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HomeMy WebLinkAboutCM022306CITY OF CENTRAL POINT City Council Meeting Minutes February 23, 2006 1. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Bruce Dingler, Dick Halley, Kay Harrison, and Mike Quilty were present. Nate Banry was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Jill Turner; Police Chief Jon Zeliff; Building Official Lois DeBenedetti; Community Development Director Tom Humphrey; Parks and Recreation Director Katherine Boxer and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Mark Hellervik, Donna Way resident Mr. Hellervik stated that due to the recent storms there has been erosion in Jackson Creek because of the increase in creek volume. The residents maintain the creek bank as stated in the Central Point Ordinances, however the damage is extreme. He feels that it should be the City's responsibility to fix this area of the creek because of the construction that was approved up stream. It is beyond the means of the residents to put riprap in the creek to slow the erosion. Mayor Williams directed to look into the situation. V. CONSENT AGENDA A. Approval of February 9, 2006, City Council Minutes Kay Harrison made a motion to approve the consent agenda as presented. Becca Croft seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. SPECIAL PRESENTATION - AMPHITHEATER MARKETING REPORT City of Centrai Point City Council Minutes February 23, 2006 Page 2 Chris Borovanski and Bill Maentz from the Jackson County Expo thanked the Council and Staff for their support and updated the Council on the Amphitheater. Mr. Maentz presented a power point presentation outlining the events at the Amphitheater. The presentation highlighted the Central Point donations. There will be bigger and better things coming to Central Point in the very near future which will be good for the economy. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing -Resolution No. 1093, A Resolution Imposing the Final Assessments Against Benefited Properties for the. Meadows Waterline Local Improvement District Finance Director Jill Turner explained the proposed Resolution for the final assessment costs of The Meadows Local Improvement District (LID). She stated that staff has properly noticed the Public Hearing. Public Works Director Bob Pierce explained that the City completed the construction of the Meadows waterline project and per CPMC 11.04.020 the City is required to bring the final assessment costs to City Council for approval. Concerns the residents have is gravel and dirt in the streets. Staff would like a motion from the Council authorizing them to enter the Meadows and use the street sweeper to clean the streets. Mike Quilty made a motion to direct staff to enter the Meadows with the Street Sweeper to clean up after construction. Bruce Dingler seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Deputy Public Works Director Chris Clayton provided a report describing the actual cost associated with the completion of the LID. The project had less than a 10 percent cost overrun. The major part of the increase was associated with the existing condition of the Meadow's private street network. Each property owner will be assessed $3,634.78 as their share of the LID. Ms. Turner stated that letters will be sent to the residents explaining options available for payment. Mayor Williams opened the public hearing. Gloria Newman, Meadows resident Ms. Newman asked what they should do if they have a water leak. She is also concerned that landscaping did not get replaced. It was explained that the pipes from the meter to the house are the responsibility of the home owner. The meter to the street is the responsibility of the city. Replacement of landscape is the responsibility of the homeowner. 1 1 1 City of Central Point City Council Minutes February 23, 2006 Page 3 Evelyn Smith, Meadows resident Ms. Smith has concerns regarding driveways that have not been replaced. Some are chipped and could cause a problem with people walking. Rosey Smith, Meadows Homeowners Association President Ms. Smith explained that part of the agreement was that homeowners would be responsible for their landscaping. She thanked staff for being so corporative during the project. She is still concerned regarding some of the sidewalks that still have rocks on them. She stated that several spots on the streets need to be resealed. Mr. Pierce stated that the City is still working with the contractor to complete the sealing of the streets. Ms. Turner stated that the Finance Department could be the contact for any additional concerns regarding construction. Tom Kinser, Meadows resident Mr. Kinser wanted to let the homeowners know that if the amount is deferred the total cost could double. :e h Stan Snook, Meadows resident Mr. Snook thanked the City and the Contractor for a job well done. He inquired if v, the Meadows still owned the streets. It was confirmed that the Meadows does .. own the streets inside the community. Mayor Williams closed the public hearing. Mike Quilty Made A Motion To Approve Resolution No. 1093, A Resolution Imposing The Final Assessments Against Benefited Properties For The Meadows Waterline Local Improvement District. Dick Halley seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. B. Second Reading, Ordinance No. 1869, An Ordinance Amending the Central Point Zoning Map and Comprehensive Plan in the Vicinity of Vilas and Hamrick Roads. Community Development Director Tom Humphrey explained that this is the second reading of an ordinance to change the zoning on four tax lots that began in 2003. The Council has received a letter from RVSS in support of the change and they also ,received public comment at their last meeting from the Masons. It was acknowledged that the change would actually increase the number of options for developing the properties in question. The Planning Commission determined that there was adequate justification for these amendments after they reviewed the staff reports and received public testimony.in 2003. There were no recommended changes at the first reading. City of Central Point City Council Minutes February 23, 2006 Page 4 Mike Quilty made a motion to approve Ordinance No. 1869, An Ordinance Amending the Central Point Zoning Map and Comprehensive Plan in the Vicinity of Vilas and Hamrick Roads (36 2W 36CD, TL 1000; 37 2W 01 BB, TL 1000, 1100, 1101, 8~ 1102; 37 2W 01BA, TL 1100). Becca Croft seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes: Motion