The URL can be used to link to this page

Home My WebLink AboutCAP071014CITY OF CENTRAL POINT Central Point City Council Meeting Agenda City Hall July 10, 2014 541 - 664 -3321 City Council Next Res. 1405 Mayor Next Ord. 1990 Hank Williams Ward I Bruce Dingler I. REGULAR ME ETI NG CALLE D TO ORDER -7:00 P. M. Ward 11 II. PLEDGE OF ALLEGIANCE Kelly Geiger Ward III III. ROLL CALL Ellie George Ward IV IV. PUBLIC APPEARANCES - This time is reserved for citizens to comment Allen Broderick on items that are not on the agenda. At Large V. SPECIAL PRESENATION- SWEARING IN NEW OFFICERS David Douglas Rick Samuelson VI. CONSENTAGENDA Page 2 - 6 A. Approval of June 26, 2014 Council Minutes Administration VII. ITEMS REMOVED FROM CONSENT AGENDA Chri s Clayton, City Manager Deanna Casey, City VIII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS Recorder 8 -11 A. Second Reading, Ordinance No. An Ordinance Community Amending CPMC 9.68.230 Smoking in Park Facilities Development Tom Humphrey, (Samitore) Director 13-28 B. First Reading, An Ordinance Amending Chapter 15.04, Finance Building Code; Chapter 15.12, Plumbing Code; Chapter Bev Adams, Director 15.22, Privately Owned Swimming Pools and Chapter Human Resources 15.32 House Numbering (Humphrey) Barb Robson, Director Parks and Public 30 -69 C. Resolution No. _ J A Resolution Ratifying the Works General Service Collective Bargaining Agreement and Matt Samitore, Authorizing the Mayor and City Manager to Sign the Director Agreement (Robson) Jennifer Boardman, Manager 71 -73 D. Resolution No. Revising the Classification Police Pay Plan (Robson) Kris Allison Chief W. BUSINESS 75 A. Planning Commission Report 77 B. Bid Award for 2014 Street Inlay /Preservation Projects (Samitore) X. MAYOR'S REPORT XI. CITY MANAGER'S REPORT eu�.lnJeLal�:Jai.J :iry XIII. DEPARTMENT REPORTS XIV. EXECUTIVE SESSION UNDER ORS 192.660 (2)(h) The City Council may adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XV. ADJOURNMENT Consent Agenda CAP W 1 g 14 Page 1 CITY OF CENTRAL POINT City Council Meeting Minutes June 26, 2014 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Bruce Dingler, Rick Samuelson, David Douglas, and Ellie George were present. Allen Broderick and Kelly Geiger were excused. City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Human Resource Director Barb Robson; Parks and Public Works Director Matt Samitore; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES - None V. CONSENT AGENDA A. Approval of June 12, 2014 City Council Minutes B. Parks and Recreation Commission Report Rick Samuelson moved to approve the Consent Agenda. Bruce Dingler seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading and Public Hearing — An Ordinance Amending CPMC 9.68.230 Smoking in Park Facilities Parks and Public Works Director Matt Samitore and City Manager Chris Clayton presented the staff report outlining the Parks Commission recommendation to eliminate smoking from City Parks. If approved, city staff will work to educate the public regarding the new policy before any penalties are imposed. Signs in the parks will be changed to reflect this change if adopted. This is to help avoid health issues due to second hand smoke and they explained that each year city staff spends considerable time and resources mitigating the impact of smoking and tobacco use in city parks. There was discussion that the definition should be broader to include vaping and the use of marijuana if it does become legal to use in the State of Oregon. Mr. CAP W 1 g 14 Page 2 City "f c,0, d PC, n t City cc?"C"I MinOc, J,mc 2,,, 2014 Pngc 2 Clayton stated that he only received one comment from a citizen regarding this Ordinance. Their concern was the over regulation of government. Mr. Samitore stated that enforcement would only be when parks staff are present and citizens following the rules. It will be very difficult for Police to be in the parks to enforce this type of violation. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Bruce Dingier moved to second reading an Ordinance Amending CPMC 9.68.230 Smoking in Park Facilities with the recommended changes. David Douglas seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1402, Adopting General Procedures for Fiscal Year 2014.2015 Mr. Clayton explained that this is an annual resolution that sets the general procedures appointing specific individuals or firms to represent the City in the capacity of City Attorney, City Engineer, City Auditor, Municipal Judge, and Insurance Agent of Record. The general procedures also establishes and regulates procedures regarding council expenses; designation of depository; authority to keep, invest, transfer and expend funds; account principles; and a variety of other housekeeping procedures. Rick Samuelson moved to approve Resolution No. 1402, Adopting General Procedures for Fiscal Year 2014.2015. Ellie George seconded. Roll call: Hank Williams, yes; Bruce Dingler, yes; David Douglas, yes; Rick Samuelson, yes; and Ellie George, yes. Motion approved. C. Resolution No. 1403, Scheduling Biennial Election of Central Point City Officers on November 4, 2014 Mr. Clayton stated that the proposed resolution sets the date for the election of council members for Ward I, Ward II, and Ward III on November 4, 2014. The candidate packets are being assembled this week and will be available for distribution on July 7, 2014. All candidates filing must be completed by August 22,2014. Ellie George moved to approve Resolution No. 1403, Scheduling Biennial Election of Central Point City Officers on November 4, 2014. David Douglas seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; David Douglas, yes; Rick Samuelson, yes; and Ellie George, yes. Motion approved. D. Resolution No. 1404, Extending Workers' Compensation Coverage to Volunteers of the City of Central Point CAP071014 Page City "f c,0, d PC, n t City cc?"C"I MinOc, J,mc 2,,, 2014 Pngc 3 Human Resources Director Barbara Robson presented the staff report for an annual resolution extending worker's compensation coverage to volunteers of the city. This resolution allows the city to cover regular volunteers such as Council and Committee members; Police Service Volunteers and regular Parks and Recreation Volunteers. This is basic workers comp insurance that would cover a volunteer if they are injured while performing their duties for the City. Volunteers for special events would be covered under a separate type of insurance for each specific event. David Douglas moved to approve Resolution No. 1404, Extending Workers' Compensation Coverage to Volunteers of the City of Central Point. Rick Samuelson seconded. Roll call: Hank Williams, yes; Bruce Dingier, yes; David Douglas, yes; Rick Samuelson, yes; and Ellie George, yes. Motion approved. VIII. MAYOR'S REPORT Mayor Williams reported that he • Attended the Central Point Chamber Greeters at the Expo. • Attended a Medford Water Commission meeting. There were no hot issued discussed. • Volunteered and attended the Battle of the Bones event. • Had an interview with Channel 10 News about what the City of Medford charges the other cities for water in the area. • Presented a sponsor check to the Quarter Horse Association at the Expo. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He went with the Mayor and Council Member Douglas to present the Quarter Horse Association with their sponsor check. There are a lot of businesses involved in this event and it grows every year. • He met with the Central Point Chamber to review their audit and the action items that need to be implemented before the city will continue to support the Visitors Information Center. • The Medford City Council held a Study Session today to consider zone changes for Medical Marijuana Dispensaries and a possible tax. They also discussed updates for their ordinance regarding dangerous dogs. • Staff met with the insurance agent today for the city, there is a 25% increase for next year. The increase is slightly over the budgeted amount. • He wanted to thank city staff for a very successful Battle of the Bones, it was great weather and a huge turnout. There was one complaint from a new resident in Twin Creeks that is opposed to having large events at Twin Creeks Crossing. • The Medford Chamber Lunch forum in July will be regarding the State of the City of Medford. Council members are invited to join him and the Mayor. CAP071014 Page 4 City o /C',Ct' d Point City cc?" C"I Min utc, jumc 2,,, 2014 Pngc 4 There will be a Study Session on Monday, June 30th to discuss special events that cause street closures, debt consolidation, and mobile vendors. X. COUNCIL REPORTS Council Member Ellie George reported that she volunteered for Battle of the Bones. It was well attended and all participants seemed to enjoy the event. Council Member David Douglas reported that: • He was at spring training during the last Council meeting. July and August are busy months for Football and his attendance at Council meetings may be spotty during that time. • He attended the State of the County lunch Forum at the Medford Chamber. • He was very impressed with the motivational speech provided by Chief Allison and Captain Day to the Football team. They did a great job. • The Central Point Chamber is in need of office help for next week. There are many people trying to drop off applications for the 4`" of July events. He asked if the City could assist in providing office support until after the 4`" of July event. They are not able to concentrate on hiring an office manager until after the event. Mr. Clayton and Mr. Samitore stated that there may be a couple of long time Recreation volunteers that may be willing to assist next week. Council Member Bruce Dingler reported that he volunteered for the Battle of the Bones on Friday night. It was a great event and arm banding was fun. Council Member Rick Samuelson stated that • he attended the Battle of the Bones and enjoyed the chili and the event. He has heard many positive comments regarding the event. • He attended an RVCOG meeting where they discussed the Senior Assistant program. Because of that program 87% of our elderly are able to stay in their homes instead of living in an assisted living facility. He is very impressed with their program. • Rogue River will be holding their Rooster Crow event this weekend and Shady Cove is having their Spam Festival. XI. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore: • Thanked everyone who volunteered for the Battle of the Bones. He thinks it was a huge success and will provide the Council with a full report at the next meeting. • Stated that Noah's Arc is now an accredited school. They have approached the city about creating a school zone. There could be a few issues because of location. He will keep the Council informed as more information is received. CAP W 1014 Page 5 City "f c,0, d PC, n t City cc?"C"I MinOc, J,mc 2,,, 2014 Pngc �5 Police Chief Kris Allison reported that: • She attended a subcommittee established by the State of Oregon to create a task force on school safety. This was a very informative meeting regarding what is happening around the state regarding school security. • Noah's Arc had a lock down last week because of a transient on the sidewalk threatening the children. One of the parents heard him and dialed 911. The police were there within a minute of the call. The suspect was housed in Jackson County Jail. They did not find any connection between him and any of the children at the day care. • There will be a community oriented safety meeting on July 23rtl Human Resources Director Barbara Robson reported that she has been working on negotiations and upcoming payroll changes. XII. EXECUTIVE SESSION Rick Samuelson move to adjourn to Executive Session under ORS 192.660(2)(d) Labor Negotiations. David Douglas seconded. All said "aye" and the meeting was adjourned to executive session at 7:43 p.m. Returned to regular session at 8:08, no further action was taken. XIII. ADJOURNMENT Rick Samuelson moved to adjourn, Bruce Dingler seconded, all said "aye' and the Council Meeting was adjourned at 8:09 p.m. The foregoing minutes of the June 26, 2014, Council meeting were approved by the City Council at its meeting of July 10, 2014. Dated: Mayor Hank Williams ATTEST: City Recorder Return to Agenda CAP071014 Page 6 Ordinance No Smoking in Park Facilities CAP W 1 g 14 Page A CENTRAL POINT ADMINISTRATION DEPARTMENT 140 South 3rtl Street Central Point, OR 97 SO2 (S41) 664 -7602 www.rentra l pointoregon.gov STAFF REPORT July 101h, 2014 AGENDA ITEM: Ordinance No. An ordinance amending section of 9.68.230 of the Central Point municipal code pertaining to smoking in public parks and associated facilities. Consideration of an Ordinance Recommending: consideration of amending Central Point municipal code in order to establish tobacco and smoke free park facilities. The code amendments also provide for enforceable penalties as described in Central Point municipal code section 1. 16.010. STAFFSOURCE: Chris Clayton, City Manager BACKGROUND /SYNOPSIS: After receiving public feedback on smoking and tobacco use in city parks, staff brought the matter to the City's Parks Commission. The Parks Commission recently made a recommendation to City Council that the attached ordinance amendment be considered/adopted in an effort to eliminate smoking/tobacco use in the Central Point parks system. If approved, city staff will work to educate the public regarding the new policy before any penalties are imposed. Furthermore, compliance, and not regulation, will be the focus of the new policy. *The ordinance has been revised to reflect the council's .suggestions that occur during the I" reading. FISCAL IMPACT: Positives: Each year the City's parks & recreation staff spend considerable time and resources mitigating the impact of smoking and tobacco use in city parks. Negatives: City staff estimates a cost of $500.00 dollars to update park signage to reflect the associated ordinance amendments. ATTACHMENTS: 1. Ordinance amending section 9.68.230 of the Central Point municipal code to prohibit smoking and the use of tobacco in city parks. RECOMMENDATION: Park's Commission: The City Park's Commission is recommending adoption of the attached ordinance amendments. City Staff: City staff is recommending adoption of the attached ordinance amendments. CAP071014 Page 8 PUBLIC HEARING REQUIRED: SUGGESTED MOTION: I move to approve Ordinance number Amending the Central Point Municipal Code section 9.68.230. CAP071014 Page 9 ORDINANCE NO. AN ORDINANCE AMENDING CPMC 9.68.230 SMOKING IN PARK FACILITIES Recitals: A. Words 1 n°d through are to be deleted and words in bold are added. B. The City's parks and recreation staff spend considerable time and resources mitigating the impact of smoking and tobacco use in city parks. C. The Central Point Parks Commission recommends making the parks and open spaces in Central Point tobacco and smoke free. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: Section 1. Section 9.68.230 of the Central Point Municipal Code is amended to read: Chapter 9.68 RULES AND REGULATIONS OF PUBLIC PARKS — DEFINING AND PUNISHING CERTAIN OFFENSES AGAINST THE PUBLIC GENERAL WELFARE 9.68.230 Smoking in Park Facilities Definitions. For the purposes of this section, and unless the context requires the subject terms are defined as follows: A. Smoke Free. Possessing or to possess a lighted tobacco product, lighted tobacco paraphernalia, or any other lighted weed or plant (including but not limited to a lighted pipe, hookah pipe, cigar, or cigarette of any kind) and including a device that simulates smoking of tobacco or other substances that creates a smoke or vapor. B. Tobacco and Smoke Free Facilities. All Parks and Recreation Department managed properties including the adjacent pedestrian rights -of -way and /sidewalks. Ordinance No. (041014) CAP071014 Page 10 2. All parks and facilities managed and maintained by the Parks and Recreation Department of the City of Central Point are designated as Tobacco and Smoke Free Facilities. These parks and facilities include the pedestrian rights -of -way and/or sidewalks adjacent to each such property. •r..r.��rranmrr_rna merr _:�rrr_earresr_r.�rmaeno:xsa areerra� ersna m. MONSIMIGIVINIP MI Passed by the Council and signed by me in authentication of its passage this day of 2014. Mayor Hank Williams ATTEST: City Recorder Return to Agenda Pg.2 Ordinance No. L / /_) CAP071014 Page 11 Ordinance Amendments to Chapter 15 CAP071014 Page 12 STAFF REPORT pm— CENTRAL POINT STAFF REPORT July 10, 2014 Planning Department lam Humphrey.AICP, Community fJevelopment girector; AGENDAITEM: Municipal Code Amendments to Title 15 Buildings and Construction Code to Conform with State Building Code Revisions and Updates. Applicant: City of Central Point STAFF SOURCE: Tom Humphrey, Community Development Director BACKGROUND: The Co m ar nity Development Deparhment periodically updates sections of the Municipal Code Titles for which it is responsible. Title 15, Buildings and Construction is one such code section that needs updating based on changes and revisions at the state and national level. Most of the changes are numerical code references and formatting revisions but there are exceptions. At the direction of the Planning Commission, Department staff also reviewed and revised sections of the code that were no longer appeared applicable or were outdated. The Commission subsequently recommended approval of the changes that are reflected in the attached ordinance. ISSUES: There don't appear to be significant issues with these revisions. The proposed changes have been reconsidered by the City's Building Official, Derek Zwagerman who compared the City's Code with the latest updates of the Oregon Structural Specialty Code, the Oregon Mechanical Specialty Code and the Oregon Energy Efficiency Specialty Code. Greg Graves from the Public Works Department reviewed Section 15.12.260 on Water Pipes and applicable standards and regulations. EXHIBITS/ATTACHMENTS: Attachment "A "— Ordinance No. An Ordinance Amending CPMC Chapter 15.04, Building Code; Chapter 15.12, Plumbing Code; Chapter 15.22, Privately Owned Swimming Pools and Chapter 15.32, House Numbering ACTION: Consider proposed amendments and I ) forward the ordinance to a second reading, 2) make revisions and forward the ordinance to a second reading or 3) deny the ordinance. RECOMMENDATION: Discuss ordinance proposal and forward ordinance and amendments to a second reading. Return to Agenda Page I of I CAP071014 Page 13 ORDINANCE NO. AN ORDINANCE AMENDING CPMC CHAPTER 15.04, BUILDING CODE; CHAPTER 15.12, PLUMBING CODE; CHAPTER 15.22, PRIVATELY OWNED SWIMMING POOLS AND CHAPTER 15.32 HOUSE NUMBERING RECITALS: A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its municipal code which shall become part of the overall document and citation. B. On July 1, 2014, the Central Point Planning Commission recommended approval of a code amendment to CPMC Chapter 15.04; Chapter 15.12; Chapter 15.22 and Chapter 15.32 bringing the City's municipal code into conformance with State Building Code Revisions and Updates. C. On July 10, 2014, the City of Central Point City Council held a property advertised public hearing; reviewed the Staff Report and findings; heard testimony and comments, and deliberated on approval of the Municipal Code Amendment. THE PEOPLE OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION L Amendments to Chapter 15.04; Chapter 15.12; Chapter 15.22 and Chapter 15.32 revises language in the City's Buildings and Construction code to conform with the State Building Code. Sections: Chapter 15.04 BUILDING CODE Standards applicable to building. City code administration. Local interpretation. Board of appeals. Certificate of occupancy. Change of occupancy. Reinspection fee. Violations and penalties. CAP071014 Page 14 15.04.010 Standards applicable to building. All construction, building, and related activities within the city shall comply with all ordinances of the city and with the following specialty codes, which by this reference are expressly adopted and incorporated into this code: A. The 20442014 Oregon Structural Specialty Code based on the International Building Code, 29982012 Edition, as published by the International Code Council and amended by the Building Codes Division; specifically adopting and including Section 1089, Fees; permit and plan review fees shall be as per the building fee schedule as adopted by the city of Central Point; Section 1142, Service Utilities; Section 1156, Unsafe Structures and Equipment; Appendix G, Flood- Resistant Construction; Appendix H, Signs; Appendix I, Patio Covers; and Appendix J, Grading. B. The 20402014 Oregon Mechanical Specialty Code based on the 2009 2012 International Mechanical Code and the 20092012 International Fuel Gas Code, as published by the International Code Council, Inc., amended by the Oregon Building Codes Division, 5 of Mechan cal Inspect on and Sept on 106 .. with fees as per the mechanical fee schedule adopted by the City of Central Point. C. State of Oregon 2011 Residential Specialty Code based on the 2009 Edition of the International Residential Code, as published by the International Code Council, Inc., specifically adopting Section R104.8, Liability. D. State of Oregon 2008 Electrical Specialty Code based on the 2008 Edition of the National Electrical Code as published by the National Fire Protection Association, Inc. E. State of Oregon 2011 Edition Plumbing Specialty Code based on the 2009 Edition of the Uniform Plumbing Code as published by the International Association of Plumbing and Mechanical Officials. F. 1994 Edition of the Uniform Abatement of Dangerous Buildings as published by the International Conference of Building Officials. * 1994 Bruton ofthe ' Inform S gn Code asp IN shed bythe Internatonal Conference of R , Id ng OffGals k G. The 2010 Edition Oregon Manufactured Dwelling and Installation Specially Code. 4 H. 2010 Oregon Fire Code based on the 2009 International Fire Code with Oregon amendments.: rope a Ing CAP071014 Page 15 provs ons ofth a s@Gton orofthe 2010 Oregon Fro Code as adopted by the state of Oregon and '@Gkson J I. 2010 2014 Oregon Energy Efficiency Specially Code based on 2009 'P 2012 Intern at ion al Energy Conservation Code. (Ord. 1953 §1, 2011; Ord. 1938 §1, 2010; Ord. 1904, 2007; Ord. 1857, 2005; Ord. 1853 §1, 2004; Ord. 1832 §1, 2003; Ord. 1807 §1, 2000; Ord. 1798 §1, 1998; Ord. 1781 §1(parl), 1997; Ord. 1764 §1, 1997; Ord. 1749 §3, 1996; Ord. 1686 §1, 1993; Ord. 1683 §1, 1993; Ord. 1640 §1, 1990; Ord. 1630 §1, 1990; Ord. 1573 §1, 1986; Ord. 1520 §1, 1984; Ord. 1497 §1, 1983; Ord. 1482 §1, 1982; Ord. 1409 §1(pad), 1980; Ord. 1167 §2,1974). 