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HomeMy WebLinkAboutCM110305CITY OF CENTRAL POINT City Council Meeting Minutes November 3, 2005 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. I1. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Dick Halley, and Kay Harrison were present. Mike Quilty was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Bill Stults, Manager of the Meadows Mr. Stults stated that the water line for the Meadows is ahead of schedule and currently under budget. He would like to know if Public Works would be willing to come into the Meadows to pick up the bags of leaves this year. In the past people have thought it was trash and deposited unwanted trash in the pile of leaves that were located on the side of a city street. Staff stated that there are other private streets where they do not go in order to sweep the streets or pick up leaves. If the Council directs staff to do this they will need to look at the Code to see if there are any restrictions regarding this issue. Council directed staff to look into the issue, if there are no ordinances restricting the pick up of leaves they directed Public Works to work with the Meadows on the issue of leaf pick up. City of Central Point City Council Minutes November 3, 2005 Page 2 John Svilarich, Devonshire Drive Mr. Svilarich asked if the Council would authorize the Police to tow unlicensed cars. He lives in New Haven Estates and there are unlicensed cars being driven. Council and staff informed Mr. Svilarich that it must be a moving violation or that the car must be a nuisance. It was suggested that Mr. Svilarch work with the Police Department on this issue. V. CONSENT AGENDA A. Acceptance of Financial Report for 1gt Quarter Kay Harrison made a motion to approve the consent agenda removing Approval of October 13, 2005 Council Minutes. Becca Croft seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA Becca Croft would like the minutes to show the concern of the citizens regarding lack of sidewalks. She stated that Virginia Smith, and Kimberley Wood stated concern about lack of sidewalks and the danger to children. She would like it to state that Merle Jacobson thinks the residents would be willing to pay for the gate if asked. Becca Croft made a motion to approve the minutes with recommended amendments. Kay Harrison seconded.. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Ordinance No. 1863, An Ordinance Amending CPMC Chapter 15.22 Pertaining to Swimming Pool Regulations Building Official Lois DeBenedetti explained that this is the second reading of an Ordinance bringing current Chapter 15.22 regarding swimming pool definitions. Kay Harrison made a motion to approve Ordinance No. 1863, Amending CPMC Chapter 15.22 Pertaining to Swimming Pool Regulations. Becca Croft seconded. Roll Call Nate Banry, yes; Becca Croft, yes; Dick Halley, yes, and Kay Harrison, yes. Motion approved. City of Central Point City Council Minutes November 3, 2005 Page 3 B. Resolution No. 1080, Electing Application for Entry to the Oregon Public Employees Retirement System State and Local Government Rate Pool. Finance Director Jill Turner explained that Cities, Counties and special districts that participate in PERS may voluntarily join this pool through December of 2005, She stated that 75 percent of Oregon Local Government have elected to join the pool. This promotes the stability of rates and determines pension costs for the future. This pool will treat all future retirements and disabilities as part of the pool. The Cities first rate adjustment for joining the pool will be July 2007. Dick Halley made a motion to approve Resolution No. 1080, Electing Application for Entry to the Oregon Public Employees Retirement System State and Local Government Rate Pool. Nate Banry seconded. Roll Catl: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. C. Resolution No. 1081, A Resolution Declaring the Annexation of 1.76 Acres of Land Located on the East Side of Gebhard Road, and South of Wilson Road into the City of Cen#ral Point. Community Development Director Tam Humphrey explained the proposed annexation is approximately 1.71 acres and meets all necessary criteria. The tentative plan shows connections to Gebhard Road and property to the north of the subject tax lot that is not yet in the City's UGB. The plan is acceptable tot City staff but it has not yet been presented to the Planning Commission. The property in question has been in the UGB for the past 20 years. It is not unreasonable to assume that land to the north will eventually be in the UGB. Council expressed concerns with development along Gebhard Road. The improvements are not yet in place and it is a dangerous area for pedestrians and bicyclists. There was discussion regarding the planned' improvements to Beebe Road and Gebhard Road south of this project. ~~: . Kay Harrison made a motion to approve Resolution ; No: ~ 1~8~a~ it Resolution Declaring the Annexation of 1.76 Acres 'of,:~G:and ~E~ocate`d on the East Side of Gebhard Road, and South of Wilson Road into the City of Central Point. