Loading...
HomeMy WebLinkAboutCM082505 CITY OF CENTRAL POINT City Council Meeting Minutes August 25, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, Mike Quilty and Sandi Richardson were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Contract Planning Manager Don Burt; Community Planner Ken Gerschler; Development Services Coordinator Matt Samitore, and City Recorder Deanna Gregory were also present. IV. SWEARING IN OFFICER GREG BRUCE Police Chief Jon Zeliff presented the background for Officer Bruce and proceeded to issue the oath of office. V. PUBLIC APPEARANCES There were no public appearances. VI. CONSENT AGENDA A. Approval of July 28, 2005, City Council Minutes B. Acceptance of the 2004 Audit C. Street Closure -Library Grand Opening D. Street Closure -D.A.R. E. Cruise Kay Harrison made a motion to approve the consent agenda as presented. Mike Quilty seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. City of Central Point City Council Minutes August 25, 2005 Page 2 VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing - Resolution No. 1073, A Resolution Ordering Construction of Improvements to Snowy Butte Lane from Timothy Street to Beall Lane for Road Widening and Paving and Authorizing the City to Borrow Money and Issue and Sell Notes for the Purpose of Providing Interim Financing for the Cost of the Local Improvement. Development Services Coordinator Matt Samitore explained that on July 14, 2005, the Council reviewed the preliminary estimates for the Snowy Butte Lane assessment area. The estimates were based on an acreage valuation at that time. At that time the Council directed staff to re-evaluate the methodology and return with options. Staff has proceeded to create three options for the Council to consider. Option one is based on frontage acreage valuation. Property owners would pay according to the amount of property they owned. Option two uses the total number of lots that can be generated from the area. This option gives a discount to those properties which cannot develop any further. Option 3 uses the same methodology as Option 2 except that those property owners which can not develop their property any further are given a 50% discount. This option puts more of a burden on those property owners who can develop. Right of Way costs will be determined by an appraisal. Staff recommends Option 3. Mayor Williams opened the Public Hearing. Jeanette Pigott, Snowy Butte resident. Ms. Pigott wanted more information on the ROW acquisition. She asked about the price difference for other property owners. Mr. Samitore explained that it depends on the amount of property the City would require for the ROW. Matt Chancellor, Snowy Butte resident. He stated that the options the Council is considering are not the same figures that were presented to the property owners in the notice. He does not feel that the City can handle a project of this size. The City should absorb any additional costs due to construction costs and delays. He is not in favor of the LID. Don Pigott, Snowy Butte resident Mr. Pigott does not believe the projected acquisition amount is adequate. He also does not feel that the property owners should have to pay for any of the improvements. Mayor Williams closed the Public Hearing. Public Works Director Bob Pierce explained that any delay on the project would be due to the acquisition of ROW. If residents do not wish to sell for market value City of Central Point City Council Minutes August 25, 2005 Page 3 according to the appraisal, legal steps will need to be taken to acquire the property. He also stated that the estimate for the project is on the high side. There was discussion regarding half street improvements required by developers. If property is not developed further, improvements in front of that property would not be done and the improvements would be patchy if the LID is not approved. Finance Director .fill Tumer explained that the City could finance the assessments over a 10 year period. Mike Quilty made a motion to approve Resolution No. 1473, A Resolution Ordering Construction of Improvements to Snowy Butte Lane from Timothy Street to Bea{I Lane for Road Widening and Paving and Authorizing the City to Borrow Money and Issue and Sell Notes for the Purpose of Providing Interim Financing for the Cost of the Local Improvement, choosing Option 3, Table 1.2. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. B. Public Hearing and First Reading - An Ordinance Amending the Central Point Zone Map and Comprehensive Plan in the Vicinity of Meadowbrook Drive and East Pine Street Community Planner Ken Gerschler explained that the proposed Ordinance will clean up various Comprehensive Plan Amendments and Zone Map Amendments. As construction proceeds through out the City Planned Unit Developments have the option of developing property with lower density than zoned. The proposed changes will secure the current zoning for the five areas specified in the Ordinance. Mayor Williams opened the Public Hearing. Mayor Williams closed the Public Hearing. Mike Quilty made a motion to pass on to Second Reading an Ordinance Amending the Central Point Zone Map and Comprehensive Plan in the Vicinity of Meadowbrook Drive and East Pine Street. Becca Croft seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. C. Resolution No. 1074, A Resolution Amending the City of Central Point Position Classification Pay Plan (Table i) of the Personnel Policy and Procedures Adding Department Directors City Administrator Phi! Messina explained that in June, 2005, the Council asked to review the Department Director salary range. Scott Mangold vo{unteered to help design a review program and salary study for directors. Staff is recommending the salary range for Department Directors be between $5,000 City of Central Point City Council Minutes August 25, 2005 Page 4 and $7,000. It will be the decision of the City Administrator as to the amount of increase each director will get depending on goals and projects completed. Dick Halley made a motion to approve Resolution No. 1074, A Resolution Amending the City of Central Point Position Classification Pay Plan (Table I) of the Personnel Policy and Procedures Adding Department Directors. