Loading...
HomeMy WebLinkAboutCM121505CITY OF CENTRAL POINT City Council Meeting Minutes December 15, 2005 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE ~, III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Bruce Dingler, Dick Halley, Kay Harrison, and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Tumer; Police Chief Jon Zeliff; Building Offcial Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Travis Cox -Glenn Grove Resident Mr. Cox stated his concern regarding the unfinished fence between I-5 and Glengrove Wayside Park. The residents around the park have had problems with transients entering the neighborhood through this opening. The posts have been installed but the fence was never completed. He stated that the residents would be willing to complete the fence if the City would purchase the material. Public Works Director Bob Pierce stated that Rogue Valley Sewer Services wanted that section left open for access to right-of-ways. Council directed Mr. Pierce to look into the completion of the fence. Police Chief Zeliff stated that he would increase patrols in the area. V. CONSENT AGENDA A. Approval of December 1, 2005, City Council Minutes B. Acceptance of Bid by OBEC Engineering for Freeman Road Widening Project C. Acceptance of Bid by Hammond Engineering for Haskell Street South Widening Project Kay Harrison made a motion to approve the consent agenda as presented. Mike Quilty seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VI. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point Council Minutes December 15, 2005 Page 2 A. Ordinance No. 1864, An Ordinance Establishing a Storm Water Utility Fee Finance Director Jill Turner explained that this is the second reading of an ordinance establishing a storm water utility fee. Staff has changed the Ordinance to show Council's suggestion that a section be added requiring an update to the five year financial plan on a three year basis as well as an annual review by the budget committee. Staff has also included language to state the effective date and Ballot Measure 5 classification. David Painter, Resident Mr. Painter stated that no one wants to see an increase in fees or taxes but this is a necessary fee to help with the cost of flood mitigation. Mr. Painter is in favor of this Ordinance. It was stated that a review would be conducted after the first year and any recommended change in this fee would be brought to the Council for approval. Mike Quilty made a motion to approve Ordinance No. 1864, an Ordinance Establishing a Strom Water Utility Fee. Bruce Dingler seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; and Nate Banry, yes. B. First Reading, An Ordinance Adding Chapter 2.55 to the Central Point Municipal Code Pertaining to the Establishment of a Traffic Safety Committee. Public Works Director Bob Pierce explained CPMC Section 10.04.020, City Council Powers, was established in 1969, to delegate the responsibility of establishing certain traffic control measures to the City Council. In an attempt to lessen the Council's burden of review of each individual instance of a change in, or establishment of traffic controlling measures or traffic safety measures, staff is recommending the establishment of a "Traffic Safety Committee" to review requests and report back to the Council with recommendations. The committee will consist of three Central Point Citizens selected through a public process and formally appointed by the Mayor with Council approval. Dick Halley made a motion to pass to second reading an Ordinance Adding Chapter 2.55 to the Central Point Municipal Code Pertaining to the Establishment of a Traffic Safety Committee. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler; yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1085, A Resolution Amending the City of Central Point Classification Pay Plan of the Personnel Policy and Procedures Adding the Human Resource Manager and Senior Activities Coordinator City of Central Point Council Minutes December 15, 2005 Page 3 City Administrator Phil Messina explained the proposed resolution amends the Classification Pay Plan to include the positions of Human Resource Manager and Senior Activities Coordinator. The Senior Activities Coordinator will be a part time position. He also stated that interviews have been conducted for the Human Resource Manager and Barbara Robson has accepted the position and will begin work on January 3, 2006. 1 Kay Harrison made a motion to approve Resolution No. 1085, Amending the City of Central Point Classification Pay Plan of the Personnel Policy and Procedures Adding the Human Resource Manager and Senior Activities Coordinator. Mike Quilty seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. D. Resolution No. 1086, Authorizing the Reimbursement of Expenditures with Reimbursement Obligation Proceeds Ms. Turner explained that the water fund is in need of capital financing for the purchase of water rights, water reservoir, water lines, and related costs. Both the timing of the financing and the exact dollar amount will be determined once additional planning is complete. This resolution allows the City of Central Point to reimburse itself with tax exempt bond proceeds once the water projects are financed. It gives the Finance Director authority to make declarations of reimbursements on future projects. SDC funds can not be used for these improvements. Nate Banry made a motion to approve Resolution No. 1086, Authorizing the Reimbursement of Expenditures with Reimbursement Obligation Proceeds. Bruce Dingier seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. E. First Reading, An Ordinance Amending Central Point Municipal Code Chapter 17, Zoning Contract Planning Manager Don Burt explained that during the last few months there have been requests to modify/clarify the zoning code. He explained the changes: • Sections 17.08.010 through 17.08.410 into section 17.08.010 listing all definitions in alphabetical order • Redefine Sections 17.16.040 and 17.20.040 Height Regulations • Redefine Sections 17.16.050. Area, Width and Yard Requirements and 17.20.050 Density, Lot Area, Lot Dimensions, Building Height, Lot Coverage, and Yard Requirements • Elimination of Section 