HomeMy WebLinkAboutCouncil Resolution 1410RESOLUTION NO. J J ► n
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN THE TWIN
CREEKS CROSSING PROJECT LETTER OF UNDERSTANDING
Recitals:
A. The City of Central Point was awarded a grant in the amount of $2,670,000 for the
construction of the Twin Creeks Rail Crossing associated with the 2015-2018 Oregon Surface
Transportation Improvement Program (STIP). The grant requires a match of $994,406.55. The
City has reached an agreement with Twin Creeks Development, LLC for $500,000.00 for its
share of the crossing. Additionally, Twin Creeks Development LLC is obligated to complete an
additional $250,000.00 of estimated costs of the project including the irrigation and sewer
relocation and construction of the Griffin Creek and Twin Creeks Crossing floodway overflow
culverts.
B. City has an anticipated maximum contribution of $244,406.55 based upon current
project estimates, including the agreed-upon contributions from Twin Creeks Development,
LLC.
C. The Oregon Department of Transportation requires a project letter of understanding to
be signed by the city.
The City of Central Point resolves as follows:
Section 1. Allows the City Manager or his designee to sign the Project Letter of
Understanding for the Twin Creeks Rail Crossing project.
Pass d by the Council and signed by me in authentication of its passage this __� ��day
ofVA014.
4:'e —
Mayor Hank Williams
ATT T.
ity Recorder
John A. Kitihabe., NIA., Govern..
August 8, 2014
Matt Samitore
Public Works Director
City of Central Point
140 S. Third Street
Central Point, OR 97502
Subject: Project Letter of Understanding - 2015-2018 STIP Enhance Project
Project Name: TWIN CREEKS RAIL CROSSING (CENTRAL POINT)
KN: 18972
Department of Transportation
ODOT Region 3 Headquarters
3500 NW Stewart Parkway
Roseburg, OR 97470
Phone: (541) 388-6180
We are pleased to announce the above project has been placed on the Oregon Transportation Commission preliminary award list. This
list is referred to as the STIP Enhance 100% list and is moving forward in the process.
While the project will not be `officially" awarded funding until final approval by the OTC, ODOT has been working with you to
finalize the details of your project. Based on the application, the project scoping visits, and the information received from the Pre -
Award Letter, our final understanding of the project details are listed below.
It is important to note that this letter is not a legal agreement. The intent, of this letter, is to document each parties understanding of
the project details and the timeline for moving forward. The details of your project as stated below will be used to prepare the
Intergovernmental Agreement (IGA).
Final Project Details
Project Financials:
Enhance STIP Funding Amount:
$2,670,000.00
Required Non-federal Minimum Match 10.27%):
$305,593.45
Additional Match:
$994,406.55
Other Funding:
$0.00
Estimated Total Project Cost:
$3,970,000.00
*Funding Ratio:
MTEP - 67.25% Agency - 32.75%
Match Type:
Cash
Match Provided By:
LPA
Project Details:
STIP Project:
Requires - New IGA
Project Scope (IGA Exhibit B SOW):
Project entails a new at grade rail crossing, traffic signal and roadway
construction to connect vehicles, bicycles, pedestrians and bus routes from the
Twin Creeks Development area to Highway 99. The project also includes
roadway and sidewalk improvements along Hwy 99 including a sidewalk
crossiraz of Griffin Creek.
Deliver Method:
Non -Certified Local Administered
"Estimated Obligation Month/Ycar—PE:
1/31/2015
Estimated Obligation Month/Year—ROW:
6/30/2015
Estimated Obligation Month/Year— Construction:
9/30/2016
Dale IGA must be executed by:
12/2/2014 = 60 days prior to Estimated Obligation Month/Year— PE: or I"
base, above, or sooner).
State Contact Information:
- Signature Authority Contact Name:
Matt Samitwe
Title:
Public Works Director
Email:
Matt.Samitoreacentral ointore on. ov
Phone:
541 423-1017
Mailing Address:
140 S. Third Street
Ci
Central Point
State:
OR
Page 1
Zip:
97502
- LAUPM Contact Name:
Kelli Sparkman
Email:
kelli.s arknrana.odol.state.or.us
Phone:
541.774.6383
Mailing Address:
100 Antelope Rd
City:
White City
State:
OR
Zip Code:
97503-1674
*Funning Ratio is defined as the relationship between STIP Enhance fimds and lotalproject cost and Agency! finnds and the total project cost.
**/f Delivoy method is 'Stale Administered -Region Technical Center", PE date is only used to generate 1GA drcft in timely roamer.
We are asking that a representative from your Agency sign and return a scanned copy of this letter via Email to Art Anderson, at
Arthtir.H.ANDERSON rr odot.state.or.us and CC: the ODOT mailbox at STIP-Enhance a odot.state.ocus. within 30 dµNs ojreceipl. IJ'
rve do not hear backfi'orn your Agency within 30 days the fimds will be in jeopardy of redistribution to another recipient.
Please don't hesitate to contact me if you have any questions, (541) 774-6353.
Regards,
Art Anderson
Area Manager
Please check one of the following:
❑ Upon final approval by the OTC - My agency will accept the STIP Enhance Award for this project and has secured the match for
this project.
❑ My agency has decided to decline the STIP Enhance Award
Agency Representative & Title
b� ,e fiYG.+ i lana,�r
OD09'Rcprescntativc— rile
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