HomeMy WebLinkAboutCouncil Resolution 473RESOLUTION NO. 473
A RESOLUTION EXEMPTING COMPETITIVE BIDDING CONTRACTS FOR
PURCHASING AND LEASING (WITH PURCHASE OPTION) OF DATA PROCESSING
EQUIPMENT PURSUANT TO SECTION 3 (11) AND SECTION 5 OF THE
CONTRACT REVIEW BOARD RULES AND DECLARING AN EMERGENCY
WHEREAS, the City Council of the City of Central Point is
designated as the City's Contract Review Board pursuant to
Central Point Municipal Code Section 2.04.01.0, and pursuant to
said authority, on February 9, 1978, adopted rules governing
public purchasing, and
WHEREAS, said rules provide for the exemption under speci-
fied circumstances of data processing contracts, and for the
further exemption of emergency contracts under Sections 3 (11)
and Section 5 of said rules, and
WHEREAS, an emergency exists with respect to the present
status of the City's existing data processing system in that the
previous software vendor has discontinued business, no reliable
vendor remains to provide service for data processing, the City's
current software documentation for budget and general ledger is
inaccurate, faulty and incomplete, and a new system must be
implemented prior to July 1, 1987 in order to provide accurate
and cost-effective accounting data for the conclusion of the
current fiscal year and for preparation of the budget for the
forthcoming fiscal year, and
WHEREAS, pursuant to said rules, the City staff has made
reasonable efforts to solicit written proposals from all ]mown
vendors therefor, which vendors appear on a list composed by the
Data Systems Division of the Executive Branch of the State of
Oregon, the proposed software contractor, Far West Data Control,
and the proposed hardware contractor, International Business
Machines, Inc., have been selected on the basis of the most
competitive offer in both. the cost and quality of the products to
be purchased. or acquired, the City staff has prepared a written
report to the Council setting forth in detail the names of the
vendors, the reasons why competitive bidding was not appropriate
and descriptions of the reasons why the proposed vendors were
selected and other proposals were rejected, now, therefore,
BE IT RESOLVED by the City Council of the City of Central
Point, Oregon as follows:
Section 1. The Council hereby finds and determines that the
requirements of Section 3 (11) of the City's Contract Review
RESOLUTIONd N0. 473 -1
(4/9/87)
Board rules have been complied with with respect to exemptions
for purchase of data processing hardware and software.
Section 2. The Council further finds and determines that an
emergency exists within the meaning of Section 5 of the Contract
Review Board rules justifying exemption of said contracts.
Section 3. The Council hereby authorizes and directs the
Mayor and City Administrator to execute such contracts as are
necessary to purchase data processing hardware and software as
specified in Exhibit "A", attached hereto, and by this reference
incorporated into the within resolution, provided that such
contracts are awarded within sixty (60) days following the date
of the within resolution.
Passed by the Council and signed by me in authentication of
its passage this 17th day of April
1987.
-~
Mayor ~,~`
ATTEST:
i ~ /. ~~ ~~
/li/
City Repre e tative
APPROVED by me this _17th day of April
1987.
~ ~~
Mayor =-
RESOLUTION NO, 473 _Z
(4/9/87)