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HomeMy WebLinkAboutPlanning Commission Minutes - September 4, 2001City of Central Point Planning Commission Minutes September 4, 2001 I. MEETING CALLED TO ORDER II. ROLL CALL: Chuck Piland, Karolyne Johnson, Candy Fish, John LeGros, Paul Lunte, Don Foster and Wayne Rig<ps were present. Also in attendance were Ken Gerschler Community Planner; Matt Samitore; Community Planner, Dave Arkens; Planning Technician and Bob Pierce; Public Works Director. III. CORt2ESPONDENCE There was no correspondence. IV. MINUTES Commissioner Lunte made a motion to approve the minutes from the August 7, 2001 meeting as presented. Commissioner Fish seconded the motion. ROLL CALL: Johnson, abstained; Fish, yes; LeGros, yes; Lunte, yes; Foster, yes and Riggs, yes. Motion passed. V. Pi7BLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public Hearing to review an application fora 3,950 square foot commercial office building near the intersection of Freeman Road and Freeman Court. The subject property is located in the C4, Tourist and Office -Professional Zoning llistrict on map 37 2W 02D, Tax Lots 900 and 1000. Commissioner Johnson declared that she will be associated with the new office but will not benefit monetarily by the construction or operation of the new office building. Ken Gerschler, Community Planner, presented the Planning Department Staff Report. "1'he applicant, MDD LLC, is proposing a 3,950 square foot commercial building on 0.58 acres near the intersection of Freeman Road and Freeman Court. The subject property is located in the C4, Tourist and Office -Professional Cih' c~fCcnh~al Pona1 Plcnaning Connnission A4inrrtec September 1, 2001 Pa,~c 2 Zoning District The parcel meets the area requirements for the proposed office building. Any signs associated with the office building will require separate permits. Parking spaces will exceed the reconunended 13 spaces with a total of 23 spaces. The Planning Staff recommends that a sidewalk be constructed for pedestrian traffic from Freeman Court to Bast Pine Street. The Conunission asked staff if the sidewalk was necessary and it was explained that this would allow easier pedestrian flow from Freeman Road to East Pine Street. The Agent for MDD LLC, Jeff Mayfield, pointed out that only a small portion of the subject property is next to East Pine Street and they would like to put in the sidewalk to connect Freeman Court and East Pine Street. Mr. Mayfield also added that the building will be constructed with lap siding and a false brick front. He is also in the process of putting together plans for Public Works and BCVSA. Mr. Mayfield was informed by staff that this site may be included in the flood plain when FEMA re-maps Mingus Creek. Commissioner Lunte made a motion to adopt Resolution Number 529, approving the construction of a 3,950 square foot commercial building near the intersection of Freeman Road and Freeman Court of map 37 2W 02D, Tax Lots 900 and 1000 subject to the recommended conditions of approval. Commissioner Fish seconded the motion. ROLL CALL: Motion passed unanimously. B. Public Hearing to review an application for the installation of a drive-thru espresso cart along South Front Street. The subject property is located in the C-5, Thoroughfare Commercial District, TOD-GC, TOD Corridor on map 37 2W 11CB, Tax Lot 405. Ken Gerschier, Community Planner, presented the Planning Department Staff Report. The applicant, Brian Maxwell of Dutch Bros. Coffee, is proposing a drive-thru espresso cart along South Front Street on 0.47 acres and is located in the C-5, Thoroughfare Commercial District, TOD-GC, TOD Corridor. "The parcel meets the area requirements for the proposed drive-thru espresso cart. This would be the second Dutch Bros. Coffee stand in Central Point. In a late correspondence, Shirley Roberts, a Planner with the Oregon Department of Transportation (ODOT) sent a letter stating that access to the state highway is subject to compliance with the Access Management Administrative Rule 734- OS land that an access permit will be required for this use. Prior to the issuance a revised site plan must be submitted to ODOT for review showing the coffee sales building further back from the highway for the purpose of additional parking City ojCentral PoH~t Plurvling Conmrissiow ddnrates September 4, 200/ Pcr~e 3 spaces. In addition, ODOT will require