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Home My WebLink AboutCM042607 CITY OF CENTRAL POINT City Council Meeting Minutes April 26, 2007 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Bruce Dingler, Dick Halley, Kay Harrison, Matthew Stephenson and Mike Quilty were present. 1 City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Ji11 Turner; and City Recorder Deanna Gregory were also present. IV. PUBLIC APPEARANCES Michele Fecteau, Property owner Ms. Fecteau would like the Council to re-evaluate the Planning Department fees. She is applying for aright-of--way vacation of a small portion of Bigham Drive and states that the application fee is above and beyond what other cities in the valley charge. There are several sections in the CPMC that allow for actual cost and refund options, but feels the over all fees are extreme. Staff is researching the actual cost of planning fees. They will be returning in the future with recommendations. V. SPECIAL VOLUNTEER PRESENTATION Police Chief Jon Zeliff presented a special recognition award to Mick Shindell for over 1000 hours of volunteer service to the Central Point Police Department. Mr. Shindell was also awarded the Volunteer of the Year award at the Police Department Awards Dinner Last December. VI. CONSENT AGENDA A. Approval of April 12, 2007, City Council Minutes. City of Central Point City Council Minutes Apri126, 2007 Page 2 Kay Harrison made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Authorizing aTen-Year Extension of the Existing Solid Waste Agreement with Rogue Disposal Inc., to December 31, 2016 and Increasing the Franchise Fee from Five Percent to Six Percent No Later Than January 1, 2008 City Administrator Phil Messina stated that in 1996 the City authorized a franchise with Rogue Disposal and Recycling Inc., to collect solid waste and recyclable materials within the city limits for a period of ten years with a rate review every five years. Rogue Disposal has expanded residential and commercial co-mingled recycling at no additional cost to customers, expanded optional green waste collection for a minimal cost per month, and implemented automatic collection on all routes. They are asking the City to renew the franchise for a ten year period and authorize a one percent increase in the franchise fee from five to six percent so they can keep their billing standard to all customers. The franchise fee goes into General Fund revenues. This will generate approximately $16,000 annually. Garry Penning, Manager, Rogue Disposal representative. Mr. Penning stated that this is a nominal increase to the residents. Medford first asked for the increase and Rogue Disposal is offering the same option to other entities. Dick Halley made a motion to move to Second Reading an Ordinance Authorizing aTen-Year Extension of the Existing Solid Waste Agreement with Rogue Disposal Inc., to December 31, 2016 and Increasing the Franchise Fee from Five Percent to Six Percent No Later Than January 1, 2008. Becca Croft seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. B. Resolution No. 1135, A Resolution Declaring the Annexation of 7.4 Acres of land Located on the North of Upton Road and South of Scenic Avenue, into the City of Central Point, Oregon City of Central Point City Council Minutes Apri126, 2007 Page 3 Community Development Director Tom Humphrey stated that the City recently purchased property located outside the City limits. The ~roperty was purchased to allow for the redesign of the Upton, Scenic and 10~ Street intersection. The recommended annexation includes the public right of ways that will be needed for the intersection improvements. The Goodrich property has been included in the proposed application. Mike Quilty made a motion to approve Resolution No. 1135, A Resolution Declaring the Annexation of 7.4 Acres of land Located on the North of Upton Road and South of Scenic Avenue, into the City of Central Point, Oregon. Matt Stephenson seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. C. Resolution No. 1136, A Resolution Setting a Public Hearing and Initiating Proceedings to Vacate a Portion of Bigham Street Between East Pine Street and Freeman Road Mr. Humphrey stated that the City adopted a land use and circulation plan in the mid 1980s which was implemented with the construction of improvement at Pine Street/I-5 interchange and the realignment of Freeman Road. The realignment resulted in the termination of Bigham Street at its intersection with East Pine Street and created a detached portion which has been used over the years as parking for a set of private apartments. The adjoining property owners have submitted a request to vacate the unused portion of Bigham Road. The proposed Resolution will set May 24, 2007, for a public hearing to take testimony from surrounding property owners. At that time the Council will evaluate the pros and cons of the proposed vacation. Council was concerned about the possibility of an access from this property onto East Pine Street. It was clarified that the State would