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HomeMy WebLinkAboutCM120105CITY OF CENTRAL POINT City Council Meeting Minutes December 1, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Building Official Lois DeBenedetti; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer, and Planning Technician Lisa Morgan were present. City Recorder Deanna Gregory was absent. IV. PUBLIC APPEARANCES Mayor Williams recommended Bruce Dingler for the vacant council position for Ward I. Mike Quilty made a motion to appoint Bruce Dingler to the vacant Council position for Ward I. Nate Banry seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Mayor Williams swore Bruce Dingler in as the council member to represent Ward I. Nate Banry was excused at 7:05pm; and Bruce Dingler joined the Council at the table. V. CONSENT AGENDA A. Approval of November 17, 2005, City Council Minutes Kay Harrison made a motion to approve the consent agenda as presented. Mike Quilty seconded. Roll Call: Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes; Bruce Dingler, yes. VI. ITEMS REMOVED FROM CONSENT AGENDA VII. BUSINESS A. Resolution 1083, A Resolution Authorizing an Inter Fund Loan to the Capital Improvements Fund from the Water Fund. (Turner) Jill Turner, Finance Director explained that this transfer was needed to complete the Meadows & Snowy Butte LID's. The two projects together total $1.5 million. Once the projects are complete, it would be repaid by the property owners benefiting from the improvements. The City would pay itself back with interest, however by doing an inter fund City of Central Point Council Minutes December 1, 2005 Page 2 loan, the City would not have the additional cost of loan fees, etc generally associated with a loan from a financial institution. This resolution is the first step towards completing these projects. Kay Harrison made a motion to approve Resolution 1083 Authorizing an Inter Fund Loan to the Capital Improvements Fund from the Water Fund. Mike Quilty seconded. Roll Call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. B. Resolution 1084, A Resolution Declaring the Annexation of Approximately 0.70 Acres of Land Located on the Southeast Corner of Hamrick and Beebe Roads into the City of Central Point, Oregon. (Humphrey) Tom Humphrey, Community Development Director presented the staff report and referred to a map identifying the area to be considered. Mr. Humphrey explained that it includes some ROW to coincide with other recently annexed property. The applicant intends to divide the parcel into 4 lots, and remove the existing home. There were questions regarding access, and Mr. Humphrey explained that they will have to take access from Parkwood Village Lane rather than directly on to Hamrick Road. Kay Harrison made a motion to approve Resolution 1084 Declaring the Annexation of 0.70 Acres of Land Located on the Southeast Corner of Hamrick and Beebe Roads into the City of Central Point. Mike Quilty seconded: Roll Call: Bruce Dingler, abstain; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. B. First Reading of an Ordinance, Adopting a New Municipal Code Chapter 11.16 "Storm water" (Pierce) Bob Pierce, Public Works Director handed out a staff report containing statistical information related to the existing storm water drain system. Mr. Pierce began his power point presentation, stating that the City would like to implement a monthly fee to the water bill to build new infrastructure for storm drains. Mr. Pierce discussed the background of the study conducted with a consultant. Mr. Pierce provided pictures of some minor local flooding that had occurred the same morning with the rain and snowfall. He said when the storm drains fail, flooding happens. Mr. Pierce gave an overview of the existing storm drain infrastructure which included the various types of existing pipes, curb inlets, manholes, connections, etc. He stated that the newer portions of storm drain systems are self cleaning and have larger inlets that allow the passage of smaller debris such as leaves. Hammond Engineering worked on the capital project and estimated the necessary improvements or repairs at approximately $860,000. There were questions regarding prioritizing the spending of the funds collected; and if there would be fees imposed for parking lots. It was explained there is a plan for prioritizing and that any property has impervious surface that there would be fees. There are ways to qualify for discounts for hardship cases or for developments that have other storm water management systems in place. City of Central Point Council Minutes December 1, 2005 Page 3 Jill Turner, Finance Director discussed the background of the study regarding this proposed utility fee in greater detail. She explained that the fee would not take effect until February, 2006 in order to allow continued efforts in getting this online with GIS. GIS is the tool necessary to calculate the impervious surfaces on each individual property. Mayor Williams opened the Public Hearing. Lewis Jones, a resident on Laurel Street stated he is opposed to the proposed fees. He would rather see a bond measure so that there would be an end to the fees when the necessary repairs or improvements have been made. It was explained to Mr. Jones that a bond measure is a one time fix, and with the ongoing need to maintain the storm water system and the new requirements ahead to treat water before releasing the storm water to the creeks, that this fee is necessary. Bill Walton, Former Mayor of Central Point stated he would like to see this eventually revert back to no fees, or a smaller maintenance fee once the problem is fixed. Chuck Brainard, a resident on Rustler Peak, explained that he is retired from RVSS after 25 years of service. He has performed televised inspections and at one point years ago had seen the storm water pipes hooked into the sanitary pipes, though this has been corrected he feels the storm water pipes have been