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HomeMy WebLinkAboutCM060905 CITY OF CENTRAL POINT City Council Meeting Minutes June 9, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, and Sandi Richardson were present. Mike Quilty was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey, and City Recorder Deanna Gregory were also present. 1 IV. SWEARING IN OF NEW OFFICERS Police Chief Jon Zeliff administered the oath of office to Central Point's two new Police Officers James Gilman and Jason Godly providing a brief back ground on both officers. V. PUBLIC APPEARANCES Katie Mallams, Heritage Road, Central Point Ms. Mallams asked the City to examine outdoor lighting. She explained that most of the lighting of streets is misdirected. She handed out a flier,regarding light fixtures and facts. She stated that she would be happy to work with the City in researching better light fixtures for city streets. Eleanor Holbrook, Resident of the Meadows. Mrs. Holbrook invited the Council to come to the Senior Center for lunch and a tour. They are providing a good inexpensive lunch for Central Point Seniors. She also provided a calendar of events offered at the Center. VI. CONSENT AGENDA A. Approval of May 26, 2005, City Council Minutes B. Approval of Liquor Application for Rostel's City of Central Point City Council Minutes June 9, 2005 Page 2 Sandi Richardson made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roii cai1: Nate Banry, abstain; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No.1051i, A Resolution Transferring Budget Appropriationstyithin Funds for Fiscal Year 2004-2005. Finance Director Jill Turner explained the proposed resolution changing the current budget and keeping the City in compliance with Oregon Budget Law. The overall budget will not be increased. The recommended transfers are clarified in the resolution. Kay Harrison made a motion to approve Resolution No. 1056, A Resolution Transferring Budget Appropriations Within Funds for Fiscal Year 2004-2005. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. B. Public Hearing -Resolution No. 1057, A Resolution Adopting a Budget for Fiscal Year July 1, 2005 to June 30, 2006, Making Appropriations and Levying Taxes Ms. Turner explained that the Budget Committee completed meetings in May and recommended approval of the 2005-2006 Budget. The proposed resolution is the final step in completing the 2005-06 Budget. Ms. Turner stated that this resolution incorporates two additional accounting changes, 1) the Street Fund Bond financed project is separated into its' own division; previously it was split between operations and SDC Streets. Separate accounting will be a requirement of the bond covenants; 2) The water improvements SDC's are combined into one account, thus allowing for more flexibility in the spending of revenue. This accounting was suggested by the SDC Consultant. Mayor Williams opened the Public Hearing. No one stepped forward. Mayor Williams closed the Public Hearing. Nate Banry made a motion to approve Resolution No. 1057, A Resolution Adopting a Budget for Fiscal Year July 1, 2005 to June 30, 2006, Making Appropriations and Levying Taxes. Sandi Richardson seconded. Roll call: Nate Banry, abstain; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. C. Resolution No. 1058, A Resolution Adopting General Procedures for Fiscal Year 2005-2006. Cily of Central Point City Council Minutes Junc 9, 2005 Pale 3 Ms. Turner explained that the proposed resolution outlines general procedures for the coming year. It also appoints the City Attorney, City Judge, Insurance Agent and City Auditor. City Administrator Phil Messina stated that it was brought to his attention there is one change needed in the proposed resolution. Under Section 2. Council expenses should be $150, not $125 per month for Council compensation. Kay Harrison made a motion to approve Resolution 1058, A Resolution Adopting General Procedures for Fiscal Year 2005-06 correcting Council compensation to $150 per month. Dick Halley seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. D. Resolution No. 1059, A Resolution Certifying the Provisions of Certain Municipal Services by the City of Central Point, Oregon Ms. Turner explained the proposed resolution certifies the provision of City services. It is required for the City to be eligible to receive state cigarette, liquor and highway taxes.The City expects to receive $900,000 from these resources in 2005-2006. Kay Harrison made a motion to approve Resolution 1059, A Resolution Certifying the Provisions of Certain Municipal Services by the City of Central Point, Oregon. