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HomeMy WebLinkAboutCouncil Resolution 716RESOLUTION NO. 7/~ A RESOLUTION ADOPTING A RETURN-TO-WORK POLICY FOR INJURED EMPLOYEES AND ADDING SUCH POLICY TO THE CITY'S PERSONNEL POLICIES AND PROCEDURES BE IT RESOLVED by the City Council of the City of Central Point, Oregon, that the following provisions are hereby adopted, and added to and made a part of the City's Personnel Policies and Procedures Manual. RETURN-TO-WORK POLICY FOR ON-THE-JOB INJURIES 6.10.5 Policy Statement. The City of Central Point is concerned about the health and good work habits of its employees.. In the event that an employee is injured or unable to perform his or her job, the City wants to assist the employee in obtaining the best treatment and quick return to his or her regular job. The following provisions have been developed. to help employees understand the procedures for notifying the City concerning their injuries and providing the City with appropriate information to assist in a timely return to work. Through these procedures, the City intends to assist the employee's recovery, gain production for wages paid, and reduce unnecessary medical costs. Nothing in these return-to-work policies shall be construed or interpreted to limit or affect the City Administrator's authority to direct uninjured employees' job activities or modify their work assignments. These return-to-work policies apply only to injured workers. 6.10.6 Offer of Temporary Modified "Light Duty" work Assignments. The City Administrator may, in his discretion, create and define a temporary modified work assignment, in the nature of "light duty" work, to offer to injured employees. Such work assignments shall be temporary, may be terminated at any time, and are not "positions" for purposes of Tables I and II. The employee shall be paid at his or her regular wage, but the City Administrator may establish the hours and scope of duties. for such assignments. The assignment may be in the injured wcrker's usual department, or in another department. No injured employee is guaranteed or entitled to such a temporary modified work assignment, but the same may be offered at the discretion of the City Administrator. 6.10.7 Definition of "Light Duty". The City defines "light duty" work as temporary work assignments within the injured worker's physical abilities, knowledge and skills. "Light duty" assignments are developed to accommodate particular disabilities, 1 - RESOLUTION NO. ~[~ (020395) utilizing the employee's known physical abilities/restrictions obtained from the worker's attending physician. Light duty assignments can also include duties taken from the injured worker's regular job, when the injured worker cannot perform full duties. 6.10.8 Communication Regarding Return to Light Duty Work.. If requested to do so by the City Administrator, the employee shall take a SAIF "Return-To-Work Recommendation" form to his or her attending physician, have the physician fill out the. form, and immediately return the form to the employee's immediate supervisor. This form. will advise the physician that a modified temporary work assignment may be offered the employee, and will request information pertaining to the type of work the injured employee is capable of performing. Injured employees shall cooperate in having as many Return-To-Work Recommendation forms filled out and returned as are requested by the City. Regardless of whether or not the employee has been given a "Return-To-Work Recommendation" form, injured employees shall contact their supervisor on a weekly basis by reporting their status the first day of their scheduled work week. 6.10.9 Release to Light Duty and Job Offer Letter. In the event that the City Administrator decides to develop a modified temporary work assignment for an injured employee, the following shall. apply: a. Upon receipt of the physician-signed Return-To-Work Recommendation form, a job analysis will be developed. by the City Administrator, describing the temporary modified light duty assignment. This job analysis shall be forwarded to the attending physician for the attending physician's written approval of the modified work assignment described in the job analysis. After such written approval by the attending physician, a written job offer letter, including a copy of the job analysis, will be prepared and mailed to the employee by certified mail. b. The job offer letter shall include the proposed hours, report time and date, location, supervisor and phone number, and probable duration of the. light duty assignment. c. The employee shall sign the bottom of the job offer letter indicating acceptance or refusal of the offer. d. Copies of all job analyses, work releases, and offer letters will be forwarded to SAIF Corporation. 2 - RESOLUTION NO. 7/a (020395) e. Continuation of temporary modified light assignments for disabled workers will be reviewed City reserves the right to determine the duration work assignments. duty work regularly. The of light duty 6.10.10 Monitoring Light Duty Return-to-Work Program. Light duty jobs shall be temporary in duration. The injured worker's ability to perform the job will be re-evaluated by the treating physician on the next scheduled medical appointment. Time spent by the employee engaged in any temporary modified light duty work assignments shall not be counted towards the completion of the employee's. trial service period, if applicable. Passed by the Council and signed by me in authentication of its passage this ~L day of 1995. Mayo G at~ ATTEST: Cit!