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HomeMy WebLinkAboutPlanning Commission Minutes - July 6, 1999CITY OF CENTRAL POINT PLANNING COMMISSION MINUTES July 6, 1999 I. MEETING CALLED TO ORDER at 7:05 p.m. II. Roll Call: Chuck Piland, Candy Fish, Don Foster, Kazolyn Johnson, Jolm LeGros, Paul Lunte was absent, and Wayne Riggs. Also in attendance were Tom Humphrey, Planning Director, Ken Gerschler, Community Planner, Matt Samitore, Planning Technician, and Lee Brennan, Public Works Director. III. CORRESPONDENCE Letter from Jan Dunlap announcing her resignation from the Planning Commission. IV. MINUTES Commissioner Johnson made a motion to approve the Planning Commission Minutes for the May 4, 1999 meeting as presented. Candy Fish seconded the motion. ROLL CALL: Fish, yes: LeGros, abstain: Johnson, yes: Foster, yes: Riggs, abstain. V. PUBLIC APPEARANCES Marilyn and Dave Wilbur, 312 Oak Street, came forward to ask about the Jackson County Library's in their property. Tom Humphrey told the Wilbur's that the Planning Commission doesn't have a development proposal and that if they were to call him, he could direct them to the appropriate library official. VI. BUSINESS A. Public hearine to consider a tentative plan introduced by LaRue Development L.L.C. to partition 4.52 acres of land into three commercial lots. The subject property is located on the southwest comer of LaRue Avenue and South Peninger Road in the C-4, Tourist and Office Professional Zoning District. There were no ex-pane communications or conflicts of interest. Ken Gerschler, Community Planner, presented the Planning Department Staff Report. The applicants, LaRue Development L.L.C, is proposing a minor partition of a 4.52 acre pazcel into three parcels. The minor partition would create a total of three parcels of 0.61, 1.18, and 2.47 acres with approximately 0.26 acres dedicated to street right of way. The property is located neaz the intersection of Larue Drive and South Peninger Road in the C-4 zoning district. The original master plan for Pilot "truck Center depicted a looped access between LaRue Drive and South Peninger Road that could provide fixture access for parcels to the south. Mr. Gerschler noted that since a bridge across Bear Creek is so expensive a single access road and a cul-de-sacs are proposed to access these properties. Mr. Humphrey mentioned that Jackson County Roads would like to be notified of future developments on any of the new parcels, but does not object to the proposed partition. Lee Brennan, Public Works Director, presented the Public Works Staff Report. The Public Works Department has issues surrounding the existing infrastructure and the impact of more development. The Storm Drain system in the azea is incomplete and a plan would have to be submitted in order for subsequent development to occur. Mr. Brennan, also noted that an existing Traffic Analysis would have to be updated. The Public Works Department requests a 10 feet P.U.E. along any new road, or extension. Mr. Brennan recommended extending LaRue Drive so that access to lot 2600, a flag lot, could be accessed. Lot 2600 is too close to the off-ramp, to gain access from Pine Street. The Traffic associated with the new development would also have to be addressed by the Fire and Police Departments. An Erosion Control Plan would have to be completed because of the vicinity of this property to Beaz Creek. Mr. Brennan also stated that new development will have to "loop" the water line because of the possible types of business associated with this development. Frank Pulver, agent for LaRue Development L.L.C., stated that there only concerns were paying for access to LaRue Drive for another property owner. They do not want to have to beaz the costs of all the right of way requirements. Mr. Pulver also told the Commission that the Pilot Truck Center does not have access to Peninger Road South of LaRue according to his legal documents. Further discussion revolved around the extension of LaRue Drive and a configuration that was suitable to the Public Works Department. The extension of LaRue Drive will extend west, but not into Lot 2600. There was no opposition to the project. Commissioner Johnson made a motion to adopt Resolution Number 454 approving the tentative minor partition of a 4.52 acre parcel into three parcels, subject to staff reports. The subject property is located near the intersection of LaRue Drive and South Peninger Road in the C-4, Tourist and Office Professional Zoning District. The Commission would also like to encourage the developer to satisfy the Public Works Requirements done early, especially the Traffic Analysis update for the area. Commissioner Fish seconded the motion. ROLL CALL: Motion passed unanimously. B. Public Hearing to consider a Variance and Site Plan Review to vary from front and side setbacks and add 1335 square feet to an existing residence located