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HomeMy WebLinkAboutPlanning Commission Packet - October 7, 1997' ''i1L , tl CITY OF CENTRAL POINT PLANNING COMMISSION AGENDA October 7, 1997 - 7:00 p.m. Next Planning Commission Resolution No. 402 I. MEETING CALLED TO ORDER II. ROLL CALL Chuck Piland -Angela Curtis, Jan Dunlap, Candy Fish, Bob Gilkey, Karolyne Johnson, and ~o~w~ ~. ~bb-1 ec III. CORRESPONDENCE IV. MINUTES A. Review and approval of September 16, 1997 Planning Commission Minutes V. PUBLIC APPEARANCES VI. BUSINESS Page 1-2 A. Review and recommendation regarding amendment of CPMC Chapter 16.12 pertaining to Final Plats. Page 3-27 B. Review and determination regarding a Tentative Plan for New Haven Estates, a 210-lot single-family residential subdivision. (R-1-8 gone) (362W36C Tax Lots 2500, 2501 & 2600; 372WO1B Tax Lot 3800) (Van Wey Homes, Inc., applicant) VII. MISCELLANEOUS VIII. ADJOURNMENT ~, CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES SEPTEMBER 16, 1996 I. MEETING CALLED TO ORDER AT 7:02 p.m. Ii. ROLL CALL: Chuck Piland, Angela Curtis, Jan Dunlap, Candy Fish, Bob Gilkey. Karolyne Johnson was absent. Also present were: Jim Bennett, Planning Director, Ken Gerschler, Planning Technician, Lee Brennan, Public Works Director, and Arlene LaRosa, Public Works Secretary. III. CORRESPONDENCE Jim Bennett stated that there was correspondence related to Item A on the Agenda. He stated that a flyer has been distributed by Rogue Valley Council of Governments advertising a "Town Hall" Meeting that will be held on October 9, 1997 at Crater High School. IV. MINUTES A. The minutes were tabled. The Commission requested that the secretary check the recorded tape of the Meeting of September 2, 1997, concerning the motion made by Commissioner Gilkey on Item B of that agenda. The secretary was instructed to bring back that information to the commission at the next scheduled meeting. V. PUBLIC APPEARANCES Kathy Helmer, 11 N. Keene Way, Medford, from Rogue Valley Council of Governments, came forward and described the background on the strategic planning process that has just begun in Central Point and how the "Town Hall" meetings were a part of that process. VI. BUSINESS A. Review and determination regarding a Site Plan Review to allow the construction of an office building IC-5 zone) 137 2W 0366 Tax Lots 1500 and 15031 IAoolicant: Medford Labor Temple Association). Jim Bennett, Planning Director, reviewed the Planning Department Staff Report. He stated that the City received three letters after the packets went out, copies of which were distributed to the Commissioners: (1) 1 Jackson County Road Services, 12) Ron & Pam Torrey, 907 Comet, (3) Richard and Kathryn Davis, 909 Comet. Lee Brennan reviewed the Public Works Staff Report. He stated that a correction should be made on page 5, item 3, fourth line of the Staff Report; it should read "ditches along Highway 99" instead of "ditches along Hanley Road". Fred Phillips, 345 N. Bartlett #203, Medford, agent for applicant, and Walt Conner, 24 YZ S. Grape Street, applicant, came forvvard. Mr. Phillips stated that there will be no fences except on the north side of the property which were put in by the Oregon State Police facility. The back portion of the property will be graveled in Phase I and in Phase II will be asphalted. Mr. Phillips stated that they will work with staff on the lighting so that it will not affect neighbors. They could put soffit lights in the eves of the building and maybe some type of ariel or downward facing lights in the parking lot. Commissioner Fish made a motion to adopt Resolution 401 approving a Site Plan to allow the construction of an office building (C-5 zone) (37 2W 0366 Tax Lots 1500 & 1503) (Applicant: Medford Labor Temple Association) to include all conditions of the staff reports, and the correction on the Public Works Staff Report. Motion was seconded by Commissioner Gilkey. ROLL CALL: Curtis, yes; Dunlap, yes; -Fish, yes; Gilkey, yes. B. Review and determination reaarding a variance to a side yard setback (R-3 zone) (37 2W 03DD Tax Lot 7001 IA~nlicant: Henry G. McCullouahl Ken Gerschler reviewed the Planning Department Staff Report. Chairman Piland opened the public hearing. There was no conflict of interest or ex-parte communication. Ken stated that Mr. McCullough will not be at the meeting tonight. Chairman Piland closed the public hearing. Commissioner Dunlap made a motion to approve the variance to a side yard setback (R-3- zone) (37 2W 03DD Tax Lot 700) (Applicant: Henry G. McCullough). Commissioner Curtis seconded the motion. ROLL CALL: Curtis, yes; Dunlap, yes, Fish, no; Gilkey, no; Piland, no. Motion was defeated. ,. ~;ir City of Central Point Planning Commission Minutes September 16, 1997 -Page 3 Commissioner Fish made a motion to deny the variance to a side yard setback (R-3- zone) (37 2W 03DD Tax Lot 700) (applicant: Henry G. McCullough. Commissioner Gilkey seconded the motion. ROLL CALL: Curtis, no; Dunlap, no; Fish, yes; Gilkey, yes, Piland, yes. Motion passed. VII. MISCELLANEOUS Jim Bennett discussed future Planning Commission Agendas and new businesses in Central Point. VIII. ADJOURNMENT Commissioner Fish made a motion to adjourn. Motion was seconded by Commissioner Gilkey. All said "aye" and meeting adjourned at 8:34 p.m. ., PLANNING DEPARTMENT STAFF REPORT Date: October 7, 1997 To: Central Point Planning Commission From: Jim Bennett, City Administrator Subject: Review and recommendation regarding amendment o£ CPMC Section 16.12.060 pertaining to final plat approval Summary At present, the municipal code requires that any tentative plan land division must apply for a final plat within one (1) year,of its approval by the planning commission. There is no provision within the municipal code, however, for large land divisions that are intended to be developed in phases. The proposed ordinance amendment addresses this. situation and allows land divisions to be platted in phases as long as the total .time period. for platting all phases of the land division does not exceed five. (5) years. Attachments A. Draft Ordinance v~ ~~ ORDINANCE NO. AN ORDINANCE AMENDING CPMC 16.12.060 PERTAINING TO-FINAL PLAT APPROVAL THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN, AS FOLLpWS: Section 1. Central Point Municipal Code Section 16.12.060 is hereby amended to read as follows: 16 12.060 Final plat approval. A. Review and approval or denial of final plats shall be made by oity staffunless staff, in its discretion, refers the application to the planning commission £or decision. Final plat approval shall be evidenced by signature of an authorized city representative on the original plat. The approval of the final plat by the city shall not be deemed to constitute or effect an acceptance for. maintenance responsibility of any street or easement or way shown on the final plat. B_.._Whgn_t~the intgnt,to re~or¢ a final plat.an4l ¢gv__elop a ~entative.plan land dv.,.~sion.m phases; _.4~ty staff may_author~zg_a tune schedule for.platUng,the vanou$phases in periods exceeding one (l~vear but in no case shall the total time period for platting, all phases„~e,.greatgr,_than_~ive..