approved. C. First Reading, An Ordinance Amending Chapter 2.55.020 to the Central Point Municipal Code Pertaining to the Traffic Safety Committee Membership. City Administrator Phil Messina stated that the Mayor would like to increase the membership for the Traffic Safety Committee from three to five citizens. Mayor Williams stated that he has several people interested in the Traffic Safety Committee and would like to see the membership increased to provide additional citizen involvement. Kay Harrison Made a Motion to Pass to Second Reading an Ordinance Amending Chapter 2.55.020 to the Central Point Municipal Code Pertaining to the Traffic Safety Committee Membership. Mike Quilty seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. IX. BUSINESS A. Appointment of Park Commission Members Mayor Williams recommended Neil Olsen, Kerry Bradshaw and Doug Palmer to be appointed to the Park Commission. It was pointed out that there are actually four positions available. He will make a recommendation for the last position at the next Council Meeting. Kay Harrison made a motion to appoint Neil Olsen to the Park Commission with his term expiring December 31, 2007. Dick Halley seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Mike Quilty made a motion to appoint Kerry Bradshaw to the Park Commission with his term expiring December 31, 2007. Bruce Dingler seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. Kay Harrison made a motion to appoint Doug Palmer to the Park Commission wi#h his term expiring December 31, 2006. Becca Croft seconded. Roll call: $ecca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. B. Appointment of Citizen Advisory Committee Members 1 1 1 City of Central Point City Council Minutes February 23, 2006 Page 5 Mayor Williams stated at he met with the people interested in the Committee and is recommending Charles Jacabosky to be appointed to the Citizen Advisory Committee. Mike Quilty made a motion to appoint Charles Jacabosky to the Citizen Advisory Committee. Kay Harrison seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. X. MAYOR'S REPORT Mayor Williams reported that he attended a Junior Achievement event for third graders. He also met with representatives from Providence regarding a new location in Central Point. XI. CITY ADMINISTRATOR'S REPORT -. ~ - City Administrator- Phil Messina reported that: ~ ~ - • There is a Study Session on February 27tH • He attended the Workforce Housing Summit He attended an OCCMA Board Meeting. XII. COUNCIL REPORTS Bruce Dingler reported that he attended the Downtown Business Owners Association meeting. Dick Halley reported that he attended the Chamber of Commerce meeting and the Fair Board Meeting. Becca Croft reported that: • she attended an RVCOG meeting and was appointed as Vice Chair of the _ Executive Committee. • She voiced concern for the Food and Friends program and feels the City should provide more support. • She will not be able to attend the Study Session. Kay Harrison reported that: • She attended the Workforce Housing Summit. • She attended a p~Q meeting. • She attended an ~yTD meeting. Mike Quilty reported that: • He attended a RPS Oversite Committee meeting. • He attended a land use hearing in Salem City of Central Point City Council Minutes February 23, 2006 Page 6 • He attended the Workforce Housing Summit • He attended~the Hwy 62 project meeting. • There will be an .Oregon MPO Quarterly meeting in City Hall over. the weekend. F s ~:,•r~ XII1. DEPARTMENT REPORTS ~,: ~ ~ ` ~ '~. Community Development Director Tom Humphrey reported that: ~._ • Gordon Safley .from SoRedi is ~ in the audience. The City has a request ~ , from Umpqua Dairy Products to build on the -shovel ready site. Th~jr '~~ v-wouj~l;like Central Point to create an Enterprsse~Zone. Tfae deadline'~for submitting a request for this year is March 31St.. This would giye~,a tax relief for three to five years. Mr. Messina does not recommend the ~~ity pursue this action at this time. - _., _ , ' r . - 1'he Council would like more information on Enterprise Zones. ~-. ~ ~''" ... ' ,~~ • ~; He attended the` Downtown Business Association meeting and they'ar'd` r;~r~terested in participating do City committees. • Hey attended a Fair Board meeting where they -discussed the prod~ and cons of the annexation of the Fairgrounds to CentraF Poinf City Limifs.` • They wil{ have a new Planning Secretary beginning on March 1St Building Official Lois DeBenedetti reported that: • ~ They are moving their offices to the remodeled side of the building:..: '~'` ;,:'ry ,,, • Staff is working on the open house for March 6"'. '~ ~ ' • She has been working with the State Fire Marshall regarding fires and building codes. f- r Parks and Recreation Director Katherine Boxer reported that: • The city parks brochure is complete. • Staff has been working on grant applications .,, • She has been meeting with School District No. 6 to restore the 'after school program to three sites for next year. • The new Senior Center Coordinator has been working with the Senior Center Board of Directors on programs. • She attended a state Park Directors meeting. Finance Director Jill Turner reported that they have been working on the Storm Water Fee, Special Assessments for the Meadows and budget preparation. Public Works Director Bob Pierce reported that: 1 1 • Staff has been working on infill projects and the storm drain rehabilitation project. • There has been a delay in the colfetion of Taylor/Haskel realignment. City of Central Point City Council Minutes February 23, 2006 Page 7 • They have been installing new street signs along Pine Street. • They have hired two new Worker I employees. Police Lieutenant Steve McGee reported that: • They have 17 people for the new volunteer program and 7 students interested in the explorer program. • Staff would like a motion from Council to turn in four vehicles and lease three new ones. Mike Quilty rrrade a motion to approve the lease of three new vehicles for the Police Department. Kay Harrison seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion ,approved. • The Department will have the new Tahoe and the bike team available for the open house on March 6. XIV. ADJOURNt111ENT Becca Croft moved to adjourn, Kay Harrison seconded, all said "aye" and the "._ Council Meeting was adjourned at 8:55 p.m. The foregoing minutes of the February 23, 2006, Council meeting were approved by the City Council at its meeting of March 9, 2006. .._ Dated:3~~ l0~ / Mayor Hank Williams ATTE City Recorder 1