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HomeMy WebLinkAboutCM111705 CITY OF CENTRAL POINT City Council Meeting Minutes November 17, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, Kay Harrison, and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner, Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer; and Planning Technician Lisa Morgan were also present. IV. PUBLIC APPEARANCES There were no Public Appearances. V. CONSENT AGENDA A. Approval of November 3. 2005. City Council Minutes Nate Banry made a motion to approve the consent agenda as presented. Becca Croft seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. BUSINESS Due to technical difficulties associated with Business Item A, Business Item B was discussed first. A. Traffic Control Issues Bob Pierce, Public Works Director referred to his memo regarding requests to install the following traffic control devices. 1). To install a stop sign at the southeast corner of Strait Drive, Saxbury Drive, and Brad Way Drive intersection. 2). To delineate a bus stop area for the RVTD bus stop located on 2"d Street by the new City parking lot. Mike Quilty made a motion to approve the request for traffic controls as presented. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes. Motion approved. City of Central Point City Council Minutes November 17, 2005 Page 2 B. Storm Drain Utility Presentation Bob Pierce, Public Works Director introduced John Ghilarducci, of FCS Group. Mr Ghilarducci began the power point presentation illustrating the results of a methodology analysis for initiating the formation of a storm drain user fee. Mr. Ghilarducci explained how storm and surface water quantity has increased with urbanization, and that it is now responsible for 50-80% of degradation of water. He then went through the condition of the City's existing storm water system. Mr. Ghilarducci stated that modeling was performed with multiple storm events and showed an almost 100% failure rate in each case. Further discussions addressed funding options, the current common source of funding for storm water systems, where the funds come from to maintain and repair the system now and how the one time SDC fee's paid are only generated with new development. Mr. Ghilarducci explained the benefits of establishing the utility concept, proposed funding mix, and how the proposed rate structure would work and be applied. He then provided a projected financial performance through the year 2010 for the rates collected. Mr. Ghilarducci concluded his power point presentation with the recommended adoption of an Ordinance to establish the utility fees and how the rates should be set by resolution. Credits could be given in certain cases. Council member Mike Quilty complimented everyone on how thorough the analysis is. Bob Pierce, Public Works Director explained the path of storm water from roof tops to the local creeks to the Rogue River. He added that the City can only do maintenance on about 30% of storm drains per year, however it has reduced street flooding thus extending the life of the pavement as well. Mr. Pierce stated that a motion is not necessary this evening, and the first reading for the Ordinance will be brought to the December 1, 2005 Council meeting. VIII. MAYOR'S REPORT - He attended a RVAC meeting regarding street funding. - He attended a Mayor's breakfast on November gcn - He attended a RPS/TAC meeting on November Stn - He attended the LOC conference in Eugene, explaining discussions of Measure 37 were of particular interest to him. He added that the hospitality suite at the conference was a big success and other cities expressed an interest in participating with a hospitality suite next year. - He attended a RPS meeting hosted by the City of Central Point on the 15tH IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: - He attended the LOC conference in Eugene. - He announced that LCDC will be here on Wednesday November 30cn at 6:00 p.m. - He reminded everyone that there is a study session on Monday the 21St City of Central Point City Council Minutes November 17, 2005 Page 3 - The City is in the process of accepting applications for the Human Resource position and has received many good applicants. - He asked that the Council reserve the 6~' 8~ 7~' of January for the Council retreat. X. COUNCIL REPORTS Nate Banry did not have anything to report. Becca Croft reported: • She attended the LOC conference in Eugene which included a workshop in ethics & meth. • She attended the Park Commission meeting on November 15tH Dick Halley reported: • He attended a Chamber meeting on November 8"', which brought up questions of the Community Christmas. • He attended the Park Commission meeting on November 15tH Mike Quilty reported: • He attended his first Oregon Freight meeting as an advisory committee member on November 2"~. • He attended a RVACT meeting on November 8~'. • He met with Mr. Card of Combined Transport to invite him in joining the Oregon Freight Advisory Committee. • He attended the LOC conference in Eugene. • He announced that ODOT will be selling a couple of self-propelled