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HomeMy WebLinkAboutCM032306 CITY OF CENTRAL POINT City Council Meeting Minu#es March 23, 2006 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:15 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams. Council Members: Becca Croft, Bruce Dingler, Dick Halley, and Kay Harrison, were present. Nate Banry, and Mike Quilty were excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Tumer; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES There were no public appearances. V. CONSENT AGENDA A. Approval of March 9, 2006, City Council Minutes. Kay Harrison made a motion to approve the consent agenda as presented. Dick Halley seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Granting to Avista Corporation a Franchise in the City of Central Point, Oregon City Administrator Phil Messina explained that the new franchise has been developed with the assistance of the Public Works Director, the Finance Director and some legal review by a franchise attorney in Portland. He briefly explained the differences in the new agreement. The franchise agreement will have a term of ten years, Avista will have the authority to use the City rights-of-way, and allows Avista to cut, trim or remove trees, brush or shrubs in the right-of--way that interferes with the maintenance or installation of Avista's facilities. City of Central Point City Council Minutes March 23, 2006 Page 2 Dick Halley made a motion to pass to second reading an Ordinance Granting Avista Corporation a Franchise in the City of Central Point, Oeegon. Becca Croft seconded. RoH call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; and Kay Hamson, yes. Motion approved. B. First Reading - An Ordinance Repealing Central Point Municipal Code Chapter 2.40 Entitled Contract Review Board and Replacing it with a New Chapter 2.40 Entitled Public Contracting Rules Administrative Intern Dave Jacob explained that the Oregon Revised Statute Chapter 279 -Public Contracts and Purchasing Laws were replaced on March 1, 2005. The new public contracting code requires that municipalities amend their contracting rules to reflect these changes or by default they will be under the Attorney General's Model as issued by the Oregon Department of Justice. The Cities new Public Contracting Rules will be consistent with ORS. In addition to codifying contracting rules, the amended ordinance will provide for consistent guidelines for all departments on issues related to contracting, procurement, surplus equipment, etc. The Council will continue to be the Contract Review Board and the City Administrator will continue to act as Purchasing Agent. The proposed ordinance is a model from the League of Oregon Cities and revised by city staff to meet specific city requirements. Kay Harrison made a motion to pass to second reading an Ordinance Repealing Central Point Municipal Code Chapter 2.40 Entitled Contract Review Board and Replacing it with a New Chapter 2.40 Entitled Public Contracting Rules. Bruce Dingter Seconded. Roll call: Becca Croft, yes; Bruce Dingter, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. C. First Reading - An Ordinance Amending 11.16.030 of the Central Point Municipal Code Pertaining to Stormwater Utility Fees Definitions Public Works Director Bob Pierce explained staff has determined that. same clarification is needed in order to correctly summarize the definition of the publicly maintained .storm drain systems. Staff has made changes to the ordinance clarifying Drainage Facilities and Storm Water Control Facilities. Privately owned and maintained storm drain systems will nat be maintained by the City of Central Point. Kay Harrison made a motion to pass to second reading an Ordinance Amending 11.16.030 of the Central Point Municipal Code Pertaining to Stormwater Utility Fees Definitions. Becca Croft seconded. Roll call: Becca Croft, yes; Bruce Dingter, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. D. Resolution No. 1094, A R®solution of the Central Point City Council Authorizing the City to Apply for a Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the 1 City of Central Point City Council Minutes March 23, 2006 Page 3 Construction of Blue Grass Downs Park and Delegating Authority to the City Administrator to Sign the Application Parks and Recreation Director Katherine Boxer stated that Staff has been working on a grant proposal to the State of Oregon for a local government small project to help support construction of Blue Grass Downs Park. The City is requesting $50,000 from the state to add to the $50,000 the City is budgeting for the project in fiscal year 2006/07. If awarded staff hopes to begin construction in the spring of 2007. Dick Halley made a motion to pass Resolution No. 1094, A Resolution of the Central Point City Council Authorizing the City to Apply for a Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the Construction of Blue Grass Downs Park and Delegating Authority to the City Administrator to Sign the Application. Bruce Dinlger seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. E. Resolution No. 1095, A Resolution of the City of Central Point City Council Authorizing the City to Apply for a Government Grant from the Local Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the Construction of Phase One of Don Jones Park and Delegating Authority to the City Administrator to Sign the Application Ms. Boxer stated that staff is developing a grant proposal to be submitted to the State of Oregon for a local govemment large project grant for Don Jones Memorial Park. The City is requesting $200,000 from the State to add the $400,000 the City is budgeting for the project in fiscal year 2006/07. If awarded the city hopes to begin construction on the park in late summer. Becca Croft made a motion to approve Resolution No. 1095, A Resolution of the City of Central Point City Council Authorizing the City to Apply for a Government Grant from the Local Government Grant Program, Distributed by the Oregon Parks and Recreation Department for the Construction of Phase One of Don Jones Park and Delegating Authority to the City Administrator to Sign the Application. Kay Harrison seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. VIII. BUSINESS A. Recommendation for the Fourth of July Contribution. Mr. Messina stated that the Chamber of Commerce and the 4~' of July Committee have requested a $1,000 contribution from the city hotel/motet tax money to go toward the 4'" of July events. 4"' of July Committee Chair Debbie Saxbury explained the plans for this years events and that they would appreciate the donation. City of Central Pvint City Council Minutes March 23, 2006 Page 4 Kay Harrison made a motion to approve the donation of $1,000 to the 4"' of July Committee. Dick Halley seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he has been on vacation in Arizona and he attended a Chamber Mixer. X. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: Last week he .attended the Oregon/VNashington Managers Conference. • He has been working on preparations for the budget. XI. COUNCIL REPORTS Dick Halley reported that he attended the Chamber Greeters Mixer. Becca Croft reported that: • she attended the Study Session. • She attended the RVCOG Board meeting where they discussed multi- jurisdictional approach for the Greenway. Kay Harrison reported that: • She attended an RVACT meeting where they discussed ConnectOregon issues. • She attended the Study Session. • She attended an MPO/PAC meeting were she was appointed as Chair. XII. DEPARTMENT REPORTS Building Official Lois DeBenedetti reported that she attended the Study Session and has been working on the budget preparations. Police Chief Jon Zefiff reported that: • He attended a conference with Human Resource Manager Barb Robson regarding concerns of police survivors. • Staff is working on citizen surveys regarding the high-tech unit. Finance Director Jill Turner stated that she has been working on Budget. Parks and Recreation Director Katherine Boxer reported that: City of Central Point City Council Minutes March 23, 2006 Page S • Dogs for the Deaf would like to use the Pfaff Park for their annual Easter egg hunt. Council would need to make a motion to approve dogs in the park for that date. Becca Croft made a motion to authorize dogs in Pfaff Park on April 15. Kay Harrison seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. • There was a news special on Channel 12 regarding one of the Parks and Recreation Programs. • She has been working on budget. Public Works Director Bob Pierce reported that: The time and materials to repair the damaged line last week is in excess of $10,000 not including administration costs. The company that drilled into the line will pay for the repairs. Staff has chosen a contractor for the Donna Way design. They have been working with Mark Hellervick regarding Jackson Creek erosion. It is the responsibility of the home owner but staff is helping with the contacts for him to get the ball rolling. XIII. ADJOURNMENT Becca Croft moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 7:55 p.m. The foregoing minutes of the March 23, 2006, Council meeting were approved by the City Council at its meeting of April 13, 2006. Dated: ~~131d ~ Mayor Hank Williams