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HomeMy WebLinkAboutOrdinance 1838ORDINANCE N0. ld AN ORDINANCE AMENDING CPMC TITLE 2 PERTAINING TO CITY RECORDER DUTIES THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON, DO ORDAIN AS FOLLOWS: Section 1. Central Point Municipal Code Section 2.02.010 is hereby amended to read as follows: 2.02.010 Attestation of mayor's signature. The city administrator, the ( ) city recorder and the court cleric/secretary are designated as authorized to attest to the mayor's signature. >ection 2. Anew chapter, 2.10, is hereby added to the Central Point Municipal Code, to read as follows: Chapter 2.10 CITY RECORDER DUTIES 2 01.010 City recorder duties. The city recorder shall have the following duties: A. Attest mayor's signature when requested. B. Maintain custody of and assume responsibility for all official city records and archives, including ordinances, resolutions, minutes of meetings, personnel files, agreements, contracts, franchises, deeds, insurance documents, and all other general administration files. C. Attend city council meetings; record legislative actions, including city ordinances, resolutions and minutes of meetings. D. Serve as the city elections official: issue nomination statements, ballot measures, arguments, legal advertising; distribute and process financial and campaign disclosure statements; ensure compliance with state conflict of interest and campaign reporting laws. E. Sign all licenses approved by the council for issuance. Section 3. Central Point Municipal Code Section 2.12.020 is hereby deleted in its entirety. arty; 1 - ORDINANCE N0. ~ (081503) Quad--.~ the--cauzrei~-for.-rss~arrce; ayor--and-comres~; -bp-the--f snanc~ eti-rect or; ants-I?repared went-t -a c~trorrs h' ie aid-eurrexr~ e ri fy-they . Y ~v'1 t~ Lv ~/Ul1~V'Ci l11J:~l~il Vlt J31 ~tiC~ 1C1.iQiJlwll~i .~i ~liV Section 4. Central Point Municipal Code Section 2.24.010 is amended to read as follows: 166-30-016, the ( ~ ) as the records officer for the city. Pursuant to OAR rder is designated Section 5. Central Point Municipal Code Section 2.52.020 is hereby amended to read as follows: 2.52.020 Inspection of public records. When any person has made a request to inspect or copy any public records of the city, and a determination has been made that such person is entitled to do so, the following rules, regulations and fees shall be applicable; A. Request. The request for inspection of documents in possession of the city shall be made to the city (arstrater-) rceoiuer~ wro siiaii within sever: working days upon receipt thereof matte a determination as to whether or not any of the requested information is exempt, and advise the requesting party of (~~i-s) the determination and a date and time for the inspection and the estimated cost. B. Date and Time of Inspection. The date and time of inspection shall be during normal City Hall office hours, but shall be scheduled in such a manner as to cause the least possible disruption to ongoing city business. Such date and time of inspection shall in no event be more than ten working days from the date and time of the city ( ) recorder's determination of exemption as set forth in subsection A of this section. 2 - ORDINANCE N0. ~ (081503) C. Manner of Inspection. The city (~dmsnis~trator-) recarder~ or (his) a designee, shall be present at all times during any inspection of records or documents. The requesting party may have photocopies of any nonexempt documents requested, but such copying shall be done only by city personnel and only upon prepayment of all inspection and copying charges required by this section. D. Inspection and Copying Charges. Except as provided in subsections E and G of this section, upon receipt of a request to inspect or copy public documents, the city (administrator) retarder shall determine and charge the reasonable cost to the city of such request and may require payment in advance by the requesting party of such costs, prior to allowing inspection or copying to occur. The city ( ) recorder shall be entitled to include in such cost the reasonable costs of any and all employee time in dealing with the request, including locating %he request 6(i CVCiii ill nts, witiieSSliy tije iii5pc%t1Cii anCi preparation of copies, and reasonable charges for copies. E. Fee Waiver or Reduction. The city ( ) recorder may reduce or waive the fee set forth in subsection D above if the city ( ) recorder determines that the reduction or waiver would be in the public interest because making the record available would primarily benefit the general public. In malting such determination, the city ( ) refcordex shall consider the following: 1. Whether there is a genuine public interest in the subject matter of the requested information; 2. Whether the requested information would meaningfully contribute to the public development or understanding of the subject; 3. Whether the requested information is already available in the public domain; 4. The requestor's identity and qualifications; and 5. whether the requestor has any personal interest and could be reasonably expected to personally benefit by disclosure. F. Appeal of Denial of Fee Waiver or Reduction. A person who believes there has been an unreasonable denial of a request for fee reduction or waiver by the city ( ) recordeg may have the matter reviewed by the city council by filing with ~,_,r ~~=lie City aditii TiiStratOr VJ1th:;_it t~ii C1aYo ~:f t,ie dciiial, a ''v: 1"ltte n request that the city council review the denial. Upon receipt of such written request for review, the city administrator shall bring the matter before the city council at its next regularly scheduled meeting. The city council shall consider the factors listed in subsection E of this section, and may then affirm the denial or grant the request for reduction or waiver. G. City Council Meetings Tapes. Tapes of city council meetings shall be made available for review by the public, without charge, for a period of ninety days, after which the normal fee will apply unless waived or reduced by the city ( ) recorder under subsection E of this section. 3 - ORDINANCE NO. (081503) Passed by the Council and signed by me in authentication of its passage this day of ~,,a~~7~-~ 2003. u T ~r"1 r ~ P, ~ 4~~~,--..~-.._ ~~ ~' ~~ Mayor Han)c Williams ATTEST: City Representativ Approved by me this ~~~ day of ~~ ,~~. ~ 2003. a~Hank Williams 4 - ORDINANCE NO. ~~.~ (081503)