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HomeMy WebLinkAboutCM051007CITY OF CENTRAL POINT City Council Meeting Minutes May 10, 2007 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Becca Croft, Bruce Dingier, Dick Halley, Kay Harrison, and Matthew Stephenson were present. Mike Quilty was excused. City Administrator Phil Messina; City Attorney Doug Engle; Community Development Director Tom Humphrey; Finance Director Jill Tumer; Parks and Recreation ~i~ee~er• K1c~.c~a~~e.~- Matt Samitore; Police Lt. Chuck Newell; and Planning Secretary Didi Thomas were also present. Recognition Awards Mayor Hank Williams presented recognition awards to Eleanor Holbrook (Parks & Recreation Department) and Wayne Riggs (Planning Commission) for their generous contribution of time volunteering in these departments. IV. PUBLIC APPEARANCES Shelly Ba11, a citizen of Central Point, came forward and advised Council that Central Point now has a second pawn shop located on East Pine Street. Ms. Ball informed councilors that she was a member of the downtown beautification committee and as such, visited the new shop and inquired if it was truly necessary that there be bars on the windows. She was informed by the owner of the pawn shop that the law requires bars on the windows of pawn shops. Mayor Williams indicated that he would look into the matter. V. CONSENT AGENDA A. Approval of Apri126, 2007, City Council Minutes B. Approval of Road Closure for the Bike Fair on Good Fortune Street City of Central Point City Council Minutes May 10, 2007 Page 2 C. Approval of Quarterly Finance Report D. Acceptance of 2006 Audit Report Becca Croft made a motion to approve the consent agenda. Matt Stephenson seconded. Roll call: Becca Croft, yes; Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA No items were removed. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading - An Ordinance Authorizing aTen-Year Extension of the Existing Solid Waste Agreement with Rogue Disposal Inc., to December 31, 2016, and Increasing the Franchise Fee from Five Percent to Six Percent no later than January 1, 2008. City Administrator Phil Messina advised Council that this was the second reading of the proposed ordinance. Dick Halley made a motion to approve Ordinance No. 1905, An Ordinance Extending the Existing Solid Waste Agreement with Rogue Disposal Inc. for a period of Ten Years, until December 31, 2016, and Increasing the Franchise Fee from Five Percent to Six Per cent no later than January 1, 2008. Kay Harrison seconded. Roll call: Bruce Dingler, yes; Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; and Becca Croft, yes. Motion approved. B. A public hearing to review the Planning Commission's decision to grant a Conditional Use Permit, a Planned Unit Development and a Tentative Subdivision Plan for Heritage Development, Inc. Community Development Director Tom Humphrey reviewed the staff report contained in the Council packet, explaining that Council has the authority to call up and review any decision made by the Planning Commission. The Council may either limit discussion to the two items of concern: (1) lot sizes; and (2) the two proposed accesses to the development through Central Point East and Vilas Road) or they may discuss anything on the record. They can also allow additional public testimony if they choose. City of Central Point City Council Minutes May 10, 2007 Page 3 Applicants have elected not to maximize the density potential of the property, and under the terms of the Planned Unit Development provisions in code, the Planning Commission has determined that applicants have satisfied the requirements of the City. Lot sizes could vary as part of the PUD and the proposed road for the development would be built as a full city street. . Landscaping and parking are proposed on both sides of the street. From a public health and safety standpoint, the Police and Fire departments would prefer to see the roads connecting (the proposed subdivision road and N. Mountain Drive). The application was approved by the Planning Commission with a stipulation that the applicants get City Council approval for a road connection. Mr. Humphrey added that he would encourage the connection from one residential area to another rather than connecting to an industrial area because of industrial traffic. Matt Samitore advised Council that there would be a new traffic signal at the corner of Beebe and Hamrick Roads within the next year and stated that there would be concern about additional traffic on Beebe Road without a signal in place. Mr. Humphrey then described Council's choices and the resulting actions that would be taken based upon the decision chosen. He stated that applicants intended to make an improvement in Don Jones Park in return.for access through the park to their development. Ownership of the property would remain with the City. Mayor Williams then opened the meeting for public