that all property owners sign a statement indicating concurrence with the use of these access points. This correspondence was given to the applicant at the meeting. "I'he applicant will need to contact ODOT for further information and details. The Planning Staff also recommends that a shared parking agreement be made with the adjacent property. Both parcels are owned by the same individual. Trees and sluubs will be required as indicated in the staff report. Signs for the proposed coffee stand will need to meet current TOD standards. This proposal will affect business signs that are currently in place at 820 South Front Street. New signs for these businesses will also be required to meet current TOD standards when a change in use is proposed. Sob Pierce, Public Works Director, stated that he has not received any plans from the applicant and added that any work done at the site must meet Public Works standards and specifications and be required to be done by qualified Public Works persoime] or contractors. Ty Sytivan of Dutch Bros. Coffee stated that he will beautify the site by seeding the lawn area, installing a sprinkler system and setting up picnic tables. Also, he would like to be on city water and BCVSA sewer system. There will be no deck or awning at this site. In addition, Mr. Sylivan said he will contact ODOT to clarify any access problems. Commissioner Foster made a motion to adopt Resolution Number 530, approving the installation of a drive-thru espresso cart along South Front Street on map 37 2W 11 CB, Tax Lot 405, subject to the recommended conditions of approval. Commissioner Lunte seconded the motion. ROLL CALL: Motion passed unanimously. C. Public Hearing to review and modify a previously approved site plan for the Central Point Public Works Department. The modificatio~r would take place at 399 South Fifth Street on map 37 2W 11BB, Tax Lot 8200 in the R-1-6, Residential Single Family Zoning District. Ken Gerschler, Community Planner, presented the staff report. Included in the recommended conditions of approval is the installation of "wine" or "whiskey" barrel planters with flowers, replacement of six Cypress trees and inclusion of additional sluubbery adjacent to Ash Street. Bob Pierce, Public Works Director, stated that he would like to wait to plant any trees or shrubs until the spring. In City of Cerrh'rrl Poin( Plcmrring Cnnnni.csron rLlirit~les Scp[emher d, ?001 Pcrge a addition to trees and shrubs, decorative ground coverage is needed to cover exposed plastic sheeting within the planter strip adjacent to Ash Street. The building itself will be a pole barn type construction with the highest point being approximately twenty feet. The required setback from the current fence is ten feet on each side. Ann Britt, 15 Ashley Place, was concerned that the roof would reflect sunlight into nearby neighborhoods. Mr. Pierce explained that the roof will be constructed with anon-reflecting coating that will eliminate any glare caused by the sun. Mr. Pierce also stated that Public Works equipment and vehicles will be stored under the new pole barn type building to keep them out of the weather. Mrs. Britt also coimnented that the Public Works crews have been great neighbors. Commissioner Riggs made a motion to approve the modification to the Public Works site at 399 South Fifth Street on map 37 2W 11BB, Tax Lot 8200 subject to the recommended conditions of approval. Commissioner Foster seconded the motion. ROLL CALL: Motion passed unanimously. VII. MISCELLANEOUS Matt Samitore, Community Plamier, presented a site plan change to the 4-plex at the intersection of Hiatt Lane and Haskel Street, Tax Lot 7200. The proposed changes will include the construction of carports instead of garages, placing parking spaces in front of the 4-plex, reducing apartment sizes to 1,000 square feet, moving apartments to the west, away from IIaskell Street, and placing garbage pick-up to the west. The proposed changes also include an improved landscaping plan that meets TOD standards. Commissioner Fish made a motion to approve the modifications to the 4-plex at the intersection of Hiatt Lane and Haskell Street, Tax Lot 7200. Commissioner Lunte seconded the motion. ROLL CALL: Motion passed unanimously. Commissioner Lunte made a motion to adjourn the meeting. Commissioner Foster seconded the motion. ROLL CALL: Motion passed unanimously. Meeting adjourned at 8:55 P.M.