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HomeMy WebLinkAboutCM021005CITY OF CENTRi4L POINT City Council Meeting Minutes February 10, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Wi{{iams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Dick Halley, Kay Harrison, Mike Quilty and Sandi Richardson were present. Nate Banry and Kay Harrison were excused. City Administrator Phil Messina; City Attorney Doug Engle; Finance Director Jill Turner; Police Chief Jon Zeliff; Parks and Recreation Director Katherine Boxer, Community Planner Ken Gerschler; Development Services Coordinator Matt Samitore; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of January 27, 2005, City Council Minutes B. Approval Proclamation for 100'h Anniversary of Rotary International Mike Quilty made a motion to approve the consent agenda as presented. Becca Croft seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No Items were removed. VI{. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1047, A Resolution Ordering Construction of Improvements to the Meadows, a Retirement Community, Water System and Authorizing the City to Borrow Money and Issue and Sell Notes for the Purpose of Providing Interim Financing for the Cost of the Local Improvement Development Services Coordinator Matt Samitore stated that on November 10, 2004, 195 residents of the Meadows petitioned the City for the formation of an Local Improvement City of Central Point City Counci/Mulutes l~ehruary 10, 2005 Page 2 District (LID) for a newwaterlineand services. The petition represented approximately 73% of the residents. The current water system is supplied by one large master meter. RI! the waterlines and service meters are private. On January 27, 2005, the Council approved Resolution No. 1046 Setting a Public Hearing and Initiating Proceedings for the Formation of an LID. The estimate as of today will be $3,557 per lot. This project would take 280 - 365 days with a completion date estimated in December of 2005. The water lines from the meter to the house would be the responsibility of the property owner just like the rest of the City. There would be two connections to the city water system providing the Meadows with better water pressure. Finance Director Jill Turner stated that once the project is completed a public hearing will be set to discuss the actual costs of the project. The actual costs may be different than mentioned above. At that time the Council will approve a resolution setting the final assessment for each parcel. Property owners will have the ability to pay the assessment in whole or set up payments. If the property owner chooses to make payments it will be over a ten year time frame. The City can only get a 10 year loan for this purpose. Payments not paid in full will become a lien against the property. The assessment is assumable, but typical lending institutions do not allow this to occur, instead would require that the assessment be paid in full when the property changes owners. Ms. Turner presented an example of a pay schedule over ten years with 6% interest. She stated that the property owners would get two bills, one would be the monthly water bill and the other would t~ ttte assessment statement. Bill Stults, Manager Mr. Stults explained why the water system is failing. He stated that they are replacing inadequate pipes, saddle braces are rusted and splitting the main pipe. tt is approximately $6,600 every time they have to fix the system. He would like to see the option of a 20 year loan or differed payment options for those in need. Joe Strahl, City Engineer Mc Strahl stated that the financial advantage is to begin this process as soon as possible. The longer this project is delayed the higher the cost will be. The work will be done according to City Code, and will ~ the responsibility of the City once the water lines are installed. The old lines will be left in place to reduce the cost of the project. The streets will be patched as the work is completed. Mayor Williams opened the public hearing. Gloria Newman, resident Ms. Newman asked about payment options for low income homeowners. Ms. Turner stated that the loans are assumable and the City will provide as much assistance as possible, Clly of CL'llt/'dl YOlllt City G'om~cil Minutes ~chniary 10, 200.5 P~~ 3 Ralf Wedel, resident Mr. Wedel asked what the new meters would look like. Mr. Strahl stated they would be the standard ground level touch read boxes. Larry Lonberger, resident Mr. Lonberger asked if the lines would cross the driveways and sidewalks; he also asked how the City came up with the estimates. Mr. Strahl stated that the lines would vary depending on each property and explained how an engineers estimate works. Vicki Domis, resident Ms. Domis stated that she has watched the system deteriorate and is in favor of the new system. Richard Morgan, resident Mr. Morgan stated that the cost of the maintenance is increasing every year. He is in favor of the new system. Zane Fleischion, resident Mr. Fleischion asked what the minimum monthly bill would be. He stated that the City should pay for part of this capitol improvement because it will be to their benefit in the future. Opal Heierle, resident Ms. Heierle stated that she has helped to promote this project, if the system is not replaced the residents of the Meadows will continue to see an increase in the amount spent on repairs. Clyde Dias, resident Mr. Dias asked if this would be the final cost. Chuck Shinn, resident Mr. Shinn has talked with a lot of people regarding the project. So far only two people complained and they get paid for doing the repairs. He is in favor of the project. Mayor Williams closed the public hearing. There was discussion about other utilities. Mr. Stults stated that all there are no problems with the other services for the Meadows. City o/~Ccntral Point Cily Council Minutes February 10, 200.5 Page 4 Mike Quilty made a motion to approve Resolution No. 1047, A Resolution Ordering Construction of Improvements to the Meadows, a Retirement community, 1Mater System and Authorizing the City to Borrow Money and Issue and Sell Notes for the Purpose of Providing Interim Financing for the Cost of the Local Improvement. Becca Croft seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Planner Ken Gerschler