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HomeMy WebLinkAboutCM032405CITY OF CENTRAL POINT City Council Meeting Minutes March 24, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, and Sandi Richardson were present. Mike Quilty was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. IV. SWEARING ON NEW SERGEANT Police Chief Jon Zeliff proceeded with the swearing in of Sergeant Dave Croft. Chief Zeliff explained Sergeant Croft's background with the City of Central Point. V. PUBLIC APPEARANCES Laura Graham, Resident Ms. Graham stated that she would like the Council to consider allowing her to raise Japanese Quail within the City limits. She has been informed that she has high cholesterol along with other health issues. She would like to raise appropriate animals, such as small quail, for a suitable healthy food source. She explained the size of the animals, they are not evasive animals, and do not cause problems with her neighbors. She stated that several of her neighbors have signed statements stating that the birds are not a problem. There are no health issues associated with raising quail, such as could be with other foul. She stated that she has become attached with the couple of birds she has already purchased and has decided to harvest the eggs instead of raise the birds for consumption. Council member Richardson stated that Ms. Graham could contact the FFA and purchase chemical free poultry. Mayor Williams stated that the Council would consider her request and get back to her. VI. PRESENTATION OF COMMUNITY SURVEY RESULTS Thomas Pickering, The Thomas Group City o/~Cenha/ Point City Council Minutes March 2~, 2005 Pa,Qe 2 Mr. Pickering presented the results of a phone survey to Central Point citizens in four voting precincts. He explained the reasons, methodology, format, and findings of that survey. After reviewing the survey with the Council he stated that the conclusions are: 1. Respondents appreciated this opportunity 2. Those in disagreement with statements generally voiced opinions in a positive manner 3. More than 90% believe Central Point is a family oriented community, a safe place to live, and would recommend it to friends as a good place to live. 4. Residents of less than one year were below average in support of statements 5. Downtown approval was favored almost 4.5 to 1. 6. Residents need information about the municipal bond issue. 7. Enhanced communications will increase understanding of improvements such as the desirability of curb outs. And the recommendations are: 1. Make residents aware of the results of the survey 2. Prepare communications inventory and conduct an analysis 3. Consider neighborhood task forces for information and opinion gathering on community issues. 4. Conduct a downtown parking study to determine needs. 5. Develop a `go to' program for complaint handling. 6. Get the word out about how great it is to live in Central Point. There was discussion about the lack of information provided for some of the questions. Phone surveys do not allow for in depth questions. If the Council wishes to provide back ground for some of the questions it would need to be done through a mail out survey. VI1. CONSENT AGENDA A. Approval of March 10, 2005, City Council Minutes Kay Harrison made a motion to approve the consent agenda as presented. Sandy Richardson seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. VIII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. IX. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing -Resolution No. 1050, A Resolution Exempting From the Competitive Bidding Process a Contract for Construction of a Skateboard Park and Authorizing a Contract with Todd Construction, Inc., for Construction of a Skateboard Park. City ofCen6a11'oint City Counci/Minutes March 24, 2005 Pam 3 Public Works Director Bob Pierce explained the substantial savings to the city by approving the proposed resolution, allowing for the exemption of the public letting process and selecting TODD Construction, Inc., to proceed with construction. He explained ORS 279.325 and presented the findings establishing justification for exempting a public improvement contract from public letting requirements. He also explained that when the City was awarded the Grant for the construction of the Skatepark, it was brought to our attention that the property needed to partitioned or the City would not be able to use the remainder of the property for anything other than a skatepark. It took time to partition the property. There is not enough time to send the project out to bid and complete it before the deadline required by the State. Mayor Williams opened the public hearing. There was no public input. Mayor Williams closed the public hearing. Mr. Pierce provided the Council with a revised resolution adding a third paragraph to Section 1, adopting the findings of staff. Dick Halley made a motion to approve Resolution No. 1050, A Resolution Exempting From the Competitive Bidding Process a Contract for Construction of a Skateboard Park and Authorizing a Contract with Todd Construction, Inc., for Construction of a Skateboard Park. Becca Croft seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. B. Resolution No. 1051, A Resolution Declaring the Annexation of 2.56 Acres of Land Located at the East End of Brook Haven Drive and East of North Pacific Highway into the City of Central Point, Oregon (Applicants: Osborn)(37 2W 3BD; TL 200) Community Development Director Tom Humphrey stated that this project consists of the annexation of approximately 2.56 acres located at the east end of Brookhaven Drive off North Pacific Highway. The applicant has submitted a draft tentative plan to illustrate how he intends to develop the property. once annexed to the City. The owners and applicants are represented by Mike Lanier, the consultant who prepared the annexation documents. A coordinated `master plan' has been devised for this area and has been partially implemented. Annexation will be followed by a residential subdivision application. The proposed annexation meets all required criteria in order for the Council to approve the resolution without a public hearing. Kay Harrison made a motion to approve Resolution No.1051, A Resolution Declaring the Annexation of 2.56 Acres of Land Located at the