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HomeMy WebLinkAboutCM101305 CITY OF CENTRAL POINT City Council Meeting Minutes October 13, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Dick Halley, Kay Harrison, Mike Quilty and Sandi Richardson were present. Nate Banry was excused City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. 1 IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of September 22, 2005, City Council Minutes B. Approval of Street Closure for Rodeo Events C. Approval of Street Closure for Blue Grass Downs Subdivision Special Event D. Approval to Reschedule City Council Meetings In November and December Mike Quilty made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roll call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items removed. VI1. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing -Removal of Donna Way Barricades Mayor Williams stated that he scheduled this item for the agenda because he felt that the residents on Donna Way were entitled to have their concerns heard in a City of Central Point Council Minutes October 13, 2005 Page 2 public forum. He stated that he did not believe that the decision to remove the barriers was a bad decision and stands by the Council decision. Mayor Williams opened the Public Hearing. Gary Myers Mr. Myers asked why the barriers were removed without notification to the residents on Donna Way. The older portion of Donna Way was built before sidewalks were required and the residents have to walk on the street. They are concerned about the safety of pedestrians. Virginia Smith Ms. Smith stated that the traffic increased when the barriers were removed. She would like to know why the electronic gate was not installed as ordered in 2002. Kids play in the street. Merle Jacobson Mr. Jacobson is a 30 year resident of Donna Way. The Council doesn't understand the situation on Donna Way. A gate would be cheaper then what the City spent on the Hwy 99/Pine Street intersection. Concerned about the lack of sidewalks and that someone will get hurt. He does not believe it was the recommendation of the Fire Department to remove the barriers. He thinks the residents would pay for the gate if asked. Doug Smith Mr. Smith is an 18 year resident of Donna Way. He would like the barriers put back in place or the gate installed as promised. He stated that the traffic and speed will increase. Judy Haines Ms. Haines is disappointed that this meeting was held after the barriers were removed. The Council should not have authorized it without consulting the residents. They were told in 2002 that a gate would be installed. There are no sidewalks, children walk and play in the street all the time. They felt that they were grandfathered in and the barriers would be left in place. Their biggest concern is safety. Kimberly Wood Ms. Wood is a resident on the side of Donna Way, and was told that a gate would be installed. It is not faster of more convenient to go to the South. The residents were confident with the motion to install a gate and that either the gate would be installed or the barriers would stay in place. Several cars park on the street and make it dangerous for pedestrians. Jennifer Kerrigan With no sidewalks and the curve on Donna Way it is dangerous far people to walk on the street, with the barriers removed someone wifl get hurt. She stated that her property value will decrease if the street is opened up or if sidewalks are installed. City of Central Point Council Minutes October 13> 2005 Page 3 Wayne Chipman He understands that emergency access is needed. In the motion from 2002 it states that the residents of Donna Way would need to make a request to the city before the street would be opened up. None of the residents have made that request. He thinks the 2002 minutes are bias on the side of the city and do not show the concern of the citizens. The curve on Donna way makes it dangerous for vehicles and pedestrians. Mayor Williams closed the Public Hearing portion Public Works Director Bob Pierce presented traffic counts that were installed on Donna Way after the barriers were removed. He stated that there has not been a significant increase in trafi:lc to the south and the average speed is below 25 MPH. Mr. Pierce stated that they have tested the area and cars can not go much over the speed limit because of the curve in the road. Staff has looked into the cost of an electronic gate that would raise if a siren is in the area. The cost would be approximately $30,000. These gates are not 100% reliable and could cause just as much problems as the barriers. The Council could install speed humps to help slow traffic if that is the main issue. It would cost approximately $80,000 to install sidewalks on the south end of Donna Way. Jennifer Kerrigan Ms. Kerrigan stated that the counters have not been up long enough and they are inaccurate. Cars can go faster than 40 miles an hour. She stated that the City received SDC's from the new subdivision and those funds should be used for the gate. Gary Myers Mr. Myers stated that he walks early in the morning and feels people will find out the barriers are down and use Donna Way as a through street. It only takes one accident to kill a kid. There have been close calls with the barriers in place, it will get worse if they stay gone. Sharon Myers Ms. Myers wants the Council to treat the residents as adults and take into consideration their feelings regarding the barriers on their street. The gate was suppose to be installed, the Council should make it happen. Doug Smith He stated that he never saw any traffic counters and feels the city should install a gate. Mayor Williams closed the Public Hearing City of Central Point Cauncil Minutes October 13, 2005 Page 4 Council member Richardson