at 484 Grand Avemie in a R-1-6, Residential Single Family Zoning District. There were no ex pane communications or conflicts. Ken Gerschler presented the Planning Department Staff Report. The applicant, Michael Mallet would like to build a second story to an existing single story home. To proceed with the plans, Michael has asked that the Commission review the Site Plan and consider granting a variance from the minimum 20 foot front yazd setback and minimum 10 foot side yazd setback requirements of the R-1-8, Residential Single Family zoning district. If approved the applicant would construct the two story structure within 4 feet of the westerly property line and 5 feet of the easterly property line. The face of the house would be located within 19 feet of the front property line. The maximum aggregate building coverage for the R-1-6 district is 40 percent (2629.60 squaze feet). The total squaze footage for the building footprint is 2322 square feet. The Site Plan Review revealed that the applicants have yet to submit a landscaping plan. The house is served by Grand Avenue to the front of the house and an alley to the rear. They applicants would add a second covered parking space in the back. Fire District Number Three will require a house address on front of the house. If the Variance from the front and side yard setbacks aze granted, the project would be in compliance with the requirements of the Central Point Municipal Code. Exterior improvements would improve the structure and the neighborhood. Lee Brennan presented the Public Works Staff Report. Mr. Brennan stated the Public Works Department has questions about the housing setbacks and the right of way, as it affects the driveway. Mr. Gerschler stated that he verified the measurements and that there was enough space in the front to build the car port. Mr. Brennan did not have any problems after Mr. Gerschler's report. Betsy and Michael Mallet, 484 Grand Avenue, stated that they were willing to work with all the City Departments in order to get the addition made to their house. They also explained the design of the house and the situation surrounding the space where a new car port along the side of the house will replace a demolished garage. Mr. Brennan had some additional questions regarding off street pazking. It was mentioned that no more than 2 off street parking spaces will be provided. There was no public opposition to this proposal. Commissioner Fish made a motion to adopt Resolution number 454 approving the variance from ttte front and side setbacks of an existing residence located at 484 Grand Avenue in the R-1-6, Residential Single Family Zoning District. The Front setback is limited to no more than 15 feet from the property line. The applicants wilt work with City Staff to complete the building requirements and the additional Planning Department requirements for this structure. Commissioner Riggs seconded t}te motion. ROLL CALL: Motion passed unanimously. C. Review of the final development plan for the Cedar Shadows, a Planned Unit Development introduced by Dallas Page which includes subdividing 1.25 acres of land into 26 residential lots. The subject property is located in the vicinity of Freeman Road and Cedaz Street in the R-3. Residential Multi-Family zoning district. Ken Gerschler presented the Planning Department Staff Report. The preliminary development plan and a Conditional Use Permit for the Cedar Shadows P.U.D. was approved by the Commission on June 2, 1998 subject to certain conditions. Mr. Humphrey explained that a Final Plat for the Mock Partition has not been submitted yet, which affects the Cedar Shadows development. In order to approve the Final Plat for Cedar Shadows, a Final Plat for the Mock Partition would have to be recorded. Mr. Humphrey also explained that this is usually handled in the office, but a PUD requires that a final development plan be reviewed by the Planning Commission. Mr. Brennan presented the Public Works Staff Report. The public works infrastructure associated with this development has not been completed. In particulaz, the "looped" water distribution line serving the development has not been completed. The sanitary sewer line has yet to be linked to BCVSA as well. In order to get approval all easements must be acquired. A development agreement and associated "bond" would be sufficient to cover the costs of improvements and easement acquisition. The bond amount should cover estimated costs for completion of the water line, or for rerouting the water line, as applicable. Dallas Page, Parthenon Construction and Design, is the contractor for the Cedar Shadows Development. Mr. Page described the easement problems associated with this property. BCVSA requires a flow restriction and at the current time the flow in Cedar Shadows does not meet this requirement. This has forced them to get easements from Hopkins Road in order to meet