neglected. Council members explained that though the newer portions of the storm drains are self sufficient, they still feed into the older portions of the system. There are new mandates, which lead to more costs. This will be much better for everyone and the environment in the long run and it is a community responsibility. The pipes have not been neglected, it takes a lot of money to tear up streets and repair. Jill Turner, Finance Director explained that there is accountability for the trust account that will be set up for this fund. It will only be allocated between two accounts. She explained that City Ha11 will not be exempt from these fees. There were further discussions regarding mechanisms being in place for the fees to allow them to stop to avoid a perpetual fee. It was explained that these accounts would be monitored and if it ever reached the point where there was more money than what was needed to maintain or repair the system, it would be re-evaluated. Mike Quilty made a motion to move this Ordinance, Adopting a New Municipal Code Chapter 11.16, "Storm Water" to a second reading in addition to adding a section adding an effective date and fee review requirement Dick Halley seconded. Roll Call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quitty, yes. IX. MAYOR'S REPORT Mayor Williams reported that he attended a State LCDC meeting and bus tour for future potential growth areas, followed by a reception hosted by the City. City of Central Point Council Minutes December 1, 2005 Page 4 X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina stated that December 5 & 6~'the Human Resource Manager position interviews will be conducted. XI. COUNCIL REPORTS Mike Quilty reported that he attended a MPO meeting. Kay Harrison reported: ^ She attended the LCDC reception last night. ^ She attended a leadership training workshop in Eugene. Dick Halley reported: He attended a City Study Session on November 21St He attended a Greenway Budget Meeting on November 29~h XII. DEPARTMENT REPORTS Lois DeBenedetti, Building Official reported that alt staff members who drive a city vehicle in her department took an Ever Safe Driving program. There was a permit training program hosted by the City. She attended an ATL Training workshop for post earthquake training. She attended the Ethics workshop conducted by Chief Zeliff on November 9'". She attended the S.O. Chapter for Oregon Building Officials. She attended Smoke Control Fire & Life , Safety as it relates to the building code. She attended the Study Session on the 21St John Zeliff, Police Chief reported The new Police website is up and running and has added many interactive features. Chief Zeliff would like to have approval by motion for street closures for pedestrian safety during the Community Christmas celebration. Kay Harrison made a motion to approve street closures for Pedestrian safety during the Community Christmas celebration. Dick Haley seconded. Roll Call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Chief Zeliff continued with his report stating that the Police Department has begun looking into lease programs for new vehicles. Currently there are 4 vehicles that will need to be replaced. The first vehicle the Police Department has focused on is a 2wd Chevrolet Tahoe that will be fully equipped to act as a portable command incident vehicle. It will be a supervisor vehicle, and at the end of the lease term by paying a couple of extra dollars each month, the Police Department would be able to purchase this vehicle for $1.00. Chief Zeliff asked for approval by motion to enter into a lease agreement for the Chevrolet Tahoe. Mike Quilty made a motion to approve the Police Department to enter into a lease agreement for a Chevrolet Tahoe. Bruce Dingler seconded. Roll Call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. City of Central Point Council Minutes December 1, 2005 Page 5 Bob Pierce, Public Works Director reported: The crews are setting water meters at the Meadows. This year's leaf pickup was completed in 2.5 days and consisted of 860 cubic yards of leaves. All positions for the Operator positions have been filled from within. This leaves 3 Utility Worker I positions to fill. The City of Talent will be following suit with what Central Point has done with a Camera at the skate park. Jill Turner, Finance Director reported that: They are having software issues and working with Public Works and IT in trying to fink data with GIS. There are over 5,000 active water accounts to work with. Tom Humphrey, Community Development Director reported that: • LCDC is here. They had five out of seven Commissioners here for the bus tour regarding the potential future growth areas. Three of the Commissioners attended the reception on the 30th. Kate Jackson is in town and will be doing a presentation December 2"d in the old Safeway building in Medford at 9:OOam. • Earnest Money agreement to purchase a portion of the Burton property was turned in and should be in escrow within a couple of weeks. • There will be an ad placed to lease space at City Hall and will be open to private or public entities. • He intends to send out thank you notes to the businesses in town that have made improvements to their buildings increasing the overall appearance of the City. • State Representative Dennis Richardson is lobbying to put in a pedestrian overpass with ODOT on the Upton Road overpass. Mr. Richardson would like to see it widened to include bicycle and pedestrian lanes. • The railroad crossing application is at the state now, and there will be some minor design revisions since there is not as much room as previously thought. Construction should begin by the end of the year. Xlll. ADJOURNMENT Mike Quilty moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:30 p.m. The foregoing minutes of the Council meeting were approved by the City Council at i#s meeting of December 15th, 2005. Dated: /a /~~/D~. Mayor Hank Williams ATT City Recorder