initiated a discussion about why letters were not sent to the residents when this issue came before the Council. The City needs to remember to involve the citizens when a decision is made in their neighborhood. What ever is installed should have the approval of first responders. Council Member Croft stressed the importance of not allowing children to play in the street. It is not safe or allowed anywhere in Central Point for children to play in the street, there are parks and yards that are safe for children. Mr. Pierce stated that Fire District #3 did initiate the request to remove the barriers. They have brought several issues to the attention of the city. Kay Harrison Made A Motion To Instruct Staff To Put A Control Device Where The Barriers Were Removed On Donna Way And Get Information From Emergency Services To Make Sure The Device Will Function Properly. Sandi Richardson Seconded. Roll Call: Becca Croft, yes; Dick Haley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. Sandi Richardson Made A Motion To Put The Barriers Back Up Until The Time When An EMS Safety Barricade Can Be Put In Place. Dick Halley seconded. Roll Call: Becca Croft, no; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, no and Sandi Richardson, yes. Sandi Richardson Made A Motion To Have Staff Return With A Time Frame Of When A Barrier Approved By EMS Could Be Installed. Kay Harrison seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, no; and Sandi Richardson, yes. Motion approved. B. Ordinance No. 1861, An Ordinance Relating to System Development Charges Amending Municipal Code Chapter 11.12, System Development Charge for Capital Improvements, Enacting and Imposing System Development Charges Public Works Director Bob Pierce stated that this is the second reading of an Ordinance relating to System Development Charges. The City has been working with Financial Consulting Solutions Group, {nc., to analyze the City's SDC rates. The analysis concluded that the City's SDC Ordinance was not in compliance with the Oregon Revised Statues and would also not be in compliance with the City's revised SDC methodology. Mike Quilty made a motion to approve Ordinance 1861, Relating to System Development Charges Amending Municipal Code Chapter 11.12, System Development Charge for Capital Improvements, Enacting and Imposing System Development Charges. Becca Croft seconded. Roll Call: Becca Croft, yes; Dick Haley, yes; Kay Harrison, yes; Mike Quilty, yes;. and Sandi Richardson, yes. Motion approved. City of Central Point Council Nfinutes October /3, 2005 Page 5 C. Resolution No. 1078, A Resolution Establishing Water, Transportation, Parks, and Storm Water System Development Charges, Including Methodologies Therefore Mr. Pierce stated that the proposed resolution will establish the SDC Fees and Credits for the City of Central Point. The methodology which defines the cost of projected capital improvements needed to increase the capacity of each system to which the improvement fee is related and lists the estimated cost, time and each percentage of costs eligible to be funded with revenues from the improvement fee for each. If approved the new SDC rates will go into affect on November 14, 2005. Becca Croft made a motion to approve Resolution No. 1078, Establishing Water, Transportation, Parks, and Storm Water System Development Charges, Including Methodologies Therefore. Kay Harrison seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. D. Ordinance No. 1826, An Ordinance Amending Central Point Municipal Code Section 5.34.020 Pertaining to Pawn Broker Records Police Chief Jon Zeliff explained that this is the second reading of an ordinance requiring that pawnbrokers and second hand dealers use the City's electronic pawn reporting system to make an electronic reports. Becca Croft made a motion to approve Ordinance No. 1826, An Ordinance Amending Central Point Municipal Code Section 5.34.020 Pertaining to Pawn Broker Records. Sandi Richardson seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. E. First Reading - An Ordinance Amending CPMC Chapter 15.22 Pertaining to Swimming Pool Regulations Building Official Lois DeBenedetti stated that the proposed Ordinance amends and brings current Title 15 of the CPMC by updating the definition of swimming pool to be consistent with the adopted building codes; updating the currently adopted codes; updating fence requirements, and adding specific language from the International Building Code which will allow alarms to be installed on doors with direct access to a swimming pool; and changing the overhead utility lines section to comply with the adopted National Electrical Code. The building code definition for swimming pool clarifies the use is for swimming or recreational bathing, and that water features, ponds, and streams are not intended to be regulated by building code. In the past the city has regulated any structure containing eighteen inches, or more of water including ponds. The change in this ordinance brings us into compliance with building code. This change does not prohibit Council from adopting an ordinance to address water features, ponds and/or streams. ity of Central Point Council Minutes October 13, 2005 Pale 6 Kay Harrison made a motion to Move to Second Reading An Ordinance Amending CPMC Chapter 15.22 Pertaining to Swimming Pool Regulations. Dick Halley seconded. Roll Ca11: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. F. Resolution No. 1079, A Resolution Declaring the City Council's Intention to Amend the City of Central Point Municipal Code Zoning, Title 17.57 Fences Community Development Director Tom Humphrey stated that when the Council authorized moving the statue for fences from Chapter 15 to 17, an error was made in a table that was not detected