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HomeMy WebLinkAboutPlanning Commission Packet - January 20, 19981} ,. :! i$ '~ ~ , CITY OF CENTRAL POINT PLANNING COMMISSION AGENDA January 20, 1998 - 7:00 p.m. Next Planning Commission Resolution No. 412 I. MEETING CALLED TO ORDER II. ROLL CALL Chuck Piland -Angela Curtis, Jan Dunlap, Candy Fish, Don Foster, Bob Gilkey, and Karolyne Johnson III. CORRESPONDENCE IV. MINUTES A. Review and approval of December 16, 1997, Planning Commission Minutes V. PUBLIC APPEARANCES VI. BUSINESS Page 1-2 A. Review of Landscaping Requirements for Oregon State Police Division III Headquarters ~- 3-4 B. Review and decision regarding Modification of the Tentative Plan for New Haven Estates and the Site Plan Review/Conditional Use Permit for Walnut Grove Village Mobile Home Park. VII. MISCELLANEOUS VIII. ADJOiJRNMENT ~. ,, CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES DECEMBER 16, 1997 I. MEETING CALLED TO ORDER AT 7:04 P.M. il. ROLL CALL: Chuck Plland, Candy Fish, Don Foster, Bob Gilkey, Karolyne Johnson. Angela Curtis came in at 7:30 p.m. Jan Dunlap was absent. Also present were Jim Bennett, Planning Director, Ken Gerschler, Planning Technician, Lee Brennan, Public Works Director, and Arlene LaRosa, Public Works Secretary. III. CORRESPONDENCE There was no correspondence. IV. MINUTES A. Commissioner Fish made a motion to approve the minutes of December 2, 1997, as written. Motion was seconded by Commissioner Gilkey. ROLL CALL: Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Review and decision regarding a Site Plan Review fora 9.000 s.f. Automotive. Boat Shoo. and Public Hearin_a for a Variance to allow a Reduced Side Yard Setback and Reduced Off-Street Parking ~uirements (William R. & Valerie A. Raa~pnlicantsl IM-1 zonal 137 2W 1 OAA Tax Lot 63001 Chairman Plland opened the public hearing. There were no conflicts of interest or ex-pane communications. J(m Bennett reviewed the Planning Department Staff Report. He discussed the possibility of the City considering vacating a part of the right-of-way on Oak Street from the current 80 foot right-of-way to a 50 9 CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES December 16, 1997 -Page 2 foot right-of way. He. stated that if the City Council approves a partial vacation of Oak Street, there will not longer be a need for a variance. Lee Brennan reviewed the Public Works Staff Report. Angela Curtis came in at 7:30 p.m. Dan Park, agent for William and Valerie Rapp, 6180 Shady Brook Dr., Central Point, and William Rapp, applicant, 487 Creekside Circle, asked if the commission would consider a phased solution on the Oak Street parking and if they could do a Deferred Improvement Agreement for the street improvements on Oak Street. Chairman Piland closed the public hearing. Commissioner Fish made a motion to adopt Resolution 408 approving a Site Plan fora 9,000 s.f. Automotive, Boat Shop (William R. And Valerie A. Rapp, applicants) (M-1 zone) (37 2W 10AA Tax Lot 6300) with a Variance to allow a Reduced Side Yard Setback and Reduced Off-Street Parking Requirements allowing for 15 parking spaces, with 4 of those spaces parallel to the north side of the building, to accept all conditions and recommendations of the Planning Department and Public Works Department Staff Reports and make a recommendation to the City Council to look into paving Oak Street and reducing the size of the right- of-way to 50 feet, deeding back 20 feet of that vacation to the property owners on the south side of Oak Street and 10 feet to the property owners on the north side of Oak Street and creating a Local Improvement District land/or a Deferred /mprovement Agreement) for the improvements on Oak Street. Motion was seconded by Commissioner Gilkey. ROLL CALL: Curtis, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. B. Review and decision regarding a Site Plan Review fora 6-Unit Multip~ Family Apartment Comnlex (Elden Smith. applicant) IR-3 zone) (37 2W 1 OAB Tax Lot 71001 Jim Bennett reviewed the Planning Department Staff Report. Lee Brennan reviewed the Public Works Staff Report. Dan Horton, 3644 Delta Waters Rd., Medford, agent for Eldon Smith, ,~ CTTY OF CENTRAL POINT PLANNING COMIvIISSION MINUTES December 16, 1997 -Page 3 stated there is no problem with the conditions in the Public Works Staff Report. They can work with Public Works and the Fire Department concerning the Fire Department's requirement for the turn-around. Commissioner Johnson made a motion to adopt Resolution 409 approving a Site Plan fora 6-Unit Multiple-Family Apartment Complex (Eldon Smith, applicant) IM-1 zone) (372W 10AB Tax Lot 7100) including all conditions of the Planning Department and Public Works Department Staff Reports. Motion was seconded by Commissioner Fish. ROLL