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Home My WebLink AboutCM052407 CITY OF CENTRAL POINT City Council Meeting Minutes May 24, 2007 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 1 II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Bruce Dingier, Dick Halley, Kay Harrison, Matthew Stephenson and Mike Quilty were present. City Administrator Phil Messina; City Attorney Doug Engle; Community Development Director Torn Humphrey; Finance Director Jill Turner; Parks and Recreation fester Manager Matt Samitore; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Recreation Supervisor Jennifer Boardman; and Planning Secretary Didi Thomas were also present. IV. PUBLIC APPEARANCES There were no public appearances. V. PRESENTATIONS Phil Messina introduced Ron Fox, Executive Director of Southern Oregon Regional Economic Development Inc., who made a presentation to the City Council, describing the Jackson County Enterprise Zones, what they are and what they do. Mr. Fox indicated that there is flexibility in the program to add other cities in Jackson County to the existing zones, and Central Point could request that certain parcels be added. The program provides property tax exemption incentives to businesses, encouraging them to reinvest and grow. The Council thanked Mr. Fox for his presentation, and Mr. Fox reiterated that he would be very interested in working with the City of Central Point. VI. CONSENT AGENDA A. Approval of May 10, 2007, City Council Minutes City of Central Point City Council Minutes May 24, 2007 Page 2 Kay Harrison made a motion to approve the consent agenda. Dick Halley seconded. Roll call: Becca Croft, yes; Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; Mike Quilty abstained. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1138, A Resolution Providing for Public Procedures and Guidelines for Naming Public Lands and Facilities Matt Samitore, Parks & Recreation l~este~ Manager, stated that there is currently no procedure in place for the naming of City Parks and facilities. The proposed resolution would provide a process for reviewing names to be recommended to the City Council, a public review process and an appeals procedure. Councilor Bruce Dingier thought that the resolution could be streamlined at some point to make it more concise and less repetitive. Becca Croft made a motion to approve Resolution No. 1138, A Resolution Providing for Public Procedures and Guidelines for Naming Public Lands and Facilities. Mike Quilty seconded. Roll call: Bruce Dingier, no; Dick Halley, no; Kay Harrison, yes; Matt Stephenson, no; Mike Quilty, yes; Becca Croft, yes; Mayor Williams, yes. Motion approved. B. Resolution No. 1139, A Resolution Amending the City's Policies on Fees and Deposits for Use of City Park Facilities and Establishment of Recreation Program Fees Parks & Recreation Di~este~ Manager Matt Samitore presented proposed fee changes to Council for park use, field reservations, cleaning and key deposits, and recreation fees. Discussion ensued pertaining to who is currently paying the fees and how the fees are allocated. The feasibility of charging seasonal rates and closing fields during certain times of the year for maintenance was also discussed. Matt Stephenson made a motion to approve Resolution No. 1139, A Resolution Amending the City's Policies on Fces and Deposits for Use of City Park Facilities and Establishment of Recreation Program Fees as presented, eliminating the proposed field reservation fee portion of Schedule A. Mike Quilty seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Matt City of Central Point City Council Minutes May 24, 2007 Page 3 Stephenson, yes; Mike Quilty, yes; Becca Croft, yes; and Bruce Dingier, yes. Motion approved. C. First Reading - An Ordinance Vacating Certain Portions of the Bigham Drive Right-of--Way Community Development Director Tom Humphrey presented a staff report to Council for the vacation of a portion of Bigham Drive as depicted on Attachment B (page 16) in the Council packet. Mr. Humphrey stated that the City has provided notice to property owners who might be affected in some way by the proposed vacation, and if Council chooses to proceed on this matter tonight, a public hearing will be necessary. Mr. Humphrey added that a legal description formally recombining the property will need to be added to the ordinance as an exhibit, and in addition, the