~S.~..Ygars._wthout. hayng;to_rgsubmiS_the_tentat.v..e..plan.,.._Each phase so_platted shall confonn_to the._apphc~ble, ret~uirements of this chapter,,._Phases platted after the passage of one (l~,vear from aPprdval of the tentative plan will be required to modem the tentative plan as_necgssary to avoid conflicts with clang s~in~ke Comprehensive Plan._or this chaptef.. tion 2. An emergency is hereby declared to exist, and this ordinance shall take effect immediately upon passage. ~~ ~ 02 PLANNING DEPARTMENT STAFF REPORT r, ;~ ~, HEARING DATE: October 7, 1997 TO: FROM: Central Point Planning Commission James H. Bennett, AICP City Administrator SUBJECT: Public Hearing -Tentative Plan for New Haven Estates Subdivision Annlicant: Van Wey Homes, Ina 1762 East McAndrews Road, Suite J Medford, OR 97504 Agent: Farber & Sons, Inc. dba Farber Surveying 120 Mistletoe Street Medford, OR 97501 Ruby D. LaFon 236 Vilas Road Central Point, OR 97502 36 2W 36C TL 2600 Van Wey Homes, Inc. Key West Properties 1762 E: McAndrews Road, Suite J Medford, OR 97504 37 2W OIB TL 3800 Owners of Floriene E. Higinbotham Record: 4993 Hamrick Road Central Point, OR 97502 36 2W 36C TL 2501 Wayne & Ginger Van Wey Clayton R. & Yvonne Johnson 1762 E. McAndrews Road, Suite J Medford, OR 97504 36 2W 36C TL 2500 Pro 0 36 2W 36C TL 2500 - 32.42 acres Description/ R-1-8, Residential Single Family (8,000 s.f.) Zonins: 36 2W 36C TL 2501 - 7.60 acres (portion) R-1-8, Residential Single Family (8,000 s:f.) 36 2W 36C TL 2600 - 9.98 acres (portion) R-1-8, Residential Single Family (8,000 s.f.) 37 2W O1B TL 3800 - 6.63 acres R-1-8, Residential Single Family (8,000 s.f.) ., . 0 3 Summarv The applicant, Van Wey Homes, is proposing a tentative plan for the subdivision of approximately 55.2 acres located west of Hamrick Road and north of W. Vilas Road (Exhibit A). The site is presently caned R-1-8, Residential Single-Family (8,000 s.f.). The site will be developed as asingle-family residential subdivision, New Haven Estates. The total number of lots proposed for the subdivision is two hundred ten (210). The average density for the subdivision is 3.80 units/acre. The maximum density permitted for the site. is 6 units(acre. The maximum number of dwelling units that would be permitted under the proposed zoning is approximately three hundred (300) dwelling units. Authoritv CPMC 1.24.020 invests the Planning Commission with the authority to hold a public hearing and render a decision on any application for a tentative plan for a land partition. Notice of the public hearing was effected in accordance with CPMC 1.24.060 (Exhibit B). Aonlicable Law Central Point Comprehensive Plan & Comprehensive Plan Map CPMC 16.10.010 et seq. -Tentative Plans CPMC 17.20.010 et seq. - R-1, Residential Single-Family District Discussion The proposed subdivision is located on approximately 55.2 acres west of Hamrick Road and north of W. Vilas Road. It consists of two hundred ten (210) single-family homes and would be developed as the New Haven Estates subdivision. Access to the subdivision is proposed from Hamrick Road and from W: Vilas Road. Three interior streets, St. James Way, Jeremy Street and Rabun Way, are stubbed for future access to undeveloped areas to the west and east of the subdivision. New Haven Road will provide future access to Hamrick Road for the Walnut Grove Village Mobile Home Park also to the west of the subdivision. The Planning Department has reviewed the. tentative plan for compliance with the Comprehensive Plan and the Zoning Ordinance. The area is .designated for low density residential development by the Comprehensive Plan and is zoned R-1-8, Residential Single- Family (8,000 s.f.). Surrounding uses consist of rural residential uses tq the east; rural residential uses and the Walnut Grove Village Mobile Home Park to the west; naral residential uses, a cemetery and the Central Point East subdivision to the south; and rural residential uses outside of the Urban Growth Boundary to the north. The subdivision is located at the juncture of Hamrick Road and W. Vilas Road. These are County roads that are scheduled for improvement by Jackson' County by 1999. Jackson County has requested a traffic study. of the area. 04 The Public Works Department has reviewed the tentative plan for compliance with the City's water, sewer, storm drain and transportation standards. The Public Works staff report is attached as Exhibit D. Written comments were also received from affected public agencies and utilities regarding their requirements for the development of the proposed subdivision, as well as from residents of the area expressing their concerns about the proposed development (Exhibit E). Findings of Fact & Conclusians of Law Staff suggests the following findings of fact and conclusions of law as applicable to the project and necessary for its approval 1. The project siie is located in the R-1-8; Residential Single-Family District. The project inconsistent with the Comprehensive. Plan map which designates the project site as Low Density Residential The project site is located in the R-1-8 residential-district. These zoning designations are both .consistent with' the Comprehensive Plan Map. 2. The project consists of a tentative plan application for the subdivision of approximately 55.2 acres for the purpose of developing asingle-family residentiaP subdivision, New Haven Estates..' The total number of lots proposed .for the subdivision is 210. The average density for the subdivision is 3.80 units/acre. The proposed single-family subdivision meets the density requirement for the R-1-8 residential zone which is a maximum of 6 units/acre. Each lot within the subdivision meets the Subdivision Ordinance and Zoning Ordinance requirements for residential lots as-well as the specific requirements for the R-1-8 zone. The tentative plan includes all information required by CPMC 16.10.010 et seq. 3. The Planning and Public Works Departments haue reviewed the tentative plan for the proposed subdivision, the findings of fact, and the conclusions of law and determined that the project meets all City standards and requirements subject to the recommended conditions of the Planning Department (Exhibit C) and the Public Works Department (Exhibit D): xhibits A: Tentative Plan -New Haven Estates B. Notice of Public Hearing C. Planning Department Recommended Conditions D. Public Works Staff Report & Recommended .Conditions E. Written Comments .... 0 5 n~ ~. ~~ Tentative Plan NEW NAVEN ESTATES for Yanwey Homes, Snc. °'"~imn'7e: S s t [ !.t'I M M~ aY.'~RYeK K~~ YNM L~'t~~ ~~ rj, „.~,. '~'~^• ~4y'~•Y,vl~ M1 YM. YMft 1~,iM. NN. LH~N ~ i/ ~~~%~ 4 ~ ,! 6y / ~,i f° ~' ^_.wr 1 ~'i'~S1~M w...+ f t Z f 4 j t -~ €~ }~ w,w~ ~ u .,~. 