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HomeMy WebLinkAboutCM092205CITY OF CENTRAL POINT City Council Meeting Minutes September 22, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, Mike Quilty and Sandi Richardson were present. City Administrator Phil Messina; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer; Parks and Recreation Co-ordinator Craig Solin and Administrative Assistant Karen Roeberwere also present. IV. PUBLIC APPEARANCES Sharon Pfaff, owner of The Flag Department located at 26 E. Pine Street, came forward to ask when the 2 HR parking sign would be placed in front of her business. Public Works Director Bob Pierce explained the department was short-handed with some of his personnel being activated to help with the Katrina clean up and another has just returned from Iraq but is not back to work with the City. He did say that the workorder had gone out and after the locates are done the sign will be installed. Jim Benson of 434 Wilson Road came forward to ask when Central Point would get affordable housing and asked about soil sampling. It was stated that his concerns would be addressed under item VII, A. V. CONSENT AGENDA A. Approval of August 25, 2005, City Council Minutes B. Approval of Liquor License Application for Relax Sports Pub Mike Quilty made a motion to approve the consent agenda as presented. Kay Harrison seconded. Roll call: Nate Banry, yes: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. i VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point City Council Minutes September 22, 2005 Page 2 A. Public Hearing - A Resolution recommendation for Regional Problem Solving Urban Reserve areas. Community Development Director Tom Humphrey explained the feedback received north of Grant Road and south of Beall Lane and conceptual Plan B that was presented to City Council on August 25, 2005. Pian B was reviewed with a few changes. Affordable housing is a broader brush than the rough percentages of residential, commercial, industrial, parks and open space. A special housing needs group will be formed through Michael Cavallaro of Rogue Valley Council of Governments (RVCOG). Page 7 of the Council packet shows the revised Proposed Central Point Urban Reserve Area Conceptual Plan "B" which is not perfect but is a better model and moves the central business district along Highway 99 and out of the center of town. This will help them keep their own identity. The land west was sacrosanct and draws boundaries from North, Northeast and Northwest and is a better network form West to Highway 99 to downtown. It was originally proposed to go up to Gibbon but there were issues with vernal pools and the Oak savannah. Large lots are needed in order to Master Plan effectively. It was asked "Why not go all the way to Old Stage Road?"The boundaries were reduced because of the sheer size. Past Taylor Road - jogged to the West due to Measure 37 and claims had to be taken into consideration. The revised P{an "B" shows that Bear Creek Orchards was the only affected to the south. This Resolution can be amended as necessary. Mayor Williams opened the Public Hearing. Craig Stone, Representing Bear Creek Orchards. The Bear Creek Orchards property along Interstate 5 could be sold for future urbanization and development. Once sold the money could be used to purchase property suitable for orchards. Resident, 372 Wilson Road This person asked why his area wasn't included and that the City was just playing with peoples lives. Mr. Humphrey stated that it was not just Central Point; it is Jackson County, including ODOT and the Division of State Lands. He understands it is very complex and very frustrating. They have to abide by Oregon Land Use Laws and the current Urban Growth Boundary was established in the mid-1980's. They thought at that time they had included enough land for 20 years' growth. Presently we are trying to look at 40-50 years down the road. Mr. Humphrey stated Central Point is trying to maintain agriculture and accommodate the people moving into the Rogue Valley. It is a long, slow process. Central Point is not growing in the direction of agricultural land. Agricultural land needs to be planned more comprehensively. At the end of 2006 the State will approve or deny the reserve areas for the expansion of the Urban Growth Boundary. The City has to ask permission to widen roads, and rebuild bridges. Oregon has the toughest land use laws in the country. Bret Moore, Central Point Resident City of Central Point City Council Minutes September 22, 2005 Page 3 Mr. Moore agreed that currently there is not much land available in Central Point for development. Rogue Valley is a desirable place to live and there is not much inventory. The land on the west side will tie into Central Point easier than the land to the east of Interstate 5 and Bear Creek. This is a good community with a wide range of ages, income level, and housing types. He recommended that the revised Plan "B" be adopted. Craig Stone, representative of Rio Creek Canyon LLC. Mr. Stone stated that the Oregon system estimated population to include only enough land for the estimated model. The model would be OK if the population goal was met or was lower; but if the population was higher than the estimate it would constrict the land supply and that equals higher land and housing costs. He presented a handout and asked the Council to include approximately 20 acres just below Gibbon Road above the revised Plan "B° Mayor Williams closed the public hearing. Mike Quilty made a motion to approve Resolution No. 1075, A Resolution making revised urban reserve land use recommendations tothe RPSPolicy Committee using the revised conceptual Plan "B" including the 20-acre parcel as requested by Craig Stone. Dick Halley seconded. Roll call: Nate Banry, no; Becca Croft, no; Dick