City wishes to retain an easement over the property for access. Council then discussed the potential for passing an ordinance to actually sell properties that are being vacated by the City to affected property owners at a future time. A public hearing was then opened and as no one came forward to speak in favor of or against the proposed vacation, the public hearing was closed. Becca Croft made a motion to move to Second Reading an Ordinance Vacating Certain Portions of the Bigham Drive Right-of--Way. Kay Harrison seconded. Roll call: Kay Hamson, yes; Matt Stephenson, yes; Mike Quilty, yes; Becca Croft, yes; Bruce Dingier, yes; and Dick Halley, yes. Motion approved. D. Resolution No. 1140, A Resolution Authorizing a Borrowing to Finance Street Improvements Jill Turner, Finance Director, stated that the purpose of the resolution was to authorize the City to complete financing of the Upton Road realignment project which is scheduled to be completed by November, 2007. Ms. Turner presented that the City has been working with a financial advisor and bond attorney in Portland, and that the loan proposal was sent to local and regional banks to bid on. Bank of America was the lowest bidder with a 4.3% tax exempt rate. The proposed resolution would allow City Administrator Phil Messina and Finance Director Jill Turner to complete the loan transaction. Kay Ilarrison made a motion to approve Resolution No. 1140, A Resolution Authorizing a Borrowing to Finance Street Improvements. Mike Quilty seconded. Roll .call: Matt Stephenson, yes; Mike Quilty, yes; Becca Croft, City of Central Point City Council Minutes May 24, 2007 Page 4 abstained; Bruce Dingler, yes; Dick Halley, yes; and Kay Harrison, yes. Motion approved. E. Resolution No. 1141, A Resolution Declaring the City Council's Intention to Amend the Central Point Comprehensive Plan (Map) and Central Point Municipal Code Zoning (Map) to Create an East Side Transit Oriented Development (TOD) District in the Vicinity of Hamrick, Beebe and Gebhard Roads in the City of Central Point, Oregon Community Development Director Tom Humphrey presented a staff report to Council, requesting consideration of a comprehensive plan amendment for the creation of a Transit Oriented development District on the east side of Central Point which will utilize mixed-use zoning. The City has been approached by property owners who are interested in the restoration of the Mon Desir restaurant as a component of a TOD-type of development. Mike Quilty made a motion to approve Resolution No. 1141, A Resolution Declaring the City Council's Intention to Amend the Central Point Comprehensive Plan (Map) and Central Point Municipal Code Zoning (Map) to Create an East Side Transit Oriented Development (TOD) District in the Vicinity of Hamrick, Beebe and Gebhard Roads in the City of Central Point, Oregon. Dick Halley seconded. Roll call: Mike Quilty, yes; Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. Becca Croft left the meeting at 8:07 p.m. F. Resolution No. 1142, A Resolution Transferring Appropriations within the 2006-07 Budget Finance Director Jill Turner presented a staff report, stating that the proposed resolution would change the current 2006-07 Budget and keep the City in compliance with Oregon Budget Law. Becca Croft returned to the meeting at 8:10 p.m. Mike Quilty made a motion to approve Resolution 1142, A Resolution Transferring Appropriations within the 2006-07 Budget. Matt Stephenson seconded. Roll call: Becca Croft, abstained; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. City of Central Point City Council Minutes May 24, 2007 Page 5 G. Resolution No. 1143, A Resolution Adopting the Central Point Forward, Fair City Vision 202b, City Wide Strategic Plan and Declaring the City Council's Intention to Amend the Central Point Comprehensive Plan and Central Point Municipal Code to Incorporate the Goals and Strategies of Said Plan City Administrator Phil Messina requested that Council adopt the 2007 Central Point Forward Vision 2020 Strategic Plan and direct staff to begin incorporating the provisions of the Plan into the City's Comprehensive Plan and Municipal Code. Becca Croft made a motion to approve Resolution 1143, A Resolution Adopting the Central Point Forward, Fair City Vision 2020, City Wide Strategic Plan and Declaring the City Council's Intention to Amend the Central Point Comprehensive Plan and Central