06 City of Cenral' Point PLANNING DEPARTMENT James H. Bennett, A[CP City Administiator/Planning Director Ken Gerschler Planning Technician Deanna Gregory Administrative/Planning Secretary City of Cintral Foint Notice of Meeting ~,, XHII&IT rr~ tr Date of Notice: September 22,1997. Planning Department Meeting Date: October 7, 1997 Time: 7:00 p.m. (Approximate) Place: Central Point City Hall 155 South Second Street Central Point, Oregon N n •rr m F nF MF,F.T1N('r Beginning at the above place and time, the Central Point Planning Commission will review an application for a Tentative Subdivision located in the Residential Single-Family District (R-1-8 and R-1-10), near the intersection of West Vilas and Hamrick Roads. The proposed New Haven Estates Phases 1 through 10 would create 200 lots on Tax Lots 2500, 2501, 2600 of Jackson County Assessment Map 36.2W 36C, and Tax Lot 3800 of Map 37 2W O1B. CRITERIA FOR DECISION The requirements for Tentative Land are set forth in Chapter 17 of the Central Point Municipal Code, relating to General Regulations, Off-street parking, Site Plan, Landscaping and Construction Plans. The proposed plan is also reviewed in accordance to the City's Public Works Standards. Any person interested in commenting on the above-mentioned land use decision may submit written wmments up until the close of the meeting scheduled for Tuesday, October 7, 1997. 2. Written comments may be sent in advance of the meeting to Central Point City Hall, 1S5 South Second Street, Central Point, OR 97502. Issues which may provide the basis for an appeal on the matters shall be raised prior to the expiration of the comment period noted above. Any testimony and written comments about the decisions described above will need to be related to the proposal and should be stated clearly to the Planning Commission. ~ O-ff 155 4. Copies of ail evidence relied upon by the applicant are available for public review at City Hall, 155 South Second Street, Central Point, Oregon. Copies of the same are available at 15 cents per page. 5. .For additional information, the public may contact the Planning Department at (541) 664- 3321 ext. 231... ; Si1M1VIARY UF' pRbCEDUR~ At the meeting, the Planning Commission will review the applications, technical staff reports, hear testimony from the applicant, proponents, opponents, and hear arguments on the application. Any testimony or written comments must be related to the criteria set forth above. At the conclusion of the review the Planning Commission may approve or deny the Tentative Plan. City regulations provide that the. Central Point City Council be informed about all Planning Commission decisions. 08 155 South Second Street ~ Central Point, OR 97502 ~ (541) 664-3321 ~ Fax: (541) 664-6384 EXHIBIT C PLANNING DEPARTMENT RECOMIVII3NDED CONDITIONS 1. Prior to final plat approval, the applicant shall submit to the. City a copy of the proposed covenants, conditions and restrictions (CCRs) for the New Haven Estates subdivision. 2. The applicant shall comply with all requirements of Jackson County Roads Department and all other affected public agencies and utilities as they pertain to the development of the New Haven Estates subdivision. Evidence of such compliance shall be submitted to the City prior to final plat approval. 3. The applicant shall comply with all federal, state and local regulations, standards and requirements applicable to the development and construction of the New Haven Estates Subdivision. CITY OF CENTRAL POINT DEPARTMENT OF PUBLIC WORKS STAFF REPORT for NEW HAVEN ESTATES PW#97031 Date: Applicant: Project: Location: Legal: Zoningi~~ Lots: Units: Plans: Report By: Purpose City of Central Point EXHIBTT' *t~ tt Planning Department 10/01/97 VanWey Homes, Inc. 1762 East McAndrews Road, Medford, Oregon 97504 .(541) 772-7782 Subdivision North of Vilas/Hamrick Road curve. T37S, R2W, Section 01 B, Tax Lot 3800, and T36S, R2W, Section 36C, Tax Lots 2500, 2501, and 2600 R-1-8 (with conditions) 206 total (10 phases) 206 Residential Tentative Plan for New Haven Estates, Sheet 1 of 2, dated 8/28/97 Lee Brennan, Public Works Director Provide information to the Planning Commission and Applicant (hereinafter referred to as "Developer") regarding City Public Works Department (PWD) standards, requirements, and conditions to included in the design and development of the proposed subdivision. Gather information from the Developer/Engineer regarding proposed development. Special Requirements Existing Infrastructure: The Developer's engineer shall provide suitable engineering certification and Justification (i.e. calculations, analyses, plots, etc.,) that all connections to existing infrastructure (i.e. street; water, sanitary sewer, storm drain systems; natural drainage systems; etc.,) will not interfere with or provide for the degradation of the existing effective level of service or operation of the infrastructure facilities, and that the existing infrastructure facilities have either adequate capacities to accommodate the flows and/or demands imposed on the existing infrastructure as the result of the connection of the proposed development's infrastructure, or will be improved by and at the expense of the Developer to accommodate the additional flows and/or demands; while maintaining or improving the existing level of service of the affected facility. 2. Master Plans: Developer's engineer, at the developer's expense, shall develop suitable and City approved master plans for the storm drain collection, retention, and conveyance system, the sanitary sewer collection and conveyance system, and the water distribution system. 'The master plans should take into account the flows or demands of the proposed development, any future development on neighboring properties, and any areas deemed by the City that will need to connect-into the proposed development's infrastructure. The prepared master plans should take into account any previous master plans that have been prepared and approved by the City. .r ~ O New Haven Fs(ates, Tentative Plan PWD StaJjReport October 1, 1997 Page 2 3. Water Distribution System: The Developers of New Haven Estates and Walnut Grove Village shall jointly design and construct, at their expense, a 16-inch-diameter and 12- inch-diameter waterlines that will be aligned through the New Haven Estates and Walnut Grove Village Developments, irr accordance with the water master plan being developed for the area which encompasses the proposed development. 3. Water Distribution Sysfem and New Water Master Meter. The Developers of New Haven Estates and Walnut Grove Village shall jointly design and construct, at their expense, a 16-inch-diameter and 12-inch-diameter waterlines that will be aligned through the New Haven Estates and Walnut Grove Village Developments, in accordance with the water master plan being developed for the area which encompasses the proposed development. , The proposed development and surrounding development will require the installation of anew water master meter (including a suitable connection to the Medford Water Commission's water main line, and other associated appurtenances) to be installed on the north side of the corner intersection of Hamrick and Vilas Roads. The Developer shall work with the City DPW and the Medford Water Commission on the development _ and installation of this meter. It is the City's intent to have this master meter installed as part of this and other currently approved development, and to be installed by and at the _ ' expense of the Developer and surrounding land owners. The Developer(s) shall submit any proposals requesting the City o share in costs for the. installation of the oversized watermains and water master meter for City review and approval prior to implementation. Any cost sharing proposals submitted shall include detailed engineering calculations and costs analyses. The developer will be responsible to coordinate and develop any cost sharing agreements with any identified adjacent property owners/developers and/or the City. 4. Right-of-Ways: Provide dedication for expansion of the right-of-way along HamrickNilas Roads to 100-feet in width (50-feet each side of centerline). Provide suitable and acceptable easements for any public works infrastructure located outside the public right-of-way. A separate 10-foot minimum width public utilities easement (P.U.E.) should also be required outside the Hamrick/Vilas Road right-of-way for utility installation. 