15.04.020 City code administration. A. The city shall provide for the administration of a department of building safely, which shall include plan checking, issuance of permits and inspection programs for structural, mechanical, plumbing and electrical work. This city program is applicable to public buildings, including stale buildings as well as private buildings B. The city shall perform fire and life safely plans examinations in such cases where a partial exemption for such purposes has been granted to the city by the Slate Fire Marshal's office. (Ord. 1853 §2, 2004; Ord. 1807 §2, 2000; Ord. 1781 §1 (part), 1997; Ord. 1497 §2, 1983; Ord. 1409 §1 (pan), 1980; Ord. 1370 §1, 1980; Ord. 1167 §3,1974). 15.04.030 Local interpretation In addition to the provisions of Section 104.4011 of the Structural Specialty Code and similar provisions of other specialty codes, the building official may approve a material or a method of construction not specifically prescribed by the ordinance codified herein, provided he finds that the proposed design is satisfactory and that the material, method or work offered is for the purpose intended at least the equivalent of that specifically prescribed by the ordinance codified herein, in quality, effectiveness, fire resistance, durability, safety and energy conservation, and that the Director of the Building Codes Division has not issued a report disapproving the material or method for the purpose. (Ord. 1853 §3, 2004; Ord. 1781 §1 (pan), 1997; Ord. 1409 §1 (pan), 1980; Ord. 1167 §7,1974). 15.04.040 Board of appeals. A person aggrieved by a decision made by a building official under authonty established pursuant to ORS or may appeal the decision following the rules as outlined in ORS CAP071014 Page 16 (Ord. 1853 §4, 2004; Ord. 1807 §3, 2000; Ord. 1781 §1(part), 1997; Ord. 1520 §2, 1984; Ord. 1409 §1(part), 1980; Ord. 1167 §8, 1974). 15.04.050 Certificate of occupancy. No building or structure including residential shall be used or occupied and no change in the existing occupancy classification of a building or structure or portion thereof shall be made until all public works improvements are complete and approved by the public works director, or his designee and the building official has issued a certificate of ocou pan cy. (Ord. 1781 §1(part), 1997). 15.04.060 Chance of occu No change shall be made in the character of occupancies or use of any building which would place the building in a different division of the same group of occupancy or in a different group of occupancies, unless such building is made to comply with the requirements of the adopted codes for such division or group of occupancy. No change of occupancy shall b e g ranted by the building official unless a special change of occupancy inspecti on is conducted. The special- i Psi; estiew change of occupancy fee shall be in accordance with the fee schedule established by this jurisdiction. The payment of this fee shall not exempt any person from compliance withal I other provisions of the codes adopted herein nor from any penalty prescribed bylaw. (Ord. 1781 §1(part), 1997). 15.04.070 Reinsoection fee. A reinspection fee may be assessed for each inspection or reinspection when such portion of work for which inspection is called is not complete or when corrections called for are not made. To obtain a reinspection, the applicant shall file an application therefor in writing on a forth furnished for that purpose and pay a reinspection fee in accordance with the fee schedule established by this jurisdiction. (Ord. 1807 §4, 2000; Ord. 1781 §1(part), 1997). 15.04.080 Violations and penalties. It is unlawful for any person, firm or corporation to erect, construct, enlarge, alter, repair, move, improve, convert or demolish, equip, use, occupy or maintain any building or structure in the city, or cause the same to be done, contrary to or in violation of any of the provisions of the ordinance codified in this chapter. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a CAP071014 Page 17 special investigation shall be made before a permit may be issued for such work. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The R"Astgatep fee shall be Aq a' to the awe Pt of the ;Aae; t fee :Aq red by gh P . The minimum investigation fee shall be in accordance with the fee schedule established by this jurisdiction. The payment of this fee shall not exempt any person from compliance with all other provisions of the codes adopted herein nor from any penalty presented by law. (Ord. 1781 §1 (part), 1997; Ord. 1409 §1 (part), 1980; Ord. 1167 §9, 1974). Chapter 15.12 PLUMBING CODE Sections: Adopted. Definitions. Unlawful acts. Permits --Sewer connection fees. Systems development charge. Sewer maintenance. Sewer connections. Water pipes. Special permits. Tests and inspections. Inspector -- Powers. Plans and specifications. License. Inspector -- Duties. Permits -- Plumbing work. Return to Agenda 15.12.005 The State of OFegeR 2000 Ed red, Plumb Rg Spec alty Cede, based EIR the UR form Plumb Rg Gede, 1997 the OFegeR Do Id he GedeS D V S em Spec f Gally adept he add RGImd he Sept EIR 102.2.6, L ab 1 ty, s adepted R tS eRt Rety to be hereafter referred to as the 'Plumb he Gede ' The plumbing code shall be as adopted in Chapter 15.04.010 (Ord. 1807 §5, 2000; Ord. 1749 §4, 1996; Ord. 1367 §3, 1979). CAP071014 Page 18 15.12.010 Definitions. A. The term 'branch vents" is applied to the branches from the fixture trap to the main vent. B. The term 'drainage work" is applied to the house sewer and house drain and its horizontal branches collectively or separately. C. The term 'house drain' is applied to that part of the main horizontal drain and its branches inside of the walls of the buildings, vault or area extending to and connecting with the house sewer. D. The term 'house sewer" is applied to that part of the main drain or sewer extending from a pointfive feet from the outerwall of the building, vault or area to its connection with public sewer, private sewer or septic tank. E. The term 'plumbing work' is applied to all fixtures having a waste outlet from them to any soil, waste orvent pipe. F. The term "private sewer' is applied to all sewers that are not constructed by and under the provision of the city. G. The term "soil pipe' is applied to any line or pipe receiving the discharge of one or more water closets with o r without other fixtures. H. The term 'unsanitary" is applied to the following: 1. To any fixture whose trap does not maintain a proper seal; 2. To any fixture not having a proper or sufficient water supply to thoroughly flush it out and keep it in a clean and wholesome condition; 3. To any drain, soil or waste, or vent pipe which is not gastight or emits any foul or obnoxious odors; 4. To any drain, soil or waste, or vent pipe that is stopped or partially stopped up; 5. To any water closet apartment which is not thoroughly ventilated or has the floor saturated with urine or containing a foul odor; 6. To any imperfect fixture, pipe or trap; 7. To any work not conforming with the rules of this chapter; CAP071014 Page 19 8. To any things which are detrimental to health. I. The term 'vent pipe' is applied to any special pipe provided to ventilate the system of piping and to prevent the trap siphonage and back pressure. (Ord. 303 §2, 19511 15.12.020 Unlawful acts. No person shall hereafter erector cause to be erected or convert any building to anew purpose by alteration, by addition or otherwise, so that it or any part thereof is inadequate or defective in respect to plumbing, ventilating or sewerage or any other usual, proper or necessary provisions or precautions for the security of life or health; nor shall any owner, builder, lessee, tenant or occupant of any building or structure cause or allow any matter or anything to be done in or about any such building or structure dangerous or prejudicial to life or health. (Ord. 303 §1(parl), 1951). 15.12.040 Permits - -Sewer connection fees. A. No connection shall be made with any sewer line of the city until a permit therefor has first been obtained and an agreement entered into with the city for the payment to the city of the fees as required herein for said connection. B. permits shall be issued upon application to the city manager and agreement to pay as herein provided and as required by Section . Applications for connections shall describe the parcel of land proposed to be connected. Connection fees shall be equal to the actual cost of labor, materials and administration costs related to the connection. C. Connection fees shall be payable upon completion of installation. (Ord. 1969 §i (pad), 2013; Ord. 1656 §1, 1991; Ord. 1504 §1, 1983; Ord. 1367 §4, 1979; Ord. 1228 §2, 1975; Ord. 1156 §1, 1974; Ord. 595, 1961; Ord. 303 §1 (pal), 19511 15.12.045 Systems development charge. A. In addition to the other requirements of this chapter, no sewer permit shall be issued until a systems development charge, as required by this section, has been paid or an agreement entered into with Rogue Valley Sewer Services (RVSS) who is the city's sewerservice provider tacpayment thereof on terms lsfactor to the ct Rj � systems development charge shall be al ad to thefollowng categories of mi Id ings n thefollowng manner CAP071014 Page 20 . (Ord. 1969 §1 (part), 2013; Ord. 1367 §5, 1979). 15.12.080 Sewer maintenance. A. Public Sheets. That part of the house sewer connection within a public street, alley or right -of -way, from the sewer main to the street right -of -way line, shall be constructed to Ra @r rook V@ o S @A t @,, e thnrt Rogue Valley Sewer Services standards and shall become a part of the public sewer syslem'ehe'. 2002. Any maintenance work done by a private contractor will be to RVSS SOUSA standards. Prior to beginning maintenance work on the house sewer which requires excavation within a street, or other public way, a permit shall be first obtained from the city, which permit shall be without fee. CAP W 1014 Page 21 B. Private Property. No maintenance of any service line within private property shall be performed by the city. (Ord. 1828 §1, 2002; Ord. 1807 §7, 2000; Ord. 1386, 1980; Ord. 1013 §1, 1971; Ord. 303 §4(part), 1951 ). 15.12.120 Sewer connections. All connections to the public sewer system shall be governed by RVSS RCIISSA regulations. (Ord. 1828 §2, 2002; Ord. 1226, 1975; Ord. 303 §5, 1951) 15.12.260 Water pipes A. Every service pipe must be provided with a slop and waste cock in addition to the service cock placed by the city, located at some accessible place, beyond damage from frost and so situated that the water can be conveniently shut off and drained from the pipes. All pipes of the building must be so arranged as to drain towards the slop and waste cock, or to the fixtures. B. Where the laws or regulations of the Oregon Stale Board of Health, Plumbing Division, are more restrictive said laws or regulations shall apply C. Every service pipe from the main line to the water meter shall be 1 inch municipex with 14 gal. Solid core OF (Blue) tracer wire sOPPOP P fee yrye -K. Each water service line shall be provided with a ball valve on the house side of the water meter. Each water meter box shall be according to table 600 -2 of the 2014 Standard Specifications concrete BROOK 37 H or egua4, of a size to accommodate meter, angle slop- and -ball valve. Every water line shall be equipped with a pressure regulator. Pressure regulators shall be installed within a section of private properly owned by the owner of the properly which the meter serves. The section in which the pressure regulator shall be installed is from five feel outside the fooling of the building to within five feel of the meter on the private property side. The pressure regulator shall be installed in a round plastic or concrete valve box capable of housing the pressure regulator without affecting its operation. Pressure regulators shall be protected from freezing. Connection fees shall be those fees established by Section D. All water lines serving fire hydrants shall be a minimum of eight inches. E. Fire hydrants shall be Walerous Pacer, Mueller Super Centurion 250, Kennedy K81 6ea4uiiee or an equal hydrant approved by the Public Works Director. (Ord. 1597 §1, 1987; Ord. 1367 §6, 1979; Ord. 1064 §1, 1972; Ord. 303 §14, 1951). 15.12.270 Special permits CAP W 1014 Page 22 When special fixtures or traps are required by owners or architects for which there is no provision in this chapter, or where conditions an as that demand the discretion of the building official, upon examination, the inspector may give in writing to the owner or architect ape" it if, in his judgment, the conditions demand the use of fixtures or traps, providing anti - siphon traps are used as approved by the building official. (Ord. 1807 §8, 2000; Ord. 303 §15, 1951). 15.12.280 Tests and inspections. When the plumbing work is sufficiently advanced in any building for inspection and the plumber notifies the inspector of plumbing and drainage that work is readyfor inspection, he shall within 48 hours after such notification inspect the work and, if found free from leakage and the work done as prescribed by this chapter, sign his name in full in space provided on the plumbing permit and accept or reject the work under consideration. In case the work is rejected, the necessary changes or additions must be made and the inspector notified for inspection as in the previous performance. No work shall be considered ready for inspection until all pipes are securely strapped in place. No water shall be turned into any building or buildings until the building or buildings are connected with the public sewer or private septic lank, and the water permit signed by the inspector of plumbing. (Ord. 1807 §9, 2000; Ord. 303 §16, 1951). 15.12.290 I nsoector -- Powers The inspector of plumbing and drainage shall have the power in all cases where there is a building being erected or remodeled to enter and examine all work pertaining to plumbing at anytime, and, where there is a public sewer in any street or alley, to cause any owner of land upon or adjoining such street or alley, his agent ortenant, to make sufficient drain and proper sewer connections for his or her house, yard or lot, closet or premises whenever, in his opinion, the same is necessary. He shall have the powerto examine all buildings, during reasonable hours, as to the plumbing, drainage and ventilation thereof and when, in his judgment, and, upon approval by the building official, the plumbing fixtures are found to be defective or unsanitary, he shall have the powerto ordertheir removal or repair or substitution of other fixtures and to require the ventilation and drainage of such buildings to be placed in a sanitary condition, and he shall thereupon give the owner, agent or tenant or person occupying the building or premises notice in writing, specifying the time when any defective drain, sewer connection or unsanitary plumbing fixtures must be completed. He shall keep a copy of such notice in a book which shall be kept in his office and open to inspection by the public during his office hours. If said agent, owner ortenant neglects to carry out said orderwithin the time specified, he orthey shall be subject to a fine of not less than the general penalty, and any owner, agent ortenant shall be jointly and severally liable therefor. (Ord. 1807 §10, 2000; Ord. 303 §17, 1951). CAP071014 Page 23 15.12.310 Plans and specifications. A. Copies of plans and specifications of all proposed plumbing installations must accompany the application for a plumbing pens it when deemed necessary by the building official. If such plans and specifications comply with all of the provisions of this chapter, the building official is aulhonzed to issue a permit. B. Nothing in this section shall be construed as requiring bond, examination or license from any person for doing his own work or emergency work, provided the work otherwise complies with the rules and regulations. (Ord. 1807 §11, 2000; Ord. 303 §19, 1951). 15.12.320 License. A. Each person or firm conducting a plumbing business within the jurisdiction of this chapter shall have a city license and shall pay a license fee prescribed under Section B. No license shall be issued to any person or firm to conduct a plumbing business until they have been registered with the State Department of Commerce, Building Codes Division, and hold a current, valid plumbing contractor's license. (Ord. 1367 §7, 1979; Ord. 303 §20, 1951). 15.12.330 Inspector--Duties. The inspector of plumbing (or his deputy) shall perform the duties as herembefore outlined and shall, upon being notified, examine all plumbing and drainage inside of property lines before the same are covered. If, upon examination, he finds requirements of this chapter are violated, he shall report the same to the contracting plumbers or property owner for immediate corrections. (Ord. 1807 §12, 2000; Ord. 303 §21, 1951). 15.12.340_ Permits-- Plumbin.9_ work ................................................................................................................... ............................... No person shall perform plumbing or drainage work or install or replace plumbing or drainage work or install or replace plumbing or drainage fixtures in any building or on any premises without a plumbing permit. Plumbing permit fees shall be those fees established by the city plumbing permit fee schedule. (Ord. 1791 §2, 1998; Ord. 1459 §1, 1982; Ord. 1367 §8, 1979; Ord. 1138 §1, 1974; Ord. 303 §25, 1951). For statutory provisions authorizing the adoption of plumbing codes by reference, see ORS forthe provisions ofthe State Plumbing Code, see ORS Ch. 447, CAP071014 Page 24 Sections: Chapter 15.22 PRIVATELY OWNED SWIMMING POOLS Compliance with regulations required. Swimming pool defined. Setback requirements. Fence requirements. Overhead utility lines. Fees. General requirements. 15.22.010 Compliance with regulations required. It is unlawful to construct or maintain within the city a swimming pool, as herein defined, in violation of the terms of this chapter. (Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). 15.22.020 Swimming pool defined. For purposes of this chapter, 'swimming pool' is defined as any structure intended for swimming or recreational bathing and which contains water more than twenty -four inches deep, including in- ground, above - ground, and on -ground swimming pools, hot tubs and spas. (Ord. 1863(part), 2005; Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). 15.22.030 Setback requirements. The following measurements indicate the minimum setback requirements fora swimming pool: A. Setbacks shall be in accordance with the current edition of the Oregon Residential Specialty Code and the current edition of the State of Oregon Structural Specialty Code, or the following, whichever is more restrictive; B. Front: No less than twenty feet from edge of water to property line contiguous with street right -of -way; C. Side: No less than five feet from edge of water to property line; D. Rear: No less than five feet from edge of water to property line; E. Building: No less than ten feet from edge of water to foundation line or closer as may be determined by the city building official. CAP W 1014 Page 25 The foregoing setbacks shall be in addition to any easements; any swimming pool decks shall not encroach into any easements. (Ord. 1938 §2, 2010; Ord. 1863(part), 2005; Ord. 1807 §13, 2000; Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). 15.22.040 Fence requirements. A fence shall be required completely surrounding a swimming pool. Said fence shall comply with the requirements contained in at least one of the following: A. The Oregon Residential Specialty Code; or B. Provisions for public swimming pools as promulgated by the Department of Human Services underthe authority established in ORS , reference OAR Chapter 333, 'Health Division," Division 60. (Ord. 1863(part), 2005; Ord. 1807 §14, 2000; Ord. 1781 §4(part), 1997; Ord. 1749 §5, 1996; Ord. 1237(part), 1976). 15.22.050 Overhead utility lines. All overhead utility lines shall comply with the currently adopted version of the Electrical Specialty Code. (Ord. 1863(part), 2005; Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). 15.22.060 Fees. Swimming pool building permit fees shall be in accordance with the fee schedule established bythis jurisdiction. (Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). 15.22.070 General requirements. All swimming pools constructed and maintained hereunder shall comply as well with all state laws and regulations. Structural drawings for construction of swimming pools other than aboveground swimming pools shall be certified by a registered engineer or licensed architect. (Ord. 1781 §4(part), 1997; Ord. 1237(part), 1976). CAP071014 Page 26 Chapter 15.32 HOUSE NUMBERING Sections: Residence owner duty. Map -- Starting points for numbering system. Numbering system. Affixing numbers to premises. Notice of owner noncompliance. Violation -- Penalty. 