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Home My WebLink AboutCM051205CITY OF CENTRAL POINT City Council Meeting Minutes May 12, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. Il. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Mike Quilty, and Sandi Richardson were present. Becca Croft was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner, Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; and Planning Technician Lisa Morgan were also present. IV. PUBLIC APPEARANCES There were no Public Appearances. V. CONSENT AGENDA A. Approval of April 14, 2005, City Council Minutes B. Declaration of Surplus Property Nate Banry made a motion to approve the consent agenda as presented. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Installation of Traffic Controls Mr. Pierce read through the Public Works Memorandum explaining the need to install various types of traffic control measures in specific areas. Mike Quilty made a motion to install "No Parking" signs along the alleys within the Twin Creeks Development. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. City of Central Point City Council Minutes May 12, 2005 Page 2 Kay Harrison made a motion paint the curb yellow between the driveways located at 1000 ~ 1010 Lathrop Drive. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Nate Banry made a motion to install a "STOP" sign in the west bound lane of Jeremy Street at Scofield Street. Sandi Richardson seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Dick Halley made a motion to install a "STOP' sign on Sydney Court where it intersects with Pittview Avenue. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to install a "DEAD END" sign on Kensington Court near Pittview Avenue. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to install a "STOP" sign on Kensington Court at Pittview Avenue if one is not present already. Kay Harrison seconded. Roll ca{{: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. B. Appointment of Park Commission Members City Administrator Phil Messina presented the Parks & Recreation Department report with the recommended Park Commissioner members and their terms. Kay Harrison made a motion to continue Jim Harlemann's appointrnent to the Park Commission. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to continue Eleanor Holbrook's appointment to the Park Commission. Sandi Richardson seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Nate Banry made a motion to continue Cheryf Cummings appointment to the Park Commission. Sandi Richardson seconded. Roll call: Nate Banry, yes; Dick Haiiey, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to continue Betty Cline's appointment to the Park Commission. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. City of Central Point City Council Minutes May 12, 2005 Page 3 Kay Harrison made a motion to continue Casey Clark's appointment to the Park Commission. Sandi Richardson seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Nate Banry made a motion to appoint Bill Stults to the Park Commission. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to appoint Bret Moore to the Park Commission. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and- Sandi Richardson, yes. Motion approved. Nate Banry made a motion to appoint Maurice Torrano to the Park Commission. Mike Quilty seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty made a motion to appoint David Heard to the Park Commission. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Kay Harrison made a motion to continue Jim Harlemann's position as Chairman for the Park Commission. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. C. Resolution No. 1053, A Resolution authorizing the reimbursement of expenditures with reimbursement obligation proceeds for improvements to the Scenic Avenue,10~' Street and Upton Street intersection. Finance Director Jill Turner explained the purpose of this resolution is for the City to proceed with the Scenic Avenue, 10`h Street and Upton Street improvement project prior to receiving funding. The City will follow up on financial support from the Metropolitan Planning Organization funded through the State Transportation Program for a portion of this improvement. Rogue Valley Council of Governments will assist in obtaining additional funding. Mike Quilty made a motion to adopt Resolution No. 1053, A Resolution authorizing the reimbursement of expenditures with reimbursement obligation proceeds for improvements to the Scenic Avenue, 10~' Street and Upton Street intersection. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. D. Resolution No. 1054, A Resolution declaring the City Council's intent to endorse and financially support a Downtown Festival. Tom Humphrey, Community Development Director stated that he is requesting the City of Central Point City Council Minutes May 12, 2005 Page 4 endorsement of the City to financially support a downtown festival. Mr. Humphrey explained that this is in an effort to showcase the downtown businesses, and to attract additional business to the downtown area. The festival would be similar to the "Art in Bloom" activities in Medford, with entertainment, crafts and food. The plan is to have this event in the downtown core area. Outlying businesses such as Rogue Creamery, Gary West Meats, a farmer's market and local wineries would bring their products to the downtown. This will be a Thursday night event that will extend over a period of twelve weeks. Mr. Humphrey asked the Council to authorize the use of approximately $12,000 from the Downtown Revitalization fund to cover the costs associated with promoting and managing the festival. Council Member Richardson stated that downtown business owners are willing to make a big commitment for twelve weeks. Cindy Beddingfield coordinator for "Art in Bloom" explained how the City of Medford helped finance their festival the first year since it was an unknown. Each year, the City of Medford contribution became less and less until the festival supported itself financially. Ms. Beddingfield said if this is successful, the City of Central Point may not have to help with funding after the first year. There were questions about concerts and booths. Ms. Beddingfield stated there are not any contracts for concerts yet and they were hoping to coordinate the downtown festival with the movies in the park. There will be booths for the different merchants to extend their business out onto the sidewalks. Part of the marketing strategy discussed with merchants was to create a passport that visitors could have stamped by the various businesses and win prizes with a larger prize at the conclusion of the festival. Kay Harrison made a motion to adopt Resolution No.1054, A Resolution Declaring the City Council's intent to endorse and financially support a downtown festival. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VIII. OTHER BUSINESS A. Finance Report Finance Director Jill Turner handed out the March 31, 2005 financial report. Ms. Turner referred to page 25 and explained that at this point in the year the percentage for accounts should be at 75%. She explained the increases/decreases in some accounts from last year's figures to this year's figures. Revenues are keeping up with expenditures. Dick Halley made a motion to approve the March 31, 2005 Finance Report. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. City of Central Point City Council Minutes May 12, 2005 Page 5 B. Planning Commission Report Community Development Director Tom Humphrey reported that the Planning Commission approved a Preliminary PUD and Tentative plan fora 12 lot subdivision known as San Ignacio Place. This application had been continued to the May 3, 2005 meeting due to neighbors concerns. The applicant was successful in working with the neighbors and providing solutions to resolve concerns raised by neighbors. A zone map amendment was recommended for approval by the Commission to accommodate a PUD and Preliminary Plan known as White Hawk. The property has recently been annexed into the City. The amendment would change approximately 20 acres from R-L, Residential Low Density to R-1-6, Residential Single Family. The property is located east of Gebhard Road and north of Beebe Road. A Comprehensive Plan & Zone Map amendment were recommended for approval by the Commission. This property is also located east of Gebhard Road and north of Beebe Road. The amendments were requested to accommodate a PUD. The amendments would change approximately 9 acres from R-1-8, Residential Single Family to R-2, Residential Two Family. A Fence Variance application submitted by the Public Works Department was approved by the Commission. The variance was requested to place a fence along the recently completed Forest Glen Park footbridge. The fence will solve safety and privacy issues along the foot path. Three applications were continued to the May 17, 2005 meeting by the Commission. They were: 1) A Minor Partition application for property located at 845 Pittview Avenue; 2) A Minor Partition application for property located at 5205 Dobrot Way; 3) An application for a six lot subdivision for property located at 1945 & 1967 Taylor Road. The Commission was updated on site plan changes for the Pilot Center and Quality Fence property. There were questions regarding PUD's and when does it become a PUD versus a standard subdivision. Mr. Humphrey stated that the Commission has requested a Study Session with the Council to discuss this topic. Council agreed that they would like to have a Study Session on PUD's. Phil Messina, City Administrator said that one could probably be scheduled for July, 2005. Mike Qualty made a motion to approve the May 3, 2005 Planning Commission Report. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. City of Central Point City Council Minutes May 12, 2005 Page 6 IX. MAYOR'S REPORT The Mayor reported that: - He attended the RPS meeting on May 2nd - He attended the RVACT meeting on May 10th - He attended a 7 Oaks Interchange Meeting, which ties in the CP-1 area. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: - All employee's attended Incident Command training - Letters were mailed to property owners north of Don Jones Park requesting first right of refusal to the City. He had heard from 2 of 3 property owners that had agreed. - He attended the Rotary auction which raised $50,00 towards schools & scholarships XI. COUNCIL REPORTS Kay Harrison reported that: - She attended the May 2 City Budget meeting - She attended the May 4 Rogue Valley Sanitary meeting - She attended the RVACT Budget meeting - She attended the RVSS meeting Mike Quilty made a motion to appoint Kay Harrison as Mayor Williams alternate to attend RVACT meetings. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Mike Quilty reported that: - He attended the Forest Glen Foot bridge dedication - He attended the MPO meeting - He the Grand re-opening of Rail Tunnel #13 - He attended the Economic Redevelopment Team meeting - He attended the RVACT meeting - He attended the Highway 62 project development meeting - He attended the Exit 35 meeting - He attended the RPS Dick Halley reported that: - He attended the LTMlChamber Greeters meeting - He attended the Greenway meeting City of Central Point City Council Minutes May 12, 2005 Page 7 - He attended the Forest Glen Foot bridge dedication - He attended the Kid's Day Appreciation Dinner - He attended the City's first Budget meeting - He attended the Park Commission meeting Nate Banry reported that: - He attended both Budget Meetings XII. DEPARTMENT REPORTS Finance Director Jill Turner reported that: - She has been working on the Budget - The Finance Department goal will be on additional training for Staff - The major focus will be on utility billing Police Chief Zeliff reported that: 1 - The Boy Scouts will start an explorer post - There was a Dare graduation at Jewett Elementary - There was a Dare cruise meeting - All City Hall employees who went through ICS100 & NIMS700 will be certified - Park & Recreation Director Katherine Boxer and Chief Zeliff wil! be reviewing the Emergency Management Plan Community Development Director Tom Humphrey reported that: - He attended the LUBA hearing in Salem with two Crater High students - He attended an RPS tour last Friday - We have filled a contract position to assist in TSP Amendments, Highway 99 Corridor Study, Ordinance Revisions, and UGB amendments. The position was filled by Don Burt who was part of the Medford Urban Renewal Department. - There will be a Bio Swale tour meeting tomorrow beginning at RVSS at 9:OOam, arriving on site about 9:30am - May 24th there will be a Highway 99 Corridor Study Advisory Committee meeting beginning at S:OOpm, with an open house following at 7:OOpm Public Works Director Bob Pierce reported that: - There has been vandalism at Pfaff Park in last couple of weeks. One of the Park employees caught a boy trying to set fire to the stage - The parking lot at 2"d Street & Manzanita is coming along - The skate park & Library are shaping up nicely - Staff did a superb job in his absence City of Central Point City Council Minutes May 12, 2005 Page 8 Building OfFcial Lois DeBenedetti reported that: - Building Department Budget was approved Monday night - The building inspectors have been overloaded with 22 electrical inspections & 20 commercial inspections - They have received the tenant improvement plans for the Library There were questions if the Pilot has to put in sprinklers now. She explained that the building code does not require them to, so they will not be installing them during the remodel. XIII. ADJOURNMENT Mike Quilty moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 8:30 p.m. The foregoing minutes of the May 12, 2005, Council meeting were approved by the City Council at its meeting of May 26, 2005. Dated: $/a.Zl(jg- ~~ Mayor Hank Williams ATTEST: City Recorder Deann re 1