East End of Brookhaven Drive and East of North Pacific Highway into the City of Central Point, Oregon. Sandi City o/~Cenl~al Point City Counci/Minutes Marrhl4, 2005 Pie 4 Richardson seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. C. Second Reading, Ordinance No.1856, An Ordinance Amending Central Point Municipal Code 2.18 Park Commission Park and Recreation Director Katherine Boxer stated that on March 10, the Council passed to second reading an Ordinance recommending a revision to the Park Commission membership ,residency requirements, terms of membership, and updating responsibilities and meeting rules. Council stated that they were concerned regarding the suggested membership of an RVCOG employee. Currently the City contracts with RVCOG for a variety of services and they are concerned this could be a conflict of interest. A suggestion was made to partner with YMCA or the Boys & Girls Club. Ms. Boxer stated that drawing from outside sources could help with issues needed in Central Point. There is a lot of expertise out there and not all of them are Central Point Citizens. Opening the residency requirement will allow us to utilize knowledge from outside the City limits. Becca Croft made a motion to approve Ordinance 1856, An Ordinance Amending Central Point Municipal Code 2.18 Park Commission. Dick Halley seconded. Roll Call: Nate Banry, no; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, no. Motion approved. VIII. BUSINESS A. Presentation of Coummunity Survey Results This item was moved to the beginning of the meeting. B. Request from Jackson County Expo Chris Borovansky, Director, Jackson County Expo Mr. Borovansky reported that it has been a pleasure to work with City Staff and the Council on the Amphitheater project. They have scheduled the first events and will continue to work with staff to ensure the events are successful for both the Expo and Central Point Citizens. Mr. Borovansky stated that the Expo Board would like to ask financial support of $35,000 from the City's transient tax to purchase and support the sound monitoring equipment for the Amphitheater. He realizes this would need to be a budgeted item and would like staff to include the request in the recommended budget for 2005/06. The proceeds will help to promote tourism in Central Point by helping to promote the events held at the Amphitheater. Mayor Williams stated that this item will be discussed further during the Budget process. City o/'Cenha/Point Ci[v Council Minutes March 24, 2005 Page 5 C. Appointment of Park Commissioners -Recommended to be Continued. Ms. Boxer stated that Council continued this at the last meeting. The recommendations should be continued to April 28, 2005. At that time the Ordinance will become effective. Staff will return with recommendations for the Commission. Kay Harrison made a motion to continue the appointment of Park Commissioners to April 28, 2005. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that: • he attended the RV Manor Senior Volunteer's Luncheon. • he attended the FFA event at the Expo. • he attended the Study Session regarding downtown parking. • he had lunch with Joy Olson to discuss removal of blackberry bushes along the greenway bike path. It was recommended to Ms. Olson that she work with the Greenway Committee, the city does not have jurisdiction over the greenway. • he attended the Jackson County Commissioners meeting on Tuesday night. 1 X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: he attended an OCCMA Conference last week. he has been working with department directors on budget preparation. he was a speaker at the Medford Rotary lunch. XI. COUNCIL REPORTS Sandi Richardson reported that: she attended the LOC Newly Elected Officials Workshop in Bend. she held a Ward I meeting. she was involved in the FFA Convention. Dick Halley reported that he attended the Park Commission meeting. Kay Harrison reported that she attended the Rogue Valley Sanitary Services meeting. Becca Croft reported that: • she attended the Newly Elected Officials Conference in Grants Pass. • she attended the Study Session regarding downtown parking. City o/~Cen6a1 Point Ciry Counci/Minutes Marc/12~ 2005 Pam 6 she attended the RVCQG Board meeting. she attended the Park Commission meeting. X11. DEPARTMENT REPORTS Police Chief Jon Zeliff reported that: • he would like to thank the Council for their recognition of the promotions in the Police Department. • the Department has been working with the Pilot Station in order to locate a satellite police substation there. • they have two new officers at the Police Academy. • they will have new mountain bikes to use for police patrol this summer. Finance Director Jill Turner reported that: • the department has been working on staff development, goal setting, and customer service. • they have been working on a new computer program. • she attended the FMOA conference. • she has been busy with budget preparation. • she has been attending SDC workshop meetings. Parks and Recreation Director Katherine Boxer reported that: • there will be an Easter egg hunt at Pfaff park Saturday at 11:00 a.m. • she is working on a grand opening date for the Forest Glenn Park Bridge. • she held her first Park Commission meeting where they discussed future goals for the Park Commission. • she has been working on the Parks and Recreation Department Budget. Community Development Director Tom Humphrey reported that: • he has presented the RPS candidate areas to the review committee. • the city is proceeding with the rail order for a crossing located on Highway 99 across from Crater High School. • staff is in the process of scheduling a meeting with the land conservancy regarding Griffin Creek restoration. • he has been attending the SDC workshop meetings. • there will be two Planning Commission meetings and an Citizens Advisory Committee meeting in April. • the next Highway 99 Committee meeting will be on April 6th at 7:30 a.m. XIII. ADJOURNMENT 1 Becca Croft moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 9:20 p.m. City of Central Point City Council Minutes March 24, 2005 Page 7 The foregoing minutes of the March 24, 2005, Council meeting were approved by the City Council at its meeting of April 14, 2005. Dated: ~ « ~~ ~ ' ~.. Mayor Hank Williams ATT City Recorder 1