CALL: Curtis, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. C. Review and decision regarding a Site Plan for an 814 s.f. Avvninq for Hone Christian Church (Hone Christian Church. aRnlicantl IC-2 zonPl (37 2W 02CC Tax Lot 98001 Ken Gerschler reviewed the Planning Department Staff Report. Applicants, Tom Sabens, 265 Brandon St., Central Point, and Mike Ashby, 307 Emily Lane, Phoenix, OR, described the awning. Commissioner Gilkey made a motion to adopt Resolution 410 approving a Site Plan for an 814 s.f. awning for Hope Christian Church (Hope Christian Church, applicant) (C-2 zone ((37 2W 02CC, Tax Lot 9800) including all conditions of approval in the Staff Reports. Commissioner Curtis seconded the motion. ROLL CALL: Curtis, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. VIL MISCELLANEOUS Jim Bennett stated that on December 2, 1997, the Commission approved a minor partition for 37 2W 10D6, Tax Lot 8402 for Dean and Meridee Faucher. One of the conditions of approval was to require an easement providing pedestrian access to Griffin Creek. City Attorney Doug Engle has suggested that this condition is not enforceable. The City will pursue individual negotiations with the property owners. The City asks the commission to remove the condition. Commissioner Johnson made a motion to adopt Resolution 411, per recommendation from the City Attorney, to remove the requirement to provide an easement for pedestrian access to Griffin Creek as a condition on v PLANNING DEPARTMENT MEMORANDUM DATE: January 15, 1998 TO: Central Point Planning Commission FROM: Jim Bennett, City Administrator SUBJECT: Review of Landscaping Requirements for Oregon State Police Division III Headquarters Facility Background The Oregon State Police (OSP) Division III Headquarters Facility received Planning Commission approval on August 6, 1996. As a part of this approval, the Planning Commission accepted a planting plan submitted by the applicant for the landscaping proposed to be installed on the site. This planting plan included several Bloodgood London plane, or sycamore, trees along the north property line adjacent to property owned by Wally Skyrman. At the public hearings on the project, Mr. Skyrman registered some concems over the nature of the landscaping and the fencing proposed along the north property line. However, the Planning Commission accepted the planting plan as submitted. Discussion Mr. Skyrman has since contacted the State with regard to the sycamore trees citing his concerns over their impact upon his health, solar exposure and property. He has requested that the State remove the trees and replace them. Mr. Skyrman contacted me and asked to be placed on the Planning Commission agenda to discuss the matter. I spoke to Tom Haeg at the Department of Administrative Services today and he would like some input from the Commission on this issue. The Planning Commission has no authority or obligation at this time to require the removal of the trees and the substitution of alternate landscaping. However, the City is sensitive to Mr. Skyrman's concerns. As the State is requesting input from the City, it would be appropriate for the Planning Commission to review these concerns and forward any recommendations to the State that could help to resolve the matter. 2 4588 Pacific Hwy North Central Point, OR 97502-1695 November 3, 1997 541- 664-2641 Recorder on 4th ring E Mail wallysky@mind.net Tom Haeg Project Manager 1225 Ferry St SE Salem OR 97310 Dear Mr. Haeg 503 378-2865 Ext. 247 EXIT?BIT' ~...-- This letter is being written in regards to the planting of the Bloodgood Sycamores near the common property line between the State Police and myself. In your letter to me on April 30th 1997 you stated that the state would be planting a photinia hedge instead of what was earlier proposed in trees and ground cover. The Apri130th letter was taken at face value and I did not become aware of the effects of change until recently. In case you are unaware you have had planted fast growing trees that at maturity are expected to be 80' tall with a width. of 40' plus. These trees are all planted close to the property line, some within less then 3'. This is completely inappropriate. In your recent construction when asked, I willingly pruned back my trees. Will the state be willing to do the same in future years to keep their trees on their property? This means that if left unpruned approximately 40% of the trees coverage will be on my property in years to come plus blocking my southern solar exposure. In conversing with folks that have had experiences with sycamore's in general, few are positive. Many problems are stated but surface roots and high allergy effects and their health implications are often mentioned. Personally I find the last objection