~p~~ntbt~e ~( Approved by me this ~ day~of ,~„~f~ , 1995. Mayor Rusty M G ath 3 - RESOLUTION NO. ~(~ (020395) RETURN-TO-WORK POLICY FOR ON-THE-SOB INJURIES 6.10.5 Policy Statement. The City of Central Point is concerned about the health and good work habits of its employees. In the event that an employee is injured or unable to perform his or her job, the City wants to assist the employee in obtaining the best treatment and quick return to his or her regular job. The following provisions have been developed to help employees understand the procedures for notifying the City concerning their injuries and providing the City with appropriate information to assist in a timely return to work. Through these procedures, the City intends to assist the employee's recovery, gain production for wages paid, and reduce unnecessary medical costs. Nothing in these return-to-work policies shall be construed or interpreted to limit or affect the City Administrator's authority to direct uninjured employees' job activities or modify their work assignments. These return-to-work policies apply only to injured workers.. 6.10.6 offer of Temporary Modified "Light Duty" Work Assignments. The City Administrator may, in his discretion, create and define a temporary modified work assignment, in the nature of "light duty" work, to offer to injured employees. Such work assignments shall be temporary, may be terminated at any time, and are not "positions" for purposes of Tables I and II. The employee shall be paid at his or her regular wage, but the City Administrator may establish the hours and scope of duties for such assignments. The assignment may be in the injured worker's usual department, or in another department. No injured employee is guaranteed or entitled to such a temporary modified work assignment, but the same may be offered at the discretion of the City Administrator. 6.10.7 Definition of "Light Duty". The City defines "light duty" work as temporary work assignments within the injured worker's physical abilities, knowledge and skills. "Light duty" assignments are developed to accommodate particular disabilities, utilizing the employee's known physical abilities/restrictions obtained from the worker's attending physician. Light duty assignments can also include duties taken from the injured worker's regular job, when the injured worker cannot perform full duties. 6.10.8 Communication Regarding Return to Light Duty work. If requested to do so by the City Administrator, the employee shall take a SAIF "Return-To-Work. Recommendation" form to his or her attending physician, have the physician fill out the form, and 1 - RETURN-TO-WORK POLICY FOR ON-THE:-JOB INJURIES (020395) immediately return the form to the employee's immediate supervisor. This form will advise the physician that a modified temporary work assignment may be offered the employee, and will request information pertaining to the type of work the injured employee is capable of performing. Injured employees shall cooperate in having as many Return-To-work Recommendation forms filled out and returned as are requested by the City. Regardless of whether or not the employee has been given a "Return-To-Work Recommendation" form, injured employees shall contact their supervisor on a weekly basis by reporting their status the first day of their scheduled work week.. 6.10.9 Release to Liq_ht Duty and Job Offer Letter. In the event that the City Administrator decides to develop a modified temporary work assignment for an injured employee, the following shall apply: a. Upon receipt of the physician-signed Return-To-Work Recommendation form, a job analysis will be developed by the City Administrator, describing the temporary modified light duty assignment. This job analysis shall be forwarded to the attending physician for the attending physician's written approval of the modified work assignment described in the job analysis. After such. written approval by the attending physician, a written job offer letter, including a copy of the job analysis, will be prepared and mailed to the employee by certified mail. b. The job offer letter shall include the proposed hours, report time and date, location, supervisor and phone. number, and probable duration of the light duty assignment. c. The employee shall sign the bottom of the job offer letter indicating acceptance or refusal of the offer. d. Copies of all job analyses, work releases, and offer letters will be forwarded to SAIF Corporation. e. Continuation of temporary modified light duty work assignments for disabled workers will be reviewed regularly. The City reserves the right to determine the duration of light duty work assignments. 6.10.10 Monitoring Light Duty Return-to-Work Program. Light duty jobs shall be temporary in duration. The injured worker's ability to perform the job will be re-evaluated by the treating physician on the next scheduled medical appointment. Time spent 2 - RETURN-TO-WORK POLICY FOR ON-THE-JOB INJURIES (020395) by the employee engaged in any temporary modified. light duty work assignments shall not be counted towards the completion of the employee's trial service period, if applicable.. I have read and understand this policy. DATED: CURRENT EMPLOYEE NAME: EMPLOYEE'S SIGNATURE: 3 - RETURN-TO-WORK POLICY FOR ON-THE-JOB INJURIES (020395)