Point Municipal Code t Incorporate the Goals and Strategies of Said Plan. Mike Quilty seconded. Roll call: Bruce Dingier, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; Mike Quilty, yes; and Becca Croft, yes. Motion approved. VIII. BUSINESS Mayor Hank Williams said he would like to schedule a study session to discuss SDC fees. Council agreed that they would like to see some consistency in the application of these fees. IX. MAYOR'S REPORT Mayor Williams reported that he had attended an RPS meeting. X. CITY ADMINIS'TRATOR'SREFORT City Administrator Phil Messina reported that he has been involved in contract negotiations with the union; attended an RPS meeting; met with John Beck to discuss partnering with the school on recreation opportunities; and met with the Chamber of Commerce to discuss flying flags in Central Point on the 4`" of July. XI. COUNCIL REPORTS Council Member Mike Quilty reported that he: • Met with the City of Ashland, MPO and Chamber of Commerce to discuss public transit in the area; • Attended an MPO monthly meeting and the outgoing General Manager of Rogue Valley Transit indicated that there would be a reduced level of service in future years due to revenue shortfalls; City of Central Point City Council Minutes May 24, 2007 Page 6 • Is working with a new computer program on the economics of fixing public roads; • Met with Wendell Smith of Rogue Disposal Services concerning retrofit filters on diesel trucks. ' Council Member Kay Harrison reported that she: • Attended a Budget meeting; • Attended a meeting on ways to generate revenue to keep roads improved; • Attended an MPO Public Advisory Committee meeting; • Attended a Fair Board meeting concerning amphitheater issues; • Attended a breakfast meeting at Rogue Valley Sewer Services -discussed storm water project at Jewett Elementary; • Attended an RVTD meeting. Council Member Becca Croft reported that she attended a Budget meeting. Council Member Dick Halley reported that he attended a Crreeters meeting with the Chamber of Commerce. Council Member Bruce Dingler reported that he: • Attended a Budget meeting; • Attended a street funding meeting. Council Member Matt Stephenson reported that he: • Attended a Budget meeting; • Attended a "Celebration of Learning" at Jewett Elementary School. XII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • He attended the annual meeting of the Medford Water Commission; • Crews aze crack sealing and refreshing paint around town; • Vilas Master Meter is coming online and will be able to be regulated from the City Shops; • Water line, storm drain and fire hydrant assessments are in process. Police Chief Jon Zeliff reported that: • A recruitment brochure for an available police officer position has been sent to all police departments in the State of Oregon, and the position has been advertised in the Oregonian as well. The Chief then reviewed criteria that would be used in the selection of a new officer; City of Central Point City Council Minutes May 24, 2007 Page 7 • A Citizens Academy Ethics presentation and graduation ceremony would be held in the Police Training Room on Wednesday night at 6 p.m. tnana ~e-r` Parks and Recreation Department~ree~ Matt Samitore reported that: Bids will be opened on May 29, 2007 for construction of a park in Blue Grass Downs; Providence Health System will be breaking ground for the construction of their new building on Front Street in the very near future. 1 Finance Director Jill Turner reported that: • She is working on resolutions for the next Council meeting to include Budget and State Revenue Sharing; • The finance department is working on annual renewals of business licenses. Community Development Director Tom Humphrey reported that the upcoming Planning Commission meeting on June 5, 2007 has been designated as a training session for Commissioners to enable them to acquire some new skills to do an even better job. City Council members are most welcome to attend. Tom Humphrey and Don Burt will conduct the session. XIII. EXECUTIVE SESSION There was no Executive Session. XIV. ADJOURNMENT Kay Harrison moved to adjourn. Dick Halley seconded. All said "aye" and the Council Meeting was adjourned at 8:55 p.m. The foregoing minutes of the May 24, 2007, Council meeting were approved by the City Council at its meeting of June 14, 2007. /~ Dated: ~--~~~~---= `~! S1oZ Mayor Hank Williams A' Representative