HomeMy WebLinkAboutCAP082213CITY OF CENTRAL POINT
City Council Meeting Agenda
August 22, 2013
Next Res. 1377
Next Ord. 1978
I. REGULAR MEETING CALLED TO ORDER – 7:00 P.M.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES - This time is reserved for citizens to comment
on items that are not on the agenda.
V. CONSENT AGENDA
Page 1 - 9 A. Approval of August 8, 2013 Council Minutes
10 B. Approval of August, 2013 Surplus List
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
13 - 24 A. Ordinance No. ________, Amending the Central Point
Municipal Code to Add Sidewalk Cafes and to Revise
Other Sections as Necessary for Internal Consistency
(Humphrey)
26 - 28 B. Resolution No. _________, A Resolution Declaring the
City Council’s Intent to Initiate an Amendment to the
Comprehensive Land-use Plan to Include Amendments
to the Urban Growth Boundary (UGB) and the Central
Point/Jackson County Urban Growth Boundary and
Policy Agreement (Humphrey)
30 - 34 C. Resolution No. ________, A Resolution recommending
Adoption of a Memorandum of Intent Between the City
of Central Point and the “Other Cities” Customer Group
of the Medford Water Commission (Clayton)
Central Point
City Hall
541-664-3321
City Council
Mayor Hank Williams
Ward I Bruce Dingler
Ward II Kelly Geiger
Ward III Ellie George
Ward IV Allen Broderick
At Large David Douglas Rick Samuelson
Administration Chris Clayton, City Manager Deanna Casey, City Recorder
Community Development Tom Humphrey, Director
Finance Bev Adams, Director
Human Resources Barb Robson, Director
Parks and Public Works Matt Samitore, Director Jennifer Boardman, Manager
Police Kris Allison Chief
VIII. BUSINESS
36 A. Battle of the Bones Update (Samitore)
38 - 39 B. Run 4 Freedom Allocation (Samitore)
IX. MAYOR’S REPORT
X. CITY MANAGER’S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an
executive session are not for publication or broadcast.
XIV. ADJOURNMENT
Consent Agenda
CAP082213 Page 1
CITY OF CENTRAL POINT City Council Meeting Minutes
August 8, 2013
I. REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Rick
Samuelson, and David Douglas, were present. Kelly
Geiger was excused. Ellie George arrived at 7:13 pm.
City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Police Chief Kris Allison; Community Development Director Tom Humphrey; Human Resource Director Barb Robson;
Parks and Public Works Director Matt Samitore; Building Department Manager Derek Zwagerman; and City Recorder Deanna Casey were also present.
IV. PUBLIC APPEARANCES - None
V. SPECIAL RECOGNITION
• Volunteer Recognition Police Chief Kris Allison presented Cindy Shindell with a certificate and recognition for 1000 hours of service to the Central Point Police
Department. Mrs. Shindell specifically works with the Guardian Angel Program which is very important to many of our aging citizens. V. CONSENT AGENDA
A. Approval of July 25, 2013 City Council Minutes
Bruce Dingler made a motion to approve the consent agenda as presented.
Allen Broderick seconded. Roll call: Mayor Williams, yes; Allen Broderick, yes;
Bruce Dingler, yes; David Douglas, yes; and Rick Samuelson, yes. Motion approved.
VI. ITEMS REMOVED FROM CONSENT AGENDA - None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Ordinance No. 1974, Vacating a Portion of Public Right-of-Way in a Cul-De-Sac Located in the Gray Court PUD Subdivision
Community Development Director Tom Humphrey explained that this is the
second reading of an Ordinance vacating a portion of a public right-of-way in a
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cul de sac in favor of a fire district approved hammerhead. In 2008 infrastructure improvements were installed in preparation of new housing construction. The
Council reviewed this Ordinance at their July 25, 2013 meeting and did not any recommended changes.
Rick Samuelson made a motion to approve Ordinance No. 1974, Vacating a Portion of Public Right-of-Way in a Cul-De-Sac Located in the Gray Court
PUD Subdivision. David Douglas seconded. Roll call: Mayor Williams, yes;
Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; and Rick Samuelson, yes. Motion approved.