15.32.010 Residence owner duty. It shall be the duty of the owner ortenant of every residence or place of business or other structure opening upon or having access to the streets of the city to cause to be placed in a conspicuous place upon the main entrance or at the principal place of ingress to such premises a number, such number to be ascertained as hereinafter provided. (Ord. 290 §1, 1950). 15.32.020 Map -- Starting points for numbering system It shall be the duty of the city manager of the city to maintain such map or maps of the city, which clearly indicate the several respective numbers which shall be used to designate the corresponding premises, as provided in Section and to keep on file such map with the city recorder. In assigning such numbers the city manager shall use Front Street and Pine Street as base lines for starting points for such numbers, and shall allow one hundred numbers to each block, and not less than one number to each ten feet of street frontage; odd numbers shall be placed upon the left sides of the streets, and even numbers upon the right sides thereof. (Ord. 1969 §1 (part), 2013; Ord. 1004 §1, 1970; Ord. 290 §2, 1950). 15.32.030 Numbering system. No single digit numbers shall be used. The first number on the right side of any street shall be number 10 and on the left side thereof number 11, with the first ten feet of frontage in each of the succeeding blocks being allowed the numbers 110, 210, 310 and so on to the end of each street. (Ord. 290 §93, 1950). 15.32.040 Affixing numbers to premises. It shall be the duty of each property owner or tenant, as provided in Section , to ascertain from the city manager the number so assigned to his or her respective premises, and to cause such number to be affixed thereto forthwith in figures not less than t e atea.: four inches high, such figures to be so placed CAP W 1014 Page 27 as to easily be legible from the adjoining sidewalk or street. (Ord. 1969 §1(pac), 2013; Ord. 1004 §3, 1970; Ord. 290 §4, 1950). 15.32.050 Notice of owner noncompliance. It shall be the duty of the city managerto cause written notice to be given to eitherthe owner, agent or occupant of each residence and place of business within the city, which have not been numbered as herein provided by the first day of July, 1950, which notice shall designate the proper numberto be affixed to said premises, and shall require the same to be affixed within ten days from the date of service of such notice upon such owner, agent or occupant, and, upon the failure of such owner, agent or occupant to so affix said number within said ten days, the city council may cause the same to be so affixed and the costs thereof shall be declared a lien upon the particular lot or parcel of land upon which said costs are expended, which lien shall be recorded upon the city lien docket and thereafter enforced against the propertytherein described in all respects in like manner and with like effect as a lien forthe improvement of any street. (Ord. 1969 §1 (part), 2013; Ord. 1004 §4, 1970; Ord. 290 §5,1950). 15.32.060 Violation -- Penalty. Any person occupying any residence, place of business or other building in the city who fails to number his building after notice given in accordance with this chapter by the city manager is guilty of a misdemeanor and after conviction thereof shall be fined not less than two dollars nor more than ten dollars and every week's failure and neglect to so number said building afterthe expiration of said thirty days constitutes a separate and distinct offense. (Ord. 1969 §1(part), 2013; Ord. 290 §6, 1950). PASSED by the Council and signed by me in authentication of its passage this _ day of July 2014. Mayor Hank Williams ATTEST: City Recorder Return to Agenda CAP071014 Page 28 Resolution Ratifying the General Service Bargaining Agreement CAP W 1914 Page 29 l A CENTRAL ADMINISTRATION DEPARTMENT POINTChris Clayton, City Manager • Deanna Casey, City Recorder • Barb Robson, Human Resources Director STAFF REPORT July 10, 2014 AGENDA ITEM: General Collective Bargaining Agreement Ratification Consideration of Resolution No. _ _ Ratifying the General Service Collective Bargaining Agreement STAFF SOURCE: Barbara Robson, Human Resources Director BACKGROUND /HISTORY: HISTORY: On June 24, 2014 the City and General Service bargaining teams tentatively agreed to a 3 -year successor collective bargaining agreement. The agreement requires ratification by both parties. The bargaining unit held a ratification vote on July 8, 2014. PROPOSAL: It is proposed that the Council ratify the bargained agreement. The negotiated agreement is a 3 year contract with a 1.6% cost of living adjustment being applied to the current pay scale retroactive to July 1, 2014, and adjusts the pay scale by 0 -3.5% effective July 1, 2015 and again 2016, based on the January to January U.S. All Cities CPI -U. Other changes to the agreement include language to allow some latitude for changing future pay dates, clarification on paying for certifications, adjusting travel reimbursement parameters, identifying types of positions that are excluded from this bargaining unit, and language specifying a seniority -based vacation bidding process. The city agreed to remove the additional year required for eligibility for "Step F," but clarified that all step increases are contingent on department head approval. Also, employees hired on or after July 1, 2014 will pay 20% of their health insurance premiums, while current bargaining unit employees will continue to pay 10% of the premium. FISCAL IMPACT: The cost of a 1.6% pay increase on the current pay scale is approximately $22,000. Additionally, three employees will immediately be eligible for Step F; one more will be eligible in January 2015, and another in March 2015. Each step is 5% over the lower step. RECOMMENDATION: Motion to approve Resolution No. A Resolution Ratifying the General Service Collective Bargaining Agreement. ATTACHMENTS: TA'd 2014 -2017 General Service Collective Bargaining Agreement CAP W 1014 Page 30 0*914 1111W0101611 A RESOLUTION RATIFYING THE GENERAL SERVICE COLLECTIVE BARGAINING AGREEMENT and AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN THE AGREEMENT RECITALS: 1. The City of Central Point has a fundamental interest in the development of harmonious and cooperative relationships between the City and its employees; and 2. The City recognizes the rights of public employees to organize; and 3. The City recognizes and accepts that the principle and procedure of collective bargaining can alleviate various forms of strife and unrest; and 4. ORS 243 "Collective Bargaining' defines and outlines the policies involved in collective bargaining between public entities and public employers; and S. The general service collective bargaining agreement expired June 30, 2014; The City of Central Point resolves as follows: The General Service Collective Bargaining Agreement between the City of Central Point and Teamsters Local 223 (General Service), as attached, is hereby ratified and adopted, and the Mayor and City Manager are authorized to sign the Agreement. Passed by the Council and signed by me in authentication of its passage this __ day of , 20_ Mayor Hank Williams ATTEST: City Recorder Return to Agenda CAPO71014 Page 31 Collective Bargaining Agreement by and between The City of Central Point (General Service( and Teamsters Local Union No. 223 July 1, 2014 through June 30, 2017 CAP071014 Page 32 TABLE OF CONTENTS PREAMBLE........................................................................................................................ ............................... 1 1 ARTICLE I - RECOGNITION ............................................................................................ ............................... 1 Section1.1 Recognition ..................................................................................... ............................... 1 Section1.2 Exclusions ........................................................................................ ............................... 1 Section 1.3 New Classification ........................................................................... ............................... 1 2 ARTICLE II - MANAGEMENT RIGHTS ............................................................................. ............................... 2 Section 2.1 Management Rights ........................................................................ ............................... 2 3 ARTICLE III - MAINTENANCE OF STANDARDS ................................................................ ............................... 3 Section 3.1 Maintenance of Standards ............................................................... ............................... 3 4 ARTICLE IV - UNION SECURITY ...................................................................................... ............................... 3 Section4.1 Checkoff .......................................................................................... ............................... 3 Section4.2 Fair Share ......................................................................................... ............................... 3 Section 4.3 Religious Objection ......................................................................... ............................... 3 Section4.4 Hold Harmless .................................................................................. ............................... 3 Section4.5 New Hires ......................................................................................... ............................... 4 Section4.6 Bulletin Board .................................................................................. ............................... 4 Section4.7 Right of Access ................................................................................ ............................... 4 Section4.8 City Facilities .................................................................................... ............................... 4 5 ARTICLE V - UNION BUSINESS ...................................................................................... ............................... 4 Section 5.1 Union Business ................................................................................ ............................... 4 Section 5.2 Union Representatives .................................................................... ............................... 4 Section 5.3 Collective Bargaining ....................................................................... ............................... 5 6 ARTICLE VI - NON- DISCRIMINATION ............................................................................ ............................... 5 Section6.1 Gender .............................................................................................. ............................... 5 Section 6.2 Application of Agreement ............................................................... ............................... 5 7 ARTICLE VII - PERSONNEL FILE ..................................................................................... ............................... 5 Section 7.1 Maintenance of Personnel Files ....................................................... ............................... 5 Section 7.2 Disclosure of Information ................................................................ ............................... 5 Section7.3 Viewing of Files ............................................................................... ............................... 5 Section 7.4 Representation ................................................................................. ............................... 5 Section 7.5 Employee Signature and Response .................................................. ............................... 5 Section 7.6 Adding and Removing Documents ................................................... ............................... 6 8 ARTICLE VIII- PROBATION ........................................................................................... ............................... 6 Section 8.1 Probationary Period ......................................................................... ............................... 6 Section 8.2 Promotional Probationary Period .................................................... ............................... 6 CAP071014 Page 33 9 ARTICLE IX - SENIORITY ................................................................................................. ............................... 7 Section9.1 Definition .......................................................................................... ............................... 7 Section9.2 Seniority List ..................................................................................... ............................... 7 Section 9.3 Application of Seniority .................................................................... ............................... 7 10 ARTICLE X- LAYOFF AND RECALL ............................................................................... ............................... 8 Section10.1 Layoff ............................................................................................. ............................... 8 Section10.2 Notice ............................................................................................. ............................... 8 Section 10.3 Eligibility for Layoff Status .............................................................. ............................... 8 Section 10.4 Layoff Procedure ............................................................................ ............................... 8 Section 10.5 Bumping Procedure ....................................................................... ............................... 6 Section 10.6 Qualifications, Knowledge, Skills and Abilities ............................... ............................... 9 Section10.7 Change in Pay ................................................................................. ............................... 9 Section 10.8 Recall from Layoff .......................................................................... ............................... 9 11 ARTICLE XI - HOURS OF WORK AND OVERTIME ......................................................... ............................... 10 Section11.1 Work Week ..................................................................................... ............................... 10 Section11.2 Overtime ....................................................................................... ............................... 10 Section11.3 Flex Time ........................................................................................ ............................... 10 Section 11.4 Compensatory Time ...................................................................... ............................... 11 Section11.5 Rest Periods .................................................................................... ............................... 11 Section11.6 Meal Periods ................................................................................. ............................... 11 Section11.7 Call Back ........................................................................................ ............................... 12 Section11.8 On -Call Status ................................................................................ ............................... 12 12 ARTICLE XII - COMPENSATION .................................................................................... ............................... 14 Section12.1 Salary Schedule ............................................................................. ............................... 14 Section12.2 Pay Periods .................................................................................... ............................... 14 Section12.3 Steps ............................................................................................... ............................... 14 Section 12.4 Changes in Position and /or Grade ................................................. ............................... 14 Section 12.5 Acting In Capacity or Interim Status Pay ........................................ ............................... 15 Section 12.6 Certification and Licensing Fees ..................................................... ............................... 15 Section 12.7 Certification Pay ............................................................................. ............................... 16 Section 12.8 Certificate Compensation .............................................................. ............................... 17 Section 12.9 Other Certifications and Certificates .............................................. ............................... 17 Section 12.10 Certification and Certificate Pay Limitations ............................... ............................... 17 Section 12.11 Bilingual /Sign Language Pay ........................................................ ............................... 17 Section 12.12 Education Incentive ...................................................................... ............................... 17 Section 12.13 Maximum Additional Pay ............................................................. ............................... 18 Section 12.14 PERS Contribution ........................................................................ ............................... 18 Section 12.15 Deferred Compensation ............................................................... ............................... 18 13 ARTICLE XIII - CLOTHING ............................................................................................. ............................... 18 Section13.1 Clothing ......................................................................................... ............................... 18 Section13.2 Safety Clothing ............................................................................... ............................... 18 Section 13.3 Clothing Allowance ........................................................................ ............................... 19 Section13.4 Boots ............................................................................................. ............................... 19 Section 13.5 Boot Eligibility ................................................................................ ............................... 19 CAPO71014 Page 34 14 ARTICLE XIV - EXPENSE REIM BURS EM ENT .................................................................. ............................... 19 Section 14.1 Educational Reimbursement .......................................................... ............................... 19 Section 14.2 Travel Expenses ............................................................................. ............................... 19 Section14.3 Meals .............................................................................................. ............................... 20 Section14.4 Lodging ........................................................................................... ............................... 20 Section 14.5 Use of Purchasing Card .................................................................. ............................... 20 15 ARTICLE XV - VACATION ............................................................................................. ............................... 20 Section15.1 Accrual ............................................................................................ ............................... 20 Section15.2 Selection ........................................................................................ ............................... 21 Section 15.3 Accrual Limitations ........................................................................ ............................... 21 Section15.4 Termination ................................................................................... ............................... 21 Section15.5 Sell Back ......................................................................................... ............................... 21 16 ARTICLE XVI - HOLIDAYS ............................................................................................. ............................... 22 Section16.1 Holidays .......................................................................................... ............................... 22 Section16.2 Observed ....................................................................................... ............................... 22 Section 16.3 Floating Holiday ............................................................................. ............................... 22 17 ARTICLE XVII - SICK LEAVE .......................................................................................... ............................... 23 Section17.1 Accrual ............................................................................................ ............................... 23 Section17.2 Utilization ...................................................................................... ............................... 23 Section17.3 Notification .................................................................................... ............................... 