17.20.060 Special Standards and Distances Between Buildings • Elimination of Section 17.20.070 Lot Coverage • Modification of Section 17.68.020 Size of the Planned Unit Development City of Central Point Council Minutes December 15, 2005 Page 4 Modification of Section 17.65.040 Land Use - TOD Corridor, Section 17.65.050 Zoning Regulations-TOD District Mod cation of Section 17.65.070 Zoning Regulations-TOD Corridor Mr. Burt stated that there are a few typing errors that will be corrected prior to the second reading of this ordinance. Most of the amendments have to do with clarifying definitions and setbacks. These amendments will make it clear what the intent of the code means and leave little room for interpretation. Mike Quilty made a motion to move to second reading an Ordinance Amending Central Point Municipal Code Chapter 17, Zoning. Nate Banry Seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes: and Mike Quilty, yes. Motion approved F. First Reading, An Ordinance Amending the City Zoning Map -Cascade Meadows PUD Community Development Director Tom Humphrey stated that the original approve of Cascade Meadows PUD included a parcel that was zoned TOD-EC (Employment Commercial) with the expectation that it would develop as a neighbofiood employment site. The owners of the subject property have been unsuccessful in developing the property and are requesting that the property be rezoned to TOD-LMR (Low Mix Residential) similar to abutting properties. The Planning Commission held a public hearing and the suggested rezoning is supported by the residents. Mr. Humphrey stated that the ordinance was not prepared in time for distribution to the Council. If necessary, he would read the document into the record. Mayor Williams opened the public hearing. Mary Beebe, Cascade Meadows Resident Ms. Beebe stated that she is concerned about street parking. Four lots would be too congested for that area. Craig Stone, representative for the applicants. Mr. Stone stated that the Planning Commission stipulated only three lots on that parcel. It is the correct size lots for the surrounding area and will provide the required amount of parking. The planned units will be very similar to the houses already build in the area. Mayor Williams closed the public hearing. There was discussion regarding the amount of parking in the area. Mayor Williams stated that families have more cars per household these days and this could be a common problem in R-1-6 zoning districts. City of Central Point Council Minutes December 15, 2005 Page 5 Mike Quilty made a motion to move to second reading an Ordinance Amending the City Zoning Map -Cascade Meadows PUD. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VII. BUSINESS A. Traffic Control Issues Mr. Pierce stated that, as suggested by the Council at the November Study Session, staff is asking for permission and is prepared to mark the west bound center line on Pine Street between 2"d and 1St Streets with flexible traffic delineators. Mike Quilty made a motion authorizing staff to install flexible traffic delineators on Pine Street between 2"d and 18t Streets. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. B. Planning Commission Appointments Community Development Director Tom Humphrey stated that one position on the Planning Commission is up for reappointment. Chuck Piland has been on the Planning Commission for over ten years and has agreed to continue as a member of the Commission. At this time the Council also needs to appoint a Planning Commission Chair and Vice Chair. Staff recommends reappointing Connie Moczygemba as Chair and Chuck Piland as Vice Chair of the Commission. Becca Croft made a motion to reappoint Chuck Piland to the Planning Commission. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Mike Quilty made a motion to appoint Connie Moczygemba as Chair of the Planning Commission. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Becca Croft made a motion to appoint Chuck Piland as Vice-Chair of the Planning Commission. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. C. December 6, 2005, Planning Commission Report Mr. Humphrey presented the Planning Commission Report for the December 6, 2005, Planning Commission Meeting: City of Central Point Council Minutes December 15, 2005 Page 6 1. The Commission approved a resolution that contained findings to support their earlier decision to reclassify a legal nonconforming structure in a residential zoning district. The reclassification allows Jay and Stephanie Hutsell to add to their home which was originally built with a one car ~ garage. 2. The Commission approved a conditional use permit to allow the construction of a Sonic fast food drive up restaurant in the C-4, Tourist and Office Professional zoning district. The property is located south of East Pine Street between the Umpqua Bank and the Hamrick Business park. The Commission conditioned their approval upon the preparation of a traffic impact study which would quantify the need and timing of the traffic signal at this location. Other conditions were imposed at the recommendation of planning and public works staff. 3. The Commission approved a request to reclassify an existing and legally non conforming residence to enable it to be remodeled and brought up to code even though it only has a one car garage. A resolution and #indings wilt be considered at their next meeting. 4. The Commission recommended approval of amendments to CPMC, Title 17 (Zoning) to correct and clarify code definitions, improve development standards and setbacks and eliminate outdated zoning provisions that are inconsistent with City policy. Under miscellaneous business, the Commission directed staff to bring the Miller Estates PUD before them for a review of the developer's performance to date. This was scheduled for their next regular meeting. Mike Quitty made a motion to approve the Planning Commission report as presented for December 6, 2005. Becca Croft seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Mr. Humphrey asked the Council to approve a Resolution Declaring the City Council's Approval of an Oregon Business Development fund proposal by Ice Palace, LLC. Rogue Creamery would like to redevelop the cold storage building on Haskell Street. They are asking for an Oregon Business Development Fund project to help with the cost of the project. The proposed Resolution states that the project is permitted in the Code and Comprehensive Plan and is consistent with all applicable adopted local economic development plans. In order for the project to be approved, the City must show support in the form of a Resolution. Mike Quilty made a motion to approve Resolution No. 1087, A Resolution Declaring the City Council's Approval of an Oregon Business Development Fund Proposal by Ice Palace, LLC. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. D. November 14, 2005, Park Commission Report Parks and Recreation Director Katherine Boxer presented the Park Commission Report for November 14, 2005. City of Central Point Council Minutes December 15, 2005 Page 7 1. Doug Palmer, a resident of Central Point is concerned about the lack of restrooms in City Parks and would like to see a gazebo installed at Flanagan Park. Ms. Boxer stated that there are plans to install bathrooms in various city parks in the future. 2. The commission heard recommended changes to a Proposed Park Land Ordinance. Staff and the Commission will be working on this proposal and return to Council at a later date. 3. The Parks and Recreation brochure will go out in the December water bills and be distributed to schools. 4. The Commission discussed possible improvements to the Expo fish ponds. Proponents of this project would like the Greenway, Central Point and Jackson County to work together to improve the area. 5. The Summerfiled park project will be built in the spring of 2006, after improvements have been made to the Upton, 3`~ Street and 10"' Street intersection. Becca Croft excused herself from the meeting. Mike Quilty made a motion to accept the Park Commission Report for November 14, 2005, as presented. Dick Halley seconded. Roll call: Nate Banry, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. 1 VIII. MAYOR'S REPORT Mayor Williams reported that he: attended an RPS meeting • attended the City Christmas Party. • participated in the Human Resource Manager Interview process. • attended the Crater High School small schools initiative • attended the Community Christmas Tree Lighting Ceremony on the 9th. • attended the Jackson County Planning Commission meeting on the RPS were he gave the Central Point report. IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: City Recorder Deanna Gregory has entered the 1gt level of the International Institute of Municipal Clerks Masters program for City Clerks He would like to start up an Ad Hoc committee for Hotel/Motel Tax funds. Dick Halley, Kay Harrison and Bruce Dingler will participate on that committee to help assign projects for the HotellMotel Tax funds. X. COUNCIL REPORTS Mike Quilty reported that he: City of Central Point Council Minutes December 1 S, 2005 Page 8 attended an LCDC Meeting regarding MPO projects • attended the City Employee Christmas party • attended the Oregon Freight Advisory Committee meeting has been in the process of checking rail cars to bring to the Rogue Valley attended an MPO meeting where they proposed changes to the Oregon Transportation Plan Kay Harrison reported that she: attended the Ford Institute Community Conference on Leadership attended the Community Christmas Tree lighting. There was a great turn out downtown is concerned about the worthiness of some of the rail cars that are being discussed for the project between Central Point and Ashland. Dick Halley reported that he: • attended the Crater High School Small Schools Initiative-x~eeting. • attended the City Employee Christmas party XI. DEPARTMENT REPORTS Police Chief Jon Zeliff reported that: The City has received their delivery of radios for the department. We had our first Explorers meeting. It is part of the scouting program to encourage kids to join law enforcement. Public Works Director Bob Pierce reported that: • He attended the City Employee Christmas party • Dave Arkens has been taking FEMA training for flood management • ODOT has been providing training for Public Works employees • Staff has been working on a maintenance schedule for improvements Community Development Director Tom Humphrey reported that: • He attended a meeting regarding the new railroad crossing. Construction should begin in early spring. • There will be a Citizens Advisory Committee meeting on January 10"'. • He has been talking with ODOT regarding a pedestrian crossing over I-5 • There will be a women's clothing store going into the old library location. • Central Point Florist is looking to expand into the adjoining building Finance Director Jill Turner reported that: • A team of staff members have been imputing storm drain information into the system. 1 City of Central Point Council Minutes December 15, 2005 Page 9 • Staff has been looking into software for Special Assessments and the availability of on-line lien searches. • Staff has been working on a new format for financial statements and project numbers. • She has been putting the finishing touches together for the audit. • Staff has been working on setting up the Meadows Utility billing. Building Lois DeBenedetti reported that: • The department has been busy taking in plans because of the increase in SDC fees • They should be moving into their new office area in the middle of January • She has been reviewing plans for Sonic, Umpqua Dairy and an additional hotel on Penninger Lane. Parks and Recreation Director Katherine Boxer reported that: • They should be moving into the new office space in January • Once the move is complete she hopes to use the modules for a youth center. • Breakfast with Santa on Dec 10"' was well attended • Craig Solin has been writing grants and attending classes • The department has started a strategic planning process • She has been working on ordinance revisions. XII. ADJOURNMENT Mike Quilty moved to adjourn, Bruce Dingier seconded, all said "aye" and the Council Meeting was adjourned at 9:15 p.m. The foregoing minutes of the December 15, 2005, Council meeting were approved by the City Council at its meeting of January 12, 20~ Gs~~ Dated: ~ /3l d,~ Mayor Hank Williams A City Recorder