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HomeMy WebLinkAboutPlanning Commission Minutes - May 4, 1999CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES MAY 4, 1999 MEETING CALLED TO ORDER at 7:06 p. m. II. ROLL CALL: Chuck Piland, Jan Dunlap, Candy Fish, Don Foster, Paul Lunte, Bob Gilkey. Karolyne Johnson arrived at 7:25 p.m. Also in attendance were Tom Humphrey, Planning Director, Lee Brennan, Public Works Director, and Arlene LaRosa, Public Works Secretary. III. CORRESPONDENCE Tom Humphrey stated that there was correspondence received but it deals directly with items on the agenda and will be read during that time. IV. MINUTES A. Commissioner Dunlap made a motion to approve the Planning Commission Minutes for the April 20, 1999 meeting as presented. Commissioner Foster seconded the motion. ROLL CALL: Lunte, yes; Dunlap, yes; Fish, yes; Foster, yes; Gilkey, abstain. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public hearing to consider a site plan introduced by Hummelt Development Company to construct a 13 328 Sic uare foot Rite Aid Drug Store The subject property is located on the northwest corner of East Pine and North Tenth Streets in the C-4 Tourist and Office Professional zoning district. There were no ex parte communications or conflict of interest. Tom Humphrey, Planning Director, reviewed the Planning Department staff report. This application was continued from the April 20, 1999 meeting. Tom stated that he had a conversation with the traffic engineer and some things should be clarified, primarily the queuing on 10"' Street. When cars approach the southbound intersection on 10"' Street, they begin to stack and, at some points during peak hours in the cycling of the signal, some people would not be able to get out of the Rite Aid parking lot immediately. The Public Works Department recommends that you consider an additional dedicated lane that City of Central Point Planning Commission Minutes May 4, 1999 -Page 3 traffic; there are 30 traffic signal cycles during that time, so for approximately 10 cycles during that hour there will be a problem. There will be a 15 second wait for those 10 cycles. This does not seem to be a big problem. Mr. Beamer expressed a concern about the left turn and straight lanes described by the Public Works Director. He also expressed a concern about pedestrians on Pine and stated that apedestrian-only light is needed. The applicant would like flexibility to choose where the 15 foot easement will be located in the alley. The applicant would also like to have the cross access agreements included as a part of the deed preparation for the dedication of the 9"' Street right- of-way and alley vacation. He stated that Milton Beale will have 30 foot of the vacation for access to his house. The applicant can't allow access into the drive-up window lanes. Commissioner Fish asked Mr. Beamer if Rite Aid would be willing to dedicate some right-of-way on 10`h Street for an extra lane if needed in the future? Mr. Beamer stated that Rite Aid will not allow it to change in the future if it will not work now. They don't want the parking lot chopped off or access restrictions. They want to know now what they are going to have. If the additional right of way would be taken out the landscape strip and not affect the parking there might be a possibility. Lee Brennan stated that the City will ask for additional right of way from the east side of 10"' Street when it develops in the future. Chairman Piland asked Mr. Beamer if the applicant would agree to the extra 7.5 or 8 feet? Mr. Beamer stated that applicant will agree to the entire length if the landscaping were not required there. The City will want it landscaped now to look nice. But, in the future, if the landscaping area was needed for right-of- way and the City can't get the right-of-way from the east side of 10"' Street, it could be used. Lee Brennan stated that there is an existing bus stop on 10"' Street and the City wanted the applicant to work with RVTD to provide a replacement bus stop. However, the City does not want one blocking 10"' Street. Chairman Piland closed the public portion of the meeting. Commissioner Fish made a motion to adopt Resolution 448 approving the site plan introduced by Hummelt Development Company to construct a 13,328 square foot Rite Aid Drug Store on the northwest corner of East Pine and North Tenth Streets in the C-4, Tourist and Office Professional City of Central Point Planning Commission Minutes May 4, 1999 -Page 4 zoning district; including the provision that delivery trucks will be smaller trucks only (no long-haul truck access); an agreement, with a 10-year sunset provision, that in the future the City may take 7.5 to 8 feet of the landscaping strip for right-of-way dedication