23 Section 17.4 Sick Leave Compensation .............................................................. ............................... 23 Section 17.5 Leave Without Pay /Layoff ............................................................. ............................... 23 Section 17.6 Immediate Family ........................................................................... ............................... 23 Section 17.7 Integration of Paid Sick Leave With Workers Compensation ....... ............................... 23 Section17.8 Retirement .................................................................................... ............................... 24 18 ARTICLE XVIII - LEAVE OF ABSENCE WITH PAY ........................................................... ............................... 24 Section 18.1 Bereavement Leave ........................................................................ ............................... 24 Section 18.2 Funeral Leave ................................................................................ ............................... 24 Section 18.3 Civic Responsibility ......................................................................... ............................... 24 Section18.4 Military Leave ................................................................................ ............................... 25 Section 18.5 Conferences /Meetings .................................................................. ............................... 25 Section 18.6 Leave Accrual while on Paid Leave ................................................ ............................... 25 19 ARTICLE MIX - LEAVE OF ABSENCE WITHOUT PAY ...................................................... ............................... 25 Section 19.1 Family Medical Leave ..................................................................... ............................... 25 Section19.2 Military Leave ................................................................................. ............................... 25 Section 19.3 Other Leave Without Pay .............................................................. ............................... 26 Section 19.4 Leave Accrual while on Leave Without Pay ................................... ............................... 26 20 ARTICLE XX- INSURANCE COVERAGE ........................................................................ ............................... 26 Section 20.1 Medical, Dental and Vision Insurance ............................................ ............................... 26 Section 20.2 Health Insurance Eligibility ............................................................. ............................... 26 Section 20.3 Medical, Dental and Vision Insurance Premiums .......................... ............................... 26 Section20.4 Section 125 ..................................................................................... ............................... 26 CAP071014 Page 35 Section 20.5 Health Reimbursement Arrangement ............................................ ............................... 27 Section 20.6 Long Term Disability Insurance ..................................................... ............................... 27 Section 20.7 Life Insurance ................................................................................ ............................... 27 (numbers will change due to removal of Article 22) 30 22 ARTICLE XXII — DRUG AND ALCOHOL POLICY .............................................................. ............................... 27 Section 22.1 Drug and Alcohol Policy ................................................................. ............................... 27 23 ARTICLE XXIII - OUTSIDE EMPLOYMENT ..................................................................... ............................... 27 Section 23.1 Outside Employment ..................................................................... ............................... 27 24 ARTICLE XXIV - DISCIPLINE AND DISCHARGE ............................................................. ............................... 28 Section24.1 Discipline ........................................................................................ ............................... 28 Section24.2 Imposition ..................................................................................... ............................... 28 Section 24.3 Probationary Period ...................................................................... ............................... 28 Section 24.4 Grieving Discipline ......................................................................... ............................... 28 Section 24.5 Union Representation ................................................................... ............................... 28 25 ARTICLE XXV - GRIEVANCE PROCEDURE .................................................................... ............................... 28 Section25.1 Definition ....................................................................................... ............................... 28 Section 25.2 Informal Resolution ....................................................................... ............................... 28 Section 25.3 Grievance Procedure ..................................................................... ............................... 28 Section25.4 Expenses ....................................................................................... ............................... 29 Section25.5 Time Limits .................................................................................... ............................... 30 Section25.6 Grievance File ................................................................................ ............................... 30 26 ARTICLE XXVI - UNPROTECTED STRIKE ACTIVITY AND LOCKOUT ................................ ............................... 30 Section26.1 Lockout .......................................................................................... ............................... 30 Section26.2 Strike ............................................................................................. ............................... 30 Section 26.3 Union Responsibility ...................................................................... ............................... 30 Section26.4 Discipline ....................................................................................... ............................... 30 Section 26.5 Wages and Benefits During Work Interruption ............................. ............................... 30 27 ARTICLE XXVII - SAVINGS CLAUSE .............................................................................. ............................... 31 Section27.1 Savings Clause ............................................................................... ............................... 31 28 ARTICLE XXVIII - DURATION ....................................................................................... ............................... 31 Section28.1 Duration ........................................................................................ ............................... 31 29 ARTICLE XXIX- EXECUTION /SIGNATURES .................................................................. ............................... 32 APPENDIX A - PAY SCHEDULE ........................................................................................ ............................... 33 CAP071014 Page 36 AGREEMENT BETWEEN CITY OF CENTRAL POINT, OREGON AND TEAMSTERS LOCAL UNION NO. 223 PREAMBLE This Agreement between the City of Central Point, Oregon, hereinafter called the "City," and Teamsters Local Union No. 223, International Brotherhood of Teamsters, Portland, Oregon, hereinafter called the "Union," is made and entered into for the purpose of fixing the wage scale, schedule of hours and conditions of employment affecting members of the bargaining unit. The purpose of this Agreement is to set forth the full and complete Agreement between the parties on matters relating to employment relations. ARTICLE I - RECOGNITION 1.1 Recognition. The City recognizes the Union as the sole and exclusive bargaining agent for all employees in the bargaining unit for the purpose of establishing hours, wages and conditions of employment which constitute "employment relations" as defined by Oregon Law. For the purpose of this Agreement, an "employee" shall be any employee employed in a position in the bargaining unit established by the Oregon Employment Relations Board and referenced in appendix A of this Agreement. 1.2 Exclusions. Managerial, Supervisory, Confdential, FLSA exempt, and Temporary and Part-Time Without Benefits employees shall specifically be excluded from the bargaining unit. For the purpose of this Agreement, a temporary employee shall be defined as an employee hired for a work assignment lasting less than 180 calendar days in any 12 month period or for a work assignment for which the specific purpose is to fill a temporary vacancy created by a regular bargaining unit employee who is on approved leave as provided for in this Agreement. A "part -time without benefits' employee shall be defined as an employee scheduled to work less than 80 hours in a calendar month, regardless of the duration of the assignment. 1.3 New Classification. If a new classification is added to the bargaining unit, the Union shall be provided with the written job description thereof and the City's proposed rate of pay. That rate shall become permanent unless the Union files a written notice of its desire to negotiate the permanent rate within 10 calendar days from the date it receives its notification of the classification. If a request for negotiations is filed by the Union, the parties shall begin negotiations within 15 calendar days. The new classification /position shall, by reference, be incorporated into this Agreement. CAPO71014 Page 37 ARTICLE II - MANAGEMENT RIGHTS 2.1 Management Rights. The City retains all the customary, usual and exclusive rights, decision - making prerogatives, functions and authority connected with or in any way incident to its responsibility to manage the affairs of the City or any part of it. The rights of employees in the bargaining unit and the Union are limited to those specifically set forth in the Agreement; and the City retains all prerogatives, functions and rights not specifically limited by the terms of this Agreement. The City shall have no obligation to bargain with the Union with respect to any such subject or the exercise of its discretion and decision - making with regard thereto any subjects covered by the Terms of this Agreement and closed to further bargaining for the terms hereof, and any subject matter which was or might have been raised in the course of collective bargaining. The exercise of the management prerogative, function or right which is not specifically modified by this Agreement is not subject to the grievance procedure or to bargaining during the term of this Agreement. Without limitation, but by way of illustration, the exclusive prerogatives, functions and rights of the City shall include the following: a. To direct and supervise all operations, functions and policies of the Department and the operations, functions and policies of the remainder of the City as they may affect employees in the bargaining unit. b. To close or liquidate an office, branch, department, operation or facilities, or combine facilities, or to relocate, reorganize, or combine the work of divisions, offices, branches, departments, operations, orfacilities for budgetary or other reasons. c. To determine the need for and method of a reduction or an increase in the workforce and the implementation of any decision with regard thereto. d. To establish, revise and implement standards for hiring, classification, promotion, quality of work, evaluation, safety, materials, equipment, uniforms, appearance, methods and procedures. It is jointly recognized that the City must retain broad authority to fulfill and implement its responsibilities and may do so by work rule, existing orfuture, oral or written. e. To implement new and to revise or discard, wholly or in part, old methods, procedures, materials, equipment, facilities and standards. f. To assign and distribute work. g. To assign shifts, workdays, hours of work, overtime and work locations. h. To designate and to assign all work duties. 1. To introduce new and revise existing duties within the unit. CAP071014 Page 38 j. To determine the need for, and the qualifications of, new employees, transfers and promotions. k. To determine the need for additional educational courses, training programs, on- the -job training, and cross - training and to assign employees to such duties for periods to be determined by the City. ARTICLE III - MAINTENANCE OF STANDARDS 3.1 Maintenance of Standards. All rights, privileges and working conditions enjoyed by members at the time of this Agreement have been codified and included in this Agreement. Any such privileges or working conditions not codified in this Agreement but which constitute employment relations as defined in ORS 243.650 (7), shall remain unchanged and unaffected during the term of this Agreement except that such conditions and /or privileges may be changed with advance notice to the Union. ARTICLE IV - UNION SECURITY 4.1 Checkoff. Any employee who is a member of the Union, or who has applied for membership, shall sign and deliver to the Union, who shall forward to the City, an original assignment authorizing deductions of dues for membership in the Union. Such authorization shall continue in effect from year to year unless revoked or changed in writing. Pursuant to each authorization, the City shall deduct such dues and initiation fees from the first pay check of said employee each month. The amounts deducted shall be transmitted within 10 days to the Union. 4.2 Fair Share. Employees who are not members of the Union shall make payments in lieu of dues to the Union. Such payments shall be in the same amounts as provided for regular Union dues. This section shall be referred to as the "Fair Share" Agreement and the City shall deduct from the first pay check of each employee, each month, the payments for regular dues or payments in lieu of dues and shall remit the same to the Union within 10 days after the deduction is made. 4.3 Religious Objection. Any employee who is a member of a church or a religious body having bona fide religious tenets or teachings which prohibit association with a labor organization or the payment of dues or payment in lieu of dues to a labor organization, shall pay an amount of money equivalent to regular Union dues to a non - religious charity or other charitable organization mutually agreed upon by the affected employee and the Union. The City shall deduct from the first pay check of each employee, each month, the payments to such charitable organization and remit the same to the charitable organization within 10 days after the deduction is made. The City shall supply proof to the Union, each month that this has been done. 4.4 Hold Harmless. The Union agrees to indemnify and hold harmless the City and its agents for any loss or damage arising from the deductions in 4.1, 4.2, and 4.3. No claims shall be filed by employees or CAP071014 Page 39 the Union for such deductions made or not made. 4.5 New Hires. The City agrees to provide the Union written notification of new bargaining unit members within one calendar month of their date of employment. Such written notice shall be sent to the official Union address that has been provided to the City's Human Resources Director. Such written notice shall contain the employee's name, job title, date of hire, and the mailing address provided by the employee. 4.6 Bulletin Board. The City agrees to allow suitable wall space at a mutually agreed upon place in City Hall and Public Works Shops Building not to exceed 2'X 3' each, for a bulletin board, to be used by the Union for the posting of notices and bulletins relating to the Union. The Union shall limit its posting of Union notices. Such notices shall bear the signature of the authorizing Union official. The bulletin board shall be used only forthe following Union notices and bulletins: a. Recreation and social affairs of the Union b. Union meetings c. Union elections d. Reports e. Rulings or policies of the Union f. Non - derogatory communications from the Union to the bargaining unit Any notices posted outside these guidelines may be ordered removed by the City. 4.7 Right of Access. Upon request, a Union representative (Teamsters Business Agent) may be granted access to non - working areas to meet with off -duty members of the bargaining unit. 4.8 City Facilities. The Union will be accorded the use of City facilities for bargaining unit meetings in accordance with City policy for other special interest groups. ARTICLE V - UNION BUSINESS 5.1 Union Business. If the City requests a grievant's representative to meet on a pending grievance while the grievant's representative is on duty, the grievant's representative shall not suffer a reduction in regular compensation thereby, nor be entitled to overtime to compensate for time spent in such meeting. In addition, the City agrees to allow a Union steward time off without pay for the purpose of handling, investigating and processing grievances. A maximum of two hours per month will be allowed. The City's approval will be obtained before taking time off, but that approval will not be unreasonably withheld. 5.2 Union Representatives. The Union shall at all times keep the City informed, in writing, of the names of its current local officers, stewards, and negotiators. Such written notice shall be provided to CAP W 1014 Page 40 the City and updated as necessary. 5.3 Collective Bargaining. Collective bargaining between the City an the Union shall be scheduled at mutually agreed upon times generally during normal business hours (M -F 8 -5), provided that such times do not unnecessarily interfere with professional duties. Upon advance request, the City will grant time off without loss of pay for not more than three employees to engage in collective bargaining. It is agreed that time spent by Union members in actual bargaining shall not result in a loss of pay, nor shall Union bargaining team members receive any overtime or additional compensation directlyfrom the City if the bargaining meetings are conducted outside of the Union member's regularly scheduled work hours. ARTICLE VI - NON - DISCRIMINATION 6.1 Gender. All references to employees and position titles in this Agreement designate both sexes, and, while every attempt has been made to include generic pronouns or both genders, whenever the male or female gender is used, it shall be construed to include both male and female employees. 6.2 Application of Agreement. The provisions of the Agreement shall be applied to all employees in the bargaining unit without discrimination as to marital status, sex, race, color, creed, national origin, age, religion, or other protected class, or union affiliation or political affiliation. ARTICLE VII - PERSONNEL FILE 7.1 Maintenance of Personnel Files: The City agrees to separately maintain personnel and confidential /medical fles and records in accordance with state and federal laws. The City agrees to maintain confidential medical information in accordance with the Americans With Disabilities Act (ADA) and Health Insurance Portability and Accountability Act (HIPAA) and agrees to maintain any other confidential information as required by any other statute requiring maintenance of confidential information. 7.2 Disclosure of Information: Excluding internal personnel administration, material in an employee's personnel file shall only be disclosed as allowed or required by state and federal law or as authorized by the employee. 7.3 Viewing of Files. Each employee shall have the right, upon request, to review and obtain, at his /her own expense, copies of the contents of his /her personnel file, exclusive of materials received prior to the date of employment with the City. 7.4 Representation: A representative chosen by the employee may, upon the employee's written authorization, review an employee's personnel file and /or accompany the employee in this review. CAP071014 Page 41 7.5 Employee Signature and Response. Each employee shall have the opportunity to read any written material of a derogatory nature that is placed in his /her personnel file. Disciplinary notices, performance appraisals, or other similar material that, once included in the employee's personnel file, is likely to have an adverse effect on an employee's reputation or employment status shall be acknowledged, signed and dated by the employee within 14 calendar days of the employee receiving the document. All materials addressed in this Section and requiring the employee's signature shall bear a statement stating, in effect, that signing acknowledges receipt of the document but does not necessarily indicate agreement. For 30 calendar days after the employee has signed acknowledging receipt of the document(s), the employee reserves the right to include in the file a written response to such material, and this response shall be attached to the material in question and become a part of the employee's file. If an employee refuses to acknowledge the document by signing as instructed, the City shall make a note on the document to the effect that the employee refused to sign and place the document in the personnel file. By refusing to acknowledge receipt of the document, the employee shall waive any right to provide a written response or request the document be removed in the future pursuant to 7.6. 