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HomeMy WebLinkAboutCM111804CITY OF CENTRAL POINT City Council Meeting Miautes November 18, 2004 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE II1. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Bill Stults and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Don Pfaff, Business Owner Mr. Pfaff is concerned about the elimination of parking available on Pine Street in front of his business because of the reconstruction of the Pine Street\Highway 99 intersection. He stated that the plans for a bike lane along that section of Pine Street will prohibit any costumers from parking in front of his business and he does not own the property behind in order to direct them back there. He presented a list of customers who have visited his business and stated that they park on Pine Street. He feels that the City is not concerned with businesses and continue to remove on street parking. He also stated that trucks turning onto Pine Street from Highway 99 will be forced to go up on the curb in order to make the turn or cause a traffic problem because the lanes are not wide enough. Community Development Director Tom Humphrey stated that there have been public hearings regarding this project for several years. It is not the intention of the City to upset businesses. The reconstruction is necessary to improve pedestrian traffic. He stated that this project is funded by grants and it is the requirement of Federal and State money to improve intersections and include bike lanes. Professional traffic engineers have worked on the design of the intersection. They have done traffic counts and have calculated the need to allow trucks onto Pine Street. Mr. Robinson, Business Owner Mr. Robinson stated that he did not give permission for the City to plan off street parking on his property. He has no problem sharing his parking with other businesses. He does not like the way the situation has been handled with the business owners along this section. City of Central Point City Council Minutes November 18, 2004 Page 2 Carol Fischer, Resident Mrs. Fischer stated that the city has had other situations where they did not communicate with business owners. The city needs to improve communication between Council, Staff and property owners. Mayor Williams stated that he would like staff to keep the council informed of the situation. V. CONSENT AGENDA A. Approval of October 28, 2004. City Council Minutes Mike Quilty made a motion to approve the consent agenda as presented. Donna Higginbotham seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1037, A Resolution Authorizing Revisions to Solid Waste & Recycling Collection Services/Collection Franchise Agreement "Exhibit B". City Administrator Phil Messina stated that Rogue Disposal and Recycling has submitted a revision to Exhibit B of the Solid Waste Franchise collection services currently provided by Rogue Disposal. The revision describes the changes to recycling pick-up and the yard waste pick-up that were not in effect when the original agreement was approved in 1996. The effect of this franchise revision does not decrease current services. Kay Harrison made a motion to approve Resolution No. 1037, A Resolution Authorizing Revisions to Solid Waste 8~ Recycling Collection Services/Collection Franchise Agreement "Exhibit B".Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1038, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point. Finance Director Jill Turner stated that the proposed resolution authorizes the City Administrator and Finance Director to sign checks on behalf of the City. In the absence of either of these people Mayor Hank Williams, Councilor Quilty, or Community Development Director Tom Humphrey would be asked to sign checks in their place. Mike Quilty made a motion to approve Resolution No.1038, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point. Nate Banry 1 City of Central Paint City Council Minutes November 28, 2004 Page 3 seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1039, A Resolution Repealing Section 8 of Resolution No. 1021, Regarding Bad Debts. Ms. Turner stated that utility accounts that are closed and are in excess of $10.00 and more than 90 days past due are turned over to collections on a monthly basis. Usually at this point the City would then write off the bad debts from the general ledger. The current resolution restricts the amounts of write off, and the bad debt accounts have not been written off the general ledger. The process of not correctly writing off the bad debts has gone on for many years and the mull-year bacK log in the amount of $24,890.00 in water accounts. By amending this resolution staff will be able to clean up the backlog of bad debts, and bring the accounting policy into alignment with current collection practices. Once the backlog of bad debt is cleared up the expected annual loss wil! be somewhere between $5,000 and $10,000 for both water and miscellaneous receivables. Mike Quilty made a motion to approve Resolution No. 1039, A Resolution Repealing Section 8 of Resolution No. 1021, Regarding Bad Debts. Dick Halley seconded. Roll CaII: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for November 2, 2004. A. The Commission approved an amendment to include a fourth phase to the Beebe Woods PUD. Gordon & Erma Layton were authorized to include their property in the PUD which would add five single family "attached units" and bring the development's total to 108 lots. The subject tax lots are located east of Hamrick Road and between Parkwood Village Lane and Brookdale Avenue in the R-2, Residential Two Family zone. The additional lots and the Layton's home site would take their access from Live Oak Loop, which is a private street in the PUD. The addition of five Pots does not exceed the building density for the zone because more land is also included in the amendment. The Commission's approval carried all of the original conditions forward from an earlier resolution. B. The Commission approved a tentative plan for a minor partition to create three parcels from an existing tax lot. The subject tax lot is located north of Scenic Avenue, east of Dobrot Way and west of Rock Way in the R-1-8, Residential Single Family zoning district. An existing easement will remain for access to the new lots City of Central Point City Council Minutes November 18, 2004 Page 4 but various buildings will need to be removed to accommodate the subdivision. The Commission approved the partition subject to conditions recommended by City staff and contingent upon limits placed upon an existing well on site. C. The Commission approved a tentative subdivision for 7 residential lots known as Hanley Dale. The subject property is located north of Beall Lane and east of Hanley Road in the R-1-8, Single Family zone. The development proposes a standard public street with access from Hanley Road. The Commission imposed conditions that included compliance with building code and local agency approvals as well as the preservation of a 25 foot riparian set back from