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. IX. BUSINESS A. Regional Problem Solving Re-Consideration of Future Growth Areas Contract Planning Manager Don Burt explained that RVCOG is requesting the Council to evaluate and make recommendations to the RPS Policy Committee about the candidate areas surrounding Central Point. On August 16, 2005, the Planning Commission and Citizen Advisory Committee held a joint public hearing to consider four growth options. Staff has prepared four alternatives to the candidate areas originally approved by the Council. It is estimated that by 2050 the City will need an additional 2,330 acres to accommodate projected growth. Each of the four options are structured to approach the city's land use need to the greatest extent possible. Mr. Burt explained the pros and cons for each area. The Planning Commission and the Citizens Advisory Committee recommends option B. Their recommendation primarily rested with the centric growth principal. Mayor Williams asked for Public Input. David Painter, Citizens Advisory Committee Member Mr. Painter explained the reasons that the Planning Commission and Citizens Advisory Committee came to the conclusions of recommending Option B. They would like to see the centric growth of Central Point and keep downtown the central area for the city. Linda Johnson, Scenic Road resident Ms. Johnson stated that they live on Scenic Road, just out side of the CP 6 recommended area. They would like to see this area recommended for the Urban Reserve area. Warren Horton Mr. Horton lives in the CP 5 area. He stated that this property is not good for farming or livestock. He would like to see this area in the recommendation. City of Central Point City Council Minutes August 25, 2005 Page 5 Mr. Burt stated that Staff is looking for a recommendation as to which areas and direction the Council would like to expand. Staff will return to the September 8, Council meeting with a recommendation and resolution for Council to finalize their decision for the RPS Policy Committee. Council prioritized the recommended areas. CP 1 and CP 6 are a high priority for all Council members and they do not want these areas eliminated. They would like to see more property recommended in CP 2B and CP 2C from the recommended options only if areas CP 1 and CP 6 remain intact. They would like to see a centric pattern for the downtown center. B. Approval of Water Rights Purchase Agreement Public Works Director Bob Pierce stated that by August 20, 2015, the City is under obligation to the Medford Water Commission to establish its own water source for estimated needs in the year 2020. Of those needs, 1/3 (780 acre feet) must be secured by August 20, 2006, another 1/3 by August 20, 2010 and the remainder by August 20, 2015. To date the City is in the final states of securing 666 acre feet of water obligation. He presented the proposed Water Right Sale Agreement between Naumes Properties, LLC and the City of Central Point. This proposed agreement is the second of three water right transfers that the City has been pursuing, and has a potential for as much as 1542 acre feet of water. This is one of the oldest water rights in the valley. Mike Quilty made a motion authorizing staff to enter into a Water Rights Purchase Agreement with Naumes Properties, LLC. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. C. Approval of Meadows Waterline Construction Contract Mr. Pierce stated that the Meadows Waterline Project bid closed on August 25tH He presented a list of the three bid proposals. Staff recommends awarding the bid to Pilot Rock Excavation in the amount of $819,516.50. After awarding the bid, construction should begin in five to ten days. Mike Quilty made a motion to award the Meadows Waterline Construction Contract to Pilot Rock Excavation in the amount of $819,516.50. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. D. RVCOG Request to Purchase Property RVCOG Director Mike Cavaiarro stated that they are in need of additional parking and meeting space. The COG would like to enter into an agreement for Right of First Refusal to purchase the Senior Center when the city is no longer in need of that building. RVCOG realizes that the Senior Center is in use at this City of Central Point City Council Minutes August 25, 2005 Page 6 time but hopes that when the City builds the Community Center they will entertain the idea of selling that property to RVCOG. In the meantime the COG will be building meeting rooms for their current facility and would like assurance from the City that they will be able to continue to utilize the parking space located in the back of the Sr. Center. Council explained that they are not interested in entering a Right of First Refusal at this time regarding the Sr. Center. Council authorized staff to proceed with an agreement for parking and maintenance for the lot located behind the Sr. Center. Council Member Nate Banry was excused from the rest of the meeting. E. Planning Commission Report for August 2, 2005. Community Planner Ken Gerschler presented the Planning Commission Report for August 2, 2005. 