7.6 Adding and Removing Documents. Except as otherwise waived in 7.5, an employee shall have the right to include in their personnel file any material or information considered relevant to that employee's employment with the City. Employees may request that written reprimands over two years old be removed from their file. Such requests must be made in writing to the City Manager or his /her designee, and shall include the specific document(s) the employee is requesting be removed, and the reason(s) why the employee believes the document(s) should be removed. The City Manager shall investigate and respond to such requests. Written reprimands shall not be removed from the employee's personnel file, if less than two full years has not passed since the acknowledgement date on the document, other disciplinary action displaying an ongoing pattern of behavior has been imposed during that period, or the reprimand is for an act of workplace violence, harassment, or discrimination. Any documents removed pursuant to this section shall be retained in a separate file, if necessary, to comply with records retention requirements under ORS 166 - 200 -0090. ARTICLE VIII — PROBATION 8.1 Probationary Period. Every new employee hired into the bargaining unit shall serve a probationary period of 12 months of employment. The Union recognizes the right of the City to terminate probationary employees for any reason. 8.2 Promotional Probationary Period. Employees promoted to a higher classification shall serve a promotional probationary period of six continuous months. The Union recognizes the right of the City to demote an employee on promotional probationary status to his /her previous position. The employee will be allowed to voluntarily return to their previous position during the first three months of the CAP W 1014 Page 42 promotional probationary period. Demotion of an employee on promotional probationary status shall not be subject to the grievance procedure and such demotion shall not be considered a disciplinary action. An employee demoted during a promotional probationary period shall be placed on the pay scale at the classification and step the employee was at prior to the promotion, except that any length of service increases the employee would have received had they not been promoted shall be granted to the employee on return to their previous position. ARTICLE IX— SENIORITY 9.1 Definition. Only regular, non - probationary employees shall have seniority. Seniority shall be counted from the day of hire, but granted only after completion of the probationary period of 12 months and shall thereafter be established as follows: the employee's length of continuous service in the job classification shall be referred to as "job classification seniority" and continuous service from the last date of hire within the bargaining unit shall be referred to as "bargaining unit seniority." All seniority shall be terminated if the employee: a. Quits b. Is discharged c. Is laid off and fails to respond to written notice as provided in Article 10, Section 8 d. Is laid off for a period of time greater than 18 months or a period of time equal to his /her bargaining unit seniority, whichever is shorter e. Fails to report to work at the termination of a leave of absence f. While on leave of absence accepts employment without permission g. Retires h. Accepts a position outside the Bargaining Unit 9.2 Seniority List. The City will provide to the Union an updated bargaining unit seniority list each July. 9.3 Application of Seniority. Seniority shall apply in layoff and recall and vacation and other requests for time off. 9.3.1 Layoff and Recall. If employees in the same position are being considered for layoff or recall, seniority within the job classification and bargaining unit shall govern in accordance with Article 10.4 and 10.8. 9.3.2 Vacation and Time Off Bidding. Employees with the most bargaining unit seniority shall have first choice in vacation requests. In the event two employees have the same bargaining unit seniority, a coin flip or other mutually agreed upon method of selecting order shall be used. Seniority shall only be used to determine the order for requesting vacation and shall not supersede department rules regarding requesting vacation or time off. See Article 15.2 Vacation Selection for the vacation bidding procedure. CAPO71014 Page 43 Employees returning to the bargaining unit following recall from layoff shall have vacation selection determined on the basis of total bargaining unit seniority. All vacation and time off requests must be approved in advance. ARTICLE X LAYOFF AND RECALL 10.1 Layoff. A layoff shall be defined as a reduction in force when a position(s) is eliminated or staffing is reduced and the affected employee(s) cannot be reassignedto a vacant position inthe same pay level and same fulltime equivalency (FTE). 10.2 Notice. Employees who are identified for layoff shall receive 30 calendar days advance written notice or pay in lieu thereof. 10.3 Eligibility for Layoff Status. Only regular employees who have completed their probationary period and have received a layoff notice shall be eligible for layoff status. Probationary employees shall not be eligible for layoff and recall. Layoff and recall status shall be limited to a maximum of 18 months for recall to one's previous position and 12 months for recall to a vacancy in a position other than the employee's previous position. In no case shall layoff and recall status be longer than the employee's bargaining unit seniority time. 10.4 Layoff Procedure. Seniority shall govern in the matters of layoff as follows. a. Written notice as set forth in 10.2 will be given to the least senior employee(s) in the positions) identified for layoff. The notified employee(s) will also be provided with information about which positions are potentially eligible for bumping based on seniority and classification level. L. The notified employee(s) will have 10 calendar days to notify the City, in writing, of their decision to not invoke bumping rights, or to invoke bumping rights and identify which position s /he chooses to bump. If the City determines that the employee is not qualified to bump into the position, the employee may choose a different eligible position, if available, or elect to not bump. c. If the notified employee elects to not invoke his /her bumping rights, or is unable to bump due to lack of qualifications or lack of eligible positions, the employee shall be entitled to receive one additional month of pay, will be eligible for reimbursement of one month of COBRA health insurance premiums paid by the City, and shall be placed on layoff status. 10.5 Bumping Procedure. An employee who invokes bumping rights shall be required to bump the least senior employee of a pay grade equal to or lower than the bumping employee for which the bumping employee is qualified. Bumping rights shall be limited to bumping only the least senior CAP W 1014 Page 44 employee in a given pay grade and shall not include the ability to select from other positions for any reason, including pay, preference, or qualifications. An employee who has bumped into another position shall retain recall rights to their former position in accordance with 10.8. 10.6 Qualifications, Knowledge, Skills and Abilities. Qualifications, knowledge, skills and abilities shall include, but are not limited to, an employee's ability to perform the duties of the job, as described in the current position description, to the City's standards and satisfaction, without further training or trial period beyond 30 calendar days. a. Training or trial period does not include minimal orientation on a job. Experience in a job, job duties obtained through temporary assignment, or performance of a job through previous employment shall not, of itself, indicate that the employee has the qualifications, skills and ability to perform the work. b. The City shall be the sole judge of an employee's qualifications to perform the required work except that any determination shall not be arbitrary or discriminatory. 10.7. Change in Pay. An employee who bumps into a position in the same pay grade will remain at the same step and pay level. Employees bumping into lower pay level positions will be placed on the pay scale of the lower grade and their pay will be adjusted to the amount of the step in the new grade closest to, but not more than, their previous pay and the change shall be effective the first day of the first full pay period following the job change. An employee who had not attained step F in their former position shall not be eligible for step F in the new position until such time as the employee would have been eligible in the prior position. 10.8 Recall from Layoff. Employee(s) on layoff status pursuant to this Agreement shall have recall rights to a vacancy in their former position for up to 18 months. Notice of recall shall be made by certified mail sent to the last mailing address provided to the City by the employee. The following restrictions and conditions shall apply to recall: If the laid off employee's former position becomes vacant while the employee is on layoff status, a recall notice will be sent to the laid off employee. In the event more than one employee has been laid off from the same position, recall shall be in order of seniority, with the employee with the most bargaining unit seniority receiving the first recall notice. For the purpose of this section, an employee who has bumped into another position shall be considered to have recall rights to their former position. a. An employee may be required to demonstrate that they still possess the qualifications, knowledge, skill and ability required for the position prior to reinstatement to their former position if more than 6 months has passed since they were laid off. b. If an employee rejects recall to their former position or fails to report to work within 14 CAP071014 Page 45 calendar days of such notice, the employee will forfeit all seniority, layoff status, and further recall rights. For 12 months from the date of layoff, employees who are on layoff status and not working for the City in another capacity shall be notified of any bargaining unit vacancy that arises in a position in a grade equal to or lower than their previous position. The laid off employee will be given priority consideration for the position with thefollowing conditions and restrictions: a. A notified employee on layoff status wishing to be considered for such vacancy must notify the City, in writing, within 10 calendar days of being notified of such vacancy. b. The employee must be able to demonstrate that they possess the necessary qualifications, knowledge, skills and abilities to satisfactorily perform the work, as determined by the City. c. Preference for consideration will be given in order of bargaining unit seniority at the time of layoff. ARTICLE XI - HOURS OF WORK AND OVERTIME 11.1 Work Week. The basic work week shall be from 12:01 A.M. Sunday through midnight Saturday and shall consist of 40 hours during the seven day period. The regular work week shall consist of eight consecutive hours for five consecutive days or 10 consecutive hours for four consecutive days or any configuration that falls within the defined basic work week that is approved by the department director. Time spent outside of scheduled work hours checking and /or responding to emails, text messages or phone messages shall not be considered compensable work time unless the employee is specifically directed by a supervisor to perform such duties outside of scheduled work hours or where otherwise addressed in the Agreement. 11.2 Overtime. Required overtime shall be paid at 1' /z times the regular hourly rate for all hours worked in excess of 40 hours during the basic work week or in excess of a regular scheduled shift (i.e., more than 8 or 10 hours. An employee scheduled in advance to work overtime which is not annexed to his /her regular work shift shall receive a minimum of thirty minutes compensation at the overtime rate. Overtime must be approved in advance. 11.3 Flex Time. With advance notice and approval from the supervisor, a full -time employee may request to flex their regular work schedule on an occasional basis. Time off for personal business may be granted, provided the employee works an equal number of hours during the same workweek to make up for the time off. CAP071014 Page 46 a. Flextime shall normally not exceed 5 hours per week. b. All flextime hours shall be made up within the same workweek as the time off taken. c. Hours worked by an employee because they have exercised flex time as set forth in this Section shall not be counted as hours worked for the purpose of computing overtime work and no overtime or camp time shall accrue for "make up" hours worked in excess of a regular scheduled shift as set forth in 11.2. d. The time off and make up time must be taken and worked by the employee as scheduled and approved bythe supervisor. If an employee has already worked the extra time in anticipation of taking approved time off that is later denied by the supervisor, the employee shall be compensated for any overtime hours actually worked in excess of 40 hours in the workweek in accordance with Section 11.2. e. Failure of an employee to make up time as agreed shall result in a loss of pay for the hours not worked, except that the employee may be allowed to substitute accrued paid vacation or camp time in lieu of a loss of pay. f. Abuse of flextime may result in denial of future requests. g. Flextime requests shall be initiated only by the employee and nothing in this Section shall be used to circumvent the City's obligation to pay overtime in accordance with Section 11.2. 11.4 Compensatory Time. An employee may elect to receive compensatory time (comp -time) in lieu of overtime pay as the form of compensation for any approved overtime worked. Camp -time shall accrue at a rate of 1'/: the overtime hours actually worked with accrual balances reflecting the number of hours available to the employee. Accrued camp -time shall be paid at the regular rate of pay. Compensatory time may be accumulated to a maximum of 80 hours. Any overtime hours worked beyond the 80 hour limit shall be paid at the employee's overtime rate. At the end of the fiscal year, camp -time balances may be paid off, at the City's option, atthe employee's straight -time hourly rate. If an employee changes to a higher job classification, the City may, at its option, pay off any camp -time balance at the employee's pay rate prior to changing positions. Camp -time shall be taken off at times mutually agreed upon, subject to the operating needs of the department. 11.5 Rest Periods. A paid rest period of 15 minutes shall be permitted for all employees during each half shift (one break for each four hour segment), in accordance with established City standards, the operating requirements of each employee's duties, and needs of the City. No employee shall be denied the opportunityto take one rest break during each half shift. 11.6 Meal Periods. Employees shall be granted an unpaid meal period of at least 30 minutes, but not more than one hour, during each work shift of more than six consecutive hours. Meal periods shall CAP W 1014 Page 47 be regularly and consistently scheduled from day today and scheduled in the middle of the employee's work shift, or as near thereto as possible. The specific time and duration of the meal period shall beat the discretion of the supervisor, consistent with the operational needs of the City, but with consideration given to employee preference. Employee- requested changes to the duration of meal periods shall not cause the city to incur overtime costs (i.e., if an employee normally has a 60 minute lunch but requests to take a 30 minute lunch, they would adjust their workday by 30 minutes rather than incurring 30 minutes of overtime. 11.7 Call Back. If an employee is unexpectedly called back to work more than one hour after the end or more than one hour before the beginning of a day's work shift, the employee shall receive a minimum of 2 hours of pay at the overtime rate. This section does not apply to scheduled overtime, time annexed to the beginning or end of the work shift, or an employee being compensated for on -call status (an on -call employee responding to a call out shall be compensated under 11.8. but shall not be entitled to the 2 hour minimum call back provision). If an employee is called during non -work hours to provide assistance or information that can be handled without physically responding (i.e., can be handled over the phone or via remote computer access), the employee shall be compensated at the overtime rate for the actual time spent responding, but shall receive a minimum of 30 minutes of pay at the overtime rate, provided the call is for legitimate business purposes. 11.8 On -Call Status. Public Works employees who meet the established criteria posted by the Public Works Director shall be placed on an on -call rotation schedule. Each employee on the on -call rotation schedule shall be designated as on on -call status for a period of one week beginning at 8:00 a.m. on Tuesday. Each eligible employee shall serve one week on -call until each eligible employee has served one week and then the rotation will begin over again. The on -call employee shall only be eligible for on -call compensation for times other than during the regular work day. 11.8.1 Pay for on- call. Such on -call time shall be compensated as follows a. $300 for one full week that does not include any holidays. Daily rates of compensation shall be $75 for each Saturday and Sunday and $30 for each day Monday through Friday. b. An additional $120 of pay for any scheduled holiday listed in Section 16.1 and observed during the regular work week except (k), day before Christmas day, December 24, and (1) floating holidays. 11.8.2 Comp -time in lieu of pay. If the employee scheduled to be on -call elects to receive comp - time in lieu of on -call pay, comp time balances shall be adjusted as follows: a. 18 hours of comp -time shall be added to the employee's comp -time balance for each full week that does not include any holidays. Daily rates of comp -time compensation shall be 4.5 hours for each Saturday and Sunday and 1.8 hours for each day Monday through Friday. CAP071014 Page 48 b. An additional 6 hours of comp -time shall be added to the employee's comp -time balance for a week of on -call rotation that includes a scheduled holiday listed in Section 16.1 and observed during the regular work week, except (k), day before Christmas, December 24, and (1) floating holidays. An employee electing to receive comp -time for on call compensation must elect to do so for the entire week of on -call rotation. The employee will not be allowed to take part of the compensation in pay and pa rt a s comp -time. 11.8.3 Substitutions. Inthe eventan employee scheduled for on -call is unable to complete full week of on -call rotation due to a) illness, b) injury, orc) an unforeseen scheduling conflict, another eligible employee may be substituted for the scheduled employee. The scheduled employee and his /her substitute shall be compensated at the daily rates(s) specified above for the actual dates of on -call service. Substitutions must be approved by the supervisoror manager in order to be compensated in accordance with this section. Denial of a requestfor substitutions due to scheduling conflicts under this section shall beat the discretion of the supervisor or manager. Denial of a request for substitution for scheduling conflicts shall not be subject to the grievance procedure. All substitutes must be approved for on -call rotation at the time of the substitution. Employees who are required to respond to a call out during their on -call rotation shall be compensated in accordance with Article 11.1, 11.2, and 11.3, Hours of Work and Overtime in addition to the on -call pay in 11.8 .1 and 11.8.2, except that 15 minutes of response time shall be added to the total time worked as defined below. Actual time worked shall be counted from the time of arrival at the corporation yard and end when the job is completed, including filing necessary paperwork and locking up the facilities. Employees responding to calls shall work in the most expedient manner possible to minimize the total call out time while maintaining an acceptable level of service. The on -call employee will be required to take a city -owned electronic device (such as a laptop or !Pad) equipped to respond to SCADA alarms. In the event of a SCADA alarm, the on-call employee will first respond to the alarm using the electronic device (as opposed to responding to the city facilities). If the alarm does not require a response to city facilities, the employee will be compensated for the time spent responding to the alarm electronically, except the minimum compensation time shall be 30 minutes. Personal use of the city -owned electronic device(s) shall be strictly prohibited. All Public Works employees who are eligible for on -call rotation status shall receive, sign, and agree to abide by on -call restrictions and expectations. Employees failing to adhere to restrictions and expectations shall be subject to disciplinary action and may be removed from or suspended from the on -call rotation for a period of time to be determined by the circumstances of the violation. An employee on restricted /light duty shall not be eligible for on -call rotation until such time as the employee has submitted a full release with no restrictions. CAP071014 Page 49 ARTICLE XI I —COMPENSATION 12.1 Pay Schedule. Appendix A, attached hereto, and by this reference incorporated into and made part of this Agreement, shall become the effective pay schedule(s) effective July 1, 2014. 