B. First Reading – An Ordinance to Amend the Central Point Municipal Code to Add Sidewalk Cafes and to Revise Other Code Sections as
Necessary Community Development Director Tom Humphrey explained that the owner of
Bobbio’s Pizza has approached the city about serving food and alcoholic beverages outside in front of the restaurant. The City would like to encourage this practice in front of other restaurants in the Downtown area. The City Attorney
recommended the introduction of a Sidewalk Café Ordinance which would provide opportunity and safeguards for outdoor dining and drinking.
The proposed Ordinance will add Sidewalk Cafes to Chapter 5 and make subtle changes to Chapters 9.54 Intoxication, and 9.64 Obstructing Public Passage.
The City of Ashland has a similar code regarding sidewalk cafes that has worked
well for them. The sidewalk café would only allow establishments that provide restaurant type food with alcoholic beverages.
Mayor Williams opened the Public Hearing, no one came forward. The Public Hearing was closed.
There was discussion regarding some wording in the forms section of the Ordinance that should match the rest of the ordinance. In section 5.10 the 6 foot
setback allows for the Planning Director to provide a variance if needed for some buildings. The current sidewalk widths would not allow a sidewalk café but the new proposed design will provide space.
Bruce Dingler made a motion to move to second reading an Ordinance to
Amend the Central Point Municipal Code to Add Sidewalk Cafes and to Revise Other Code Sections as Necessary. Rick Samuelson seconded. Roll call: Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David
Douglas, yes; Ellie George, yes; and Rick Samuelson, yes. Motion approved. C. Resolution No. 1373, Authorizing the Collection of Signatures for the
Formation of the Jackson County 4-H, Master Gardeners, and Agricultural Extension Service District
City Manager Chris Clayton explained that the Jackson County Extension and
Research Center has traditionally received a portion of its direct financial support
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from the County general fund. Jackson County has stated that they will no longer be able to provide that financial support.
To ensure that the service and its many programs will have stable funding a group of concerned citizens is proposing a measure to form a service district be
placed on the May, 2014 ballot in Jackson County. Friends of Research and Extension (FORE), is requesting resolutions from all the entities allowing the
collection of signatures to put a measure on the ballot creating the formation of
the Jackson County 4-H, Master Gardeners, and Agricultural Extension Service District. This is a state requirement for any taxing district prior to submitting the
measure to the County Elections office. Each city must authorize signature
gathering in order for that city to be included in the district.
Approval of this resolution does not support or oppose the creation of the district;
it merely allows the citizens to vote on the measure in May. If approved the service district would be funded by a permanent tax rate of up to $0.05 per
$1,000 of assessed value to provide operating support for the OSU educational and research office in Jackson County, dedicated to ensuring that the Experiment Station and the Extension Service can continue to serve the citizens
of Jackson County. Mayor Williams asked if anyone from the audience wanted to speak on the
subject.
June Brock explained why the city and citizens should be supporting the district.
The Council should approve the resolution and allow the citizens to decide if they want to support the district.
Jack Duggan, Chair of Extension Service. Mr. Duggan provided his background with the district and the reasons he feels this should be put to a vote of the
people. It should not be up to the County Commissioners to decide the fate of
programs that help so many people.
Allen Broderick made a motion to approve Resolution No. 1373, Authorizing the Collection of Signatures for the Formation of the Jackson
County 4-H, Master Gardeners, and Agricultural Extension Service District.
Ellie George seconded. Roll call: Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes; and Rick Samuelson, yes. Motion approved. D. Ordinance No. 1975, An Ordinance Amending Section 3.20
Regarding Liquor Licenses Mr. Clayton explained this is the second reading of an ordinance amending the
Liquor License approval process for the City. The original code does not include
a process for refusal of a license, or an appeal if a license application is denied by the Council.
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In updating the code the fee structure has been removed from the code and will be adopted by Council Resolution. The proposed fee amounts are recommended
by the State of Oregon and are in line with the Cities of Medford and Ashland. There were no recommended changes at the first reading.
