80 trips per day. Mr. Burt stated that he had received a letter signed by 24 of the homeowners in the subdivision requesting consideration of an additional access point to Hamrick Road from the subdivision. That was not a part of the application. The meeting tonight is strictly limited to the modifications stated in the application He stated those concerns would have to be addressed in a different forum. Planning Commission Minutes August 5, 2014 Page 2 The Public Portion of the Meeting was opened. Applicant Chris Galpin addressed the Planning Commission. He stated that prior to submitting his application he had gotten input regarding the residents' concerns and addressed them by reducing the number of units, restricting the size of the units to 2 bedrooms and making the units one story. Additionally he intended to make it an adult (over 55) community. These changes would limit the density which in turn would address traffic and privacy issues. They had specifically removed the units that occupied property containing existing evergreen trees so as to leave it as attractive as possible. STAN DEW addressed the Planning Commission. He explained the residents of the subdivision believed that an additional access point onto Hamrick Road would be necessary to handle the increased traffic. He stated that the increased traffic would endanger pedestrians and children currently utilizing the roadways. He added that at the corner of Oakview and Live Oak Loop it was particularly dangerous as there were no traffic controls and currently most vehicles exceeded the 25 mph speed limit. He said it was extremely dangerous for residents to back from their driveways into the street there. LARRY SHAW addressed the Planning Commission. He indicated he agreed with the concerns previously stated and suggested there should be some sort of traffic control at the corner of Oakview and Live Oak Loop. KYLE MAYER addressed the Planning Commission. He also agreed with everything previously stated. He stated that cars did indeed drive too fast in the subdivision and that he believed that circumstances had changed significantly since the original approval of the PUD and that that should be taken into consideration. LEFAY ROLLINS addressed the Planning commission. She stated that it was not uncommon to see police stopping vehicles for speeding in the neighborhood. She stated her concern for the older residents in the area as well as the children due to traffic dangers. RICH REYNOLDS addressed the Planning Commission. He stated that the traffic had changed significantly since the original PUD was approved. He also underscored the difficulty of getting out of his driveway and the fact that the speed limit was generally ignored. Chuck Piland asked if Mr. Galpin wished to respond to these issues as they were actually outside of what the Commission was considering at this meeting. Mr.Galpin responded that he understood the concerns presented but that he could not enforce traffic laws. He stated that he had purchased phases 3 &4 and was doing what he could to make it compatible with current circumstances. He indicated that he was hoping to begin work this fall and it should be completed within 2 to 3 years. Planning Commission Minutes August 5, 2014 Page 3 LEN ERICKSON addressed the Planning Commission. He expressed his frustration with the fact that there was not going to be a new access point constructed. The Public Portion of the Meeting was closed. Tom Humphrey stated that when the demographics of an area change the City is able to reassess the roads and traffic load and could consider installing stop signs in certain locations. That would actually have to be addressed in a separate action. He suggested that the Planning Commission could make a separate motion to request the City Council to direct staff to implement a traffic study and install stop signs as necessary in the neighborhood. The study could begin within a few months and putting in stop signs when warranted was fairly simple. Susan Szczesniak made a motion to pass resolution 805. Kay Harrison seconded the motion. Roll Call: Mike Oliver, yes; Susan Szczesniak, yes; Tim Schmeusser, yes; Tom Van Voorhees, yes; Craig Nelson, yes; Kay Harrison, yes. Motion passed. Tom VanVoorhees made a motion that a recommendation be made to the City Council to do a traffic study in the Beebe Woods neighborhood to address the possibility of putting in stop signs based on the testimony heard at this meeting. Mike Oliver seconded the motion. Roll Call: Mike Oliver, yes; Susan Szczesniak, yes; Tim Schmeusser, Van Voorhees, yes; Craig Nelson, yes; Kay Harrison, yes. Motion passed. yes; To . B. Resolution 806. Consideration of a flood plain development permit for floodway mitigation project in Twin Creeks. Stephanie Holtey stated in July the Planning Commission gave tentative approval of the floodway mitigation project to eliminate all of the proposed residential lots from the floodway. The intent of this project is to reduce flood hazard. 67 lots currently in the floodway would be removed. The existing bio Swale would be widened and root wads Would be placed into the banks of Griffin Creek and anchored there.The roots would then provide habit benefits for the fish as required by the National Marine Fisheries. She introduced Peter Brooks of Northwest Hydraulic Consultants who appeared by telephone. He helped to design the project. Mr. Brooks explained that root wads were roots from trees that would be submerged at the bank of the creek and weighed down with large rocks. He stated they would not catch enough debris to impact the flood levels. Ms. Holtey then informed the Planning Commission that in order to begin construction they needed to get approval from several state and federal agencies. They would need to submit an application to FEMA for a Conditional Letter of Map Revision(CLOMR). Obtaining the CLOMR was a condition of approval for the project. She informed the Commission that the applicant has requested a modification to the conditions of approval Nrsmo Planning Commission Minutes August 5, 2014 Page 4 in order to begin the work of widening the overflow channel. She stated that if any changes or modifications were required by FEMA the developer would be responsible to conform to those changes. A question was asked regarding vegetation growth and maintenance of the water channels. Peter responded that the models included anticipation of vegetation. He said that if a problem arose, it could be brought up to either the county or the city for maintenance review. He stated that vegetation does not usually create a significant impact. Ms. Holtey suggested that as the city currently inspects the local streams periodically, this area could be added to the list of inspection areas. Problems would be addressed if and when they arose. The public portion of the meeting was opened. Ms. Holtey introduced Matt Dusenberry, the project engineer. He explained to the Planning Commission that all the soil removed in the widening of the channel would be used as fill for other parts of the development. Herb Farber addressed the Planning Commission. He indicated that the goal was to get work started as soon as possible. He reiterated that the dirt would be used as fill and only stored temporarily. The public portion of the meeting was closed Don Burt stated that if the decision made tonight is to allow work to begin immediately, it should be understood that the applicant takes on all responsibility in the event FEMA has any issues or changes with the work done prior to getting the CLOMR. Ms. Holtey presented the Commission with a revised staff report including the option to allow early excavation. Tom VanVoorhees made a motion to approve the revised resolution. Susan Szczensiak seconded the motion. ROLL CALL: Mike Oliver, yes; Susan Szczesniak, yes; Tim Schmeusser, yes; Torn Van Voorhees, yes; Craig Nelson, yes; Kay Harrison, yes. Motion passed. VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS Planning Commission Minutes August 5, 2014 Page 5 X. ADJOURNMENT Mike Oliver made a motion to adjourn. Meeting adjourned The foregoing minutes of the August 5, 2014 Planning Commission meeting were approved, by the Planning Commission at its meeting on the �Le 1�1 ( 2014. day of ` e ai, Planning Commission Chair