Halley, yes; Kay Harrison, no; Mike Quilty, yes; Sandi Richardson, no. Motion denied. Becca Croft made a motion to approve Resolution No. 1075, A Resolution making revised urban reserve land use recommendations tothe RPSPolicy Committee using the revised conceptual Plan "B". Becca Croft seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, no; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. B. Ordinance No. 1860, an Ordinance Amending the Central Point Zone Map and Comprehensive Plan in the Vicinity of Meadowbrook Drive and East Pine Street -Second Reading. Mr. Humphrey stated this was primarily a housekeeping issue to bring the zoning into compliance with what is actually being built. Kay Harrison made a motion to approve Ordinance No. 1860, Amending the Central Point Zone Map and Comprehensive Plan in the Vicinity of Meadowbrook Drive and East Pine Street. Mike Quilty seconded. Roll call: Nate Banry, yes; Becca Croft, yes; dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. C. Public Hearing and First Reading - An Ordinance Relating to System Development Charges Amending Municipal Code Chapter 1.12, Systems Development Charge for Capital Improvements, Enacting and Imposing System Development Charges. Finance Director, Jill Turner stated a committee was formed to study SDC rates. They can be used for Water, Streets, Sewer, Storm Drains, and Parks. SDC's can be only used for City of Central Point Ciry Council Minutes September 22, 2005 Page 4 capital improvements and only for the growth-related portion of those improvements. Credit cannot be given for what is not on the Capital Improvement list. Staff recommends passage of the ordinance. The City needs to adopt park standards and the Capital Improvement Plan needs to be comprehensive. The fees need to be fair to everybody. A Resolution stating the new SDC rates will be presented with the second reading of this ordinance. Mike Quilty made a motion to approve the first reading of An Ordinance Relating to System Development Charges Amending Municipal Code Chapter 1.12, Systems Development Charge for Capital Improvements, Enacting and Imposing System Development Charges. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. D. First Reading - an Ordinance Amending Central Point Municipal Code Section 5.34.020 Pertaining to Pawnbroker Records. Police Chief Jon Zeliff stated that the City owns software for a program that will hold businesses accountable for merchandise turned in. Currently the businesses are required to bring in copies of receipts for reporting merchandise. This program will help reunite people with stolen merchandise. Sandi Richardson made a motion to approve the first reading and move to a second reading for an Ordinance Amending Central Point Municipal Code Section 5.34.020 Pertaining to Pawnbroker Records. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. E. Resolution No.1076, Authorizing the Acceptance of Jurisdiction over portions of Scenic Avenue, Upton Road and 10"' Street in Central Point Public Works Director Bob Pierce stated that Jackson County would like the City to take jurisdiction over portions of Scenic Avenue, Upton Road and 10'h Street. The money would help pay for the areas that are in need of repair. Mr. Pierce also asked permission for a crosswalk to be installed on Scenic Avenue at Rock Way for the children who walk to and from Scenic Middle School. Sandi Richardson made a motion to approve Resolution No. 1076, Authorizing the Acceptance of Jurisdiction over portions of Scenic Avenue, Upton Road and 10"' Street in Central Point and approved the installation of a crosswalk on Scenic Avenue at Rock Way. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. F. Resolution No. 1077, Revising Personnel Policies and Procedures. City Administrator Phil Messina stated the language for the Personnel Policies and Procedures has been revised to reflect that they no longer need to be re-approved each Ciry of Central Point City Council Minutes September 22, 2005 Page S year. He would like the resolution to be approved so they can be reviewed and updated as necessary. Nate Banry made a motion to approve Resolution No. 1077, Revising Personnel Policies and Procedures. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. VIII. OTHER BUSINESS A. Fire District No. 3 Request to Remove Donna Way Barricades. Mr. Pierce addressed the Council stating that Fire District No. 3 has requested the barricades on Donna Way be removed as they represent a safety hazard. All information regarding this issue has been reviewed by the Council and discussed with Chief Zeliff. It was also mentioned that gates don't always work and are not always dependable. Nate Banry made a motion to remove the Donna Way Barricades. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Sandi Richardson, yes. Motion approved. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for September 6, 2005. • The Commission approved a PUD and 5-lot tentative subdivision known as Creekside Village. This is a thoughtful PUD approved with conditions. • The Commission denied the application to a 4-lot PUD and tentative subdivision located on the northeast corner of Beall Lane and Haskell Street in Cascade Meadows Subdivision. Mr. Humphrey felt this was a good decision. • The Commission approved a site plan application for the construction of an 84-unit Holiday Inn Express motel on South Peninger Road. The motel was approved with conditions including infrastructure improvements. • The Commission tentatively approved a 155-lot subdivision known as North Village at Twin Creeks, Phases I & II. Jackson Creek was diverted yesterday. The flood elevation should drop and some people may no longer be in the Flood Plain. Kay Harrison made a motion to approve the Planning Commission report for September 6, 2005. Mike Quilty