5. Landscape Buffers: Provide for City PWD. and JC Roads approved, a 10-foot minimum width, landscaped buffer,(including irrigated landscaping [trees, shrubs, and grass], sound walls/fences, and meadering sidewalks) along the applicable portions of Hamrick/Vilas Road that border the proposed development from the southwesterly corner of Lot No.7 to the. southeasterly of Lot No. 53. 6. Traffic Studv: Developer shall, at the developer's expense, prepare an applicable and approved Traffic Impact Study. The developer shall implement and construct, as applicable, any associated. infrastructure as recommended in the Traffic Impact Study or ~ „ , i.1 New Haven Estates, Tentative Plan PWD StaJj'Report October 1, l997 Page 3 as determined by JC Roads and the City PWD. The traffic study should include traffic flows from approved and potential (based on current zoning) development surrounding and either adjacent to or connecting into the proposed development. 7. Erosion Control Plan: A suitable erosion control plan must be prepared and implemented for the construction of any improvements associated with this development. 8. Off-Site Storm Drainage Infrastructure: For any storm drainage infrastructure constructed or improved outside the public right-of-way, the Developer shall provide a suitable document or documents which describe: ^ Who is responsible for the maintenance and repair of the infrastructure facilities to maintain the original design parameters associated with the infrastructure; d How will access be afforded and maintained indefinitely to maintain and repair the infrastructure facilities; and ^ That an easement or other suitable conveyance document has been granted, as necessary, to provide suitable access on private property for the inspection, maintenahce, ahd repair work to be performed on the infrastructure facilities. The easement shall' include a statementwhich allows access by City personnel for inspection and maintenance purposes. 9. Traffic Control Device at Intersection of New Haven Road and/or Naples Drive and l~amric~las Road: A park site has been designated for development in an area to the southeast of the proposed development. Pedestrian or bicycle access to these facilities will require crossing of HamrickNilas Road. The developer shall propose and abide by the requirements (including payment of applicable funds) of a City and Jackson County approved cost sharing agreement or fee structure which provides applicable funding for the design and implementation of a suitable and approved traffic control device to afford safe pedestrian and bicycle traffic across HamrickNilas Road, at either 'or both of the intersections of New HaverrRoad and Naples Drive with HamrickNilas Road. 10. Rolled Curb Gutter and Sidewalk Section: The Developer and the Developer's Engineer shall work with the City's PWD on the development and implementation of an 8-foot-wide rolled curb, gutter, and sidewalk section for the proposed development. It is intended that the base and subbase rock section of the designed street section will be extended out underneath the curb and sidewalk section to afford proper bearing capacity. 11. Imnrovemenfs to Hamric~las Road: All improvements to HamrickNilas Road including, but not limited to, street section, curbs, gutters, sidewalks, bikeways, landscape buffer, storm drainage, and traffic control and delineation, shall be coordinated and approved by the JC Roads and the City PWD, and constructed at the expense of the Developer as part of the development of the proposed subdivision. ~_~ 12 New Haven Estates, Tentative Plan PWD Staff Report October !, 1997 Page 4 Acceleration, deceleration lanes, and/or additional turning lanes. meeting JC Roads stahdards may need to be provided at the proposed development's intersections with HamrickNilas Road. As approved by the City Administrator, the Developer may request or be required to defer any or all of the required improvements along HamrickNilas until a later date. If any or all of the improvements are to be deferred to a later date, then the Developer will be required to enter into a suitable deferred improvement agreement with the City for the development/improvement of the street section and appurtenances (i.e. sidewalks, landscape buffer, curb, gutter, traffic lights, storm drainage, etc.) along the development's frontages with HamrickNilas. Road, as required and approved by the JC Roads City PWD 12. Street Designations: Naples Drive, New Haven Road, and Hawthorne Way (Between New Haven Road and Savanah Drive). should be considered. to be collector streets which have minimum 40-foot of paved roadway (measured from curb face to curb face) and 60-foot rights-of-way. General 1. Developer shall submit to the City's Public. Works. Department (City's PWD) for review and approval, plans and specifications for alb improvements proposed for construction or modification within the City or public rights-of-ways and easements. 2. Public improvements include, but are not limited to, streets (including: sidewalks, curbs and gutters and landscape buffers); storm drainage and sanitary sewer collection and conveyance systems; water distribution system (up to the service meter and including fire protection); street lighting; mail/parcel delivery boxes;. and traffic control devices, street signs, and delineation. 3. All construction of public improvements shall conform to the City's PWD Standards, the conditions approved and stipulated by the Planning Commission, and other special specifications, details, standards, and/or upgrades as may be approved by the City Administrator or his designee. prior to the approval of the construction plans for the proposed development. 4. During construction, changes proposed by the Developer shall be submitted in writing by the Developer's engineer to the City PWD for approval prior to installation. 