comment. Clark Stevens came forward and stated that he was the representative of the applicants and was available to answer any questions that Council might have. The public comment portion of the meeting was then closed. Becca Croft said that the majority of Meadowbrook residents are concerned about parking for the park and felt that if the City were to post "no parking" signs on the N. Mountain Drive side of Don Jones Park, it would placate most of the people. Kay Harrison made a motion to approve Resolution 1137, A Resolution affirming City Planning Commission Resolution Numbers 719, 720 and 721 on March 6, 2007 approving a Conditional Use Application, a Preliminary Planned Unit Development and a Tentative Subdivision Plan for 53 zero-lot line single family lots in an R-2, Two-Family zoning district on property identified on Jackson County Assessor's map as 37 2W O1BA, Tax Lots 500 and 700. Bruce Dingier seconded. Roll call: Dick Halley, yes; Kay Harrison, yes; Matt Stephenson, yes; Becca Croft, yes; and Bruce Dingier, yes. Motion approved. City of Central Point City Council Minutes May 10, 2007 , Page 4 VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission report for May 1, 2007. A. The Commission approved a tentative plan to create four (4) lots from a 0.90 acre parcel that has an existing house on it. The subject property is located north of Beall Lane and west of Snowy Butte Lane in the R-1-6, Residential Single Family zoning district. Two lots take their access from Snowy Butte while the other two take their access from a flag pole easement created as part of the map. The Commission determined that the plan satisfied local city codes and approved the request with a standard set of conditions. B. The Commission approved a Class C Variance that was requested in conjunction with a tentative plan. The variance allows the applicant to have three rather than just two direct accesses from a flag pole easement. The Commission determined that the variance could be justified because the County restricted access from one of the parcels to Beall Lane. Approval of the variance actually creates a safer condition for the three new homes planned for construction. C. The Commission approved a tentative plan to create three (3) lots from a 1.02 acre parcel that has an existing house on it. The subject property is located north of Beall Lane and west of Snowy Butte Lane in the R-1-6, Residential Single Family zoning district. All three lots will take their access from the flag pole easement that was the subject of the Class C variance that the Commission acted on first. The Commission determined that the plan satisfied local city codes and approved the request with a standard set of conditions. D. The Commission approved a Conditional Use Permit for a fitness center and second floor professional offices in conjunction with a Site Plan review for a mixed-use development known as The Crossing at Center Point. The property is located on the southeast corner of Oak and Third Streets across from City Hall in the TOD-HMR, High Mix Residential zoning district. The site consists of three tax lots totaling 23,100 square feet and was the subject of a request for tree removal and house demolition in late April. The applicant's master plan calls for a three story structure that will be architecturally unique and made to look like an older building. The first floor will house the fitness center, the second floor the professional offices and the third floor will have eight two-bedroom apartment units with balconies. The Commission judged that the proposal was consistent with the TOD-HMR zoning district and the City's conditional use and site plan criteria. The site plan was approved with conditions; including lot consolidation, the addition of landscaping, the designation of covered parking and various public City of Central Point City Council Minutes May 10, 2007 Page 5 works improvements (i.e. alley reconstruction and paving). The applicant intends to start work immediately and will have many of the commercial units occupied upon completion of construction. Under miscellaneous items, the Commission imposed conditions to mitigate the removal of a sequoia in the Lone Redwood Grove Subdivision. 1. The Commission imposed conditions to mitigate the removal of a sequoia tree in the Lone Redwood Subdivision. The developer previously committed to preserving the tree but made no effort to do so and now he wishes to remove it. The Commission permitted the removal of the sequoia but directed that the developer and new property owners replace the single large tree with a total of sixteen 2.5 inch caliper trees. Trees that can not be properly sited on the four lots wiii be planted in a city park instead. 