for an additional turn lane (to not disturb the parking area by the future right-of-way dedication); and the cross access agreements be included as a part of the deed preparation for the street right-of-way dedication and alley vacation. Motion was seconded by Commissioner Johnson. ROLL CALL: Motion passed unanimously. B. Public hearing to consider a request by Victor Kozmatka to modify a condition of tentative plan approval to underground electrical utilities. The subject property is located on the north side of Cherry Street 100 feet east of North Tenth in the R-3 Residential Multiple Family zoning district. There were no conflicts of interest or ex parte communication. Tom Humphrey reviewed the Planning Department Staff Report. Tom stated that the Planning Department received a letter from Mrs. Dorothy Terrace who wrote that she would prefer all utilities to the property be underground. Victor Kozmatka, the applicant, met with PP&L and they encouraged him to leave the power line as it is. It is not logical to go underground for one house on the end of Cherry Street because of the layout of the existing facilities. Chairman Piland closed public portion of the meeting. Tom Humphrey explained that the Commission has required three poles be removed and all the services underground. Victor is requesting to leave one pole and go underground with the others. Commissioner Fish made a motion to adopt Resolution 449 to modify a condition of the tentative plan approval to underground electrical utilities for property located on the north side of Cherry Street 100 feet east of North Tenth in the R-3 Residential Multiple Family zoning District, eliminating the middle electrical utility pole and the electrical utilities between poles be put underground. Commissioner Gilkey seconded the motion. ROLL CALL: Motion passed unanimously. C. Public Hearing to consider a request by the LDS Church to withdraw 8.2 acres of land recently annexed to the City from Jackson County Fire District #3. _The subject property is located on the southeast corner of Taylor and Grant Roads in the R-3 Residential Multiple Family zoning district. City of Central Point Planning Commission Minutes May 4, 1999 -Page 5 There were no conflicts of interest or ex-parte communication. Tom Humphrey reviewed the Planning Department Staff Report. He explained that the church has been using well water in the past but because of annexation there will be a water line extended from Brad Way and Taylor to the church and beyond. Two newfire hydrants will be added on-site. The Planning Department recommends that City Council withdraw this from Fire District 3. Commissioner Dunlap made a motion to recommend that City Council withdraw 8.23 acres of land on the southeast corner of Taylor and Grant Roads owned by the Church of Jesus Christ of Latter Day Saints from Jackson County Fire District #3. Motion was seconded by Commissioner Foster. ROLL CALL: Motion passed unanimously. D. Public Hearing to consider a site plan introduced by the LDS Church to construct a 10,700 square foot temple. The subject property is located on the southeast corner of Taylor and Grant Roads in the R-1-10 residential zoning district. There were no conflicts of interest or ex parte communication. Tom Humphrey reviewed the Planning Department staff report. He explained that the City has been a little uncertain of the impact this development will have on our traffic system. He proposed that the church participate in a transportation analysis for this area of the City. Lee Brennan stated that the City's goal is to complete the 12-inch water line around the corner of Grant and Taylor and it will eventually be looped all the way to the 16-inch water line in Beall Lane. The City has requested the church to participate in a traffic study with other developments in the area including Mr. Mahar's Brookfield Estates development. This will be the basis for improvements at Taylor and Grant and well as other intersections. The City is asking for a full 80 feet of right of way on Grant, and requesting an additional right-of-way dedication of 10 feet. Taylor Road needs 14 feet of additional right- of-way and a 10 foot PUE dedicated in back of the rights-of-way. All the improvements on Taylor Road and a majority of improvements on Grant Road can be deferred. The L.D.S. church has a request to do some street widening and curbs south of the entrance on Grant to give it a finished look. The church will participate financially in a traffic impact study and recommended improvements. Due to the conflicts with the driveway location and the Grant/Taylor Road intersection, the driveway at the corner of Grant and Taylor needs to be eliminated. If it is needed for an emergency exit, abreak-a-way gate needs to be