train cars and that perhaps the MPO could look into purchasing them for use in the future. Kay Harrison reported: • She attended the LOC conference in Eugene, and commented on how great the hospitality suite was. She also attended a methadone workshop. • She attended a MPO meeting on November 15`n which discussed CMAQ grants that will be pursued. • She attended the RVSS meeting. • She attended the Medford Water Commission meeting. • She attended the RVTD meeting. XI. DEPARTMENT REPORTS Katherine Boxer, Parks & Recreation Director reported that: The Parks Department is working with the School District in formulating a joint powers agreement for the purpose of determining what school properties could potentially be counted as park land in the City's inventory. She stated there is a lot of interest from the School District and invited Council members to participate in an additional short term committee to address this. Kay Harrison, Mike Quilty and Nate City of Central Point City Council Minutes November 17, 2005 Page 4 Banry all volunteered to serve. The Parks Department will continue working on a couple of Federal and State grants. Tom Humphrey, Community Development Director referred to the handouts distributed to the Council prior to the meeting. Mr. Humphrey stated that he needs a motion to be made by the Council regarding approval to proceed with the sales and earnest money agreement to purchase the Burton property. The property will be developed into an additional parking lot. Kay Harrison made a motion to approve proceeding with the sales and earnest money agreement to purchase a portion of the Burton property. Mike Quilty seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; Kay Harrison, yes; Mike Quilty, yes; Motion approved. Becca Croft was excused from the remainder of the meeting at 8:05 p.m. Mr. Humphrey continued with the Department report: He attended a workshop on Ethics taught by Chief Zeliff. He attended RPS meetings on November 9~' and November 15~'. He announced an upcoming meeting with John Renz from DLCD regarding a grant that Don Burt, Interim Planning Manager, has been an instrumental part in. He went over parking letters and how Diamond Parking is enforcing other parking issues as well. Jill Turner, Finance Director reported that: She is working on a Meadows LID, amortization schedules, looking at utility billing integrating with GIS, working on classification of water service addresses, working on funding the 10~h Street/ Scenic Avenue and Upton Road intersection improvements, and working on improving the appearance of financial statements. Bob Pierce, Public Works Director reported that: The City has purchased 660 acre feet of the oldest water rights on the Rogue River. Public Works has filed three complaints against the utility located company asking for certification of people who perform locates. There were incidents with the locate company not locating an electrical line, and a high pressure gas line, which could have resulted in serious injuries or worse. Public Works will be meeting with the Medford Water Commission. Central Point will be using the same modeling system. There is a remote controlled valve on the 2mg water reservoir now. Brian Gustafson is now a construction lead. Police Chief Zeliff reported that: The Department signed a Child is Missing agreement that enables them to place over 1,000 calls in 60 seconds. This program works for all ages. The results are impressive. The Police Department is finalizing an agreement with Grants Pass to City of Central Point City Council Minutes November 17, 2005 Page 5 exchange vehicles. Central Point has a vehicle that is not needed at this time, and Grants Pass has vehicles they no longer need. Each City will be responsible for the maintenance and insuring of the vehicles in their possession. Chief Zeliff asked for a motion to declare an assortment of leather gear and equipment, no longer used in order to donate these items to another City in need of them. Kay Harrison made a motion to approve declaring certain unused law enforcement gear and/or equipment to donate to another City. Mike Quilty seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Chief Zeliff continued with the Department report. There will be an Explorer post started at Crater High School. Retired Lt. McPherson will be coming back to head this program. Chief Zeliff attended the high tech crime unit and it was everything they expected and more. Mike Quilty stated he would like to see names called randomly for roll call in the future. Nate Banry made a motion to adjourn to Executive Session under ORS 292.610 (1) (a) at 8:30 p.m. Dick Halley seconded. Roll Call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. XII. EXECUTIVE SESSION: No action was taken. Executive session adjourned at 9:29 p.m. Xlll. ADJOURNMENT Nate Banry moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 9:30 p.m. The foregoing minutes of the November 1 ~, 2005, Council meeting were approved by the City Council at its meeting of December 1, 2005. Dated: 1 Z ~z ~~S- ATT City Recorder Dean Gr ry ~/ Mayor Hank Williams