2. The Commission was given updates for both the UGB expansion and the new UR boundaries in the Regional Problem Solving (RPS) process. They were informed that the state agencies were not supporting the area known as CP-6A which has negative consequences for one of the UGB expansion proposals. Dick Halley made a motion to approve the Planning Commission Report for May 1, 2007. Kay Harrison seconded. Rvll call: Kay Harrison, yes; Matt Stephenson, yes; Becca Croft, yes; Bruce Dingler, yes; and Dick Halley, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams Reported that he: • Attended Budget meetings; • Attended an RPS meeting; • Attended a breakfast at Southern Oregon University with City Administrator Phil Messina regarding internship programs • Attended the graduation at Jewett Elementary School. X. CITY ADMINISTRATOR'S REPORT • City Administrator Phil Messina reported that some of the committees that were formed during the Strategic Planning process are continuing to meet. City of Central Point City Council Minutes May 10, 2007 Page 6 XI. COUNCIL REPORTS Council Member Kay Harrison reported that she: • Attended two Budget meetings; • Attended a water commission meeting at Rogue Valley Sewer Services. Council Member Becca Croft reported that she: • Attended Budget meetings. Council Member Dick Halley reported that he: • Attended Budget meetings; • Attended the Chamber of Commerce meeting. Council Member Bruce Dingler reported that he: • Attended Budget meetings; • Made a site visit to Bigham Drive (location of proposed street vacation); • Made a site visit to N. Mountain Drive to view the area of the proposed access to the Heritage Development property; • Toured the Police Department. Council Member Matt Stephenson reported that he: • Attended a Chamber forum luncheon in Medford. XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that he: • A meeting has been scheduled with the railroad for May 24, 2007 and progress is being made on the financial and design concerns of the new railroad crossing. An agreement is needed between the City and the railroad to enable them to withdraw their objections. • Met with building inspectors to discuss the pros and cons of manufactured housing. Police Lieutenant Chuck Newell reported that: • The High Tech Crimes Unit people will be on Channel 10 on May 14, 2007 for a four-part series lasting four days. Josh Moulin will be one of the speakers talking about Internet crimes and particularly those directed at children. • The Parks and Recreation Department will be conducting a bike fair on. May 19, 2007 on Good Fortune Street next to Holiday Inn Express. The Central Point Police Department Bike Team will be available to check for proper helmet fit and bicycle safety checks. The Bike Team will then go for a ride with participants along the bike path to provide instruction on rules of the road and proper City of Central Point City Council Minutes May 10, 2007 Page 7 etiquette. Water bottles will be given out by the Park and Recreation Department and the Police Department to the first 200 participants. • Lt. Newell then thanked Mayor Williams for attending the DARE graduation, stating that he meant a lot to the school and the participants of the DARE program. • Brent and Josh will be conducting another class on Protecting Yourself and your Children from Internet Crimes on May I6, 2007 from 6:30 - 8:30 p.m. at No. Medford High School Finance Director Jill Turner reported that her department: • Was working on getting the financing secured for the Tenth/Scenic/Upton Road improvements; • Members of the finance department were currently attending software classes and the department is short-staffed for a few days; • Working on a long-term water plan to include acquiring water rights; • Have updated the VISA software program and are working out the bugs. ~C Parks and Recreation Department Matt Samitore reported that: • A contract has been signed with James Consulting for fund raising; • Funds have been obtained to construct eight (8) tennis courts in the TOD. Although the master plan for Twin Creeks indicates three courts, Bret Moore has agreed to find the property for the additional five courts if the City will come up with the additional funds needed ; • First cuts have been made for the Don Jones Park and the Governor has tripled the budget; • A contract is in place for the new pedestrian bridge in Flanagan Park; • The City and People's Bank have been able to successfully negotiate and reduce SDC fees for Bee Gee's property as a result of a traffic engineering study secured by People's Bank; • The Art and Science Camp event has completely filled up. XIII. EXECUTIVE SESSION There was no Executive Session. XIV. ADJOURNMENT Dick Halley moved to adjourn. Kay Harrison seconded. All said "aye" and the Council Meeting was adjourned at 8:30 p.m. City of Central Point City Council Minutes May 1 D, 2007 Page 8 The foregoing minutes of the May 10, 2007, Council meeting were approved by the City Council at its meeting of May 24, 2007. Dated: ~~ p 7 Mayor Hank Williams ATTEST: City Represen ive 1