these requirements. They have built nearly all of the line, but are waiting for the last easements to be acquired. Mr. Page also explained that he just recently got in contact with the owners of the Green Briaz Mobile Home park and are making significant progress in purchasing these easements. Mr. Page asked the commission to allow for staggered housing setbacks to improve the aesthetics of the area. He also asked for the ability to start building a model home once the easements were finalized. Mr. Brennan and Mr. Humphrey agreed that in order for Mr. Page to start building a new structure the water line must be completed and a final plat recorded. At that time, the requirements would allow for the building of one model home. Karolyn Johnson made a motion to adopt Resolution 456 to approve Final Development Plan for the Cedar shadows Planned Unit Development. This is pending acquisition of the easements and construction of a water and sewer line. It is also pending Final Plat for the Mock Partition. The Site is zoned R-3, Residential Multiple-Family and is located in the vicinity of Cedar Street and Freeman Road. The Commission would also like to encourage staggered front setbacks in the development. Commissioner Foster seconded the motion. ROLL CALL: Motion passed unanimously. D. Consideration of a request by USF Reddaway to vary from the fence requirements of the Central Point Municipal Code in order to insure adequate on-site security. The subject property is located east and north of Hamrick Road. Tom Humprhey presented the Planning Department Staff Report. Consideration of the variance does not require a public hearing. Reddaway will be opening July 19's and as construction ended both the City and the applicants realized there was agreement on the height of the fence. Reddaway has already begun construction of the fence, but had to stop pending the outcome of the vaziance. USF Reddaway wishes to build a 6 foot high fence with an additional 1 foot of barb-wire. The taller barbed-wire fence would offer better security and so they are pursuing this request for variance from the municipal code. Mr. Humphrey went through the Findings of Fact & Conclusions of Law. The applicant stated that due to the industrial nature, parcel size and remote location of their new facility there will be greater security risks to their business. The additional height of the fence and use of bazbed wire is part of Reddaway's overall security system. The fence will be screened along its Hamrick Road frontages by landscaping. The City did not receive any correspondence opposed to the security fence and adjoining properties such as LTM and the ODOT maintenance yard use similar security fences. The construction material of the security fence is consistent with municipal regulations in the Manufacturing zoning district however the height and material used is not currently allowed in any zoning district. Commissioner Fish made a motion to adopt Resolution 457 approving the Variance from fence height and material requirements in order to add three strands of barbed wire and retain adequate security for an industrially oriented freight forwarding facility. The fence will be 6 feet high with an additional 1 foot of barbed wire. The subject parcel is zoned M-1, Light Industrial. Commissioner Foster seconded the motion. ROLL CALL: Motion passed unanimously. E. Presentation of Bear Creek Water Quality Management Plan by DEO Representative Brad Prior. Mr. Brad Prior of DEQ presented the commission with a short report on the kinds of development that will be effected over the next few years, as DEQ starts to enforce a new stream protection plan. Mr. Prior's main points were that all cities located near Bear Creek will be affected by the new plan. Over the next few yeazs a gradual improvement program will come into affect. The Planning Commission noted to continue the meeting beyond 10 P.M. This will start with Beaz Creek. Mr. Prior went through a short presentation on types of developmental pollution. These included run-off, lack of ripazian buffers, construction problems associated with erosion, and storm drain problems. VII MISCELLANEOUS B. Ken Gerschler approached the council with a question about a new business at 235 E. Pine Street. A proposed Auto Parts store wants to move into the location. Mr. Gerschler asked the Commission for advice about this type of business in the Downtown. It was agreed that the business shall only sell auto parts, and shall not deal in auto repairs or leave excess parts that will degrade the aesthetics of the building. C. Tom Humphrey informed the commission about the Naumes Family approaching Jackson County with an expansion of the City of Central Point's UGB. Tom suggested having a joint Planning Commission meeting on Tuesday July 20s', 1999 to review of this proposal. The Council agreed to the July 20`s, 1999 meeting. VIII ADJOURNMENT