Allen Broderick made a motion to approve Ordinance No. 1975, An Ordinance Amending Section 3.20 Regarding Liquor Licenses. Roll call:
Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David Douglas,
yes; Ellie George, yes; and Rick Samuelson, yes. Motion approved.
E. Ordinance No. 1976, An Ordinance Deleting Chapter 3.04 Punchboard Tax of the Central Point Municipal Code
Mr. Clayton explained this is the second reading of an ordinance deleting a
section of the Central Point Municipal Code regarding a Punchboard Tax that is no longer being collected. There were no recommended changes at the first
reading on July 25, 2013.
David Douglas made a motion to approve Ordinance No. 1976, An Ordinance Deleting Chapter 3.04 Punchboard Tax of the Central Point Municipal Code. Ellie George seconded. Roll call: Mayor Williams, yes; Allen
Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes; and
Rick Samuelson, yes. Motion approved.
F. Ordinance No. 1977, An Ordinance Deleting Chapter 3.08 Entertainment Device Tax of the Central Point Municipal Code
Mr. Clayton stated that this is the second reading of an Ordinance deleting an
Entertainment Device tax that is no longer collected by the City. This is an old code that was discontinued with the implementation of the State Lottery system
in 1984.
Rick Samuelson made a motion to approve Ordinance No. 1977, An
Ordinance Deleting Chapter 3.08 Entertainment Device Tax of the Central Point Municipal Code. Allen Broderick seconded. Roll call: Mayor Williams, yes;
Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes:
and Rick Samuelson, yes. Motion approved.
G. Resolution No. 1374, Adopting Oregon Liquor Control Commission (OLCC) Application Fees for the City of Central Point
Mr. Clayton explained with recent modifications to the Municipal Code and the
removal of OLCC Application fees a resolution is in order to set new fees. The proposed fee structure is recommended by the state of Oregon. The
recommended fees are consistent with the City of Medford and the City of
Ashland.
Allen Broderick made a motion to approve Resolution No. 1374, Adopting Oregon Liquor Control Commission (OLCC) Application Fees for the City of
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Central Point. David Douglas seconded. Roll call: Mayor Williams, yes; Allen
Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes; and
Rick Samuelson, yes. Motion approved.
H. Resolution No. 1375, Ratifying the Police Bargaining Unit Agreement
Human Resources Director Barbara Robson stated that the negotiated
agreement consists of a three year contract with a 1.6% cost of living adjustment
being applied to the pay scale retroactive to July 1, 2013. There is an addition of a “Step F” and adjusting the pay scale by 0-4% based on the January 2014 –
January 2015 U.S. CPI-U. Other changes include language clarification such as
identifying positions that are excluded from this bargaining unit, clarifying management’s prerogative to assign shifts for promotional probationary
employees, and allowing management more latitude in shift configurations. The
new contract tightens up leave bank cap language, and splitting bereavement leave from sick leave while redefining use of sick leave. Also, detective and
school resource officer assignments were removed from the classification list since they are assignments and not separate classifications, new language was added to address how pay changes are applied for different job change
scenarios, the detective on call pay was changed from a pay rate basis to a flat dollar amount, and management’s discretion on the granting of all step increases was clearly codified in the contract language.
Bruce Dingler moved to approve Resolution No. 1375, Ratifying the Police
Bargaining Unit Agreement. Allen Broderick seconded. Roll call: Mayor
Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes; and Rick Samuelson, yes. Motion approved.
I. Resolution No. 1376, Amending Classification Pay Plan
Mrs. Robson stated that the proposed revised pay plan reflects the changes
resulting from collective bargaining with the Police Bargaining unit only. There are no other changes in the pay plan. Part B of the pay plan has been updated to
reflect a 1.6 % cost of living increase pursuant to the contract. The list of classification titles has been revised to reflect removing the Detective/SRO assignment from the plan because these are assignments, not separate
classifications. Allen Broderick made a motion to approve Resolution No. 1376, Amending Classification Pay Plan. David Douglas seconded. Roll call: Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George,
yes; and Rick Samuelson, yes. Motion approved. VIII. BUSINESS
A. Report on 332 N. 2nd Street Property
City Building Manager Derek Zwagerman completed a special inspection of the
subject property and has an extensive list of the improvements that are needed
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to the structure. The main items include fixes to the roof, siding, windows and doors. Also, the current owners will need to provide confirmation on the electrical,
plumbing and heating for structure. There was discussion regarding a time-line for completing the repairs. The
Council wants to allow enough time to make the improvements but doesn’t want this project to drag on for two years. Mr. Zwagerman stated that he was not in the
position to give an accurate time frame for the project because they never know
when things will be in worse shape than expected. If there is an electrical or plumbing issue that will add time to the improvement schedule.