listed the hardest to live with. I have chronic lung and sinus disease that require constant medical attention. Numerous folks have expressed bewilderment on the situation that I find myself in. Would the person that specified this tree and their placement be willing to ok the planting of the same on my side of the line just 8' from the roof line of your rear building? I would not have the nerve to dump that many leaves on your roof and plug up the drains. In urban settings we need to consider in our landscape planning what will likely transpire in future years and try to plan away from areas of conflict. Implementation of the AprI130th letter is requested with the removal of the bloodgood sycamores. I appreciate our conversation today and I will see about getting on the agenda of the Central Point Planning Commission. Also will find suitable substitute trees. Sincerely S~ l~~'1~ Wallace Skyrman cc Central Point Planning Dept. 2 PLANNING DEPARTMENT MEMORANDUM DATE: January 15, 1998 TO: Central Point Planning Commission FROM: Jim Bennett, City Administrator SUBJECT: Review and decision regazding Modification of the Tentative Plan for New Haven Estates and the Site Plan Review/Conditional Use Permit for the Walnut Grove Village Mobile Home Pazk Background New Haven Estates is a proposed 207-lot single-family residential subdivision located north of Hamrick/W. Vilas Road. The Planning Commission approved the Tentative Plan for this subdivision on October 21, 1997. Modifications to some street rights-of--way within the proposed subdivision were later approved by the Commission on November 4, 1997. Walnut Grove Village is a proposed 193-unit mobile home pazk located between Gebhard Road and Hamrick Road. The Planning Commission approved the Site Plan Review and Conditional Use Permit for this project on July 17, 1997. Discussion The proposed New Haven Estates single-family residential subdivision and the proposed Walnut Grove Village Mobile Home Park are adjacent to one another and share a common access to Hamrick Road via New Haven Road. The applicants for both projects wish to make modifications to their designs. New Haven Estates would eliminate Lots 1 through 7 south of New Haven Road and transfer ownership to the Walnut Grove Village Mobile Home Pazk via a lot line adjustment. The mobile home pazk would then use this azea for recreational vehicle storage. Access to the recreational vehicle storage area would be from an interior street of the mobile home park via a I S-foot easement across one of the mobile home spaces. It is staff s understanding that the owners of the mobile home park intend to enclose the recreational vehicle storage area with a masonry wall along Hamrick Road and New Haven Road up to the entrance to the mobile home park. This proposal would not increase the number of mobile home spaces or the mobile home park density. It would reduce the number of lots within the New Haven Estates subdivision from 207 to 200 and would slightly increase the density from 3.75 to 3.8 units per acre still well below the maximum permitted density of 6 units per acre. It would also eliminate one ~' t ~n access to New Haven Road and reduce the number of vehicle trips per day on New Haven Road and Hamrick Road by approximately 70. A copy of the revised tentative plan is enclosed for the Commission's review. Additional detail of the recreational vehicle storage area will be available prior to the meeting. 4 CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES December 16, 1997 -Page 4 the approval of the minor partition for 37 2W 70DB, Tax Lot 8402 for Dean and Meridee Faucher that was made on December 2, 1997, under Resolution 406. Commissioner Foster seconded the motion. ROLL CALL: Curtis, abstain; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. Jim Bennett stated that the Strategic Plan will be completed soon. The City also received copies of the Goals and Vision Statement from Rogue Valley Council of Governments. These will be displayed in the Council Chamber. Lee Brennan stated that the City has done a traffic study at the intersection of Hopkins and Freeman Road. The study indicates the amount of traffic does not warrant afour-way stop sign at the intersection. There will be some work done on Hopkins Road which will help mitigate some of the problem. The Public Works Department will recommend two two-way stop signs on Far West and Greenpark at their intersection with Glengrove Avenue. The department will also request a stop sign on Laurel and 10th Street. Jim Bennett stated that the creek clean-up program is completed and was very successful. VIII. ADJOURNMENT Commissioner Gilkey made a motion to adjourn. Commissioner Fish seconded the motion. All said "aye" and the meeting adjourned at 8:45 p.m.