Jackson Creek. A distance of 150 feet must be maintained between the center lines of Quail Court and the'proposed Hanley Circle. Improvements on Hanley Road will not be deferred but will either be bonded or paid for as part of the development. D. The Commission approved a final development plan and tentative subdivision for the residential development known as the Countryside Terrace PUD. The subject property is located on the northeast corner of Hopkins and Freeman Roads in the R-3, Multi-Family Residential zoning district. The development proposes private streets with primary access from Hopkins and Freeman Roads. Common open space, guest parking and a tot lot are included. The Commission determined that the conditions they impoed at the preliminary plan stage had be met for the development. E. The Commission approved a final development plan and tentative subdivision known as the Snowy Butte Meadows PUD. The subject tax lots are located on Snowy Butte Lane north of Beall Lane inthe R-1-6, Residential Single Family zoning district. The development proposes private streets with primary access from Snowy Butte Lane which is scheduled for reconstruction. Common open space and guest parking are included. The commission determined that the conditions they imposed at the preliminary plan stage had been met for the development. Mike Quilty made a motion to approve the Planning Commission Report as presented for November 2, 2004. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams Reported that: he attended an RVACT meeting. he attended a Jackson County Home Builders Association Meeting. he received a letter from OAMR President Sandy King congratulating City Recorder Deanna Gregory for acceptance into the IIMC Master Municipal Clerk program. 1 City of Central Point City Council Minutes November 18, 2004 Page 5 X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended the League of Oregon Cities Conference. • he had a meeting with Chris Borovanski from the Jackson County Expo regarding cooperation between the City and the Expo. • he attended a meeting with the City of Talent to discuss Storm Drain SDC fees. • the new Parks and Recreation Director Katherine Boxer will be in town on Friday. • Council has been asked if anyone would like to attend a meeting on November 23 to help choose a Superintendent for School District 6. • the population census has come in from Oregon State University, there is some confusion regarding our actual projection. • the second Council meeting in December is scheduled for December 23. Direction from Council is to cancel that meeting. XI. COUNCIL REPORTS Dick Halley reported that: • he attended the LOC Conference. • he attended an MPO meeting. • he attended a fair board meeting where they discussed an Solar Project for the Amphitheater. He would like to discuss this project with Public Works for use at the new Community Center. Bill Stults reported that: the Meadows has submitted a petition to start the process for an LID in order to help with the water issue. RVSS had their annual audit with no reservations. Mike Quilty reported that: he attended the LOC Conference and attended several session to do with transportation issues. he attended an MPO meeting in California representing the State of Oregon for the West Coast MPO. he has spoken to representatives from Wyden and Smiths office regarding transportation issues. Kay Harrison reported that: • she attended the LOC Conference. • she attended the MPO Regional Planning Meeting. Donna Higginbotham reported on Food & Friends delivery and process. City of Central Point City Council Minutes November 18, 2004 Page 6 XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: he attended a Regional Problem Solving meeting to give the City narrative and update on Urban Reserve. the City will be forming an Advisory Committee with business owners to help design highway 99. Police Chief Jon Zeliff reported that: • the department has been conducting tests and interviews for two new police officers. • the Department will be enhancing communications by issuing nextel phones. They will be able to get rid of pagers, and car phones, encouraging the officers to carry their phones with them at all times. • they will be changing to twelve hour shifts to help provide better coverage to the citizens of Central Point. • they will be changing the logos on the Police Cars soon. They plan on having a ceremony to reveal the new logo. • they will begin a recruitment for a volunteer program to help with special events. Finance Department Director Jill Turner reported that: • the financial report for June 30, 2004, is complete. • a notice will be going out in the next newsletter allowing people to sign up for credit authorization and check deduction to help pay for water bills. • the recruitment for the Finance Accounting Specialist has closed, interviews will be next week. • the recruitment for Accounting Clerk I will begin to replace the position left open when Paula York was promoted to Municipal Court Clerk. • the department will be rearranging to help make room for the two positions. • they have been working on combining accounts in the water bill program. • the Auditors will be here at the end of the month. • 4; _. Public Works Director Bob Pierce reported that: • the Library and new offices construction is on schedule. • the Pine Street/Hwy 99 intersection is close to being on Schedule. • the bridge for Forest Glenn Park should be delivered early, in December. • he has been working with the Consulting Engineers on the Talent/G~tral Point Storm Drain SDC's. • he presented the bid for the Table Rock Waterline. They plan on installing this portion when Jackson County does the reconstruction of Table Rock Road. He asked for a motion to accept the LTM bid in the amount of $555,602. City of Central Point City Council Minutes November 18, 2004 Page 7 Mike Quilty made a motion to accept the LTM bid for the installation of the Table Rock Waterline in the amount of $555,602. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. construction trucks for Blue Grass Downs will be going through New Haven Subdivision between November 19 and December 3rd to deliver rocks to the construction site. They have informed the residents in the area. This is for a limited time. Staff will take pictures of the road prior to this event and after the event to make sure damage has not been done. Mike Quilty made a motion to adjourn to Executive Session under ORS 192.660 (2)(h) to discuss litigation. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. XIII. EXECUTIVE SESSION Mike Quilty made a motion to adjourn into regular session at 9:24 p.m. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Bill Stults, yes; and Mike Quilty, yes. Motion approved. No action was taken. XIV. ADJOURNMENT Bill Stults moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 9:25 p.m. The foregoing minutes of the November 18, 2004, Council meeting were approved by the City Council at its meeting of December 9, 2004. Dated: ~ z- ro -cc.~' . A' Citv Recorder Mayor Hank Williams