not allow another access that close to the interchange. Matt Stephenson made a motion to approve Resolution No. 1136, A Resolution Setting a Public Hearing and Initiating Proceedings to Vacate a Portion of Bigham Street Between East Pine Street and Freeman Road. Becca Croft seconded. Roll call: Becca Croft, abstain; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. IX. OTHER BUSINESS City of Central Point City Council Minutes April 26, 2007 Page 4 A. Strategic Plan Presentation Suzanne Simmons stated that approximately 1500 hours of community involvement has been put into the creation of the new Strategic Plan. This is a living document and should be reviewed and changed often. The citizens of Central Point have shown interest in several of the committees and it is suggested that after the budget meetings are over, they continue the work that has been started. Staff will return at a later date with a formal resolution to adopt this document. No action is needed at this time. B. Bid Approval for 10th, Scenic, and Upton Construction Public Works Director Bob Pierce stated that the bid documents for reconstruction of the intersection of Scenic Ave, Tenth Street, and Upton Road were opened on Tuesday, April 24th. The City received two bids. The low bid is 17.1% under the Engineer's estimate of $1,961,200. Staff is recommending awarding the bid for the reconstruction contract to LTM in the amount not to exceed $1,626,255.08. Mike Quilty made a motion to authorize the Bid Award for the Scenic/Upton/10th Reconstruction Project to LTM in the amount not to exceed $1,626,255.08. Kay Harrison seconded. Roll call: Becca Croft, abstain; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Mike Quilty, yes. Motion approved. X. COUNCIL BUSINESS No additional Council Business. XI. MAYOR'S REPORT Mayor Williams reported that he: • Attended an ODOT meeting where they discussed the Tolo Interchange. • He attended the Southern Oregon Realtors Awards Luncheon XII. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • Two of our SOU interns are present tonight. He introduced Robin Smith and Kristine Holtz. He is very impressed with the project work they have been doing. 1 City of Central Point City Council Minutes Apri126, 2007 Page 5 Budget meetings being on April 30th, at 6:00 p.m., a light dinner will be served at 5:45 p.m. He has been working with the Parks and Recreation Department on the Friday night music and movies in the Park. Debbie Saxbury is requesting help with the Fourth of July preparation. If anyone can volunteer some time please contact her. XIII. COUNCIL REPORTS Council Member Matt Stephenson asked if signs could be posted for the Twin Creeks round-about stating that it is back in parking. Council Member Bruce Dingler reported that he attended an Ethics class provided by LOC. Council Member Dick Halley reported that he: • Attended the Study Session last week • Attended the Greeters meeting at Land America Insurance • Attended the Fire District #3 Board Meeting • Attended the Parks and Recreation Commission meeting Council Member Kay Harrison reported that she: • Attended the Study Session • Attended a Rogue Valley Sewer Services Board meeting • Attended the Fairgrounds Board meeting • Attended the RVTD Board meeting Council Member Mike Quilty reported that he: • Attended an Oregon Transportation meeting in Salem • Attended an RPS meeting • was in Chicago attending a National Association of MPO's meeting • had a meeting with the Mayor of Ashland to discuss Valley Transportation issues • attended an RVMPO meeting • attended a meeting with RVCOG regarding ODOT issues • attended the RVTD Board meeting XIV. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • the 9th Street project is complete • the Beebe Road water line project has begun • staff is crack sealing and actuating valves City of Central Point City Council Minutes Apri126, 2007 Page 6 • Engineering Tech II Stephanie Woolett passed the Flood Managers Certification • Engineering Tech II Mike Ono is working on the new design for the High Techs Crime Unit space to be located in the old part of City Hall Finance Director Jill Turner reported that: • The budget document has been completed and delivered to the committee members • They have been updating the Municipal Court software • They are reviewing the utility billing for storm drain data • Staff will begin work on street financing Community Development Director Tom Humphrey reported that: • He attended a meeting with ODOT regarding the Tolo interchange area • He had a meeting with Parametrix regarding RP5 • There is a Planning Commission meeting next week • The City is waiting for a draft agreement regarding the rail crossing for Twin Creeks XV. EXECUTIVE SESSION There was no Executive Session XVI. ADJOURNMENT Mike Quilty moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:28 p.m. The foregoing minutes of the Apri126, 2007, Council meeting were approved by the City Council at its meeting of May 10, 2007. Dated: - .~.-~.~'~ Mayor Hank Williams ATTEST: ~~~ City Recorder