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HomeMy WebLinkAboutCouncil Resolution 554RESOLUTION NO. 554 A RESOLUTION ADOPTING GENERAL PROCEDURES FOR FISCAL YEAR 1990-91 WHEREAS, the City Council deems it appropriate to authorize certain appointments and procedures relating to City administration and budget, fiscal management and bookkeeping matters for fiscal year 1990-91, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that, for the fiscal year 1990-91, the following appointments be, and the same are hereby, made, and the following policies and procedures be, and the same are hereby, adopted: Section 1. Appointments. A. Insurance Agent of Record. Stanard and Brown Insurance Agency is hereby appointed as agent of record for property, general liability, vehicle liability and bond insurance. B. City Attorney. William. G. Carter is hereby appointed to the office of City Attorney and is hereby designated as a sworn officer of the City under the terms of the letter of agreement dated the 1st day of June, 1990. The Council further authorizes extension of medical and dental coverage to said City Attorney and his dependents under the City's group medical and dental employee benefit plan. C. Municipal Judge. Steven L. Swartsley is hereby appointed as Municipal Judge with a retainer of $570 per month plus Social Security payments. D. City Auditor. Gerald W. Burns is hereby appointed as City Auditor pursuant to statutes requiring independent fiscal audit of the City, and subject to the Contract for Audit of Oregon. Municipality dated the 16th day of June, 1989. E. Consulting Engineer. Robert Blanton is hereby appointed Consulting Engineer for the City, provided, however, that said appointment is non-exclusive and the City may employ or designate other engineering consultants as it shall deem necessary or appropriate.. Section 2. Council expenses. City Councilmembers shall receive compensation of $125 per month, and the Mayor shall receive compensation of $250 per month.. RESOLUTION NO. - 1 (GENPROC.RES - 060190) In addition to said compensation, reimbursement may be made to the Mayor or Councilmembers for expenses incurred on official City business occurring outside of the city limits of the cities of Central Point or Medford.. Section 3. Designation of Depository. The Central Point branches of Crater Bank, First Interstate Bank of Oregon, United States National Bank of Oregon, Jackson County Federal Savings and Loan Association and the State of Oregon Local Government Investment Pool are each hereby designated as a depository for City funds, and the Finance Director or his designee may deposit monies belonging to the City in any or all of said institutions in accordance with applicable law until. further order of the City Council. Section 4. Signature and Payment Authorization. The Mayor, President of the Council and City Administrator are all authorized as signators on depository resolutions required by depository institutions. Any two of the above are hereby authorized to execute checks and savings withdrawals. Section 5. Authority to Keep, Invest, Transfer and Expend Funds. A. The Finance Director or his designee is hereby authorized to invest any surplus. funds in accordance with ORS 294.035 and 294.810, in such investments as are authorized by said statutes, and to transfer funds from one account to another. B. The Finance Director or his designee is hereby authorized to establish a petty cash imprest fund with a balance maintained at $800. The fund may be used to maintain cash drawer change funds and provide for miscellaneous expenditures not to exceed $30 per transaction, except that upon approval of the City Administrator, a maximum expenditure of $100 per transaction may be made. C. The City Administrator or his designee is authorized to expend funds in accordance with budget appropriations. All revenues received and expenditures incurred by the City in implementing the budget appropriations shall be reported to the Council. Such reports will normally be made on a monthly basis. Section 6. Accounting Principles. The City shall maintain its financial records and books of account in accordance with current generally accepted accounting principles, and all applicable laws and regulations. Section 7. Interfund and Overhead Fees. Expenses incurred by one fund for the benefit of another fund may be reimbursed in accordance with acceptable accounting procedures as determined by the Finance Director. RESOLUTION NO. 554 - 2 (GENPROC.RES - 060190) Section 8. Bad Debts. The Finance Director is authorized to enter as uncollectible any unpaid bills of less than $500 which are more than six months overdue. Section 9. Outstanding Checks. Outstanding checks stale-dated at least six months may be voided, and if in the same fiscal year, may be credited back to where charged. If they are from prior fiscal years, they shall be credited to miscellaneous income in the proper fund.. Section 10. Capital Acquisition. Items costing more than $500, having a useful life of more than one year, shall be capitalized. Section 11. Worker's Compensation Insurance. The City Administrator is authorized to enter into an agreement for provision of Worker's Compensation insurance coverage with such carrier and upon such terms as he shall deem to be in the best interests of the City. Passed by the Council and signed by me in authentication of its passage this _~ day of ATTEST: City Rep entative APPROVED by me this ~_ day of ~~,j~i,,~f( 1990. Mayor RESOLUTION NO. 554 - 3 (GENPROC.RES - 060190)