until recently when the new construction of a fence was questioned. The Planning Department would like to correct this situation at the same time that it is making other changes to the Municipal Code. In order to prepare changes in the Code, a resolution of intention is required. Kay Harrison made a motion to approve Resolution No. 1079, A Resolution Declaring the City Council's Intention to Amend the City of Central Point Municipal Code Zoning, Title 17.57 Fences. Sandi Richardson seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. VIII. BUSINESS A. Tail of the Comet Request to Contribute to the Improvements at the High School Sports Stadium City Administrator Phil Messina explained that the fundraising group "Tail of the Comet" has approached the City and requested that the City contribute to the effort to refurbish the field at the stadium. The total cost of replacing the field with new synthetic turf is approximately $5,000. Staff is recommending that the Council authorize a contribution of $100,000 paid over three years with the first contribution of $34,000 from the General Fund contingency line item. By contributing the $100,000 the city will get naming rights to the field portion of the stadium. Staff recommends "Central Point Athletic Field." Staff has worked with the School District crafting language that gives the City's Park and Recreation Department access to the field for Park & Recreation activities. The new field will be a valuable addition to the Central Point community. Becca Croft made a motion to contribute $100,000 to the renovation of the Crater High School stadium field, with the first payment to be made in the 2005-06 budget of $34,000 from General Fund Contingency line item. Sandi Richardson. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. 1 City of Central Point Council Minutes October 13, 2005 Page 7 B. Authorization for New Position of Human Resources Manager to the City of Central Point Classification Plan City Administrator Phil Messina explained that staff is requesting the authorization for a new staff position of Human Resources Manager. It has become necessary for management to focus more time in the area of human resources including hiring, recruiting, testing, and personnel practices including discipline and termination. This position would report to the City Administrator. The City has budgeted $50,000 for HR consulting services and recommending a salary range of $4,716 to $5,734. An additional $45,000 would be needed from the contingency line item to fund this position for the remainder of the year. Dick Halley made a motion to authorize the position of Human Resources Manager at class #180 be added to the City Classification Plan. Kay Harrison Seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. C. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for October 4"', 2005: • The Commission recommended approval of a zoning map amendment to change 0.48 acre parcel from TOD-EC to TOD-LMR in Cascade Meadows Village. The property is located on the corner of Haskell Street and Beall Lane. • The Commission denied a request fora 4-lot Planned Unit Development and tentative subdivision. This item is associated with the previous one involving the re-zone of property from commercial to residential se. The Commission did not believe that the size of the lots or the configuration of the subdivision were comparable with the others around it. • The Commission approved a final development plan for Beebe Woods PUD, Phases III and IV. The property is located east of Hamrick Road and North of Brookdale Avenue. • The Commission tentatively approved the subdivision of a 0.78 acre parcel into 8 lots to be known as Jans Court. The project is located south of Taylor Road. The Commission stipulated that a large cedar tree be preserved, a new pedestrian path be created and that a portion of Taylor Road be vacated prior to the final plat of this subdivision. • The Commission tentatively approved a 2 lot partition for Umpqua Dairy Products. The property is located south of Hamrick Road. An existing 4.64 acre parcel will be divided into two lots. • The Commission approved a Conditional Use Permit and Site Plan to establish a dairy distribution facility and warehouse for Umpqua Dairy on one of the two new parcels referenced in the previous item. Access will be taken from a new street that would be constructed in conjunction with the partition. City of Central Point C'nuncil Minutes October 13, 2005 Page 8 The Commission tentatively approved a 2 lot partition for Gazell Investments. The property is located south of Hamrick Road. An existing 7.6 acre parcel will be divided into two lots. The Commission approved a Conditional Use Permit and Site Plan to establish a truck transfer facility for Gazelle Investments on one of the two new parcels referenced in the previous item. Access will be taken from a new street that would be constructed in conjunction with the partition. Mike Quilty made a motion to approve the Planning Commission Report as presented for October 4, 2005. Kay Harrison seconded. Roll Call: Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. D. Park Commission Report and Don Jones Park Update Parks and Recreation Director Katherine Boxer presented a report from the Don Jones Community Forum. The residents are in favor of the current plan for the park. There was discussion regarding funds required for the entire park and expressed their wishes for the phases to be constructed first. There was concern regarding the installation of a traffic light at the intersection of New Haven Drive and Hamrick Road. It was explained that currently Hamrick is a County Road and staff will be discussing a jurisdiction transfer for the future. Ms. Boxer presented the minutes from the September 27, 2005, Park Commission meeting. They discussed future items for the Recreation Guide, Skate Park Grand Opening, Cascade Meadows Park and the Senior Center. The Parks Master Plan final draft was presented to the Commission. They were suppose to submit any changes to staff within two weeks. E. Authorization for Traffic Controls Mr. Pierce stated that staff has had a couple of requests for traffic controls: To install a pedestrian cross walk on Brad Way at Strait Drive. School Children from Mae Richardson Elementary cross at that location. Staff recommends approval of this request. Mike Quilty made a motion to approve the insta{lation of a cross walk as suggested. Sandi Richardson seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. 