Patricia Curtin, General Property Goup, LLC, is the agent for the owner. She addressed the Council stating that the owners would like to complete the
improvements within a three month time frame. They would like the ability to
extend that timeline in case they do run into more issues.
Staff would like direction regarding the Derelict Structure process. It does take time to get to a point where the Council could approve a Resolution calling for the demolition of the structure. There was discussion to begin the process now with
a three month time frame to review again regarding continuation. Once a building permit is applied for property owners have 6 months to begin work. Ms. Curtin stated that it would be fair to allow the new owners at least 6 months like any
other citizen in the city limits.
Several Council members encouraged the new owners to begin with the outside
of the property. The neighborhood has dealt with the property for a number of years in the current condition and Council would like to see a noticeable
improvement of the outside right away.
City Attorney Sydnee Dreyer recommended beginning the process now and
review at the November 14, 2013 Council meeting. At that time if there is
improvement and the Council would like to stop the process they have the ability. If there is no significant improvement in the property the process has begun and
will encourage the owners to complete the improvements before the Council has a resolution calling for the demolition of the structure. Ellie George made a motion directing staff to initiate the process for CPMC Chapter 8.03 Derelict structures in regards to 332 N. 2nd Street with the intent of reviewing the issue on November 14, 2013. Allen Broderick
seconded. Roll call: Mayor Williams, yes; Allen Broderick, yes; Bruce Dingler, yes; David Douglas, yes; Ellie George, yes; and Rick Samuelson, yes. Motion approved.
B. Planning Commission Report
Community Development Director Tom Humphrey presented the Planning Commission Report for August 8, 2013:
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City of Central Point City Council Minutes August 8, 2013
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• Approval of Resolution No. 793, designating an existing communication
tower as a Class “A” non-conforming use per CPMC Section 17.56.040, located in the EC, Employment Commercial Zoning District. The Commission determined that since the original approval of the OSP site
plan the zoning has changed and in order for the OPS to move or make
any other changes or upgrade the tower it had to be re-designated.
• Approval of Resolution No. 794, recommending approval of amendments
to the CPMC to add sidewalk cafes and to revise other sections to make sidewalk cafes consistent with drinking in public places and obstructions
on streets and sidewalks in commercial zoning districts.
• Approval of Resolution No. 795, declaring the City’s intent to amend
CPMC regarding sign codes, design standards in the TOD District and TOD Corridor and to use Section 17.75.050 Signage Standards to consolidate all other references to signs in the zoning code. This action
directs staff to initiate the process to make amendments to the code.
• Approval of Resolution No. 796, declaring the City’s intent to amend
CPMC to correct standards in Section 17.65.050 Table 2. The action initiates the process to correct mathematical errors that confuse and discourage development in the MMR, Medium Mix Residential zoning
District in the TOD.
IX. MAYOR'S REPORT
Mayor Williams reported that he:
• Attended the Mayors Conference in Corvallis.
• Attended the Medford Water Commission meeting where they discussed the
issue of water billing with the City of Medford.
• Attended and participated in the D.A.R.E. Cruise.
X. CITY MANAGER’S REPORT
City Manager Chris Clayton reported that:
• He has been working on the long range financial plan with Finance Director
Bev Adams. This should be brought to the council soon for adoption.
• The Governor is about to sign the Medical Marijuana Dispensary bill. Staff will
be working on how to approach this issue if someone shows interest in opening a dispensary in Central Point.
• He will provide an advance copy of the Newsletter to the Council in Friday’s
weekly update.