5. Developer shall provide copies of any permits, variances, approvals, and conditions as may be required by other agencies, including, but not limited to Oregon Department of Fish and Wildlife (DFVV), Oregon Department of Environmental Quality (DEQ), Oregon Division of State Lands (DSL), U.S. Army Corps of Engineers (ACOE), affected irrigation districts; and JC Roads. ~~ 13 New Haven Fstates, Tentative Plan PWD StaJj'Report October 1, /997 Page 5 6. Priorto approval and acceptance of the project, the Developer's engineer or surveyor shall provide the Public Works Department with "as-built" drawings. If feasible, the Developer's engineer or surveyor should provide the drawings in both a "hard copy" form (produced on Mylar~) and in a "digital" format compatible with AutoCA~, or other form as approved by the City PWD. As-built drawings are to be provided to the City which provide "red-line" changes to final approved construction plans which identify the locations and or elevations (as appropriate) of actual installed items; including, but not limited to, invert, inlet, and rim or lip elevations; spot elevations identified on drawings; road alignment;: water lines, valves, `and fire hydrants; water and sewer Iaterai stationing; modifications to street section; mail/parcel box locations; manhole and curb inlet locations; street light locations; other below grade utility line locations and depths; etc. Provide a "red-line" hard copy (on Myla~), or ah approved alternative format, of construction drawings, and if feasible, an acceptable AutoCAD® compatible drawing electronic file to the City at completion of construction and prior to acceptance of public infrastructure facilities completed as part of the proposed development, or as otherwise approved by the City Administrator or his designee. 7. The Developer's engineer or surveyor shall provide to the Public Works Department a drawing of the recorded Final Plat map reproduced on Myla~ and in an acceptable electrohic form in AutoCAD® format. The Final Plat shall be tied to a legal Government corner and the State Plane Coordinate System. The Final Plat shall either reflect or be later modified to reflect any applicable "red-line" changes noted in the construction "as- builts", at the discretion of the City Administrator or his designee. 8. 'All elevations used on the constructionplans, on temporary benchmarks, and on the permahent benchmarks shall be tied into an established City approved benchmark and be so noted on the plans. At least seven permanent Benchmarks shall be provided for the proposed development, the locations of which shall be as jointly determined by the City PWD and the Developer's surveyor 9. All existing concrete, pipe, building materials, structures, clear and grub materials, and other deleterious materials shall be removed from the site and either recycled or properly disposed of in accordance with the requirements of the DEQ. 10. Identify easement dedications and widths on the Plot Plan. 11. Easements for City infrastructure (i.e. sanitary sewer, water, and storm drain [if applicable]) should be a minimum of 15-feet wide, and should not split lot lines. Easements for public storm drainage, sanitary sewer, and waterlines should be dedicated to the City and not just a P.U.E. Centerline of buried infrastructure shall be aligned a minimum of five (5) feet from the edge of the easement. If two or more City owned utilities are located within an easement, then a minimum of 20-foot width.should ,, ., . 1. New Haven Estates, Tentative Plan PWD Staff Report October 1, 1997 Page 6 be required. Easement dedicatiohs in final deeds or CC&Rs need a statement which should clearly indicate that easements must be maintained with suitable, drivable vehicular access to City public infrastructure facilities, as determined by the City PWD. 12. - All street and water improvementplans should be approved in writing by Fire District 3 prior to approval by the City's PWD. 13. Prior to the City PWD final -approval of the construction plans for the proposed improvements, the following should be submitted: ^ A copy of written approvalfrom Fire District 3 of the final street and water system improvement plans forthe proposed development. ^ The plans relating to the sanitary sewers should be approved in writing. by BCVSA, and the appropriate signature blocks should be completed on the plans. ^ As applicable, copies of written approvals and/or permits including conditions from the various agencies involved:. DSL, DFW, DEQ, JC Roads, and/or ACOE. 14. Field verify all existing infrastructure elevations and locations (i.e. pipe inverts, curb _. elevations, top of banks, ditch/channel inverts, street elevations, etc.), to which the proposed subdivision will connect into existing improvements, prior to final construction plan design and submittal'for final approval 15. Overhead power lines. If applicable, coordinate efforts with Pacific Power and Light, US West, and TCI Cable, to convert any overhead electrical power, telephone, or cable facilities within the proposed development to underground facilities, prior to the acceptance by the City PWD of the public improvements associated with the proposed development. All agreements and costs associated with the conversion of these facilities from overhead to underground facilities, shall be by and between the utility owners and the Developer. 16. The accurate locations of any existing underground and above ground public infrastructure, and the location of the associated easements with these facilities, shall be accurately portrayed (both horizontally and vertically) on the construction plans. and as- built drawings. StreetslTraffic Existing Improvements - HamrickNilas Road -Major Arterial. Current ROW 60' wide, :varying street width. Right-of Way required: 100-foot width; 50-foot on either side of centerline. Jurisdiction - Jackson County. 1. Construction drawings for this Tentative Plan shall include a Street Lighting Plan and Traffic Control Plan in accordance with the requirements of the City PWD. Street lights J v i,~ New Haven Estates, Tentative Plan PWD Staff Report October 1, /997 Page 7 shall be placed in a "zig-zag" pattern along the streets and at maximum 200-foot spacing (as measured from light post to light post) to afford better lighting of the public rights-of- way. The construction drawings shall include clear vision areas designed to meet the City's PWD Standards. Minimum 25-foot unobstructed sight triangle areas shall be required at all intersections. 55-foot unobstructed sight triangles shall be required at arterial or secondary arterial intersections with the proposed streets of the subject subdivision. 3. 'The City PWD shall, at the cost of the Developer, evaluate the strength of the native soils -' and determine the street section designs in accordance with the City. PWD Standards. The City's engineering staff or selected engineering consultant (at Developer's expense), shall evaluate the strength of the native soils and determine the street section designs in accordance with the. City PWD Standards. Minimum street section shall be as follows: 3-inches Class "B" A.C. 6-inches of 1"-0"crushed rock 8-inches of 4"-0" crushed rock (City of Medford specifications), woven geotextile fabric over compacted subgrade. Street section (excluding the asphalt:concrete portion) shall be extended underneath and one foot beyond the rolled curb, gutter; and sidewalk portion of the street section to provide better structural support for the curb,. gutter, and sidewalk section. 