2. To install a 25 MPH speed limit sign along both sides of North Fourth Street. Staff recommends approval of this request. Becca Croft made a motion to approve the installation of 25 MPH speed signs as requested. Kay Harrison seconded. Roll Cafl: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. 1 City of Central Point ('nuncil Minutes October / 3, 2005 Page 9 IX. MAYOR'S REPORT Mayor Williams reported that: • He attended the Skate Park Ribbon Cutting ceremony. • He attended an RPS meeting where there was a discussion about changing Oregon rules for Regional Problem Solving. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He is requesting the Council adjourn into Executive Session after the meeting under ORS 192.660(2)(e) Real Property transactions. • The Central Point Rotary provided scholarship money for the Discovery After School program. • He attended an ICMA conference in Minneapolis • The City will have a hospitality suite on November 10~h in Eugene from 7 to 10. He has been in contact with the City of Slidell, Louisiana. Council had requested that we find a Sister City to help with disaster relief. He is recommending a donation of $5,000 from the General Fund Contingency be sent to the City of Slidell. Dick Halley made a motion to approve a donation of $5,000 be sent to the City of Slidell for disaster relief efforts out of the General Fund Contingency Fund. Kay Harrison seconded. Roll Call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. XI. COUNCIL REPORTS Sandi Richardson reported that this is her last meeting. She has submitted a letter to the Mayor resigning from the Council position. Dick Halley reported that he attended the Study Session, Park Commission Meeting and the Don Jones Community Forum. Mike Quilty reported that: • He has been attending transportation meetings • He was appointed to the Oregon Freight Advisory Committee • He has met with Bern Case, Airport Manager regarding issues that the City might be interested in. He would like to attend a Study Session in the future. • He will be attending a meeting for the Oregon MPO Kay Harrison reported that: • She will be attending Leadership Seminars • She attended the Skate Park Grand Opening Becca Croft reported that she: City of Central Point C'nunril Minutes October 13, 2005 Pale l0 • attended the Park Commission meeting • attended the RVCOG Board meeting • attended a Citywide Post Clean up meeting • attended the SDC meeting • attended the Don Jones Forum • wi11 be out of town for the December 1gt, City Council meeting Xll. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • he will be presenting the RPS recommendations to the committee on Tuesday • staff is in the final stages of the Rail Road Crossing permit phase • the Planning Department has an Intern from RCC Building Official Lois DeBenedetti reported that: • she has been elected to the Board of Directors for the Oregon Building Officials' Association • she has been attending classes on the new code changes • staff is preparing for the move and remodel of the old building Public Works Director Bob Pierce reported that: • staff is investigating options for SEMAC funding • the move into the new building should be the week of October 24tH • staff has been working on street light standards • they will be issuing RFP's for spring projects soon • Public Works employee Dave Arkens has become a Certified Flood Manager Police Chief Jon Zeliff reported that: • They have received $4,000 for the DARE program from the Cruise proceeds • The department will begin Bike Officer training for other jurisdictions • He attended the National Law Enforcement Seminar • Staff will present information on the High Tech Crime Unit at the Study Session on Monday evening Parks and Recreation Director Katherine Boxer reported that: • Staff was amazed at the turn out for the skate park grand opening • She attended the Don Jones Forum • The Greenway foundation has presented a gift of a golf cart to the city to help with enforcement of the portion of greenway in Central Point. • Staff is working on the next Recreation Brochure • She has been working with Chief Zeliff on emergency management issues • She went on a tour of the Rogue River Greenway with Shaine Maxwell 1 City of Central Point Council Minutes October 13, 2005 Page 11 Mike Quilty made a motion to adjourn into Executive Session under ORS 192.660(2)(e) Real Property Transactions. Dick Halley seconded. All said "aye" and the meeting was adjourned to executive session at 9:45 p.m. XIII. EXECUTIVE SESSION Kay Harrison made a motion to adjourn out of Executive Session. Becca Croft seconded. All said "aye" and the meeting was adjourned into regular session. XIV. ADJOURNMENT Kay Harrison moved to adjourn, Becca Croft seconded, all said "aye" and the Council Meeting was adjourned at 9:59 p.m. r The foregoing minutes of the October 13, 2005, Council meeting were approved by the City Council at its meeting of October 28, 2005. Dated: (~ d_~'C~ Mayor Hank Williams City Recorder