seconded. Roll call: Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Sandi Richardson, yes. Motion approved. C. Park Commission Report. Parks and Recreation Director Katherine Boxer presented the July 26, 2005 Park Commission Report: • Bill Templeton from the Humane Society presented a proposal to partner with the City of Central Point City Council Minutes September 22, 2005 Page 6 City of Central Point to obtain space to relocate the Humane Society in Central Point. They are looking for approximately 10 acres and would like to partner with the City to develop and maintain a dog park next to their facility. The Humane Society is anon-profit organization and do not rely on tax dollars to support operations. Ms. Boxer encouraged them to keep in touch with the Park Commission and to continue discussions with Jackson County regarding land next to the Jackson County Expo. • Ms. Boxer stated the Skate Park fencing is complete and the restroom will be completed next week. Signage is being developed pending a decision from the Council approving the name "Joel Tanzi Skate Park". The drinking fountain and landscaping will be completed next week. The park was opened August 1, 2005 and the official "Grand Opening" will be held on October 6, 2005. • The Discovery After School Club (DASC) program is now centered at Central Point Elementary (CPE). The other sites at Jewett and Mae Richardson had to consolidate to CPE due to increased enrollment at the other two schools. The School District buses the kids from the other schools to CPE. It is working quite well with the 168 kids enrolled in the program so far. • Staff is continuing to work with the Greenway Committee. • They also met with the seniors and attended the retirement part at the Sr. Center for Iris Corliss. • Sr. Community Development Coordinator Matt Samitore is working on the Park Master Plan revisions and they will be presented at the next Park Commission meeting October 3, 2005. Don Jones Park will be built in phases and will also be discussed at the October 3, 2005 meeting. • Ms. Boxer made some great connections regarding grants at the Seaside conference she recently attended. • Art & Science Camp was once again successful and they hope to expand the program next summer. • There will be a State Park Director's tour on October 11, 2005. IX. MAYOR'S REPORT Mayor Williams reported that: He attended the Regional Problem Solving Committee on Tuesday. Kate Jackson task and League of Oregon Cities ,Review came out OK X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He attended the Seniors Board meeting • He met with Chief Zeliff and Jackson 8~ Curry Counties • He is meeting with Ms. Boxer and Lt. Chuck Newell to discuss the City's Disaster Preparedness Plan • Next week he will be attending the ICMA Conference in Minneapolis. XI. COUNCIL REPORTS City of Central Point City Council Minutes September 22, 2005 Page 7 Becca Croft reported that: • She attended the new Central Point Library grand opening September 10, 2005 • She worked with Bill Stults on the City Wide Clean Up -she felt it was better organized this year and they had better coverage throughout the City even though the number of volunteers was fewer than in previous years Kay Harrison reported that: • She had a wonderful vacation on her Alaskan cruise the first half of the month • She also attended the City Wide Clean Up • Monday she attended the Jackson County Roads Commission meeting where she became a Commission member • She attended the Study Session Monday evening and will attend the MPO next Thursday Mike Quilty reported that: • He attended the Regional Problem Solving • He attended a Port of Portland meeting and is working on an agreement with RVCOG • He is working with ODOT in Roseburg on a Freight Forwarding facility • He met with John Johnson regarding an alternative solar power source for City Hall Dick reported that: • He attended a Chamber of Commerce meeting • He attended the Central Point Library grand opening where he stood in for Mayor Williams • He would like to set up a meeting with Phil and Jill to discuss what Central Point can do in order to help the victims of Hurricane Katrina Sandi reported that: • She is working with the Downtown Business Association • She is helping to organize the Thursday night BBQ and dance that will be held in conjunction with this year's rodeo • Reported that the Central Point Sun is no longer in business XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: City of Central Point City Council A9inutes September 22, 2005 Page 8 • Wal-Mart filed a request to dismiss the appellate court ruling • Preliminary parking notices in the downtown area are being issued and enforcement will begin on Oct. 5, 2005 • He attended the MPO/TAC meeting with Chris Clayton where $400K was authorized for the CMAQ project • There have been departmental staff changes Public Works Director Bob Pierce reported that: • The parking lot on 2"d and Manzanita is being used -landscaping and fencing will be completed within the next few weeks • The rodeo flags and silhouettes have been put up • The Meadows waterline project has begun • RFP's & RFQ's will be sent out shortly for the Railroad Crossing on Hwy 99; Haskell & Taylor Road intersection; and Scenic, Upton, 10th Finance Director Jill Turner reported that: Duties are being redistributed in their department because Rachel will soon be on maternity leave There will be an ADHOC Solutions Committee meeting on Wednesday September 28th in City Hall XIII. ADJOURNMENT Kay Harrison moved to adjourn, Sandi Richardson seconded, all said "aye" and the Council Meeting was adjourned at 9:55 p.m. The foregoing minutes of the September 22, 2005 Council meeting were approved by the City Council at its meeting on October 13. 2005. v Mayor Hank Williams City Recorder Dated: ~b/1 ~/b~