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HomeMy WebLinkAboutCouncil Resolution 754RESOLUTION NO. 7Sy A RESOLUTION ADOPTING GENERAL PROCEDURES FOR FISCAL YEAR 1996-97 WHEREAS, the Central Point City Council deems it appropriate to authorize certain appointments and procedures relating to City administration and budget, fiscal management and bookkeeping matters for fiscal year 1996-97, now, therefore, BE IT RESOLVED BY THE: CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that, for the fiscal year 1996-97, the following appointments be, and the same are hereby made, and the following policies and procedures be, and the same are hereby adopted.:. Section 1. Appointments. A. Insurance Agent of Record. The Protectors Insurance is hereby appointed as insurance agent of record for the City for property, general liability, vehicle liability and bond insurance for the period July 1, 1496 through June 30, 1999. B. City Attorney. Douglas M. Engle is hereby appointed to the office of City Attorney and is designated as a sworn officer of the City under the terms of the letter of agreement dated February 26, 1991. C. Municipal Judge. James L. Mueller is hereby appointed as Municipal Judge with a retainer of $700 per month plus Social Security payments. D. Consulting Engineer. Mike Thornton Engineering is hereby appointed as Consulting Engineer for the City; provided, however, that said appointment is non-exclusive and the City may employ or designate other engineering consultants as it shall deem necessary or appropriate. E. City Auditor. Gerald W. Burns is hereby appointed as City Auditor pursuant to statutes requiring independent fiscal audit of the City, and subject to the contract for Audit of Oregon. Municipality covering fiscal year 1996-97. 1 - RESOLUTION NO. ry5 y (061196) Section 2. Council Expenses. City Councilmembers shall receive compensation of $125 per month, and the Mayor shall receive compensation of $250 per month, as reimbursement for expenses incurred on official City business within the city limits of Central Point and Medford. In addition to said compensation, reimbursement may be made to the. Mayor or Councilmembers for expenses incurred on official City business occurring outside of the city limits of the cities of Central Point or Medford. Section 3. Designation of Depository. The Central Point branches of Western Bank, First Interstate Bank of Oregon, United States National Bank of Oregon, Key Bank, the State of Oregon Local Government Investment Pool, and all successors in interest to those institutions are each hereby designated as a depository for City funds, and the Finance Director or his designee may deposit monies belonging to the City in any or all of said institutions in accordance with applicable law until further order of the City Council. Section 4. Signature and Payment Authorization. The Mayor, Councilmembers, and the City Administrator are all authorized as signators on depository resolutions required by depository institutions.. Any two of the above are hereby authorized to execute checks and savings withdrawals. Section 5. Authority to Keep, Invest, Transfer and Expend Funds. A. The Finance Director or his designee is hereby authorized to invest. any surplus funds in accordance with ORS 294.035 and ORS 294.810, in such investments as are authorized by said statutes, and to transfer funds from one account to another. B. The Finance Director or his designee is hereby authorized to establish a petty cash imprest fund with a balance maintained at $800. The fund may be used to maintain cash drawer change funds and provide for miscellaneous expenditures not to exceed $30 per transaction, except that upon approval of the City Administrator or the Finance Director, a maximum expenditure of $100 per transaction may be made. C. The City Administrator or his designee is authorized to expend funds in accordance with budget appropriations. All revenues received and expenditures incurred by the. City in implementing the budget appropriations shall be reported to the Council. Such reports will normally be made on a monthly basis. 2 - RESOLUTION N0. 7~ (061196) Section 6. Accounting Principles.. The City shall maintain its financial records and books of account in accordance with current generally accepted accounting principles, and all applicable laws and regulations. Section 7. Interfund and overhead Fees. Expenditures incurred by one fund for the benefit of another fund may be reimbursed in accordance with acceptable accounting procedures as determined by the Finance Director. Section 8. Bad Debts. The Finance Director to enter as uncollectible any unpaid bills of less which he reasonably determines to be uncollectible than six months overdue. Section 9. Outstanding Checks. outstanding dated at least six months may be voided, and if in fiscal year, may be credited back to where charged from prior fiscal years, they shall be credited to income in the proper fund. is authorized than $1,000 and are more checks stale- the same If they are miscellaneous Section 10. Capital Acquisition. Items costing more than $500, having a useful life of more than one year, shall be capitalized. Section 11. Worker's Compensation Insurance. The City Administrator is authorized to enter into an agreement for provision of Worker's Compensation insurance coverage with such carrier and upon such terms as he shall deem to be in the best interests of the City. Passed by the Council and signed by me in authentication of its passage this ~~ day of June, 1996. y~ Mayor Rusty McGrath ATTEST: City Repr~en a ive APPROVED by me this o2`~ day of June, 1996. C\~~j~S Mayor Rusty McGrath 3 - RESOLUTION NO. -7sy (061196)