installed. A major concern is that any storm drain and grading does not affect the existing flood storage and conveyance capacities of the City of Central Point Planning Commission Minutes May 4, 1999 -Page 6 existing parking lot or field area. The culvert that conveys Horn Creek across Taylor was minimized by the County and designed so the parking lot would flood, which it did during recent major storm events. The applicant needs to make sure grading plans take this into consideration. Ed Hansen, Stake President, introduced Dan Park, the architect for the project. Mr. Hansen stated that this project is extremely important to the church, and they feel it will be a positive contribution to the community. Mr. Hansen explained that they are concerned about the exit onto Taylor nearest Grant. The church would like to delay closing that exit until the realignment of Grant Street. If the street is realigned further away it may be possible to keep that exit. Lee Brennan stated that the City has evaluated that and because those improvements/realignment to the intersection could be years away, that exit would be for emergency access only with abreak-away gate to be installed, blocking normal access. Mr. Hansen stated that they would like to reserve that option for the future. He also addressed the concern of extra traffic because of daycare and stated that the church does not plan to become involved in daycare at all, now or in the future. Dan Park, the architect, explained the flood issue stating that when the creek tops its banks it flows into the parking lot and across the road into the neighbor's yard. The church plans will not affect that at all. The parking lot will still be able to hold those flood waters. They do want to restrict the flow of water from the parking lot into the pipes so that the entrance and exit of water will be at the same flow. The water now comes in faster than it goes out. The plans will not raise the grades in the new parking area and some of the roof drains will be draining to Grant Road. All structures will be adapted to the requested rights-of- way, taking into consideration a bike lane and parking lane. There will be an opaque 6 foot masonry wall on the south boundary of the property so headlights will not shine into the homes. There will be a newfence the whole length of the property. The flood waters will go under the wall in a pipe so the water comes in on both sides of the storage building on the east end of the property. The wall will help to keep the waters in the bank. The building is terraced, and it is 78 feet to the top of the statue of Moroni. The existing spire is approximately 66 feet high. There will be lighting around the temple grounds for security reasons and the lights in the parking lotwill be shrouded so the lightwill be cast downward. The building will be lighted with wall washing type lights. If those lights become a problem they can be changed. Dale Bohannon, 558 Mitchell Way, Central Point, is in favor of the proposal and he asked that in all the considerations the City has made, the lighting, the fencing, etc. that the neighbors be able to work with the church through Mr. Park City of Central Point Planning Commission Minutes May 4, 1999 -Page 7 in the construction and development phases. Chairman Piland closed the public portion of meeting Commissioner Gilkey made a motion to adopt Resolution 450 approving the site plan introduced by the Church of Jesus Christ of Latter Day Saints to construct a 10,700 square foot temple at the property located on the southeast corner of Taylor and Grant Roads in the R-1-10 residential zoning district; including the staff reports, staff comments and recommendations and if lighting becomes a problem the church will cooperate. The motion was seconded by Commissioner Dunlap. ROLL CALL: Motion passed unanimously. Chairman Piland declared a recess at 9:05 p. m. Chairman Piland called the meeting back to order at 9:15 p.m E. Public hearing to consider a tentative plan introduced by Lou Mahar and Pacific Trend Building Companvto subdivide 13.25 acres of land into 48 residential lots known as Brookfield Estates (introduction only). The subject property is located on the south side of Taylor Road and west of Grant Road in the R-1. Single Family Residential zoning district. There were no conflicts of interest or ex parte communications. Tom Humphrey read a letter from Douglas McMahan from Hoffbuhr and Associates, asking for a continuation of this application to allow the planning staff additional time to complete the staff reports. Tom Humphrey, as an introduction to this project, explained to the Commission that this project is adjacent to the LDS church on the east and is north of Donna Way. The City has had a couple of meetings with