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HomeMy WebLinkAboutCouncil Resolution 523RESOLUTION N0. 523 A RESOLUTION ADOPTING GENERAL PROCEDURES FOR FISCAL YEAR 1989 - 90 WHEREAS, the City Council deems that it is appropriate to authorize cer- tain appointments and procedures relating to budget, fiscal management and book- keeping matters for fiscal year 1989 - 90; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON, that for the fiscal year 1989-90, the following procedures and. policies are hereby adopted: Section 1. Appointments A. Insurance Agent of Record. Boyce Stanard is hereby appointed as Agent of Record for property, general liability, vehicle liability, and bond insur- ante. B. City Attorney. William G. Carter is hereby appointed to the office of City Attorney and is hereby designated as a sworn officer of the City under the terms. of the letter of agreement dated June 14, 1988. The Council further author- izes extension of medical and dental coverage to said City Attorney and his depen- dents under the City's group medical and dental employee benefit plan. C. Municipal Judge. Steven L. Swartsley is hereby appointed as Munici- pal Judge with a retainer of $570.00 per month plus Social Security payments. D. City Auditor. Gerald W. Burns is hereby appointed as City Auditor pursuant to statutes requiring an independent fiscal audit of the City and Con- tract for Audit of Oregon Municipality dated the 16th day of June, 1989. Section 2. Designation of Depository The Central Point branches of the Crater Bank, First Interstate Bank of Oregon, U.S. National Bank of Oregon, the Jackson County Federal Savings and Loan Resolution No. 523 Page 1 Association and the State of Oregon Local Government Investment Pool are each hereby designated as a depository for City funds and the Finance Director or his designee may deposit monies. belonging to the City in any or each of these institu- tions in accordance with applicable law until further order of the City Council. Section 3. Signature and Payment Authorization The Mayor, President of the Council, and City Administrator are all au- thorized as signators on depository resolutions required by depository institu- tions. Any two of the above are hereby authorized to execute checks and savings withdrawals. Section 4. Authority to Keep, Invest, Transfer, and Expend Funds A. The Finance Director or his designee is hereby authorized to invest any surplus funds in accordance with ORS 294.035 and 294.810, in such investments. as are authorized by said statutes. B. The Finance Director or his designee is hereby authorized to estab- lish a petty cash imprest fund with a balance maintained at $800.00. The Fund may be used to maintain cash drawer change funds and provide for miscellaneous expendi- tures not to exceed thirty dollars ($30.00) per transaction, except upon the ap- proval of the City Administrator, a maximum expenditure of one hundred dollars. ($100.00) per transaction may be made. C. The City Administrator or his designee is authorized to expend funds in accordance with budget appropriations. All revenues received and all expendi- tures incurred by the City in implementing the budget appropriations shall be reported to the Council. Such reports will normally be made on a monthly basis. Resolution No. 523 Page 2 Section 5. Accounting Principles The City shall maintain its financial records and books of accounts in accordance with current generally accepted accounting principles, state and feder- al laws. Generally accepted accounting principles have been defined by Governmen tal Accounting, Auditing Standards. Board as developed by the Governmental Fi- nance Officers Association. Section 6. Interfund and Overhead Fees Expenses incurred by one fund for the benefit of another fund may be reimbursed in accordance with acceptable accounting procedures as determined by the Finance Director. Section 7. Bad Debts The Finance Director is authorized to enter as uncollectable unpaid bills less than $500 which are more than six (6) months overdue. Section S. Outstanding Checks Outstanding checks staledated at least six (6) months may be voided and if in the same fiscal year, be credited back to where charged. If they are from prior fiscal years, they shall be credited to Miscellaneous Income in the proper fund. Section 9. Capital Acquisition Items costing more than $500 and with a useful life of more than one (1) year shall be capitalized. Passed by the Council and signed by me in authentication of its passage this 16th day of Sune 1989. Resolution No. 523 Page 3 Mayor ATTEST: ~Z~~~ ' ~ ~ z~~~e~lf City Represe tive Approved by me this 16th day of June l9gg, 9 Mayor Resolution No. §23 Page 4