4. Stop signs and traffic delineation (i.e. "stop bars") shall be required and installed by the City PWD (at the Developer's expense) at the proposed development's intersection with HamrickNilas Road and at the following intersections: ^ Hawthorne Way and New Haven Road (4-way) ^ Hawthorne Way and Savanah Dtive (northbound only) 5. Current PWD standard minimum curb to curb widths of focal streets and collector streets are currently 36 and 40 feet respectively feet. Minimum pavement radii of cul-de-sacs and street knuckles are currently 43 feet. The Developer's engineer should work with the City PWD on potentially reducing these widths in conjunction with the development of the rolled curb, gutter, and sidewalk section. Storm Drainage, Irrigation Improvements Existing Improvements - The Upton Lateral of the Rogue River Valley Irrigation System traverses the proposed development from south to north. Rogue River Valley Irrigation District controls irrigation rights within the project area including conveyance of water in Upton Lateral 1. Developer's engineer shall develop a master plan for the storm drain collection, ~~, 16 New Haven Estates, Tentative Plan PWD Staff Report October 1, /997 Page 8 retention; and conveyance system (SD System) which provides for storm water run-off from and run-on onto the proposed development (either surface run-on or culvert or creek/ditch conveyance); any future development on adjacent properties; conveyed storm drainage, or surface water flow (i.e. Upton Lateral); and any areas deemed by the City that will need to connect-into the proposed development's SD System. 2. 'During the design of the SD system, the Developer's engineer shall provide suitable hydrological calculations and storm hydrographs to depict the existing predevelopment, and projected post development conditions of the proposed development area on the existing and proposed new storm drainage infrastructure that drains the subject subdivision and anysurrounding areas. The Developer's engineer and the.City PWD shall agree on the applicable run-off coefficients, curve numbers, retardance, etc., to be used in the Developer engineer's calculations. 3. Plans which propose to include the discharge to existing drainage ditches on public or private propertyshall be approved and in compliance with any conditions established by the property owner or any jurisdictional regulatory agency. 4. All storm drain easements need to be 15-feet wide, and need clause in final property deeds or final CC&Rs to maintain driveable access to manholes for getting vactor/fetter to manholes located outside the public rights-of-way. Submit a copy of either document ,. ._. prior to approval of construction plans. 5. The discharge point and potential retention of storm water run-off shall be designed to provide. ari aesthetically pleasing, useful, and low maintenance facility, that is designed to mitigate erosion, damage, or loss during a 100 year storm event.. 6. Prior to construction plan approval of the improvements for this Tentative Plan, the Developer's engineer shall provide the City PWD with a complete set of hydrologic and hydraulic calculations and profile plots for sizing the SD system. The engineer shall use the rainfallfintensity curve obtained from the City PWD for hydrologic calculations, and the negotiated run-off parameters. The SD system shall be designed to carry runoff from a 10 year storm event if Q<100cfs. Use runoff for 50 year stormif Q>100 or < 200 cfs. Use 100 storm runoff if Q is >200 cfs. 8. Minimum storm drain diameter shall be 15 inches. 9. ,Materials shall be PVC (ASTM D 3034 with gaskets), HDPE (meeting ODOT requirements for corrugated polyethylene storm sewer pipe, including a provision for premium water-tight coupling bands), or approved equal. Provide concrete encasement where required in areas of minimum cover; 10: Construct curb inlets with side inlet in curb section and grated inlet in the gutter section, as currently being developed by the City in respect to a rolled curb and gutter section. If i'7 New Haven Estates, Tentative Plan PWD Staff Report October !, 1997 Page 9 inlets/catch basins are to exceed 4.5 feet in depth from the lip ofthe inlet, then the inlets and catch basins shall be designed to afford suitable "man"entry into the inlets/catch basin for maintenance/cleaning purposes. 11. Developer's engineer shall provide hydrology and hydraulic calculations and flow line plots for private and public storm drains. Plot HGL on profile or provide a separate profile drawing that indicates the HGL on the profile. Pipes should maintain cleaning velocity (minimum 2.0 feet per second) and have adequate capacities without surcharging. 12. The Developer may wish to incorporate the use of a perforated SD system. If so, then the perforated storm drain system shall be designed to have adequate capacities to: ^ Convey the collected groundwater ahd storm water with the minimum cleaning velocities and without surcharging the collection and conveyance piping; and ^ ' Minimize silts, sands, gravels, and fines migration from the native soils into the SD system. The plotted HGL shall include both the groundwater infiltration, and the storm water run- off ahd run-oh inflows into the SD system. 13. Construction of private storm drains is discouraged by the City: However, if a private storm drain is to be constructed, the following is required: - Provide to the City acceptable documentation as to how the private storm drains will be maintained, repaired, etc. - All lot drainage should be drained by surface flow to the curb and gutter section of the street or to a private storm .drain line located either at the rear/sides of the-lots or in the PUE, or other suitable easement outside the public rights of way. - Private storm drain lines shall only be connected to the public storm drain system at curb inlets or manholes. - Provide suitable and approved clean-outs (type and spacing with maximum 200 foot spacing). - Provide invert elevations and lateral stationing for construction of private storm drain system. - Provide plan and profile views and elevations for any private storms drain system that may be proposed. - Designed to facilitate minimum cleaning velocity (2.0 feet per second). 14.. Provide 0.2-foot drop through all manholes and curb inlets. 15. Roof drains and underdrains shall not be directly connected to a public storm drain line. The roof drains (that do not drain to splash blocks) and underdrain discharge lines shall be connected to a private storm drain system that discharges into a curb inlet or manhole that is part of the public storm drain system: iB New Haven Estates, Tentative Plan PWD StafjReport October 1, /997 Page l0 16. Curb and gutter sections shall not exceed 350 feet before entering a catch basin or curb inlet. 