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HomeMy WebLinkAboutCouncil Resolution 661RESOLUTION NO. /o%/ A RESOLUTION ADOPTING GENERAL PROCEDURES FOR FISCAL YEAR 1.993-94 WHEREAS, the City Council deems it appropriate to authorize certain appointments and procedures relating to City administration and budget, fiscal management and bookkeeping matters for fiscal year 1993-94, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that, for the fiscal year 1993-94, the following appointments be, and the same are hereby made, and the following policies and procedures be, and the same are hereby adopted: Section 1. Appointments A. Insurance Agent of Record. By adoption of Resolution No. 620 on March 19, 1992, Stanard and Brown Insurance Agency was appointed as insurance agent of record for the City for property, general liability, vehicle liability and bond insurance for the period July 1, 1992 through June 30, 1995. B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney and is designated as a sworn officer of the City under the terms of the letter of agreement dated February 26, 1991. C. Municipal Judge. James L. Mueller is hereby appointed as Municipal Judge with a retainer of $570 per month plus Social Security payments. D. Consulting Engineer. Mike Thornton Engineering is hereby appointed as Consulting Engineer for the City; provided, however, that said appointment is non-exclusive and the City may employ or designate other engineering consultants as it shall deem necessary or appropriate. Section 2. Council Expenses City Councilmembers shall receive compensation of $125 per month, and the Mayor shall receive compensation of $250 per month. 1 - RESOLUTION N0. l~/ol (061893) In addition to said compensation, reimbursement may be made to the Mayor or Councilmembers for expenses incurred on official City business occurring outside of the city limits of the cities of Central Point or Medford. Section 3. Desianation of Depository The Central Point branches of Crater Bank, First Interstate Bank of Oregon, United States National Bank of Oregon, Jackson County Federal Savings and. Loan Association, the State of Oregon Local Government Investment Pool, and ail successors in interest to those institutions are each hereby designated as a depository for City funds, and the Finance Director or his designee may deposit monies belonging to the City in any or all of said institutions in accordance with. applicable law until further order of the City Council. Section 4. Sianature and Payment Authorization The Mayor, President of the Council, Councilmember for Ward III, and the City Administrator are all authorized as signatory on depository resolutions required by depository institutions. Any two of the above are hereby authorized to execute checks and savings withdrawals. Section 5. Authority to Keep, Invest, Transfer and Expend Funds A. The Finance Director or his designee is hereby authorized to invest any surplus funds in accordance with ORS 294.035 and ORS 294.810, in such investments as are authorized by said statutes, and to transfer funds from one account to another. B. The Finance Director or his designee is hereby authorized to establish a petty cash imprest fund with a balance maintained at $800. The fund may be used to maintain cash drawer change funds and provide for miscellaneous expenditures not to exceed $30 per transaction, except that upon approval of the City Administrator, a maximum expenditure of $100 per transaction may be made. C. The City Administrator or his designee is authorized tc expend funds in accordance with budget appropriations. All revenues received and expenditures incurred by the City in implementing the budget appropriations shall be reported to the Council. Such reports will normally be made on a monthly basis. Section 6. Accountina Principles The City shall maintain its financial records and books of account in accordance with current generally accepted accounting principles, and all applicable laws and regulations. 2 - RESOLUTION NO. ~__ (061893) Section 7. Interfund and Overhead Fees Expenses incurred by one fund for the benefit of another fund may be reimbursed in accordance with acceptable accounting procedures as determined by the Finance Director. Section 8. Bad Debts The Finance Director is authorized to enter as uncollectible any unpaid bills of less than $500 which he reasonably determines to be uncollectible and are more than six months overdue. Section 9. Outstandina Checks Outstanding checks stale- dated at least six months may be voided, and if in the same fiscal year, may be credited back to where charged. If they are from prior fiscal years, they shall be credited to miscellaneous income in the proper fund. Section 10. Capital Acquisition Items costing more than $500, having a useful life of more than one year, shall be capitalized. Section 11. Worker's Compensation Insurance The City Administrator is authorized to enter into an agreement for provision of Worker's Compensation insurance coverage with such carrier and upon such terms as he shall deem to be in the best interests of the. City. Passed by the Council and signed by me in authentication of its passage this ~L day of June, 1993. J~~- Ma~Roger Westensee ATTEST: ~~ ~~ City Rep: sentative APPROVED by me this ,~ day of June, 1993. ~~ ~2~~ Mayes Roger Westensee 3 - RESOLUTION NO. ~a/.,r/ (061893)