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. City of Central Point City Council Minutes November 3, 2005 Page 4 D. Resolution No. 1082, A Resolution Modifying the City's Water Treatment and Transmission Facilities Systems Development Charge Public Works Director Bob Pierce explained that Central Point collects SDC fees for the Medford Water Commission for future water treatment and transportation costs. Once collected, the fees are then "passed through" to the Medford Water Commission. The Commission has recently increased their SDC fees for water treatment and transportation, effective January 1, 2006. The City must adopt these new SDC fees by resolution. Dick Halley made a motion to approve Resolution No. 1082, Modifying the City's Water Treatment and Transmission Facilities Systems Development Charge. Nate Banry seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. VIII. BUSINESS A. Authorization of a Senior Recreation Activities Coordinator Parks and Recreation Director Katherine Boxer explained that the City's Senior Center has reached a critical intersection in its ability to offer and sustain the senior services needed in this rapidly growing demographic group. Central Point's Senior Center Board of Directors recognizes that the number and diversity of the senior population in Central Point has changed. The board has officially requested that the City Council consider a budget allocation to hire a permanent part-time Senior Recreation Activities Coordinator for the Senior Center. Over the last several years the Senior Foundation has chosen to manage the Senior Center. The board recognizes that with very limited fiscal resources remaining, its ability to sustain programs has been compromised. Staff recommends authorizing this position to continue the Senior Center's programs. This part time position was not included in budget preparation. Staff will re-evaluate the position during the next budget cycle to decide if it should be a full time position. Kay Harrison made a motion to approve a Part-time Senior Recreation Activities Coordinator. Dick Halley seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. City of Central Point City Council Minutes November 3, 2005 Page 5 B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for November 1, 2005: 1. Approved a resolution with findings to recommend a Comprehensive Plan and zoning map amendment from TOD-EC, Employment Commercial to TOD-LMR, for lot 92 of Cascade Meadows Village. The Commission determined that there was adequate justification to change property from commercial to residential zoning based on concerns about the economic feasibility of constructing and sustaining an attractive commercial facility in a residential neighborhood. They judged that there is sufficient commercially zoned property in close proximity to the Cascade Meadows development. 2. Denied a request for a zoning variance and directed staff to prepare findings for reclassifying a legally non-conforming residential use to a Class A structure. The non-conforming provisions of the code allowed more flexibility for the applicant to improve and enlarge his home in spite of the fact that he has a single car garage and cannot meet the current parking requirements. The Commission determined that allowing the applicant to make improvements to his home added value to the neighborhood and the community. Findings for a variance could not be made. 3. Approved a final development plan for the first phase of the San Ignacio Place PUD in the R-1-6 zoning district. The Commission determined that the final plan was consistent with the preliminary plan that they approved earlier in the year. The subject property is located north of Beall Lane and east of Snowy Butte Lane. Improvements have been made to the satisfaction of the City. Miscellaneous 1. Reviewed the tree preservation plans for the Bursell Court Subdivision. The Commission determined that the developer failed to follow their direction to retain the trees on this property as an integral part of the subdivision. The Commission required and the developer agreed to replace every healthy tree that was removed with more mature trees at a ratio of 2 to 1. The developer will present a tree plan and CC&Rs including a maintenance plan to the City prior to final plat approval. New trees will be planted prior to receiving Certificate of Occupancy for each house. 2. Approved a request to remove a single redwood tree located at 350 Alder Street. The Commission determined that this `significant' tree, although healthy and attractive, presented a hazard to the pubic health and safety of local residents. The tree roots are undermining an City of Central Point City Council Minutes November 3, 2005 Page 6 apartment foundation and the tree periodically drops larges limbs. The Commission received reports from four different arborists and heard from a neighboring property owner who is in favor of the tree's removal. The owner will plant another tree or trees in the redwood's place once he collaborates with Planning Staff to find a satisfactory replacement. Becca Croft made a motion to approve the Planning Commission Report for November 1, 2005, as presented. Kay Harrison seconded. Roll Call: Nate Banry, yes; Becca Croft, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. IX. MAYOR'S REPORT Mayor Hank Williams reported that: x He attended the Blue Grass Downs Grand Opening x He attended the Cascade Meadows Park opening x He went on a tour of Erickson Air Crane with the Governor x He attended the SOREDI Business meeting x He attended the Jacksonville presentation at the RPS meeting. x He had a tour of the Civil Air Patrol Hanger at the airport. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: x That David Jacob has joined the City as an intern for the Administrator. His first project will be to work on a bike path for the city. x There will be a Study Session on November 21St x He has agreed to be on the Oregon City Managers Board of Directors x He has agreed to be on a committee for the amphitheater x Next week is the League of Oregon Cities Conference; the hospitality suite will be on Thursday Night from 7:00 p.m. to 10:00 p.m. x Staff retreat will be held on January 6, 2006, in Shady Cove at the Edge Water Inn. XI. COUNCIL REPORTS Dick Halley reported that he attended: x the Study Session K a Fair Board meeting x a Greenway Committee meeting. x the Cascade Meadows Park opening City of Central Point City Council Minutes November 3, 2005 Page 7 Kay Harrison reported that she attended: x the RCC grand opening for their new Table Rock Road Campus x the Study Session x an RVS meeting x the Blue Grass Downs Grand Opening x the Cascade Meadows Park Grand Opening x a Highway 62 Meeting Becca Croft reported that: x She attended an RVCOG meeting where they discussed disaster preparation x There will be an Work force housing project in February x SOREDI would like us to create an Enterprise Zone with Jackson County separate from the City of Medford x She attended the City ADHOC Storm Drain utility meeting x She will not be in attendance at the December 1St meeting. XII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: x Staff has checked on the issue of installing a gate on Donna Way. There are several obstacle regarding installing a gate. o A Slide gate would cost around $13,000 o The City would need to acquire right of ways from surrounding property o The City would be responsible for installation of electricity to the gate. o The city would need to work an agreement with RRVI District for Right of Way issues. o A time line could be 30 days if everything goes as planned Council would like to see staff get creative. A gate is not necessarily the only option. This will be a topic of discussion at the November 21, Study Session. x Staff has been working on the move into the new offices for the last week x Staff has been working on Storm Drains making sure they are all clean for the winter rains x Staff has been re-striping streets and curbs x They are looking for trees and shrubs that block street signs or in a site triangle City of Central Point City Council Minutes November 3, 2005 Page 8 x They have been working on the valve at the reservoir x Staff is getting ready to install meters in the meadows. Community Development Director Tom Humphrey reported that: x The Citizens Advisory Commission will begin work on Ordinance revisions. x LCDC will be holding a meeting in the City Council Chambers on November 30, 2005. x He attended an Expo Grounds meeting x They have hired a part time RCC student intern to help with the Planning Department. Building Official Lois DeBenedetti reported that: x She attended an Oregon Building Officials Conference x The City hosted an Oregon Permit Technician Meeting on Tuesday x Next week she will be attending a Post Earth Quake Training x She will be attending an Ethics training presented by Chief Zeliff Finance Director Jill Turner reported that: x Staff has been working on the move x She attended an ADHOC Solutions Committee Meeting x Staff will be looking working on fee increases x She is trying to integrate the GIS system into the Finance System Parks and Recreation Director Katherine Boxer reported that: x Staff has been in training for new software x They are working on the winter brochure for classes x They are working on a brochure to promote Central Point Parks x Staff is in the process of planning day camp events x She has been working on Emergency Management Issues x She has been working on Parks and SDC fees. Police Chief Jon Zeliff reported that: x He attended a conference in Newport x Halloween was quiet, no major issues. x The three new officers are on the streets, we are ready to begin expanding the High Tech Crimes Unit. x The Civil Air Patrol Hanger will be a great asset for the valley City of Central Point City Council Minutes November 3, 2005 Page 9 XIII. EXECUTIVE SESSION XIV. ADJOURNMENT Becca Croft moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 8:57 p.m. 1 The foregoing minutes of the November 3, 2005, Council meeting were approved by the City Council at its meeting of November 17, 2005. Dated. l l ~Q~O~ ~~ Mayor Hank Williams ATTEST: City Recorder