17. Developer shall be required to coordinate with Rogue River Valley Irrigation District to resolve any irrigation rights or use of water from the Upton Lateral Sanitary Sewer 1. All sanitary sewer collection and conveyance system (SS System) design,, construction and testing shall conform to the standards and guidelines of the Oregon DEQ, 1990 APWA Standards, Oregon Chapter, Bear Creek Valley Sanitary Authority (BCVSA), and -.the City PWD Standards, where applicable. 2. The Developer's engineer shall provide hydrology, hydraulic calculations, flow line plots, and other design information and calculations for existing and proposed sanitary sewers as required by BCVSA. 3. The construction plans and the as-built drawings shall identify lateral. stationing for construction of sewer laterals. 4. The City upon completion of initial construction plan review and preliminary approval, will ,, forward the plans to BCVSA for completion of the review process. Upon completion of the review by BCVSA, completion of final revisions to the plans by the Developer's engineer, and following the final: approval and signature on the construction plans by BCVSA, the Public Works Director will approve the plans in final form. 5. All testing and video inspection of lines and manholes shall be done in accordance with BCVSA requirements, at Developer's expense. The Developer shall provide BCVSA and the City with test reports, TV reports, and certification of the sewer system.. construction prior to final acceptance. 6. The SS System shall be designed in accordance with any master planning prepared by Bear Creek Valley Sanitary Authority (BCVSA) and/or the City to provide adequate capacity for the proposed development area, any future development on adjacent. properties, and any existing sanitary sewer collection systems that may need to connect- into the proposed development's SS System. If a master plan for the proposed development area is unavailable, then a master plan shall be prepared for the proposed development which accommodates the capacity needs for the proposed development as well as the capacity needs for the adjoining properties, and any additional flows as determined by BCVSA and the City PWD. 7. Any proposals requesting the City, BCVSA, or adjacent landowners to share in costs for development of the sanitary sewer collection system to accommodate the upgrade of line sizing to handle the additional capacity requirements for surrounding development, shall include detailed engineering calculations ahd costs analyses. The Developer will be responsible to coordinate and develop any cost sharing agreements with any identified -~ ~ 19 New Haven Estates, Tentative Plan PWD Sta,/j'Report October 1, 1997 Page 11 adjacent property owners/developers and/orthe City and BCVSA. Water System A water distribution system shall be designed in accordance with the water master plan for this area of Central Point, (which is currently under preparation), as approved by the City PWD. The water distribution system shall accommodate the proposed development, any future development on adjacent property, and any areas deemed by -the City that will need to connect-into the proposed development's water distribution system. 2. Developer's engineer shall design the water system to provide a minimum flow of 1,000 gpm and conform to Fire District 3 requirements. Maximum spacing of fire hydrants shall be 300 feet: Construction plans shall be reviewed and approved by Fire District 3 prior td submitting to DPW. 3. Specifications for the. design and construction of the water system shall be in accordance with City PWD Standards or as may be adopted and approved by the Public Works Director. 4. Lateral /connection stationing and size shall be provided on construction plans and as-built drawings. 5. Developer's engineershall provide a reinforced flow("looped"pwater system. 6. Developer shall comply with Oregon Health Division (OHD) and City requirements for backflow prevention. 7. Construction drawings shall include the size, type, and location of all water mains, hydrants, air valves, service connection, and other appurtenance details in accordance with City PWD Standards and as required by the City PWD. 8. All connections to the water supply system should comply with OHD requirements. Water will not be "turned on" by the City until such requirements have been met to the satisfaction of the City PWD. 9. Water system shall be tested in accordancewith City PWD Standards and requirements at Developer's expense and should be approved by the City. 10. Any proposals requesting the City to share ih 'costs for development of the-water supply system to accommodate the installation of the large diameter water lines upgraded in size to accommddate the additional capacity and transmission requirements for any existing oPfuture surrounding development; shall include detailed engineering calculations and costs analyses: The Developer will be responsible to coordinate and 20 New Haven Fstafes, Tentative Plan PWDStaffReport October 1, 1997 Page /2 develop any cost sharing agreements with any,identified adjacent property owners/developers and/or the City. Site work, Grading and Design, and Utility Plans Developer shall provide agrading/paving plan(s) with the construction drawing submittal to the City PWD: Plan(s) shall illustrate the location and elevations of the base flood event flood zone and floodway of creeks or streams in proximity to the development (if applicable); curb elevations; finish grades; and building pad and lowest floor elevations. 2. All structures shall. have roof drains, area drains, and/or crawl spaces with positive drainage away from the building. 3. Developer shall provide the necessary "rough" lot grading to assure that all lots will drain properly to the curb and gutter, or to a drainage system that drains to the curb and gutter or public storm drain system, as approved by the City PWD. 4. As applicable, provide the City with copies of any required permits and approvals (including any mitigating requirements or conditions) from DSL, DEQ, and ACOE„for any required wetland or flood hazard mitigatinn work to be performed as part of the proposed development. 5. Grading plans should have original/existing grades and final grades plotted on the plan. Typically, existing grade contour lines are dashed and screened back, and final grade contour lines are overlaid on top of the existing grades and are in a heavier line width and solid: Contour lines should be labeled with elevations. 6. Indicate location of street lights on plans, with table indicating stationing and offsets. 