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. E. Resolution No.10ti0, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2005-06 Pursuant to ORS 221.770 The proposed resolution electing to receive state revenue sharing. The City expects to receive $105,000 from this source in 2005-06. Dick Halley made a motion to approve Resolution No. 1060, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2005-06 Pursuant to ORS 221.770. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. F. Second Reading Ordinance No. 1857, An Ordinance Amending Certain Sections of the Central Point Municipal Code Title 15, Pertaining to Building and Construction Building Official Lois DeBenedetti explained this is the second reading of an Ordinance to amend and bring current Title 15 of the Central Point Muncipal Code and adopts the State of Oregon approved building codes. Becca Croft made a motion to approve Ordinance No.1857, An Ordinance Amending Certain Sections of the Central Point Muncipal Code Title 15, Pertaining to Building and Construction. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick City of Central Point City Council Minutes Junes, 200 Page 4 Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. G. Resolution No. 1061, A Resolution Setting a Public Hearing and Initiating Proceedings for the Formation of a Local Improvement District. Public Works Director Bob Pierce stated that Central Point Muncipal Code states that the City Council may initiate a public hearing after reviewing the reasons for the formation of an LID and the preliminary cost estimates. A Resolution is needed in order to initiate a public hearing on July 14, 20~ Currently Snowy Butte Lane is a one lane road that is an inadequate urban street. In 2003, the Council lifted a moratorium on development of Snowy Butte Lane. Several developments have been approved by the City. When the moratorium was lifted, the property owners were to band together to improve the street. The city agreed to pay for engineering plans for the improved street. The engineering plans are nearly complete. However, an agreement with the property owners was never completed. The Public Works Department believes the only way the street will fully be improved is with the formation of an LID. The City has analyzed the situation and has come up with preliminary estimates that will include widening the road; moving the utilities; installing a new storm drain system and portions of a new sewer system. The City will pay for the installation of a new waterline. The preliminary cost estimate at this time is $450,000 which includes the right-of-way acquisition which will be needed because several property owners will not dedicate the needed area for the improvements. Nate Banry made a motion to approve Resolution No. 1061, A Resolution Setting a Public Hearing and Initiating Proceedings for the Formation of a Local Improvement District. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. H. Resolution No. 1062, A Resolution Discounting Certain System Development Charges for aLow-Income Senior Housing Development Mr. Pierce stated that Pacific Retirement Services has requested that the city reduce or eliminate their SDC's for the 62 unit low income senior housing project. The developer is requesting the reduction or waiver because they are a non profit entity and the seniors using this facility typically use fewer resources than a standard apartment complex. Staff has calculated the requested adjustments to the SDC fees. Street SDC's are already reduced based on the trips per day. The Street SDC should not be reduced beyond the current calculation. Staff has analyzed the request for Water SDC's and based on water consumption rates from other cities with these types of buildings, suggested that the Water Distribution, Water Reservoir and Water Supply SDC's be reduced up to 50%. Park SDC's will be reduced by 62%. The calculation is based on the average person per resident for this type of dwelling is 1.03 as opposed to 2.7. City of Central Point City Council Minutes June 9, 2005 Page 5 Nate Banry made a motion to approve Resolution No.1062, A Resolution Discounting Certain System Development Charges for a Low Income Senior Housing Development. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission report for June 7, 2005: The Commission approved a tentative subdivision that would allow a 5 acre parcel in the R-3 (TOD Corridor Overlay) zone to be divided into ten separate parcels. The property is located on the north side of Hyatt Lane; a privatey owned, formerly vacated alley with access onto South Haskell Street. Each of the lots will have a 3 story "padlot" home that is identical in architecture to the four townhouses under construction across from Pfaff Park on Sixth Street. 