HomeMy WebLinkAboutCouncil Resolution 629RESOLUTION N0. /off 9
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 1992-93
WHEREAS, the City Council deems it appropriate to authorize
certain appointments and procedures relating to City
administration and budget, fiscal management and bookkeeping
matters for fiscal year 1992-93, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL
POINT, OREGON that, for the fiscal year 1992-93, the following
appointments be, and the same are hereby made, and the following
policies and procedures be, and the same are. hereby adopted:
Section 1. Appointments
A. Insurance Agent. of Record. By adoption of Resolution
No. 620 on March 19, 1992, Stanard and Brown Insurance Agency was
appointed as insurance agent of record for the City for property,
general liability, vehicle liability and bond insurance for the
period July 1, 1992 through June 30, 1995.
B. City Attorney. Douglas M. Engle is hereby appointed to
the office of City Attorney and is designated as a sworn officer
of the City under the terms of the letter of agreement dated
February 26, 1991.
C. Municipal Judge. James L. Mueller is hereby appointed
as Municipal Judge with a retainer of $570 per month plus Social
Security payments.
D. City Auditor. Gerald W. Burns is hereby appointed as
City Auditor pursuant to statutes requiring independent fiscal
audit of the City, and subject to the Contract for Audit of
Oregon Municipality covering fiscal years 1991-92 and 1992-93.
E. Consulting Engineer. Robert S. Blanton Engineering,
Inc., is hereby appointed as Consulting Engineer for the City;
provided, however, that said appointment is non-exclusive and the
City may employ or designate other engineering consultants as it
shall deem necessary or appropriate.
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Section 2. Council Expenses City Councilmembers shall
receive compensation of $125 per month, and the Mayor shall
receive compensation of $250 per month.
In addition to said compensation, reimbursement may be made
to the Mayor or Councilmembers for expenses incurred on official
City business occurring outside of the city limits of the cities
of Central Point or Medford.
Section 3. Designation of Depositorv The Central Point
branches of Crater Bank, First Interstate Bank of Oregon, United
States National Bank of Oregon, Jackson County Federal Savings
and Loan Association, the State: of Oregon Local Government
Investment Pool, and all successors in interest to those
institutions are each hereby designated as a depository for City
funds, and the Finance Director or his designee may deposit
monies belonging to the City in any or all of said institutions
in accordance with applicable law until further order of the City
Council.
Section 4. Signature and Payment Authorization The Mayor,
President of the Council and City Administrator are all
authorized as signators on depository resolutions required by
depository institutions. Any two of the .above are hereby
authorized to execute checks. and savings withdrawals.
Section 5. Authority to Keep, Invest, Transfer and Expend
Funds
A. The Finance Director or his designee is hereby
authorized to invest any surplus funds in accordance with ORS
294.035 and ORS 294.810, in such investments as are authorized by
said statutes, and to transfer funds from one account to another.
B. The Finance Director or his designee is hereby
authorized to establish a petty cash imprest fund with a balance
maintained at $800. The fund may be used to maintain cash drawer
change funds and provide for miscellaneous expenditures not to
exceed $30 per transaction, except that upon approval of the City
Administrator, a maximum expenditure of $100 per transaction may
be made.
C. The City Administrator or his designee is authorized to
expend funds in accordance with budget appropriations. All
revenues received and expenditures incurred by the City in
implementing the budget appropriations shall be reported to the
Council. Such reports will normally be made on a monthly basis.
Section 6. Accountino Principles The City shall maintain
its financial records and books of account in accordance with
current generally accepted accounting principles, and all
applicable laws and regulations.
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Section 7. Interfund and Overhead Fees Expenses incurred
by one fund for the benefit of another fund may be reimbursed in
accordance with acceptable accounting procedures as determined by
the Finance Director.
Section 8. Bad Debts The Finance Director is authorized to
enter as uncollectible any unpaid bills of less than $500 which
he reasonably determines to be uncollectible and are more than
six months overdue.
Section 9. Outstandina Checks Outstanding chec]ts stale-
dated at least six months may be voided, and if in the. same
fiscal year, may be credited back to where charged. If they are
from prior fiscal years, they shall be credited to miscellaneous
income in the proper fund.
Section 10. Capital Acquisition Items costing mere than
$500, having a useful life of more than one year, shall be
capitalized.
Section 11. Worker's Compensation Insurance The City
Administrator is authorized to enter into an agreement for
provision of Wor]er's Compensation insurance coverage with such
carrier and upon such terms as he shall deem to be in the best
interests of the City.
Passed by the Council and signed by me in authentication of
its passage this ~'tr'~'day of //~) 1992.
Mayor: oger Westensee
ATTEST:
~~iy~ /mil ~C.7vr, .w., v,y
City Rep sentative
APPROVED by me this ~~d/a/y!/~/JOf ~ ~~]~~ _, 1992.
i / l ~~.~C ~~~-f ~Q,s,~-C .J
Mayor Roger Westensee
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