the applicants regarding development in the flood plain. The TOD consultant's recommendation was that the traffic generated by new development along Taylor Road be analyzed. The City wants to work with the applicants to postpone any action until a transportation study is done and it is determined if this would be the best layout of the subdivision to mitigate transportation impacts. The applicant wants the City's tentative approval in the near future so they also know whether to invest in a flood study. Tom read a correspondence from: (1) the Division of State Lands identifying some wetlands on the property to be delineated and mitigated, (2) Jackson County regarding a traffic analysis or study being more specific than what they provided to us, and (3) BCVSA. regarding sewer connections. City of Central Point Planning Commission Minutes May 4, 1999 -Page 8 Lee Brennan explained that the City needs to address Donna Way potentially aligning with Sunland Avenue across Taylor. Merle Jacobson, 211 Donna Way, Central Point, stated that he thinks Donna Way was intended to be a cul-de-sac. There is no sidewalk on Donna Way and kids who run down the street could get hurt. He feels that his house will have to be offset to match other homes if Donna Way is extended. The impact on the schools by this subdivision is notjustifiable. The traffic impact with the LDS temple and this subdivision will be bad and a through street will not help. There are two turns on Donna Way, in the vicinity of 202 and 203 Donna Way, that will have to be widened. Wayne Chipman, 205 Donna Way, Central Point, stated that he attended a neighborhood meeting which was informal and not binding approximately 2 years ago with Mr. Mahar and Mr. Bennett. They agreed to putting a knock down temporary gate to keep Donna Way from becoming a through street. If traffic increases it will be dangerous. The neighborhood would like do something to keep Donna Way from being a through street and to keep it the way it has been for the last 25 years. A lot of kids are on the street on skateboards and bicycles. Jack Slazak, 207 Donna Way, Central Point, stated that he was also at that meeting with Mr.Mahar and Mr. Bennett. Mr. Mahar did agree at the meeting that he would consider turning the cul-de-sac around and butting it up against Donna Way so it would not be a through street and that this would not affect his building design. Mr. Slazak was concerned about (1) Donna Way being a narrow street with the s-turn; (2) no sidewalks in the area; (3) approving developments when the City is bussing children already to our schools; (4) obtaining some of these lots for a park in this area; (5)Donna Way being extended and aligned with Sunland, there needs to be speed bumps installed; (6) photos arid video of the flood two years ago indicate it was like a river where this development is located. Darrell Burnett, 60 Donna Way, Central Point, agreed with the previous two testimonies. Donna Way is very narrow and a through access would exacerbate an unsafe situation. The breakaway gate seems to be a reasonable request. Commissioner Gilkey stated that he was at the same meeting and Mr. Mahar addressed a walkway through to Richardson School. Mr. Mahar did agree to a breakaway gate at the end of Donna Way and back-to-back cul-de-sac, if the City agreed. Tom Humphrey addressed the issue of schools and the obligation of the City to abide by State Land Use laws in relation to granting permits to build on property. City of Central Point Planning Commission Minutes May 4, 1999 -Page 9 Commissioner Johnson made a motion to extend the meeting after 10 p.m.. Motion was seconded by Commissioner Gilkey. All said "aye" and the motion passed. Commissioner Fish made a motion to extend the public hearing to June 1, 1999, on the tentative plan introduced by Lou Mahar and Pacific Trend Building Company to subdivide 13.25 acres of land into 48 residential lots known as Brookfield Estates. The subject property is located on the south side of Taylor Road and west of Grant Road in the R-1, Single Family Residential zoning district. Motion was seconded by Commissioner Gilkey. ROLL CALL: Motion passed unanimously. F. Public hearing to consider a planned unit (pad lot) development and tentative plan introduced by Parkwood Terrace Estates LLC to subdivide 4.4 acres of land into 42 residential lots jintroduction onlyy). The subject property is located south of Beebe Lane 125 feet east of Hamrick Road in the R-2, Two Family Residential zoning district. There was no ex parte communication or conflict of interest. Tom Humphrey reviewed the Planning Department staff report. The proposal is to create a neighborhood that will be complimentary to other homes adjoining it. The road will be narrow in width. There