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HomeMy WebLinkAboutPlanning Commission Minutes - June 2, 1998CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES JUNE 2, 1998 MEETING CALLED TO OROER AT 7:00 P.M. II. ROLL CALL: Chuck Piland, Jan Dunlap, Candy Fish, Don Foster, Bob Gilkey, Karolyn Johnson. Angela Curtis came in at 8:35 p.m, Also present were: Tom Humphrey, Planning Director, Jim Bennett, City Administrator, Lee Brennan, Public Works Director, Kevin Chrisman, Public Works Technician, and Arlene LaRosa, Public Works Secretary. III. CORRESPONDENCE There was no correspondence. IV. MINUTES Commissioner Fish made a motion to approve the Minutes of May 19, 1998, as written. Motion was seconded by Commissioner Gilkey. ROLL CALL: Dunlap, abstain, Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. V. PUBLIC APPEARANCES There were to public appearances. Vl. BUSINESS A. Public Hearing to consider a re~c uest ~y USF Reddaway for a Conditional Use Permit and Site Plan Review to establish a truck terminal on 20 acres in the vicinity of East Pine Street and Hamrick Road. Chairman Piland opened the public hearing. There were no conflicts of interest or ex-parte communications. Tom Humphrey reviewed the Planning Department Staff Report. Tom stated that the Public Works Director has asked for more right-of- way, a full 72 foot right-of-way, which will require an additional 6 feet from each side of Hamrick where there is only 60 feet now. He is also requesting curb, gutter and sidewalk on Hamrick, on the west side of the property and along the south side of the property. Craig Stone, 708 Cardley Ave., Medford, agent for USF Reddaway, stated they will be moving the shop building north approximately 20 feet and removing one row of parking in front of the office for better The City of Central Point Planning Commission Minutes June 2, 1998 -Page 2 circulation and additional landscaping. He stated they would like to add to the wording in Public Works Department Staff Report. On page 50 of the packet, paragraph 1, second sentence under Water System, add the wording: "or as approved by Fire District 3". Fire District 3 has stated they do not intend to enforce the 300 foot requirement to the interior of the facility. Mr. Stone stated that the applicant has a major concern on the requirement for construction of 6 foot sidewalks along Hamrick on the south side of the property; they have no objection to sidewalks along the west side of the property. The applicants feel there will be no need for that improvement in the near future. Mr. Stone referred to two land use cases: Dolan vs Tigard and Nolen vs. California Coastal Commission. These cases indicated there has to be some correlation between the impact of the development and the exaction taken. Mr. Stone stated that this development will generate no pedestrian traffic. If and when there is a development of a motel to the north and industrial land to the south and this generates pedestrian traffic then the City needs to determine whether sidewalks should be required. John Hesson, Attorney for the applicant, agreed that a quantifiable social problem should exist. Jim Bennett, City Administrator, argued that the Public Work's requirement is justified based upon both state and local goals and anticipated developments in this area. Mr. Stone stated that the applicants would withdraw their objection provided the City will include the Deferred Improvement Agreement the condition that sidewalks be required only if there is a demonstrated need. Commissioner Fish made a motion to adopt Resolution 423 approving the request by USF Reddaway for a Conditional Use Permit and Site Plan to establish a truck terminal on 20 acres in the vicinity of East Pine Street and Hamrick Road, including conditions in the Staff Reports, and adding to second sentence, first paragraph under Water Systems on page 50 of the packet in the Public Works Staff Report the wording "or as approved by Fire District 3", that a Deferred Improvement Agreement be entered into by the applicant for the sidewalks on the South side of the property along Hamrick Road with the wording added "tb be done only if determined to be needed jointly by City and Developer". Motion seconded by Commissioner Dunlap. The City of Central Point Planning Commission Minutes June 2, 1998 -Page 3 ROLL CALL: Curtis, yes; Dunlap, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. B. Public Hearing to consider a request by James and Sharon Mock to partition a 1 25 acre parcel at 527 Freeman Road into three parcels. Chairman Piland opened the Public Hearing. There were no conflicts of interest or ex-parte communications. Tom Humphrey reviewed the Planning Department's Staff Report. Lee Brennan stated the City has four concerns: (1) pedestrian traffic on the private lane where there will be no space for pedestrians except in the lane itself; (2} the mound of dirt, shrubs and a tree are in the vision triangle; (3) the 20 foot residential lane being proposed, after the curbs and gutters, will be reduced to18 feet; (4) there needs to be room for emergency vehicles to get through and there should be no parking allowed in the streets. Dallas Page, 900 Windemar Drive, Ashland, OR, agent for the applicant, stated that rather than put a fence along the street next to or in front of the existing houses on the north side of the private lane, he wanted to enhance their property with landscaping. He stated that they will bring the sewer to the front 2 lots, improve the sewer to the back lot and bring all the utilities to the properties. They will also bring an 8" water line into the property for fire hydrants and stub out for future development. The three lots will drain to Mingus Creek. Anything that drains on the structures and driveways will drain to the street. He will adjust the boundary of parcel 3 to meet the street bulb. Lee Brennan stated that the City would like the power pole to be placed underground if feasible. Earl Mix, 685 Cedar Street, Central Point, OR, stated that his concern was the traffic on Freeman going past Shadow Way. The traffic count he conducted showed an average of 475 cars an hour going past that point and 17 cars came out of Shadow Way. He also stated that school