12.2 Pay Periods. Employees shall be paid on the regularly established pay dates each month. Pay day shall be the last working day prior to the established pay date when those days fall on a weekend or holiday. Any change to currently established pay dates shall require one year's written notice to the union and subsequent notification to bargaining unit members. 12.3 Steps. The letters A, B, C, D, E, F denote the steps in the pay range. The entrance step shall be A, except by special approval of the City. Advancement to the next Step shall be made upon successful completion of the 12 month probationary period. Thereafter, eligibility for advancement to steps B through F shall require one full year of service in the lower step of the range. All step increases shall be made on the basis of a recommendation and written authorization of the Department Head. 12.4 Changes in Position and /or Grade. When an employee's job classification changes, resulting in a move to a higher or lower grade, changes in pay shall be as follows: 12.4.1 Change to a Higher Grade: When an employee moves to a job classification in a higher grade, the employee shall be placed in the new grade at the step closest to, but not less than the employee's previous step amount. If this results in a move that is less than 3% more than the employee's previous step amount, the employee shall be moved one additional step. The employee's movement on the pay schedule steps shall be adjusted to reflect the date of any such change (for example, if an employee had been at Step C of Grade 4 then changed to Step B of Grade 5, they would move to Step C of Grade 5 twelve months later. 12.4.2 Change to a Lower Grade: a. Change due to employer- driven reasons: When an employee's job classification changes to a lower grade due to an employer- driven reason such as reorganization or restructuring of the position, the employee shall be placed in the new grade at the step closest to, but not more than, the employee's previous step's amount, and "frozen" at their current pay amount until such time as the pay scale "catches up to" the "frozen" pay rate. The City may conduct a salary study for any position which has had its pay frozen for two years, after which the employee's pay rate shall be adjusted to the rate reflected in the salary study. b. Change due to employee- driven or - related reason: When an employee's job classification changes to a lower grade due to an employee- driven or employee - related reason such as a disciplinary demotion or restructuring of a job in conjunction with performance management efforts, a job transfer based on performance or discipline or at the request of the employee, or demotion from a promotion during the promotional probationary period, the employee shall be CAP W 1014 Page 50 placed in the new grade at the step closest to, but not more than, the employee's previous step's amount and the pay shall be adjusted to the lower rate on the first day of the first full pay period following the demotion. An employee who has not been granted Step F shall not be eligible for Step F as a result of a change in job classification until such time as the employee has served at least one full year at Step E of the new range, except by special approval. 12.5 Acting in Capacity or Interim Status Pay. When, at the express directive of the Department Head or his /her authorized designee, an employee serves in the capacity of an employee in a higher classification on a short -term basis, the employee shall be deemed as "Acting in Capacity' and paid as follows: 12.5.1 Acting in Capacity. When a bargaining unit employee fully takes on the duties of another higher level bargaining unit employee, in place of their own job duties, for a period of one full day or more, that employee shall be compensated for any full day(s) fully served in the interim position at the pay grade of the interim position, placed at the lowest step in that grade that is not less than 5% more than the employee's current grade and step. 12.5.2 Interim Non - Bargaining Unit Position. When a bargaining unit employee takes on significant additional duties in the absence of the Department Head or other management position for a period of more than one full day, that employee shall be compensated with a 10% percent pay increase for the day(s) they performed the additional duties. 12.5.3 Exceptions and Limitations. This Section shall not apply to employees who merely absorb incidental duties of another employee. The City reserves the right to make interim and acting in capacity assignments in accordance with Article 2, Management Rights. Interim and acting in capacity assignment decisions shall not be subject to the grievance procedure. 12.6 Certification and Licensing Fees. The City will pay for job - related employee certification and licensing fees that are required for the position after the date of hire, except when attainment of such certifications or licenses was specified as a condition of employment in the job description at hire. The City will pay for recertification and license renewal fees for required, job - related certifications and licenses. The City may, at its option, pay certification and /or licensing fees, and recertification and /or license renewal fees that are job - related but are not required for the position, with prior written approval of the Department Head. The City will pay travel expenses associated with approved certification and licensing, or recertification or license renewal, including required continuing education units (CEU), testing, etc. However, all such expenses must be approved, in advance, and may be limited to the most cost effective and prudent option. For example, if CEUs are available via on -line delivery, a request to travel to out of town training may be denied, or if training is offered locally at a later date, out of town training on a more convenient CAP071014 Page 51 date may be denied. Fees and travel expenses shall normally be paid by the City only once. If the City pays fees or travel expenses for an employee pursuant to this section and the employee fails to attend the training for reasons other than reasons beyond the employee's control, or fails to successfully complete the course or pass an exam, the City may deny a request to pay such fees or expenses for the employee to re -take a course or exam. For employees who work in a position for which a commercial driver's license (CDL) is required or preferred, the City shall reimburse the difference between the cast of obtaining /maintaining a class A or B CDL and a class C driver's license. The city shall pay the cost of required medical and /or drug tests required to obtain /maintain the CDL, except such costs shall be limited to not more than one medical exam and one drug test peryear. 12.7 Certification Pay. Bargaining unit employees shall be eligible for additional compensation, as set forth in this Section, for possession of certain job- related certifications or licenses beyond that which have been established as required for the position and /or have been taken into consideration in determining the pay level of the position. Eligibility for certification pay shall be dependent upon maintaining the certification. In the event a certification expires the employee shall forfeit the certification pay until proof of re- certification is provided. It is the employee's responsibility to provide appropriate documentation of certification and recertification to Human Resources. Such documentation shall indicate the name of the certification, the granting authority, the date awarded and the expiration date. Certification pay shall commence on the first day of the first full pay period following receipt of documentation by Human Resources, regardless of the date the certification was awarded. In the event a certification expires the employee shall forfeit the certification pay until such certification or renewal is provided. If proof of re- certification is provided following a lapse in time, the incentive shall resume on the first day of the next full pay period after receipt of re- certification proof is received in Human Resources. 12.7.1 Qualifying Certifications. In order for a certification to qualify under this section, it must: a. Be awarded by a third - party, standard - setting organization (as opposed to an educational or training program), b. Result from an assessment process, c. Signify competency /mastery of a set of standards, usually by application or exam (standards are set through a defensible, industry-wide process such as job analysis /role delineation that results in an outline of required knowledge and skills), d. Have on -going requirements in order to maintain certification (holder must demonstrate CAP W 1014 Page 52 s /he continues to meet requirements and documentation must specify the certification period and expiration date), and e. Provide a meaningful cost savings benefit to the City resulting from the ability to provide additional or improved services in -house that would otherwise have to be contracted out. Commercial Bldg Inspector $200 Flood Plain Manager $100 Plumbing Inspector $100 ISAArborist $100 Electrical Inspector $100 Municipal Arborist $150 Water Distribution Level 1 $ 45 Public Pesticide Applicator License $ 75 Water Distribution Level $ 75 ODOT General Inspector $ 75 Water Distribution Level 3 $125 Cross Connection Specialist $45 Water Distribution Level 4 $175 Playground Safety Inspector $ 75 12.8 Certificate Compensation. Upon completion of certain job- related certificates that do not meet the criteria of certifications under 12.7, but are determined to be of value to the city, a one -time payment shall be made to the employee in the form of additional compensation. This section shall be effective upon ratification of this agreement. Notwithstanding, employees who are currently receiving the additional monthly certificate pay shall continue to receive said pay at the same amount monthly and not be eligible for the one -time payment for an existing certificate or additional level of the existing certificate. ODOT Road Scholar (per level) one -time payment of $250 upon receipt of certificate Microsoft Office User Specialist one -time payment of $100 upon receipt of certificate 12.9 Other Certifications and Certificates. Only the certifications and Certificates listed in this Section shall qualify for additional pay. If an employee believes that a certification or certificate not included in this Section should qualify for additional pay, the employee shall submit a properly completed "Request for Consideration of Certification Pay' form to Human Resources. The decision to allow or disallow the certification or certificate and the amount of incentive pay, if any, assigned shall be final unless the Union files a written notice of its desire to negotiate the decision and /or rate within 10 calendar days from the date the employee receives notification of the decision. If a request for negotiations is filed by the Union, the parties shall begin negotiations within 15 calendar days. The results shall, by reference, be incorporated into this Agreement. 12.10 Certification and Certificate Pay Limitations. Certification or certificate pay shall not pyramid for possession of different levels or titles of the same or similar types of certifications (for example, if an employee has Water Distribution certifications in levels 1 and 2, they will only receive the certification pay for level 2; if an employee has both ISA and municipal arborist certification, they will only receive certification pay for the municipal arborist). 12.11 Bilingual /Sign Language Pay. Employees who are determined to be fluent in Spanish or CAP071014 Page 53 competent in sign language, as certified by an instructor approved by the City, shall receive an additional $150 per month added to the base pay. Employees qualifying for bilingual /sign language pay must provide certification to Human Resources annually, in writing, in order to continue receiving the incentive. Failure to provide written certification prior to the expiration of one year from the date of initial certification shall result in forfeiture of the incentive until such certification is provided. If certification is provided following a lapse in time, the incentive shall resume on the next paycheck after receipt of certification, provided such certification is received prior to the last working day of the pay period prior to the next pay date. The employee shall bear the cost of any such certification. 12.12 Educational Incentive. Bargaining unit employees shall receive additional compensation added to the base pay as set forth below for possession of college degree /certificate(s) in excess of the level which has been established as the minimum requirement for their position. The degree /certificate must be earned from a regionally accredited educational institution and an unopened official transcript verifying the degree /certificate must be provided, at the employee's expense, to HR. Degree pay shall commence on the first day of the first full pay period following receipt of the official transcript in Human Resources, regardless of when the degree is conferred. Only one degree /certificate at any one level shall be compensated, regardless of the number of degrees /certificates an employ may actually have (i.e., possession of both a bachelor of arts in geography and a bachelor of science in math shall be considered having a degree at the bachelor's degree level), and degrees /certificates shall not pyramid (i.e., an employee with both an Associate's degree and a Bachelor's degree, shall only be compensated for the Bachelor's degree). 1 -year certificate $ 50.00 per month Bachelor's degree $200.00 per month Associate's degree $100.00 per month Master's degree $300.00 per month If the city has reimbursed an employee under city policy or a collective bargaining agreement for tuition expenses for coursework used to obtain a college degree /certificate, commencement of any education incentive pay under this Section shall be delayed until such time as the aggregate monthly incentive amount forfeited equals at least 75% of the amount of tuition reimbursement the employee received in the previous 12 months. 12.13 Maximum Additional Pay. The maximum additional compensation any individual employee shall be eligible to receive in the form of any combination of incentive, including education, bilingual incentive and certification pay shall be $400 per month. 12.14 PERS Contribution. The City will continue to participate in the Oregon Public Employees Retirement System (PERS) or its successor as determined by the State of Oregon for the life of this Agreement. The employee's 6% contribution shall be paid by the City. If the employee's contribution increases during the life of this Agreement, the parties agree to reopen this Section of the Agreement and bargain the change. 12.15 Deferred Compensation. Employees shall be allowed to participate, through payroll deductions, CAP071014 Page 54 in the deferred compensation program offered through the City. ARTICLE X111- CLOTHING 13.1 Clow. All employees are required to dress appropriately for the work assignment. The City may set dress standards and expectations, provided such standards and expectations are work - related and not discriminatory. Each employee is responsible for providing and maintaining their own clothing, except as set forth in the Agreement. 13.2 Safety Clothing. Employees who work in positions that subject them to hazardous outdoor working conditions (parks and public works maintenance crews) shall be provided shirts and jackets that meet traffic safety specifications. Employees will be responsible for cleaning items that can be laundered using a household washer and dryer. 13.3 Clothing Allowance. Employees who work in positions that subject them to excessive dirt or conditions likely to cause excess damage to pants (parks and public works maintenance crews) shall receive an annual clothing allowance to offset the cost of replacing and maintaining these items. The clothing allowance shall be $150 per year paid, as compensation, in equal installments of $75 on the first paycheck in July and January. New employees will receive a prorated amount on their first paycheck. 13.4 Boots. If an employee is required to wear a steel toed safety boot or particular type of shoe or boot as a condition of employment, an appropriate boot or shoe will be provided, maintained, and stored by the City and shall be worn solely for City work purposes. The City shall provide, at no cost to the employee, replacement boots or shoes as necessary, provided the replacement is required because of reasonable wear and tear and not due to negligence or mistreatment, the employee certifies that the boots or shoes were worn solely for City work purposes, and the employee surrenders the worn out boot or shoe to the City. The City shall be the sole determiner of what is the appropriate boot or shoe for the assignment and shall have the right to determine the make, model, price limit and vendor of all boot or shoe purchases. Additionally, boots purchased in accordance with this Article shall be considered required safety wear and employees are required to wear the boots. The City shall make equipment and supplies to clean and maintain boots available to employees covered under this section equipment and supplies to maintain boots. All boots, equipment and supplies shall be kept on the City's premises during non -work hours. 13.5 Boot Eligibility. Only employees in job classifications that have been determined to require specific footwear for safety or exposure to adverse walking conditions, as determined by the City, shall be eligible for the boots in 13.4. CAP071014 Page 55 ARTICLE XIV - EXPENSE REIMBURSEMENT 14.1 Educational Reimbursement. All bargaining unit employees shall be eligible for education reimbursement under the provisions of the City's personnel policies and procedures. 14.2 Travel Expenses. When an employee is required, or otherwise authorized, to travel outside of Jackson County on City business, reimbursement for, or payment of, expenses incurred shall be determined in accordance with City policy except as follows: a. Prior to traveling outside the City, the employee shall obtain approval for the trip and the mode of travel from the department head. L. Travel on official business outside Jackson County shall normally be via public carrier, rental vehicle, or City -owned vehicle. If an employee requests and is authorized to use a private vehicle for convenience or personal preference when City - provided or approved transportation was available, mileage reimbursement shall be paid at 75% of the current IRS rate. When an employee uses their personal vehicle at the request of the city, mileage reimbursement shall be paid at the current IRS rate. This rate is all inclusive and covers all travel expenses including vehicle, fuel, maintenance, oil and other fluids, tires, storage, insurance and any other vehicle - related expenses. Necessary parking expenses directly related to the business purpose of the trip, as opposed to personal preference or expediency, shall be reimbursed separately, with proper documentation and authorization. 14.3 Meals. Reimbursement for or payment of meals eaten while on official trips shall be limited to the amount of actual and reasonable expense incurred during the performance of official duty as a City employee for the City's benefit. The following rates will be considered maximum amounts for travel expenses unless specifically authorized by the department head: Breakfast $10.00 Lunch $13.00 Dinner $21.00 The total allowable amount for three meals per day will be $44.00. If an employee's approved travel involves more than one meal due to the actual length of the trip, the employee can spend up to the authorized total amounts at their discretion as long as the total expense for the allowable meals does not exceed the aggregate amount allowed for those meals. Meals included in the cost of lodging (i.e., breakfast), or included in the cost of event registration, shall not be compensated for twice. Employees electing to not participate in such included meals shall be personally responsible for any additional meal expenses. Snacks or "coffee breaks' are not considered meals and not covered underthis section. CAP W 1014 Page 56 14.4 Lodging. Employees traveling in accordance with this Section shall be approved for reasonable actual costs for lodging. 14.5 Use of Purchasing Card. Employees shall use their city- issued purchasing card to pay for approved travel expenses including registration, lodging, air fare, fuel for rental or city -owned vehicles, and authorized meals. Itemized receipts accounting for all purchasing card transactions shall be submitted in a timely manner. The purchasing card is not to be used forfuel for personal vehicles. ARTICLE XV - VACATION 15.1 Accrual. Paid vacation leave shall accrueon the following basis forfull -time employees: Service Time Monthly Accrual Annual Accrual Maximum Accrual 0 -5 Years 6% Hours 80 Hours 160 Hours 5 -10 Years 10 Hours 120 Hours 240 Hours 10- 15Years 13% Hours 160 Hours 320 Hours 15+ Years 16 % Hours 200 Hours 400 Hours 1. Vacation leave shall accrue on a monthly basis based upon the employee's date of hire. 2. New, probationary employees shall not be eligible to use vacation leave until they have completed six full months of employment. If the employee resigns or is terminated during this six month period, no vacation payout will be owed. 3. Vacation leave is available for use on the first day following the end of the pay period for which it was accrued and may not betaken in advance or in anticipation of accrual. 