HomeMy WebLinkAboutCouncil Resolution 831RESOLUTION NO~a~
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 1998-99
WHEREAS, the Central Point City Council deems it appropriate to authorize certain
appointments andprocedures relating to City administration and budget, fiscal management and
bookkeeping matters for fiscal year 1998-99.
NOW, THEREFORE, BE IT RESOLVED BY THE CTI'Y COUNCIL OF THE CITY OF
CENTRAL POINT, OREGON that, for the fiscal year 1998-99, the following appointments
be, and the same are hereby made, and the following policies and procedures be, and the same
are hereby adopted:
Section 1. Appointments.
A. Insurance Agent of Record. The Protectors Insurance is hereby appointed as
insurance agent of record for the City for property, general liability, vehicle liability and bond
insurance.
B. City Attorney. Douglas M. Engle is hereby appointed to the office of City
Attorney and is designated as a sworn officer of the City under the terms of the letter of
agreement dated February 26, 1991.
C. Municipal Judge. James L. Muller is hereby appointed as Municipal Judge with
a retainer of $700 per month plus Social Security payments.
D. City Auditor. Gerald W. Burns is hereby appointed as City Auditor pursuant
to statutes requiring independent fiscal audit of the City, and subject to the contract for Audit
of Oregon Municipality.
Section 2. Council Expenses. City Councilmembers shall receive compensation of
$200 per month, and the Mayor shall receive compensation of $400 per month. In addition,
the Mayor and City Councilmembers shall receive a $25 per diem when attending official
meetings lasting four hours or longer within Jackson County or the City of Grants Pass and a
$50 per diem when attending official meetings outside of Jackson County or the City of Grants
Pass. Reimbursement may also be made to the Mayor and/or Councilmembers for actual
expenses incurred while on official City business.
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Section 3. Designation ofDepositorv. The Central Pointbranches ofKey Bank, United
States National Bank, Western Bank, the State of Oregon Local Government Investment Pool,
and all successors in interest to those institutions are each hereby designated as depositories
for City funds, and the Finance Director or his designee may deposit monies belonging to the
City in any or all of said institutions in accordance with applicable law until further order of
the City Council.
Section 4. Signature and Payment Authorizafion. The Mayor,. Counclmembers, andthe
City Administrator are all authorized as signators on depository resolutions required by
depository institutions. Any two of the above are hereby authorized to execute checks and
savings withdrawals.
Section 5. Authori to Keep, Invest, Transfer and Expend Funds.
A. The Finance Director or his designee is hereby authorized to invest any surplus
funds in accordance with ORS 294.035 and ORS 294.810, in such investments as are
authorized by said statutes,. and to transfer funds from one account to another.
B. The Finance Director or his designee is hereby authorized to establish a petty
cash imprest fund with a balance maintained at $800. The fund may be used to maintain cash
drawer change funds and provide for miscellaneous expenditures not to exceed $30 per
transaction, except that upon approval. of the City Administrator or the Finance Director, a
maximum expenditure of $100 per transaction maybe made.
C. The City Administrator or his designee is authorized to expend funds in
accordance with budget appropriations. All revenues received and expenditures incurred by
the City in implementing the budget appropriations shall be reported to the Council. Such
reports will normally be made on a monthly basis.
Section 6. Accountin Pp rinciples. The City shall maintain. its financial records and
books of account in accordance with current generally accepted accounting principles, and all
applicable laws and regulations.
Section 7. Interfund and Overhead Fees. Expenditures incurred by one fund for the
benefit of another fund may be reimbursed in accordance with acceptable accounting
procedures as determined by the Finance Director..
Section 8. Bad Debts. The Finance Director is authorized to enter as uncollectible any
unpaid bills of less than $1,000 which he reasonably determines to be uncollectible and are
more than six months overdue.
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Section 9.Outstanding Checks. Outstanding checks stale dated at least six months may
be voided, and if in the same fiscal year, may be credited back to where charged. If they are
from prior fiscal years, they shall be credited to miscellaneous income in the proper fund.
Section 10. Capital Acquisition. Items costing more than $2,500, having a useful life
of more than one year, shall be capitalized.
Section 11. Worker's Compensation Insurance. The City Administrator is authorized
to enter into an agreement for provision of Worker's Compensation insurance coverage with
such carrier and upon such terms as he shall deem to be in the best interests of the City.
Passed by the Council and signed by me in authentication of its passage this o`Za2~day
of Tune 1998.
Mayor Rusty McGrath
ATTEST:
~~
City Representative
APPROVER by me this ~ day of June,. 1998
Mayor Rusty McGrath
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