Loading...
HomeMy WebLinkAboutCM101206CITY OF CENTRAL POINT City Council Meeting Minutes October 12, 2006 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Becca Croft, Bruce Dingler, Dick Halley, Kay Harrison, and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Human Resource Manager Barb Robson; Community Service Officer Ron Barnett, Parks and Recreation Analyst Jennifer Boardman and City Recorder Deanna Gregory were also present. IV. SWEARING IN OF NEW CORPORALS Police Chief Jon Zeliff presented Corporals Charles Asher, Randy Clark, Lou Fulmer and Randy Jewell. He stated their background and the process that was completed for the corporal interviews. Chief Zeliff then read the o~th'of ofi'ice for each Corporal to repeat. V. PUBLIC APPEARANCES There were no public appearances. VI. CONSENT AGENDA A. Approval of September 14, 2006, City Council Minutes Becca Croft made a motion to approve the consent agenda as presented. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point City Council Minutes October 12, 2006 Page 2 A. First Reading - An Ordinance Adding a New Chapter to the Central Point Municipal Code, Chapter 8.38, Pertaining to Garbage Removal Service Community Service Officer Ron Barnett stated that at a Study Session Council directed staff to return with an Ordinance for mandatory trash pick up. At the Study Session staff reported the storing of trash in trailers and open areas around residences, causing odor and attracting animals. There is a concern about disease and a build up of trash to the point that the person/persons cannot afford to haul it away. Current fines or penalties are $25 to $250. This Ordinance would be a tool to help enforce the concern. There was discussion about enforcement of this Ordinance. Who would keep track of the garbage service. There could be an option for low income issues and smaller households. The Mayor would like to see landlords responsible for rental units but not all property owners should be required to have service from the franchise holder. There should be a tighter nuisance ordinance in place. Council would like the ordinance to state "weekly removal" and provide a provision for "snow birds". Dick Stark, Rogue Disposal Attorney stated that they have found that mandatory ordinances are a nightmare to enforce. They would prefer to see the city approach this problem by tightening up the nuisance ordinance. Rogue Disposal will work with the City to help enforce this concern in what ever manner the Council approves. Recommended changes are: • garbage removal requirement, stating the can size of 35 gallons or larger as long as it is removed weekly for rental units. • Tighten up the nuisance ordinance with shorter time frame to remove the rubbish allowing administrative authority. • remove specification of franchise Mike Quilty made a motion to pass to second reading an Ordinance Adding Chapter 8.38 Pertaining to Garbage Removal Service, with recommended changes to the Central Point Municipal Code. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. B. First Reading -Ordinance Amending Municipal Code Chapter 2.10 to Remove Custody of Personnel Files from City Recorder Duties Human Resource Manager Barb Robson stated that currently the Central Point Municipal Code states that the City Recorder is the custodian of personnel files. With the addition of the Human Resources Manager staff would like to transfer custody and responsibility of those files to the Human Resources Manager. The files -will be physically relocated from the City Recorders office to the Human source Manager's office. This change would not change the City Recorder status as an exempt employee. 1 City of Central Point City Council Minutes October 12, 2006 Paqe 3 Mike Quilty made a motion to move to second reading an Ordinance Amending Municipal Code Chapter 2.10 to Remove Custody of Personnel Files from City Recorder Duties. Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. Motion approved. C. Ordinance No. 1891, An Ordinance Adding a New Chapter to the Central Point Municipal Code, Chapter 9.68 to the Central Point Municipal Code, Declaring an Emergency. Parks and Recreation Intern Dave Jacobs stated that the Parks and Recreation Commission are recommending that Chapter 9.68 be added to the Central Point Municipal Code. In the past the Park Ordinances have been piecemealed together leaving gaps in coverage. Ordinances are needed to provide police with the tools required to assist in limiting damage and maintaining order. Three emergency ordinances are being presented that were developed with assistance from the Police Department and have been reviewed by park maintenance staff, and the city attorney. There have been different opinions regarding the time of park closure. Some of the options are "sunset to sunrise"; 10:00 p.m. to 7:00 a.m.; have summer and winter hours; or "During the Hours of Darkness". The Parks and Recreation Commission is concerned about limiting access to city parks in the evening and negatively impact citizens who are using the parks in an appropriate manner. Chief Zeliff stated that the recommended ordinance allows the officers to approach any person in the parks after hours. If they are acting inappropriately the officer will have the authority to