1. Approved a 3 lot minor partition consistent with the Twin Creeks Master Plan. Lots 1 and 2 are designated for open space and will contain the realigned portion of Griffin Creek: Twin Creeks Development is currently in the process of obtaining a conservation easement through the State of Oregon Land Conservation Department that will further protect the natural environmental features of the open space. An application for development of Lot 3 will be submitted in the future which will consist of HMR, High Mix Residential and MMR, Medium Mix Residential. 2. Denied applications for a minor partition and variances at 512 Beall Lane, R-2 zoning district. The requested variance was for a reduction in the minimum lot size and the access road width requirements. This item was continued from the July 5, 2005, Planning Commission meeting. The applicants did not adequately support the granting of a variance to the minimum lot requirement for a flag lot. The CPMC requires all flag lots to have twice the minimum lot size of the underlying zoning district. Within the R-2 district the minimum flag lot size is 12,000 sq. ft. The applicant could not make any compelling arguments for a reduction in lot size. Neighbors a{so came forward at both meetings opposing this application. 3. Continued applications for the Planned Unit Development and Tentative Plan known as Creekside Village. The applicant Paul Grout requested the continuance enabling him to work with Public Works and Planning to improve the project's design. This application would create 5 to 6 single family lots and is located on the north side of Beall Lane and abuts Griffin Creek. The property is within an area of other Planned Unit Developments. The property is located within an R-1-6 zoning district. The Planning Commission will consider the revised plans on September 6, 2005. Dick Halley made a motion to approve the Planning Commission Report for August 2, 2005. Mike Quilty seconded. Ro{I Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. City of Central Point City Council Minutes August 25, 2005 Page 7 X. MAYOR'S REPORT Mayor Williams reported that: • he attended the RPS meeting where Kate Jackson was appointed as chair person. • He attended the Oregon Mayor's Association summer conference in Jacksonville • He met with Lane Shadderly from DLCD regarding Measure 37 claims and the RPS process. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • The Sr. Center now has a new air conditioner and attic fan. • Downtown parking enforcement should begin September 6, 2005. They will give warnings for the first month • The Central Point Library will have a grand opening on September 10~'. XII. COUNCIL REPORTS Becca Croft reported that: • She attended a SOREDI meeting where they worked on goal setting • She attended the Storm Drain Review Committee meeting • She attended the Study Session • She attended the City Wide Picnic Kay Harrison reported that she attended: • the Storm Drain Review Committee meeting • the study session • the joint Planning Commission and Citizens Advisory Committee meeting regarding the RPS issues. • the ground breaking ceremony for Amy's Kitchen in White City • Greeters at the new RCC building on Table Rock Road. • The RVCOG Board meeting • Fire District No. 3 Board meeting. Randy Iverson announced his retirement. Mike Quilty reported that he attended: • The Storm Drain Review Committee meeting • The study session • A chamber lunch with Senator Wyden • A meeting with Stewart Foster regarding ODOT issues with Senator Wyden City of Central Point City Council Minutes August 25, 2005 Page 8 • A Port of Portland meeting • The Highway 62 project team meeting • The RPS Technical Meeting Dick Halley reported that he attended: • Two Sr. Center lunches • The study session • A Fair Board Meeting Sandi Richardson reported that she attended: • An Eastern Oregon Regional Conference • The Port of Portland Meeting XII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • Ed Cobb will be returning from Iraq this month • The department has purchased a second traffic counter • The parking {ot has a few minor details to finish up and it will be available for use • The two hour parking signs should be installed in the next week or so • The department has begun a Street Assessment Program Police Chief Jon Zeliff reported that: • There will be a press release regarding the opening of the new sub station at the Pilot • The Amphitheater traffic has gone smoothly and no issues have been reported • He is proud to announce that the Police Department is now fully staffed. Building Official Lois DeBenedetti reported that: • Building Inspector Jim Ayles was injured during an inspection a few weeks ago. He is back to work part. • She attended the Oregon Building Officials Meeting • She attended the Study Session • Staff has attended Microsoft Outlook training Community Planner Ken Gerschler reported that a new phone system is being installed in preparation for the new offices. There have been a few problems but they are working through them. If the Council has any problems please let staff know and they will work on them. City of Central Point City Council Minutes August 25, 2005 Page 9 XIV. ADJOURNMENT Dick Halley moved to adjourn, Mike Quilty seconded, all said "aye" and the Council Meeting was adjourned at 9:55 p.m. 1 The foregoing minutes of the August 25, 2005, Council meeting were approved by the City Council at its meeting of September 8, 2005. Dated: 9/q/D~ City Recorder C ~~ Mayor Hank Williams