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HomeMy WebLinkAboutCouncil Resolution 732RESOLUTION N0. 73~ A RESOLUTION AMENDING THE CITY'S POLICIES ON FEES AND DEPOSITS FOR USE OF CITY PARK FACILITIES Recitals 1. The City Council previously adopted Resolution No. 708, a Resolution Establishing Fees for Use of City Park Facilities by Non-Residents of the City. 2. Resolution No. 708 provides that for the Chamber of Commerce's 4th of July celebration, "a clean-up deposit shall be paid for the 4th of July celebration, but a use fee will not be charged". The resolution also requires City Council authorization for reservations for groups over 250 people. 3. The City Council does not wish to charge a clean-up deposit to the Chamber of Commerce on the 4th of July, nor does it wish to require City Council authorization for the Chamber of Commerce's 4th of July reservation. 4. Based on the foregoing, changes to the City's policies on City park fees and deposits are necessary. Now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, that the City's policies on fees and deposits for use of City park facilities. set forth in Resolution No. 708 are hereby amended, so that the entire text of the City's policies is as follows: Section 1. Definitions. Applicant - Any person(s) at least twenty-one (21) years of age with proper credentials (i.e., valid driver's license, O.L.C.C. card, etc.). Clean-Up Deposit - A monetary charge posted by the applicant and kept by the City if the applicant fails to reasonably clean up the facility after use. This fee is refundable upon approval by the Director or designated staff person. Director - Public Works Director for the City of Central Point, or a person. designated by the Director to carry out a certain function. 1 - RESOLUTION NO. ~ (060295) 4th of Ju1~Celebration - The actual date the 4th of July celebration is held in Central Park. Reservation - The reserving of a specific area or facility in the parks for a specific time or date. Use Fee - A monetary charge for the use of the facility being reserved, and used to offset costs incurred for providing this service. Payable upon making reservation. Section 2 General Information and Special Conditions. A. Reservations of park facilities may be applied for no mare than 180 days before the requested reservation. date. Central. Park is reserved for the 4th of July celebration each year by the Chamber of Commerce, and no other reservations will be allowed for Central Park on the 4th of July celebration date, unless authorized by the City Council. No clean-up deposit or use fee shall be charged the Chamber of Commerce for the 4th of July celebration. B. Citizens or businesses located within the incorporated limits. of Central Point may reserve park facilities for a specific date and time through application to the City at no charge. However, if reserving the park facility will require City staff time and/or equipment, or other costs above normal maintenance of the park, the Director may require that the applicant pay the clean-up deposit and use fee. C. Applicants whose residences or businesses are located outside the incorporated city limits of Central Paint shall pay a clean-up deposit and a use fee when reserving park facilities. D. Reservations. for groups of more than 2.50 people shall require Council authorization, except that the Chamber of Commerce's 4th of July celebration shall not require Council authorization. E. The applicant shall be responsible for leaving the reserved area in clean condition and ready for use by the next reserving party. If the Director determines the area was not left in a clean condition, the clean-up deposit will not be refunded to that applicant. F. In case of special requests, fees for special equipment and/or personnel used to complete the request of the applicant will be collected at the time a reservation application. is issued to the applicant. G. The reservation shall be effective when all deposits and fees have been paid. 2 - RESOLUTION NO. ~3~_(060295) H. Cancellation of a reservation shall be made at least 10 working days prior to date of reservation, or all deposits and fees shall be forfeited. I. Any persons seeking a refund of a clean-up deposit or use fees because. of inability to use facilities as reserved shall submit a written statement or refund request to include: (1) Name of group, address and telephone number; (2) Name, address and telephone number of person/ group to receive refund; (3) The reason for seeking refund and the amount requested. No refunds shall be made unless approved by the Public Works Director. J. All reservations. are on a first come, first served basis. Reservations will be accepted for the hours between 8:00 a.m. and 8:00 p.m., in one-half hour increments of time. Reservations after 8:00 p.m. shall require City Council authorization. Section 3. Establishment of Deposits and Fees. The following deposits and fees shall be collected by City. A. For reservation of areas in any City park, a clean-up deposit will be charged as follows: Size of Group 1 to 49 people 50 to 99 people 100 to 149 people 150 to 250 people Over 250 people* Per Day $25.00 $35.00 $50.00 $75.00 Fee to be determined by Director based on number of people *Reservations for groups of more than 250 people require City Council authorization, except for the Chamber of Commerce's 4th of July celebration. B. Use fees for each park area listed below shall be charged at the rate of $10.00 per hour for each park area, charged in one-half hour increments. 3 - RESOLUTION NO. ~~ (060295) Park Areas Picnic shelters Stage Tennis Courts Softball or baseball fields Soccer Fields Multi-purpose areas Basketball courts Any other park area C. In the event that a user of park facilities damages any City property or fails to leave the facility in a clean condition, City shall collect from such user an amount of money, over and above the amount of the clean-up deposit, deemed necessary by the. Director to repair or clean up the facility. D. In the event that a user shall use a facility for a period. longer than the time reserved by such user, the City shall collect a use fee for the additional time. If one user exceeds his or her time, causing the following user to use less than his or her entire reserved time, the fee for the unused time may be refunded. Section 4. Classification of Fees. For purposes of ORS 310.145, and ORS 305.580-.591, the deposits and fees described in this resolution are classified as "other fees not subject to the limits of Section llb, Article XI, of the Oregon Constitution". Passed by the Council and si its passage this ~ day of me in authentication of 1995. ATTEST: City Rep enta ive Approved by me this ~_ day of , 1995. ~~~~? Mayor Rusty McGra 4 - RESOLUTION N0. 73~ (060295)