deal with the situation. The emergency clause is needed due to an increase in vandalism and other inappropriate behavior in our city parks. Nate Banry made a motion to approve Ordinance No. 1891, An Ordinance Adding Chapter 9.68 Unlawful Conduct in City Parks to the Central Point Municipal Code Declaring an Emergency changing the closing hours to "During Hours of Darkness". Nate Banry seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. D. Ordinance No. 1892, An Ordinance Adding Section 9.68.110 Authority to Regulate Occupancy and Park Closure to Chapter 9.68 of the Central Point Municipal Code Declaring an Emergency. Mr. Jacobs stated that posting the occupancy helps to control situations that may get out of control. If a gathering is over the occupancy level and there are issues of public safety, the police will have the authority to disperse the group. Council would like to have the Police Department involved in setting the maximum occupancies for the city parks. The emergency clause is needed due to an increase of vandalism and other inappropriate behavior in our city parks. City of Central Point City Council Minutes October l2, 2006 Pa,9e 4 Becca Croft made a motion to approve Ordinance No. 1892 Adding Section 9.68.110 Authority to Regulate Occupancy and Park Closure to Chapter 9.68 of the Central Point Municipal Code Declaring an Emergency with the recommended addition of the Central Point Police Departrnent to Item A establishing occupancies. Mike Quilty seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. E. Ordinance No. 1893, An Ordinance Adding Section 9.68.120 Criminal Trespass on City Property to Chapter 9.68 to the Central Point Municipal Code Declaring an Emergency. Mr. Jacobs stated the purpose of this ordinance is to provide the Police Department with the ability to deal with criminal trespass on city property. Due to increased problems with potentially illegal behavior in the parks, the Police Department has requested that this ordinance move forward as an emergency. Chief Zeliff recommended adding a fourth item to this ordinance to read: "After having committed any criminal act or violation of the Central Point Municipal Code and being advised to leave the park or property by a peace officer." Nate Banry made a motion to approve Ordinance 1893, An Ordinance Adding Section 9.68.120 Criminal Trespass on City Property to Chapter 5.68 of the Central Point Municipal Code, with recommended changes, Declaring an Emergency. Dick Halley seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the following Planning Commission report for October 3, 2006. • The Commission approved a zoning map amendment under the City's new review procedures which allow them to make such determinations. The amendment involved expanding a C-5 zoning boundary approximately 75 feet into the adjoining C-4 district so that it follows a property line. The property is located on the south side of East Pine Street between Table Rock and Hamrick Roads. The property was 'split zoned' in 1998 prior to being subdivided. The code requires the Planning Commission to review zone map amendments if they exceed a distance of 20 feet. • The Commission approved a conditional use permit to establish a chiropractic office in the Mt. View Shopping Center which is in the C-4 zoning district. The office would occupy Suite E at 1217 Plaza Boulevard across from Little Caesar's Pizza. A physical therapy office was approved in the same manner when the shopping center first opened. The applicant City of Central Point City Council Minutes October 12, 2006 Page 5 will maintain normal hours of operation and comply with the signage standards used in the shopping center. • Under miscellaneous items, the Commission was briefed on the construction plans for 54 units in the Snowy Butte Station TOD. They were given an opportunity to ask questions and comment on the developer's intent to build single story row houses to meet a largely senior market. The Commission was also shown a revised preliminary plan for the White Hawk Residential PUD on Beebe Road. Changes have been made to the development proposal to satisfy DEQ and it has resulted in fewer housing units and more park area. • As a final item, the Commission was updated on the status of the RPS process. They were given the City's Urban Reserve map proposal with a summary sheet of the recommendations made by State agencies. The Commission was also advised of the Planning .Department's work to begin an Urban Growth Boundary (UGB) expansion. Mike Quilty made a motion to approve the Planning Commission Report for October 3, 2006, as presented. Kay Harrison seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. 