is some open space involved. The staff asks that this item be continued to the next meeting. This application was introduced so the commission will have an idea of what the developer wants to do. Lee Brennan explained that a traffic study was done, assessing the whole Central Point East subdivision. A comprehensive transportation plan needs to be done for this area, but Public Works thinks the proposed development will have minimal impact on the main roads surrounding the Central Point East development. Kevin Nering, agent for the applicant, and Bob Neathamer of Neathamer Surveying, handed out a description of the project and described it as a continuation of the Central Point East Development as a whole. The applicant wants to provide very nice homes at a more affordable price. There will be 7000 sq. ft. of open space at Meadowbrook Lane, and burms and landscaping to screen the homes from neighbors. Commissioner Gilkey pointed out that the requirement for park area is approximately 6 acres for 1000 people. This development would call for 0.6 of an acre. Mr. Neathamer explained that this project is part of Central Point East which City of Central Point Planning Commission Minutes May 4, 1999 -Page 10 includes 3.2 acres of park on the north end of the project area. The price range will be around $150,000, and the lots will be completely landscaped. The street will be private and will be maintained by the association. The Central Point East development has addressed the traffic as a whole. These homes are on zero lot lines, but do not share a wall; they are not padlots or condominiums. Commissioner Gilkey stated that this project was not a part of the original plan for Central Point East so it does have its own open space requirement and 7000 ft. is not quite enough. Kurt Johnson, 1195 Crater Lake Blvd., Medford, represents the owners of the property immediately south at 4460 Hamrick Road. Their concerns included: (1) site access from Hamrick and Beebe, (2) turning radius on and off Beebe, (3) the set back distance from Hamrick Road, (4) no on-street parking, (5) common parking areas, (6) access for pedestrian and bus traffic, (7) park areas in center of development rather than all the way to the North, (8) irrigation district facilities, (9) buffering plans for neighbors, (10) CC&R's, (11) deed restrictions associated with individual lots, and (12) how this project meets the PUD test in CPMC 17.68.060. Betty Hayward, 4461 Hamrick Rd., Central Point, was concerned in regard to her understanding that Central Point East was supposed to be single family homes instead of multi family homes. The whole neighborhood has been affected by this subdivision, particularly the residences along Beebe Road; some lost water; houses are sinking. The fences will make it look like a prison. Kevin Nering, agentforthe applicant stated, in rebuttal, that Hamrick and Beebe is slated to be improved this spring and a full right turn lane and center safety lane is to be constructed. The parking, as indicated, will have 4 spaces per house and there will be some parking in the street. There is a sidewalk on one side of the street for Pedestrian traffic. There will probably never be bus traffic on this street. The irrigation water was were piped underneath Phase 2, and piping would just be continued. The need for fencing and buffering is a bilateral concern. We do have CC&R's for Central Point East approved by the City. CCR's for this development would be more restrictive. Chairman Piland closed the public portion of the meeting. Commissioner Fish made a motion to continue the hearing to June 1,1999, on a planned unit development and tentative plan introduced by Parkwood Terrace Estates, LLC to subdivide 4.4 acres of land into 42 residential lots. The subject property is located south of Beebe Lane 125 feet east of Hamrick Road in the R-2, Two Family Residential zoning district. Commissioner Gilkey seconded the motion. ROLL CALL: Motion passed unanimously. City of Central Point Planning Commission Minutes May 4, 1999 -Page 11 VI MISCELLANEOUS One meeting a month was discussed. Tom stated that the City staff needs time to work on long range planning projects. The commission also discussed talking to Council about changing their study sessions to another night so they could discuss long range planning issues. The Planning Commission has two nights a month: one meeting with one back-up night. Tom Humphrey told the Commission that there will be a downtown planning workshop walking tour from 5:30 to 9 p.m. on May 25. On May 19, a Smart Development presentation is tentatively scheduled VII ADJOURNMENT Commissioner Lunde made a motion to adjourn. The motion was seconded by Commissioner Foster. All said "aye" and the meeting adourned at 11:00 p.m.