1 2. The Commission reviewed a request for varience for a property that is located adjacent to City Hall on Third Street. The applicant has owned the property since 1997 and has upgraded the 400 square foot home during the past few years. The fot is small and the variance was requested so that the applicant could add a garage and eventually construct additional living space. The Commission approved the variance with the understanding that the garage will be single car capacity and will be positioned 4 feet from the rear and side lot lines. One of which is along the alley. 3. Twin Creeks Crossing, Phase 1 was approved which is the portion of the TOD that includes the large commons park (OS), high density (HMR) and commercial components (EC). A total of six lots will be created for the various uses which will be further divided as needed. The development triggers were discussed along with the Qwest pedestal relocation which Public Works said would be completed by fall of this year. RVCOG gave a presentation on the Integrated Land Use and Transportation Plan (ILUTP) and they will be giving the Council the same presentation as soon as it can be scheduled. Nate Banry made a motion to approve the Planning Commission report as presented. Sandi Richardson seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; and Sandi Richardson, yes. Motion approved. B. Park Commission Report City Administrator Phil Messina presented the Park Commission Report for June 6, 2005: The Commission discussed the Summer Activities Program They discussed the proposed rules for the new Skate Park. The Skate Park rules City of Central Poins City Council Minuses June 9, 2(105 Page 6 will come before the Council in the form of an Ordinance. The Park will not open until the rules and security is in place the Commission discussed Park SDC's, and park land acquisition Greenway operations and security non-profit organization status X. MAYOR'S REPORT Mayor Williams reported that: he attended the Relay for Life to raise money for the Cancer Society he attended an RPS meeting he met with the consultants that were hired to complete the RPS project XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended the SOREDI Board meeting • he attended the RPS meeting • he attended the Police Academy Graduation in Salem • he attended the Managers meeting where they discussed the management of the Greenway • Council will have a mini retreat on Wednesday July 13th from 6 -10 p.m. at Sandi's Soups and Catering XII. COUNCIL REPORTS Becca Croft reported that: she attended the Park Commission meeting she attended the SoRedi meeting she attended the Central Point Kindergarden BBQ in Pfaff Park Dick Halley reported that he attended the Park Commission meeting and the Central Point Chamber meeting. Sandi Richardson stated that she has been working on the Downtown Festival which begins June 30tH XIII. DEPARTMENT REPORTS Finance Director Jill Turner reported that she has been working on year end reports and finishing up the budget document. 1 Building Official Lois DeBenedetti reported that: City of Central Yoinl City Council Minutes June 9, 2005 Page 7 • Crater High School will be remodeling the campus entry area • Crater Rock Museum is revising their building plans that were submitted last year. • Subway has reopened in the Pilot Station. Police Chief Jon Zeliff reported that: there were no issues of concern at the Crater High Graduation the Department has entered into the selection process for a second Leutenent. the Department and School District No. 6 have reaffirmed their dedication to the DARE Program for another year. Public Works Director Bob Pierce reported that: • the Skate Park completion is ahead of schedule. They should be done with the Grant requirements soon and will begin working on landscaping. • the underground work on the new parking lot is complete, they should begin with the fill work next week. • Medford Water Commission will be increasing their SDC fees to the City. • he has been discussing options for the new water reservoir with Medford Water Commission. • they have started aquiring new radio read equipment for water meters. Community Development Director Tom Humphrey reported that: • staff has been working with the applicants requesting the zone change on Beebe and Gebhard Roads. They will bring the issue before the Council at the next meeting. • he attended a Boot Camp for Downtown revitalization in Portland. They hope to be able to bring these consultants to Central Point. • the Downtown festival will be attended by several local businesses. • there will be a CAC meeting on July 12'h • there will be a second Planning Commission meeting on June 21~ • the city has entered into an agreement with a company to begin enforcing downtown parking. X1V. ADJOURNMENT Nate Banry moved to adjourn, Sandi Richardson seconded, all said "aye" and the Council Meeting was adjourned at 8:31 p.m. The foregoing minutes of the June 9, 2005, Council meeting ere approved`by the City Council at its meeting of June 23, 2005. Date ~ /a~/bs-- ayor Hank Williams ATT S City Recorder