7. Provide City with a utility plan approved by each utility company which reflects all utility crossings, transformer locations, valves, etc. 8. Utility locations should be accurately both (horizontally and vertically) depicted on the as- builtdrawings, or as a separate set of drawings attached to the as-built drawings. Rights of Ways/Easements All easements for improvements dedicated to the City shall have a minimum 15 foot width and shall be located (whenever possible) contiguously along the exterior boundaries of properties and shall not split lot lines. Public utility easements shall have a minimum width of 10 feet. 2. The City will require a 52 foot ROW width on local streets and 60 foot ROW on collector streets. Minimum right-of-way radii of cul-de-sacs and street knuckles are currently 51 21 New Haven Estates, Tentative Plan PWD Staff Report October !, 1997 Page l3 feet. The Developer's engineershould work with the City on potentially reducing this radius; however the radii should not be reduced to less Qhan 45 feet. 3. If applicable, Developer shall provide a Statement of Water Rights (on a City approved form), for any affected properties. For properties determined to have water rights, the developer will coordinate with the State Watermaster the re-allocation of any waters attached to lands no longer irrigable as a result of the proposed development. 4. Developer shall comply w(th all existing easement owner requirements regarding any proposed development that may overlap any existing easement. Any development proposed which overlaps or alters an existing easement should be approved by the easement's owner in writing, and a copy of that written approval should be submitted to the City PWD prior to submission of construction plans for City PWD review and approval 5. All existing easement locations ahd those proposed for this develdpment shall be shown on the final plat with reference to the recordation number and Grantee. 6 Developer shall acquire suitable easements across private property not owned by the proposed development's property owners, fior utility line alignments, the possible bike/pedestrian pathway discussed previously, and storm drainage discharge points. These easements shall be secured prior to final construction plan approval. A copy of the recorded easement shall be submitted to the City PWD prior to Final Plat approval. 7. HamrickNilas Road is currently designated in the City's comprehensive plan as a major arterial road. The comprehensive plan states that the right-of-way widths needed for a major arterial road are between 100 to 120 feet. The existing right-of-way width for HamrickNilas Road is 60 feet. The`City will require an additional 20-foot dedication for right-of-way along the boundaries of the proposed development that adjoin Vilas/Hamrick -Road. 22 ~2~000E 3130 M[RRIMAN ROAD RIVER V,~EEEY IRRIGATION 4 MEDFOR~,OREUON 97501-1277 4 July 28, 1997 Ken Gerschler Planning Technician City of Central Point 155 South 2nd St. Central Point, OR 97502 DISTRICT 15031773-6127 GYty of CPatttt'al Point EIBI'T ttE tf Planning Department RE: Subdivision Tentative Plats Dear Ken: The Rogue River Valley .Irrigation District does not have any responsibilities on the proposed Lindsey Meadows Subdivision (97038-TP). The .only requirement that we have on the Summerfield Estates Subdivision (97039-TP) would be a Right To Transfer document, so we could move the water that was on the property. On the New.Haven Estates Subdivision (97031-TP), the District operates.-and maintains several District. owned and private. laterals that will need to be considered. The Districts Upton Lateral traverses the project. through ,_, the north-easterly side of the property and runs roughly in a north-westerly direction. -This is an open canal, that will have to be placed in a pipeline to District specifications, at the developers expense, with a 25 foot easement and road for operation and maintenance over the pipeline facility. No fences, gates, or permanent structures can be built within the right-of- way. The District would be open to discussion on relocating the placement of the pipeline to more effectively coincide with streets, but would need to have an agreement with the City of Central Point for joint maintenance. The District also owns and operates the Harvey Lateral that comes into the project from the south just west of Tax Lot 3700. This lateral has served all the properties in the proposed development and Tax Lot 3700. The District will need an easement and free and easy access to the control boxes and the pipeline, together with a pipeline and recorded 15 foot maintenance easement for the lateral that serves Tax Lot 3700. As long as Tax Lot 3700 continues to irrigate, arrangements will have to be made for tailwater or return flow to get to a storm drain with a drainage easement and pipeline to keep the water out of the lots between Hawthorne Way and New Haven Road. 23 Ken Gerschler Page 2 July 28, 1997 There is also a private lateral with an easement that diverts from the Upton Lateral approximately between St. James Way and Jeremy Streets, to serve the properties to the east that will have to be replaced since the existing pipeline is shallow and leaks severely. The property will have to have the water removed by the District exclusion process: The current exclusion cost is $76.89 per acre. This rate will change on 1/1/98. The current irrigation charges on the property must be paid in full, the exclusion fee must be paid and the District needs a photocopy of the written surveyors description for the land being excluded. No drainage water can be accepted into the District's laterals without prior approval and an approved drainage contract. As always, construction times and schedules must be accomplished so as not to interfere with the Districts normal water deliveries. if you have any questions, please contact me at the District office at 773-6127. Sincerely, ROGUE RI R VALLEY IRRIGATI N ISTRICT im Pendleton Manager 24 ~~i ,, ~;, _. ~: September 26, 1997 City of Central Point Planning ,.Department 122 South 2nd St. Room 214 Central Point, OR 97502 To Whom It May Concern:. I own County tax lot.#3700 in map #37-2W-01C, `located on Hamrick Road. My property is now bordered ,on three sides by the proposed NQw Haven Subdivision. i am concerned that the irrigation and drainage water from my property may be blocked off by the development of this subdivision. i have marked the enclosed map with the flow direction of the irrigation and drainage water. i am also concerned with problems caused when housing is not separated from E.F.U. land by some kind of buffer zone. I would appreciate your :looking into these issues as you continue with the planning phase' of this project. A written response regarding my concerns would be greatly appreciated. ~~~~~ S(^f~ 2S 1997' cirv bF c:t~:r;;rr~i~~. ;~uiNT TIME ._,.__.__.__. Sincerely, Glenn Higinbotham, Jr. 4957 Hamrick Road Central Point, OR 97502 25 a 6~ °P ~~~Eit 4~ +P vaO O a 112.fl 0 ui `V s \ \ ~ \ O . ~. ""~. .. ~ 1H"L9 ~ R .y ,cy ~ r.~ N ~' N N ~ N V .. ~ 0 c, 0 v rn '3c~ 5~-1t N2 ~ N ~ ~ ~i. f/~ -1 " .. -I k 1,,.0 N GO rn ~ IG IG ( ~/~ .F9 ~, 1 c,l i1n.6 nl o ;1 Us Z~08 I v? 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(L rtl ... .-, aJ L JACKSON COUNTY f IRE DISTRICT NO 3 8333 Agate Rd While City, Oregon, 97503 541-826-7100 Fax:541-826-4566 September 3, 1997 City Of Central Point 155 South Second Street Central Point, OR97502 Ken Gerschler: RE:-New Haven Estates The Ravised plat plan from 8/2.8/97 looks just fine, we request a meeting with the developer to discuss hydrant placement. Thank you, Lou A. Gugliotta Division Chief/Fire Marshal ~ECEIV'E® 27 SrP - 41997' ~I?'V ©F CENTRAL I~C~IN7 TIME _,,......k_.-.,~....,.,.__ _.- . . ^