children would have to cross Freeman to catch the school bus. Ron Musmecher, 411 Freeman, Central Point, OR., stated that the driveways dip down off Freeman and it is dangerous to back out. The City of Central Point Planning Commission Minutes June 2, 1998 -Page 4 Dallas Page stated that he agreed it is important that he try to obtain a 25 foot right-of-way for the entrance portion of Shadow Way. It would be acceptable to make that a condition of approval. Chairman Piland closed the public hearing. Commissioner Gilkey made a motion to adopt Resolution 424 approving the request by James and Sharon Mock to partition a 1.25 acre parcel at 527 Freeman Road into three parcels, with the condition that the access to Freeman Road be a 25 foot wide access including sidewalk, and to include all the conditions and of the Staff Reports and staff comments on the power pole. Motion was seconded by Commissioner Johnson. ROLL CALL: Curtis, yes; Dunlap, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. C. Public Hearing to consider a reauest by W.G. Beard for a Conditional Use Permit and Tentative Plan for the Cedar Shadows 26 Unit Planned Unit Development (PUD) on 2 3 acres off of Freeman Road. Chairman Piland opened the public hearing. There were no conflicts of interest or ex-parte communication. Tom Humphrey reviewed the Planning Department Staff Report. Lee Brennan reviewed the Public Works Department Staff Report. Lee stated that Item 4 on page 3 of the packet is not applicable to this application. Lee stated that the commission could vary from the creek set-backs because this is a P.U.D. He also expressed concern that the water line is a dead-end line. The City would like the applicant to explore the possibility of running the water line out to Freeman through an easement so that it is looped. Dallas Page, 900 Windemar, Ashland, OR, agent for the applicant, stated that if they can obtain access through an easement to run the water line to Freeman they would do so. He stated they are proposing flood storage in the middle of the development, also designated for parking, and it will drain to Mingus Creek. Mr. Page discussed perimeter fencing. The house currently on the property will remain on the property and will be renovated on the outside. The public areas will be maintained by a homeowners' association. There will be a fence on the west side of the property and either a chain link or cedar fence on the east side along the creek for safety purposes. Mr. Page stated that if there are no trees to act as barriers the The City of Central Point Planning Commission Minutes June 2, 1998 -Page 5 decking on the second story houses would be on the street side rather than in back of those homes. There will be a restriction in the CC&R's that the trees cannot be cut down except if they are dead or diseased. Roger Smith, 555 Freeman, #27, Central Point, OR., stated that he would like a fence installed between the subdivision and The Meadows and would Tike aII the houses to be one-story. Ron Musmecher, 411 Freeman, Central Point, OR., stated that if 2- story homes go behind his house, his view will be totally obstructed. Mr. Ear! Mix, 685 Cedar, Central Point, OR, stated that the only way out of the subdivision will be the private road, Shadow Way, and will add 52 cars coming out onto Freeman. It is a dangerous spot unless the entrance from Shadow Way onto Freeman can be leveled off and widened. Mark Haynes, Central Point, OR stated the reason the partition had not been recorded before was because of the access problem related to the piece of property on the southeast corner of Freeman and Shadow Way. Dallas Page, agent for the applicant, stated that a person should be able to buy a piece of property and build one or two stories on it. He is not against working with the neighbors in that area, if possible. Mr. Page stated that he will try to get the owner of the piece of property on the southeast corner of Freeman and Shadow Way to move the dirt, enlarge the vision triangle and also grant an easement to widen the Shadow Way. Chairman Piland closed the public hearing. Tom Humphrey informed the Commission that two traffic studies are being done on Freeman because of the new shopping center and a local street network plan to analyze and improve city-wide circulation. Commissioner Gilkey made a motion to extend the meeting past 10:00 p.m. Motion was seconded by Commissioner Fish. All said "aye" and the motion passed, Commissioner Fish made a motion to adopt Resolution 425 approving the request by W.G. Beard for a Conditional Use Permit and Tentative Plan for the Cedar Shadows 26 Unit Planned Unit Development (PUD) The City of Central Point Planning Commission Minutes June 2, 1998 -Page 6 on 2.3 acres off Freeman Road including all Staff Conditions and recommendations; the building style is to be approximately the same as the pictures presented in the application; the fence along the creek is to be a chain link fence for safety; the water line is to be looped into Freeman if possible; all the trees are to be left except where located in the streets, or where dead or diseased; the builder is to take into consideration the neighbors privacy and views when building homes. Commissioner Dunlap seconded the motion. ROLL CALL: Curtis, yes; Dunlap, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. D. Consideration of Central Point Municipal Code revisions to eliminate references to planning fees and adopt a planning fee schedule Tom Humphrey reminded the commission about previous discussions to remove specific references to fees from the municipal code and create a schedule of fees. Tom passed out a proposed planning fee schedule and corresponding municipal code revisions. Commissioner Gilkey made a motion to recommend to the City Council approval for the removal of references to fees from the Municipal Code and the adoption a planning fee schedule. Motion was seconded by Commissioner Curtis. ROLL CALL: Curtis, yes; Dunlap, yes; Fish, yes; Foster, yes; Gilkey, yes; Johnson, yes. VII. MISCELLANEOUS There were no miscellaneous items. VIII. ADJOURNMENT Commissioner Dunlap made a motion to adjourn. Commissioner Curtis seconded the motion. All said "aye" and the meeting adjourned at 10:20 p.m.