presented the Planning Commission Report for February 1, 2005. The Commission approved a conditional use permit application for a temporary RV parking facility in the Twin Creeks Transit-Oriented Development. The temporary facility will be enclosed, will occupy roughly 1.3 acres and will consist of 63 parking stalls of varying sizes. The subject property is located on the east side of the Haskell Street extension (adjacent to Rogue Valley Bin Company) inthe TOD-MMR, Medium Mix Residential zoning district. The Twin Creeks development prohibits the storage of RV's on private property and had another temporary storage area which is on a site now being developed for townhouses. The long term plan is to identify and develop a permanent storage site elsewhere in Twin Creeks. The Commission approved the use permit subject to conditions recommended by City staff which limit the duration of the temporary use to one year with an option to extend for another year. Access to the site wilt betaken directly from a business collector street rather than through a residentia{ neighborhood which is the current arrangement. 2. Thi Crsn,r~~is.~ir?n a~?r~r~sued a tentative plan to partition property owned by the Seventh Day Adventist Church in order to create a residentia{ lot for a caretaker. The subject property is locatPC1 at 625 North Tenth Street zr i tl-,e R- ~~; tii=~i ~=n#ia; Single Fatuity zoning district. The church wishes to riivdiiy ail existing ~iiiii3iriy on .z.~c?.~e-ii~?9e.ei??~%iir3 _~:~~: '~:?:?;'~~s_i ii issi i~ie jll ~Y~ iilt~C. ._:~ , . - ~_ ., ~._ ~~ ~,_ ~ = u~ - s Brae ty s-ionitor their property T'riey Daveriad prvi~leriis iii file past uvitii vandalism and drug dealing that they believe a caretaker wilt correct. _~= =_ ~ 3 3,-~-~>>~-~_:^ ;n?p?-~?d r-o??ditiorts that included the creation of recording of a reciprocal acceJs Agreement. City staff will work with the church to ensure that c~nstrudion on another building on the site is also completed. '_'. ~~' - - "'~.~~,, ~-_~~;_::~ ~?„~i. ~~~~ ti,e ~;~,ri;,iis.~inn was made aware of the planning activities iat 3toff IiGs scliediiied for updating ti-e Downtown Revitalization Plan and for creating a new Highwa; g9 C~nrrirlni Flan ~:tliliiil:S$i~5n i~iar~~E7i=~~ Yxi-,s a=~ _-i~= --- _- _ ~; -_ - ':; u s[ ~; ;:: meeting with ilie City Council to becoli-~ better aCyt~airited grid tc~ ~disLuss f~.~t~.!re expectations. City o/~Cen6~d Pomt City Council Minu[es FebiU~uy 10, 2005 Y~c .5 Dick Halley made a motion to approve the Planning Commission Report as presented for February 1, 2005. Mike Quilty seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: • he attended a La Clinica De Valle meeting. They are interested in locating in Central Point. • he attended an RPS meeting. The City has only 4 to 5 years of growth available • he attended the Council Retreat • he attended the Chamber Auction Dinner • he attended the Rogue Valley Mayor's Luncheon • he is working with Representative Denise Richardson to acquire OTIA funds to construct a foot bridge over I-5 for Expo events. X. CITY ADAAINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended the meeting with La Clinica De Valle • the random community phone survey will begin next week • the Council approved a Proclamation for Rotary International this evening. He explained some of the projects the Rotary Club works on • staff will begin working with Avista on updating our franchise agreement • he will be working with Pacific Power regarding street projects XI. COUNCIL REPORTS Dick Halley reported that: • he attended the Downtown Merchants meeting • he attended the Council Retreat • he attended the Chamber Annual Auction Dinner • he attended the Chamber meeting Becca Croft reported that: • she attended the SOREDi meeting where they discussed new businesses • she attended the Downtown Merchants meeting • she attended the Council Retreat Mike Quilty reported that: • the City no longer has a voice with the Regional Rate Committee. They will send City of Ccntra/ Point City Council Minutes February 10, 200.5 Pa,~ 6' reports he attended the placement of the Forest Glenn Bridge, and glad to see it going in he attended an RVACT meeting he talked with Don Lovelady regarding transit issues and the railroad Sandi Richardson reported that: • she has been spending a lot of time with the Downtown Merchants, they have several meetings scheduled • she will be involved in the Crater FFA three day event • she is in the process of working on a downtown celebration event • Amy's Kitchen would like to be part of the community even though they are located in White City • she has been receiving calls about the Jackson Creek redesign. XII. DEPARTMENT REPORTS Finance Director Jill Turner reported that she has been working financial reports and the redesign of the Chart of Accounts. Development Services Coordinator Matt Samitore reported that: Public Works continues to work on the Forest Glenn foot bridge. It will still be a couple of weeks before it is open for use the new Library and Council Chambers should be open in July, the City offices are scheduled for use in September Parks and Recreation Director Katherine Boxer reported that: • she has been busy teaming about all the programs • she has attended a Greenway Planning Committee meeting • she is working on joint powers with the School District for use of facilities • Charlene Weston injured her bade over the weekend and we are unsure of when she will be returning to work Police Chief Jon Zeliff reported that: the article in the Mail Tribune was not accurate about Central Point losing School Resource Officers, the City has absorbed these positions into the Budget and we will continue to have an officer present in our schools the department has gone to i 2 hour shifts whid~ will cause the promotion of one office to Sergeant_ That process will begin next week. the new Police Department Website now has an interactive form for complaints or questions. 1 Ci[y o/•CetNral Point G'ity Council Minutes Fcbiu~y 10, 200.5 P~gc 7 XI11. ADJOURNMENT Becca Croft moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 8:55 p.m. The foregoing minutes of the February 10, 2005, Council meeting were approved by the City Council at its meeting of February 24, 2005. Dated: a'a6 (OS Mayor Hank Williams A City Recorder i