4. Vacation leave shall accrue during any paid leave of absence except when the paid leave being used is from the donated sick leave bank. 5. Part -time bargaining unit employees shall accrue vacation leave in direct proportion to full time equivalency. For example, an employee working half time would accrue vacation at 3% hours per month far 0 to 5 years, 5 hours per month for 5 to 10 years, etc. 6. An employee shall receive a one -time award of 40 hours of vacation added to his /her vacation accrual balance on the anniversary date of twenty years of service. 15.2 Selection. Employees shall have the right to determine vacation times, subject to scheduling required for public service based upon the needs of an efficient operation, the availability of vacation relief, and the City's right to arrange scheduling so that each employee has an opportunity, if s /he chooses, to use at some time during the calendar year the full amount of the vacation credit which s /he could accumulate in 12 months of continuous service. Vacation time shall be selected on the CAP W 1014 Page 57 basis of seniority; however, no employee will be allowed to use his /her seniority to cancel another employee's scheduled vacation. See Section 9.3.2 for application of seniority for vacation and time off bidding. Each Department Director shall post a blank vacation calendar in January, for the bid period for the months of February through July, and in July, for the bid period for the months of August through the following January. The City may designate certain dates as restricted for vacation scheduling for legitimate operational needs and to maintain staffing levels but all dates of the year shall be subject to vacation selection by at least one employee in Public Works, one employee in Parks, and one employee at City Hall. Absent specific operational needs, as long as at least four crew employees in the Public Works Operational division are scheduled to work, vacation requests for other Public Works employees shall be approved. Bidding will be done by bargaining unit seniority and within each Department. Each employee, in descending order or seniority, will be permitted to select one continuous block of vacation leave from available dates, not to exceed one week, without the approval of the Director. Once each employee has had the opportunity to select vacation leave as described, each employee, by seniority, will have a second opportunity to make a vacation selection, not to exceed one week. Subsequent vacation leave requests will be considered on a first -come, first - served basis in accordance with staffing requirements and limited to the six -month period for which bidding has just ended. 15.3 Accrual Limitations. Vacation leave shall accrue in accordance with the table in 15.1. If an employee is about to lose vacation credit because of accrual limitations, and such impending loss is caused solely by the City's insistence that the employee be at work during a scheduled vacation period, the employee may, by notifying his /her supervisor in writing at least 5 calendar days in advance, absent him /herself from work to prevent loss of vacation time. Such action taken by the employee shall not constitute a basis for disciplinary action or loss of pay. In lieu of the employee absenting him /herself from work as provided above, the City may, at its option, pay off the excess vacation time at the employee's regular rate of pay. Such payment shall be made on the next pay date following the pay period in which the employee would have had to absent him /herself from work. No payment shall be made for vacation time lost by an employee because of accrual limitations unless the failure to take vacation is caused solely by the City's insistence that the employee be at work during a scheduled vacation period. 15.4 Termination. Upon termination of employment, an employee shall be paid for unused vacation up to a maximum of 320 hours, except as provided for in 15.12). 15.5 Sell Back. Once each fiscal year, an employee may request to sell back to the City up to 40 hours of accrued vacation time in excess of 80 hours provided that the employee has taken or is scheduled to take at least 40 hours of vacation during the fiscal year. This option shall be available only once each fiscal year. Employees choosing to exercise this option must advise the City, in writing, through their department manager. The City shall distribute the funds within 30 days of the request. CAP071014 Page 58 ARTICLE XVI - HOLIDAYS 16.1 Holidays. Full -time employees shall be entitled to eight (8) hours of time off with pay for the following holidays: (a) New Year's Day, January 1 (b) Martin Luther King's Birthday, third Monday in January (c) President's Day, third Monday in February (d) Memorial Day, last Monday in May (e) Independence Day, July 4 (f) Labor Day, first Monday in September (g) Veterans' Day, November 11 (h) Thanksgiving Day, fourth Thursday in November (i) Day after Thanksgiving Day (j) Christmas Day, December 25 (k) Day before Christmas, December 24 (1) Two floating holidays Part -time employees covered by this Agreement shall be entitled to time off with pay for the above holidays and shall be compensated in proportion to the number of hours per month they are normally scheduled to work, regardless of whether or not the part -time employee is scheduled to work the holiday, provided the part -time employee is scheduled to work after the holiday. 16.1.1 Eligibility. Full -time employees must have worked or have been on paid leave the last work day before and the first work day following a holiday in order to receive holiday pay. Holidays which occur during vacation or sick leave shall not be charged against such leave. 16.2 Observed. If any holiday falls on a Sunday, the following Monday shall be given as the holiday unless that Monday is already a paid holiday, then the proceeding Friday shall be given as the holiday. If any holiday falls on a Saturday, the preceding Friday shall be given as the holiday unless that Friday is already a paid holiday, then the following Monday shall be given as the holiday. 16.3 Floating Holiday. Floating holidays shall accrue on January 1 and July 1 (eight hours each) of each year for all employees, provided the employee is actively employed on January 1 or July 1. Floating holidays may not be taken in advance or in anticipation of accrual. The holiday must be taken in a full 8 hour block and must be used in the calendar year accrued. Floating holidays shall not be paid upon termination of employment but may be allowed to be taken between the employee's notice of resignation and last day of work at the option of the City. Floating Holiday days off are to be scheduled in advance and approved by department heads, with consideration given to employee requests. Failure to make a timely request for the time off, resulting in denial due to staffing needs and subsequent forfeiture of the floating holiday shall not be subject to the grievance procedure. CAP071014 Page 59 ARTICLE XVII - SICK LEAVE 17.1 Accrual. Sick leave shall be accrued by each full -time employee at the rate of eight hours for each full calendar month of service completed. Part -time employees covered by this bargaining agreement shall accrue sick leave each month in an amount proportionate (based on hours worked each month) to that which would be accrued under full -time employment. An employee may accrue an unlimited amount of sick leave. 17.2 Utilization. Employees may utilize their allowance of sick leave when unable to perform work duties by reason of illness or injury, serious illness in the immediate family, for necessary personal medical or dental care, exposure to contagious disease under circumstances by which the health of fellow employees or members of the public necessarily dealt with would be endangered by attendance of the employee in the opinion of the City, and under the Federal and State Family Medical Leave Acts. Sick leave shall be charged on an hour- far -hour basis in a minimum of quarter hour increments. Sick leave is available for use on the first day following the end of the pay period for which it was accrued and may not be taken in advance or in anticipation of accrual. Abuse of sick leave privilege shall be cause for discipline and /or dismissal. 17.3 Notification. An employee who is unable to report to work because of any of the reasons set forth in Section 2 above shall report the reason for his /her absence to the designated department representative as soon as possible and prior to the time s /he is expected to report to work. Sick leave with pay shall not be allowed unless the employee has complied with the posted reporting procedure or made a reasonable attempt to comply. In absences of three days or more, the City may, at its discretion, require the employee to provide a written statement from a physician certifying that the employee's condition prevented him /her from appearing for work and that the employee is released to return to work without restrictions. The City will establish the procedure for contacting the designated department representative. An employee is required to provide his /her supervisor with sufficient information about his /her absence to allow the supervisor to reasonably determine the need for or applicability to leave under the federal and /or state Family Medical Leave Acts. 17.4 Sick Leave Compensation. Unused sick leave shall not be compensated for in any way at the time of termination of employment. 17.5 Leave Without Pay /Layoff. Sick leave shall not accrue during any period of leave of absence without pay, while using donated sick leave, or while on layoff status, except as required by state or federal law. However, the returning employee shall have previously accrued sick leave, if any, restored upon return to employment from such approved period of leave. 17.6 Immediate family. Except as otherwise permitted under the city's Family Medical Leave and /or Sick Leave Bank policy, "immediate family member" for the purpose of this Article only shall mean spouse, domestic partner, dependent child, other relative living in the employee's household, or other individual for which the employee has a legitimate and ongoing caretaker relationship. CAP W 1014 Page 60 17.7 Integration of Paid Sick Leave With Workers Compensation. When an injury occurs in the course of employment, the City's obligation to pay under this Sick Leave Article is limited to the difference between any disability payment or time loss payment received under Workers' Compensation Laws and the employee's gross pay. When sick leave is paid in conjunction with worker's compensation or disability, prorated charges will be made against accrued sick leave unless the employee specifically requests otherwise. Public Employees Retirement System (PERS) benefit will be prorated according to the amount of compensation paid directly by the City. 17.8 Retirement. Employees may utilize unused sick leave accrual upon retirement in accordance with benefits provided for in PIERS and applicable legislation. ARTICLE XVIII - LEAVE OF ABSENCE WITH PAY 18.1 Bereavement Leave. In the event of a death in the employee's immediate family, an employee may be granted bereavement leave with pay not to exceed three calendar days in accordance with City policy. Additional bereavement leave shall be available pursuant to the Oregon Family Leave Act. "Immediate family" for the purpose of the three days of paid leave only shall include spouse or domestic partner; child, , or person for whom the employee stood in loco parentis; parent, or person who stood in loco parentis; sibling; grandparent; or grandchild. These definitions shall be construed to include biological, adoptive, foster, step and in -law relationships. The three days of paid leave shall run concurrent with any bereavement leave used under the Oregon Family Leave Act. 18.2 Funeral Leave. When an employee serves as a pallbearer, or in some other way participates in, as opposed to merely attend, a funeral ceremony, the employee may be granted time off with pay, not to exceed four hours, to perform such duty. 18.3 Civic Responsibility. The City appreciates that City employees are occasionally required to perform civic duties that may interfere with their scheduled workday. This Section addresses how the performance of civic responsibilities shall affect the employee's work schedule, pay and use of leaves. 18.3.1 Work - Related Court Appearance. Employees required to testify or appear in court in an official capacity and as a part of their job shall be compensated for such court appearances in accordance with Article XI — Hours of Work and Overtime. 18.3.2 Non Work - Related Court Appearance. When an employee is subpoenaed to testify or appear in court other than in an official capacity and where the employee is not personally involved in the action as the plaintiff, the defendant, the object of the investigation, or for purposes such as providing character testimony for a friend orfamily member, s /he shall not suffer any loss of his /her regular compensation for performance of such duty that takes place during time the employee is scheduled to work for the City; however, the employee shall be required to transfer any compensation except mileage and meal expenses received from any source other than the City for the performance of such duty on work time. Time not worked because of such duty shall not affect CAP W 1014 Page 61 vacation or sick leave accrual, nor shall the employee be required to use paid leave for such time. This section shall only apply to civic duties performed during time the employee is actually scheduled to be at work on the day the civic obligation takes place. 18.3.3 Jury Duty. When an employee is called forjury duty s /he shall not suffer any loss of his /her regular compensation for performance of such duty that takes place during time the employee is scheduled to work for the City; however, the employee shall be required to transfer any compensation except mileage and meal expenses received from any source other than the City for the performance of such duty on work time. Time not worked because of such duty shall not affect vacation or sick leave accrual, nor shall the employee be required to use paid leave for such time. This section shall only apply to civic duties performed during time the employee is actually scheduled to be at work on the day the civic obligation takes place. 18.3.4 Limitations and Expectations. Under no circumstances shall the City be required to pay overtime or grant comp time for civic duty appearances that are not work - related. In the event an employee serves a partial day of civic duty, the employee shall be required to return to work after being released from court, or arrange for use of paid leave in accordance with department rules to compensate for time away from work that is not spent in court. Exceptions may be allowed in such circumstances as when the court appearance is out of the area or the employee is released from their court responsibilities with less than 45 minutes left in their scheduled workday. It shall be the employee's responsibility to notify his /her supervisor of pending civic responsibilities as soon as the employee has knowledge of such duty. 18.4 Military Leave. Military leave of absence shall be granted in accordance with City policy and state and federal law. 18.5 Conferences /Meetings. Time spent in attendance at or travel to and from conferences, conventions or other work - related meetings that have been approved in advance by the Department Head shall be considered work time in accordance with state law and City policy. An employee may request additional time off, using accrued paid leave, in conjunction with approved work - related travel; however, approval of such requests shall be handled in accordance with department - established requests for time off. 18.6 Leave Accruals while on Paid Leave. Employees on paid leaves of absence shall accrue leaves in accordance with this Agreement and, where by reference, current City policy. ARTICLE XIX- LEAVE OFABSENCE WITHOUT PAY 19.1 Family Medical Leave. All bargaining unit employees shall be covered by current City policy, as well as state and federal law, regarding Family and Medical Leave. CAP W 1014 Page 62 19.2 Military Leave. Military leaves of absence shall be granted in accordance with City policy and state and federal law. 19.3 Other Leave Without Pay. Notwithstanding the Family and Medical Leave Act (`MLA) and Uniformed Services Employment and Reemployment Rights Act (USERRA), a regular, non - probationary employee may be granted a leave of absence without pay for a period not to exceed one month. Requests for leave of absence without pay shall be in writing, shall be directed to the Department Head, and shall contain justification for approval. Approval of such leave requests shall be at the sole discretion of the Department Head, except that any denial of a request shall not be arbitrary or discriminatory. Not counting any such leave covered under FMLA and USERRA, no employee shall receive more than 31 days leave of absence in any three -year period. 19.4 Leave Accrual while on Leave Without Pay. Current City policy regarding benefits accrual during Leaves of Absence Without Pay shall apply to all employees covered by this Agreement. ARTICLE XX- INSURANCE COVERAGE 20.1 Medical, Dental and Vision Insurance. The City shall provide a mutually agreed upon medical, dental and vision insurance package for employees and their dependents. If the parties agree to change plans during the life of this agreement, the parties agree to reopen bargaining for the limited purpose of negotiating Article XX, Insurance Coverage. 20.2 Health Insurance Eligibility: All bargaining unit employees shall be eligible for insurance coverage pursuant to the insurance carrier's eligibility requirements. It is understood that "cashing out" accrued leave time (vacation, and compensatory time) does not constitute hours worked or compensated hours for the purpose of determining insurance eligibility. 20.3 Medical, Dental, and Vision Insurance Premiums. 20.3.1 Bargaining Unit members employed prior to July 1 2014: For employees who were hired and serving in a bargaining unit position on or before June 30, 2014, the City shall pay 90% of the cost of the employee's monthly health insurance premiums with the employee paying the remaining 10% through payroll deduction. 20.3.2 Bargaining Unit members employed July 1 2014 or later: Foremployees who were hired or placed in a bargaining unit position on or after July 1, 2014, the employee shall pay 20% of the monthly cost of the employee's health insurance premium through payroll deduction, and the employershall pay 80 %, to a maximum of $1,150 per month. If the employer's 80% exceeds $1,150 per month, the City and employee shall evenly split the difference. CAP071014 Page 63 20.3.3 Payment of Premiums. All health insurance premiums paid by the City on behalf of employees shall only be paid directly to the insurance carrier or third party administrator. No such insurance premiums shall be paid directly to the employee except as otherwise provided for in a separation agreement. 20.3.4 Part -time Employees. Health insurance premium contributions shall be made on a prorated basis for bargaining unit employees qualifying for insurance coverage but working less than full time. For example, for a .5 FTE employee the city would pay 50% of the 90% or 80% employer share, to a prorated maximum, and the employeewould pay the remainder. 20.4 Section 125. The employer shall institute an IRS Section 125 plan for the purpose of allowing the employee contribution toward health insurance premiums to be a tax free payroll deduction. Additionally, the employer may, in its discretion, institute an IRS Section 125 Flexible Spending Arrangement plan and makesuch plan available to all employees on a voluntary basis at any time during the life of this agreement. 20.5 Health Reimbursement Arrangement. The City has adopted the HRA VEBA standard plan offered and administered by the Voluntary Employee's Beneficiary Association Trust for Public Employees in the Northwest ( "plan'). The standard plan shall be integrated with the City's group medical plan and the City shall remit contributions only on behalf of eligible employees who are enrolled in or covered by the City's group medical plan. The City shall contribute to the plan on behalf of all bargaining unit employees defined as eligible to participate in the plan. Each eligible employee must submit a completed and signed enrollment form to become an eligible participant and become eligible for benefits under the plan. Contributions on behalf of each eligible employee shall be based on direct employer contributions. Eligibility is limited to bargaining unit members enrolled in the City's medical insurance plan. Employer contributions shall be $145 for each month worked, contributed on a monthly basis on behalf of eligible full -time employees. Contributions for eligible employees not working full time, or not working a full month, except those employees on paid leave, shall be prorated based on FTE. 20.6 Long Term Disability Insurance. The City shall provide full time employees long term disability insurance that provides, at a minimum, a 66 2/3% benefit effective the 91" day of the disability. 