6. Recognizing the LEXIPOL Policy Manual System Police Chief Jon Zeliff stated that in November, 2004, as part of an ongoing risk- assessment and strategic planning process. This assessment determined that significantly "raising the bar" specific to policy, procedure, and as a consequence substantially advancing organizational proficiency, must be of the highest priority. It was decided that the best mechanism to achieve this ambitious goal, was to work toward National Accredited status through CALEA. It was also realized that moving forward from OAA State Accreditation to the eventual attainment of CALEA Accreditation would be a considerable and labor intensive undertaking: An in-depth comparison of existing standards revealed that the CPPD was simply not prepared to embark on the attainment of National Accredited status. As a result, we initiated a search to find a relevant policy and procedures "revision tool" to help with the deficiencies. The LEXIPOL System was selected. Staff has been to various training sessions on the system. A motion is recommended to officially recognize the LEXIPOL Policy manual system. Becca Croft made a motion to officially recognize the LEXIPOL Policy Manual System for the Central Point Police Department Mike Quilty seconded. Roll call: Nate Banry, yes; Becca Croft, yes: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Mike Quilty, yes. IX. COUNCIL BUSINESS Councilmember Kay Harrison would like to see a Study Session regarding the break down of housing types within the City. City of Central Point City Council Minutes October 12, 2006 Page 6 Councilmember Mike Quilty would like to know how the Council feels about the MPO commenting on the RPS project. He feels it is not the MPO's place to make recommendations regarding the RPS process. At this time it should not matter what transportation will be needed when the RPS is complete or how it will be funded. Council agreed. X. MAYOR'S REPORT Mayor Williams reported that: • He attended the LOC Conference in Portland and while there met with Lain Shatterly regarding RPS issues. • The Rogue Valley Hospitality Suite was a hit at the LOC Conference. Medford was the only city that helped contribute. He feels that next year it should be the Central Point Hospitality Suite. • There has been some concern regarding CP5 in the RPS process. • He talked with Jeff Griffin from the Governors Office regarding RPS and the Rail process. • He attended the Rodeo Street dance where he and City Recorder Deanna Gregory judged the little Ms. And Mr. Rodeo contest. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • He would like to apologize to the four Council members who were not informed about the Wal-Mart appeal decision prior to the News article. He heard the news on his way to Portland and forgot to forward the notice to those not at LOC upon his return. • Staff has begun a process to create a Steering Committee for the Strategic Planning Process. • There will be a Department Managers Retreat on October 30"' and 31St • There will be a City Hall day in Rogue River on October 19th • He would like to have an Executive Session tonight to discuss personnel issues. XII. COUNCIL REPORTS Dick Halley reported that he: • Attended the Study Session. • Attended the Greenway Committee meeting. • Attended the ribbon cutting ceremony for the Candlewood Suites grand opening. Becca Croft reported that she attended the RVCOG Semi-annual event. They are concerned about O&C funds going away and that the Counties may pull out of the membership. There has been discussion about reducing the membership fees to help keep the Counties involved. . Kay Harrison reported that she attended: • An RVSS meeting. 1 City of Central Point City Council Minutes October 12, 2006 Page 7 • An RVTD Board meeting • The LOC Conference. • The Planning Commission meeting. Mike Quilty reported that he: • Attended an RPS meeting and met with staff to talk with the County Commissioners. • Attended an MPO meeting. • Attended the Highway 62 meeting. • Attended the LOC Conference in Portland. • Attended a Portland Oregon Freight Advisory meeting where they discussed OTIA projects. • Attended MPO and ODOT meetings where they discussed RPS issues. X111. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that he: • Has hired Connie Clune as the Community Planner. • Has been working on the rail road crossing for Twin Creeks. They are having the property appraised. Staff is working on the process for expanding the UGB. The CAC is meeting monthly to complete the issue, and focusing on specific areas at each meeting. Human Resource Manager Barb Robson reported that: • She has been working on personnel issues. • She has been trying to resurrect several of the committees that have been put on the side burner. • She will be attending training on the new HR Module from Springbrook. Parks and Recreation Analyst Jennifer Boardman reported that: • Katherine is in Seattle for a conference. • On November 14~' there will be a meeting to discuss Don Jones park. • They are in the process of moving everything out of the gym, and getting ready for demolition. Police Chief Jon Zeliff reported that he wilt be in Boston for an International Chiefs Conference. XIV. EXECUTIVE SESSION Mike Quilty made a motion to adjourn into executive session under ORS 192.660 (E)(b)(I), Personnel Issues. Kay Harrison seconded. All said aye and the meeting was adjourned to executive session. No action occurred after the Executive Session. City of Central Point City Council Minutes October 12, 2006 Page 8 XV. ADJOURNMENT Nate Banry moved to adjourn, Dick Halley seconded, all said "aye" and the Council Meeting was adjourned at 9:47 p.m. The foregoing minutes of the October 12, 2006 Council meeting were approved by the City Council at its meeting of October 26, 2006. . Dated: ~ a /~ /~ Mayor Hank Williams 1