20.7 Life Insurance. The City shall provide full time employees a term life insurance benefit policy equal to one years' pay. The one years' pay shall be calculated once each year on July 1 by multiplying the hourly rate by 2080 hours. In addition, to the extent the carrier permits, the City will allow employees to purchase additional life insurance at the employee's expense. CAP071014 Page 64 ARTICLE XXI - DRUG AND ALCOHOL POLICY 21.1 Drug and Alcohol Policy. The City's adopted Drug and Alcohol Policy is, by this reference, made a part of this Agreement. Employees who hold a job - related CDL shall be subject to Department of Transportation (DOT) random testing requirements. ARTICLE XXII - OUTSIDE EMPLOYMENT 22.1 Outside Employment. No employee covered by this Agreement shall carry on concurrently with his /her public service any private business or undertaking or other employment which affects the time, quality or efficiency of the employee's City work, or which casts discredit upon or creates embarrassment for the City or conflicts with the interest of the City of Central Point. The City Administrator or his designee shall, in his /her discretion enforce the terms of this Article, and such enforcement shall be subject to the grievance procedure. ARTICLE XXIII - DISCIPLINE AND DISCHARGE 23.1 Discipline. No regular, non - probationary employee shall be disciplined or discharged except for just cause. Discipline will normally be progressive. However, if a violation of a City policy or work practice is of a serious enough nature, an employee may be discharged without prior disciplinary warnings. Oral warnings, counseling or other oral communication are considered discipline and shall be documented; however, such documentation shall not be considered a written disciplinary action, nor be subject to the grievance procedure, and such documentation will not be placed in the employee's personnel file. 23.2 Imposition. The City, in disciplining an employee, shall make a reasonable effort to impose such discipline in a manner that will not unduly embarrass or humiliate the employee before other employees or the public. 23.3 Probationary Employee. A probationary employee as defined in Article VIII, Probation, Section 1, shall serve at the pleasure of the City and may be disciplined, or discharged for any reason, at any time during the probationary period, and such discipline or discharge shall not be grievable. 23.4 Grieving Discipline. Any disciplinary action, except oral reprimands, counseling, verbal warnings, or other oral communications imposed upon an employee, if protested, shall be protested through the grievance procedure, Article XXIV, Grievance Procedure. However, written reprimands may be processed only through step 3 of the grievance procedure. 23.5 Union Representation. An employee shall, upon request, be given the opportunity to have a Union representative present at all disciplinary meetings. CAP W 1014 Page 65 ARTICLE XXIV - GRIEVANCE PROCEDURE 24.1 Definition. A grievance is defined as a claim by an employee and /or Union that there has been a violation of the bargaining agreement. 24.2 Informal Resolution. When such alleged violations arise, an attempt should be made by the employee and his /her immediate supervisor to settle them informally. A problem which cannot be resolved informally will be processed as a grievance in accordance with Article XXIV, Section 3. 24.3 Grievance Procedure. Each grievance will be processed in the following manner: Step 1. Within 15 calendar days after the occurrence of the cause of complaint, the employee and /or the Union will reduce the grievance to writing, stating the reasons therefore, the contract provision violated, the date of the occurrence, and the remedy requested and will present it to the employee's immediate supervisor. Within 10 business days after the grievance is submitted to the supervisor, the supervisor will respond in writing. If s /he wishes, the employee involved may be accompanied at any grievance - related meeting by a Union representative of his /her choice who is reasonably available. Step ll. If the grievant is not satisfied with the response to the grievance by the supervisor, s /he may, within 10 business days of receipt of the supervisor's decision, request in writing that the department head review the decision. If the supervisor is the department head, the grievance will skip to Step III. Within 10 business days of such request, the department head shall render his /her decision in writing. Step 111. If the grievant is not satisfied with the disposition of the grievance by the department head, s /he may, within 10 business days of his /her receipt of said decision, request in writing, that the City Manager review the decision. Within 10 business days, the City Manager shall render his /her decision in writing. Step IV. If the grievant is not satisfied with the disposition of the grievance by the City Manager, the Union may, within 10 business days from receipt of the City Manager's decision, request, in writing, that the grievance be brought to arbitration. If a timely, valid request has been made, the parties shall jointly request from the State Conciliation Service, a list of seven arbitrators residing in Oregon who are members of the American Arbitration Association and, beginning with the grieving party /Union, the parties shall alternately strike names. The name remaining shall be the arbitrator. Seven business days shall be allowed for the striking. The parties may, by mutual agreement, request a new panel. The hearing under this procedure shall be kept informal and private, and shall include only such parties in interest and /or designated representatives. The arbitrator shall render a decision within 30 calendar days from the date of the formal hearing. The power of the arbitrator shall CAP071014 Page 66 be limited to interpreting this Agreement and determining if the disputed article or portion thereof has been violated. The arbitrator shall have no authority to alter, modify, vacate or amend any terms of this Agreement or to substitute his /herjudgment on a matter or condition for that of the City where the City has not negotiated and limited its authority on the matter or condition. The decision of the arbitrator within these stated limits shall be final and binding on both parties. No issue whatsoever shall be arbitrated or subject to arbitration unless such issue results from an action or occurrence which takes place following the execution date of this Agreement, and no arbitration determination or award shall be made by the arbitrator whatsoever prior to the execution date of this Agreement. In case of a grievance involving any continuing or other money claim against the City, no award shall be made by the arbitrator which shall allow any alleged accruals for more than 10 calendar days prior to the date when such grievance shall have first been presented. 24.4 Expenses. Expenses for the arbitrator's services and the proceedings shall be borne equally by both parties. However, each party shall be completely responsible for all costs of preparing and presenting its own case, including compensating its own representatives and witnesses. If either party desires a record of the proceedings, it shall solely bear the cost of such record. In the event the arbitrator finds that s /he has no authority or power to rule in any case, the matter shall be referred back to the parties without decision or recommendation on the merits of the case. 24.5 Time Limits. All parties subject to these procedures shall be bound by the time limits contained herein. However, time limits may be extended by mutual consent of both parties. If either party fails to follow such limits, thefollowing shall result: a. If the grievant fails to respond in a timely fashion, the grievance shall be deemed waived. L. If the party being grieved against fails to respond in a timely fashion, the grievance shall proceed to the next step. 24.6 Grievance File. All documents, communications and records dealing with the processing of a grievance shall be filed in a separate grievance file, and will not be placed in the personnel file. However, evidence of any discipline imposed and an explanation of the action which resulted in such discipline will be placed in the employee's personnel file. ARTICLE XXV - UNPROTECTED STRIKE ACTIVITY AND LOCKOUT 25.1 Lockout. There shall be no lockout of employees by the City as a consequence of any dispute arising during the period of this Agreement. 25.2 Strike. The Union will not initiate or engage in, and no employee(s) will participate or engage in any strike, slowdown, picketing, boycott, sick -out or other interruption of work during the term of this Agreement. CAP W 1014 Page 67 25.3 Union Responsibility. Should a strike, slowdown, picketing, boycott or other interruption of work occur, the Union, upon receiving notice of a strike, slowdown, picketing, boycott or other interruption of workwhich it has not authorized, will take all reasonable steps to terminate such activity and induce the employees concerned to return to work. If the Union takes such action, it shall not be held liable bythe Cityfor unauthorized activity ofthe employees involved. 25.4 Discipline. In the event employee(s) participate in a strike, slowdown, picketing, boycott, sick - out or other interruption of work in violation of this Article, the participating employee(s) shall be subject to disciplinary action which may include discharge. 25.5 Wages and Benefits During Work Interruption. It is understood that employees shall not be entitled to any benefits or wages whatsoever while they are engaged in such work interruption. ARTICLE XXVI - SAVINGS CLAUSE 26.1 Savings Clause. Should any Article or section thereof of this Agreement be held unlawful and unenforceable by any Court of competent jurisdiction, such decision of the Court shall apply onlyto the specific Article or section thereof directly specified in the decision. The remainder of this Agreement shall remain in effect pursuant to the terms of the Duration Article. Upon such declaration, the parties agree to immediately negotiate a substitute, if possible, forthe invalidated portion thereof. ARTICLE XXVII — DURATION 27.1 Duration. This Agreement shall be effective upon ratification and shall remain in effect through June 30, 2017. ARTICLE XXIX— EXECUTION /SIGNATURES Executed this —_ day of 2014 at Central Point, Oregon, bythe undersigned officers by authority and behalf of the City of Central Point and Teamsters Local Union No. 223. Teamsters Local Union No. 223 City of Central Point Clayton Benny, Secretary Treasure Hank Williams, Mayor Brent Jensen, Labor Representative Chris Clayton, City Manager CAP071014 Page 68 Effective July 1, 2015, Step A of the pay scale shall be increased by a percentage equal to the 12 -month change in the U.S. All Cities CPI -U index ending in January 2015, with a minimum of 0% and a maximum of 3.5 %. Each subsequent Step shall be 5% greater than the lower step (A "1.05 =B, 3* 1.05-C, etc.) Effective July 1, 2016, Step A of the pay scale shall be revised by a percentage equal to the 12 -month change in the U.S. All Cities CPI -U index ending in January 2016, with a minimum of 0% and a maximum of 3.S %. Each subsequent Step shall be S% greater than the lower step. Return to Agenda CAPO71014 Page 69 APPENDIX A General Service Bargaining Unit Pay Scale Effective July 1, 2014 Part A: General Service Bargaining Unit Positions Classification Title Grade Step A Step B Step C Step D Step E Step F Grade 2 -3 GS2 -3 15.42 16.19 17.00 17.85 18.75 19.68 Office Assistant 2,673 2,807 2,947 3,095 3,249 3,412 Grade 4 GS4 16.82 17.67 18.55 19.48 20.45 21.47 Account Clerk: Accounts Payable 2,916 3,062 3,215 3,376 3,545 3,722 Account Clerk: Payroll /Purchase Orders Account Clerk: Utility Billing Parks Maintenance Worker Planning Support Specialist Utility Worker Grade 5 GS5 18.91 19.85 20.85 21.89 22.98 24.13 Accounting Specialist 3,277 3,441 3,613 3,794 3,984 4,183 Assistant Engineering Technician Customer Service Technician Equipment MainUFabrication Technician PW Administrative Assistant Recreation Programs Coordinator Senior Utility Worker Grade 6 GS6 20.94 21.99 23.09 24.24 25.45 26.73 Engineering Technician - GIS 3,630 3,811 4,002 4,202 4,412 4,632 Parks Lead Recreation Coordinator: Special Events /Mktg Grade 7 GS7 23.08 24.24 25.45 26.72 28.06 29.46 Community Planner 4,001 4,201 4,411 4,632 4,863 5,107 Foreman: Streets, Water Grade 8 GS8 25.83 27.12 28.47 29.90 31.39 32.96 Construction Management Coordinator 4,477 4,700 4,935 5,182 5,441 5,713 Environmental Services Coordinator Information Technology Specialist Grade 9 GS9 28.67 30.11 31.61 33.19 34.85 36.59 4,970 5,218 5,479 5,753 6,041 6,343 Effective July 1, 2015, Step A of the pay scale shall be increased by a percentage equal to the 12 -month change in the U.S. All Cities CPI -U index ending in January 2015, with a minimum of 0% and a maximum of 3.5 %. Each subsequent Step shall be 5% greater than the lower step (A "1.05 =B, 3* 1.05-C, etc.) Effective July 1, 2016, Step A of the pay scale shall be revised by a percentage equal to the 12 -month change in the U.S. All Cities CPI -U index ending in January 2016, with a minimum of 0% and a maximum of 3.S %. Each subsequent Step shall be S% greater than the lower step. Return to Agenda CAPO71014 Page 69 Resolution Revising the Classification Pay Plan CAP W 1014 Page 70 l A CENTRAL ADMINISTRATION DEPARTMENT POINTChris Clayton, City Manager • Deanna Casey, City Recorder • Barb Robson, Human Resources Director STAFF REPORT July 10, 2014 AGENDA ITEM: Classification Pay Plan Revision Consideration of Resolution No. Revising the Classification Pay Plan STAFF SOURCE: Barbara Robson, Human Resources Director BACKGROUND /HISTORY: Each year the Council is asked to approve the Classification Pay Plan with any revisions from the prior approved plan. In June when the pay plan is normally brought to the council, the City was still in contract negotiations with the General Service bargaining unit, so it was delayed. This proposed, revised pay plan reflects changes for all employee groups since the last pay plan was approved by council in December 2013, and has an effective date of July 1, 2014. Part A of the pay plan (General Service Bargaining Unit) has been updated to reflect a 1.6% cost of living increase pursuant to the contract provided to the Council for ratification at the July 10, 2014 meeting. The COLA amount was determined by the 12 -month change in the CPI -U from January 2013 to January 2014. Also, the list of classification titles has been revised to reflect changes over the last year. Part B of the pay plan (Police Bargaining Unit) has been updated to reflect the addition of a "Step F" pursuant to the provisions of the bargaining agreement ratified last August. There were no other changes to Part B of the pay plan. Part C of the pay plan (management /non- represented) reflects corrections only. The maximum amount listed for Band I should be $5,600 for both Band I positions listed, and the minimum amount listed for Band II should be $5,150, per the approved management compensation plan document. RECOMMENDATION: Motion to approve Resolution _ A Resolution revising the Classification Pay Plan. ATTACHMENTS: Classification Pay Plan CAP071014 Page 71 RESOLUTION NO. FIT 041101l111 IS] 01* WRi f0[ viI :IX4]W- lulI1N/e1111 IS] 7]e\I]Ie\01 RECITALS: Chapter 2.48 of the Central Point Code authorizes and directs the City Council to adopt rules relating to personnel matters. The City Council has heretofore by Resolution Number 1085 adopted and revised such rules, including the Classification Pay Plan. Policy 65.2.3 of the Personnel Policies and Procedures provides that the Council shall, by resolution, adjust the salaries and rates of compensation and benefits for all City officers and employees. The City Council deems it to be in the best interest of the City to make revisions thereto. The City of Central Point resolves as follows: The Classification Pay Plan for bargaining unit and management employees, as attached, is hereby ratified and adopted. Passed by the Council and signed by me in authentication of its passage this day of 20 Mayor Hank Williams ATTEST: City Recorder CAP W 1014 Page 72 Classification Pay Plain Effective July 1, 2014 Part A: General Service Bargaining Unit Positions (hourly) Classification Title Grade Step A Step B Step C Step D Step E Step F Grade 2 -3 GS2 -3 15.42 16.19 17.00 17.85 18.75 19.68 Office Assistant Grade GS4 16.82 1].67 18.55 19.48 2045 . 21.47 Account Clerk'. Accounts Payable Account Clerk'. Payroll /Purchase Orders Account Clerk'. Utility Billing Parks Maintenance Worker Planning Support Specialist Utility Worker Grades GSS 18.91 19.85 2085 . 21.89 22.98 24.13 Accounting Specialist Assistant Engineering Technician Customer Service Technician Equipment Maint/Fabrication Technician PW Administrative Assistant Recreation Programs Coordinator Senior Utility Worker Grade GEE 2094 . 21.99 23.09 24.24 25.45 26.73 Engineering Technician - GIS Parks Lead Recreation Coordinator: Special Events /Mktg Grade GS7 23.08 24.24 25.45 26.72 28.06 29.46 Community Planner Foreman: Streets, Water Grade GS8 25.83 2].12 28.47 29.90 31.39 32.96 Construction Management Coordinator Environmental Services Coordinator Information Technology Specialist Grade GS9 28.67 30.11 31.61 33.19 34.85 36.59 Part B: Police Bargaining Unit Positions Classification Title Grade Step A Step B Step C Step D Step E Step F Police Support Specialist Pilo 2,945 3,094 3,248 3,411 3,581 3,760 Community Services Officer P117 3,126 3,282 3,446 3,619 3,800 3,990 Police Officer P145 4,007 4206 , 4,418 4,638 4,870 5,114 Master Police Officer P150 4,431 4,653 4,886 5,130 5,386 5,665 Part C: Exempt, Non - Bargaining Unit, Management Positions Classification Title Band Minimum - Maximum AccountanlSupervisor 1 4,150 5,600 Police Office Manager 1 4,150 5,600 City Recorder 11 5,150 6,900 Police Lieutenant (non - exempt) 11 5,150 6,900 Parks & Recreation Manager 11 5,150 6,900 Public Works Cpemtions Manager 11 5,150 6,900 Building Division Manager 111 6,150 8,000 Police Captain 111 6,150 8,000 Department Director (CID, FIN, FIR, IT, PPW) IV 6,500 8,700 Police Chief V 7.150 9.100 Approvod by Council Return to Agenda CAP071014 Page 73 Business Planning Commission Report CAP W 1014 Page 74 City of Central Point, Oregon AL TRR 140 S 3rd Street, Central Point, OR 97502 CENTRAL 541.664.3321 Fax 541.664.6384 POINT www.centralpointoregon.gov PLANNING DEPARTMENT MEMORANDUM Date: July 10, 2014 To: Honorable Mayor & Central Point City Council From: Tom Humphrey AICP, Community Development Director Subject: Planning Commission Report Community Development Tom Humphrey, AICP Community Development Director The following items were presented by staff and discussed by the Planning Commission at a regularly scheduled meeting on July I, 2014. A. Consideration of a Tentative Plan for the North Village Phases I, II and IV, in the Twin Creeks TOD. The project area is located in the TOD -LMR, Low Mix Residential and TOD -OS, Open Space zoning districts. The tentative plan application replicates the subdivision of 45.5 acres which the City approved in 2005 but then expired after several extensions. The creation of new residential lots in the North Village has been complicated following the adoption of new FEMA flood maps. The Commission was apprised of the FEMA process and the applicant's efforts to revise the flood maps. They agreed with staff's strategy to proceed with Phase IV first with FEMA's preliminary approval and subsequent phases based upon mitigation and a final Letter of Map Revision (LOMR). The Commission voted unanimously to approve the tentative plan subject to the conditions recommended by staff. B. Consideration of an Ordinance to amend CPMC Title 15 Buildings and Construction, to conform to State Building Code Revisions and Updates. The Commission reviewed changes proposed by staff which were originally introduced in June. The additional review and revisions by the Public Works Department addressed questions raised at the June meeting. The Commission voted unanimously to recommend approval of the Title 15 changes to the City Council. Return to Agenda CAP W 1014 Page 75 Business Bid Award for 2014 Street Projects CAP W 1014 Page 76 A CENTRAL POINT PARKS & PUBLIC WORKS DEPARTMENT Matt Somitore, Director 140 South 3rtl Street Central Point, OR 97502 (S41) 664 -7602 www.centra l pointoregon.gov STAFF REPORT June 26", 2014 AGENDA ITEM: Business item approving low bid for 2014 street inlay /street preservation projects. STAFFSOURCE: Matt Samitore, Director BACKGROUND /SYNOPSIS: The Parks & Public Works Department has prepared a bid for pavement preservation for asphalt removal and inlay. The base bid for the package includes from Cupp Drive to E. Pine on S. Front Street in both directions as well as the south travel lane /left turn lane of N. Haskell adjacent to Quality Fence and Mae Richardson Elementary School. Add -ons include the remainder of S. Front, S. Haskell and S. Penninger. Add -ons will be added only if budget allows. FISCAL IMPACT: The items are budgeted for the in the 2014/2015 FY Budget. ATTACHMENTS: The bid opening is occurring at 3:00 on the 10" of July Staff will bring the bid results to the Council meeting. RECOMMENDATION: Staff recommends approving the low bid. PUBLIC HEARING REQUIRED: lom SUGGESTED MOTION: I move to approve the low bidder of in the amount of $ for the 2014/2015 pavement preservation project Return to Agenda CAP071014 Page 77