XI. COUNCIL REPORTS Council Member Allen Broderick reported that he attended the Central Point
D.A.R.E. cruise. He has been riding by the property on North 6th that was complained about last week. He has not seen much of an issue.
Council Member Ellie George reported that she attended the Red, White and Boom in July and was impressed with the quality of the event. She reported that
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City of Central Point City Council Minutes August 8, 2013
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a client of hers has commented that she enjoys working in the City of Central Point because of all the little details we put into our City and the Downtown Area.
XII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that there has been rumor that the Rostell building has gone into sale pending status. The two
parking lot projects should be complete and ready to use by the middle of
August.
Police Chief Kris Allison reported that:
• Staff is working on 75 Bush Street. They have cited the property owner 10
times so far to clean up the property. There have been a few improvements
but the owner is getting fined each day until it is cleaned up.
• 316 N 6th Street is being evaluated. Currently there have not been as many
emergency or nuisance calls as previously reported. The Police Department is working with the tenant and the neighbors to come to a peaceful
conclusion.
• The D.A.R.E. cruise was very successful. There seemed to be a lot of people
along the sides of the road watching the Cruise. There were 131 vehicles
entered this year and everything seemed to go very well.
• She will be taking the Administrative Staff to the incident command center in
Glendale where the fires are. It will be very educational to see how a true emergency incident command center is working.
• She participated in the “Shop with a hero” event at Target today. This event provides school close for kids in need.
• She has been notified by email that the Central Point patrol car graphics have
been nominated for an article in Law and Order Magazine. The graphics came in second in the nation.
• Joshua Kosmatka has been hired to fill a vacant Patrol Officer position. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT
Mayor Williams moved to adjourn, Bruce Dingler seconded, all said “aye” and the
Council Meeting was adjourned at 8:29 p.m.
The foregoing minutes of the August 8, 2013, Council meeting were approved by the
City Council at its meeting of August 22, 2013.
Dated: _________________________
Mayor Hank Williams ATTEST:
__________________________
City Recorder
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Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
STAFF REPORT August 15, 2013
AGENDA ITEM:
The City would like to surplus the following items
STAFF SOURCE:
Matt Samitore, Director
SUMMARY:
The City has updated its equipment purchases from the approved 2013-2014 budget and from items
from other departments. The majority of the items will go to the state surplus, which works with other government agencies first to rehome the items.
RECOMMENDATION
Approve the surplus property list.
CAP082213 Page 10
Item #Qty Make/Model Description Notes Suggested Disp.
3057 1 Husqvarna Riding Lawnmower Ser# GTH2548 - Replaced State surplus
1 Hand Pipe Bender Includes all dies Item replaced State surplus
1 Air-Mate Air Compressor Old - no longer used State surplus
1 Blue Point Transmission Jack (Air over Hydraulics)No longer used State surplus
1 Norco Transmission floor Jack No longer used State surplus
16 ea 13Watt fluorescent bulbs No longer used Allied / Restore
3108 1 Clemco Sandblaster No longer used State surplus
3093 1 Chicago Generator Ser#257847 Old – Has been replaced State surplus
1 Weight bench No longer used State surplus
1 Kellogg-American Air Compressor Old – no longer used State surplus
1 Black & Decker Electric Jack Hammer Old – no longer used State surplus
1 ADK Air Compressor Ser# 92070070030 Old – no longer used State surplus
1 Human Scale Laptop Holder No longer used State surplus
1 In Focus Projector w/case Old - no longer used State surplus
5388 1 HP Laser Jet 360 Printer Old - no longer used State surplus
1 HPOffice Jet 6500A Printer Old - no longer used State surplus
1 Polaroid Impulse SE Camera Obsolete State surplus
Misc HP Ink cartridges for HP Laser Jet 360 No longer used State surplus
1 Grillzon Metal BBQ Old - does not work Metal bin
1 Feature Comforts Small personal heater/fan No Auto-OFF when tipped Goodwill
2 Battery Chargers w/assorted bateries No longer used rechargables State surplus
2 Desk lamps (40 Watt)No - longer used State surplus
1 Wood desk organizer No - longer used State surplus
3 Small blue plasitc bins No - longer used State surplus
3 White boards - various sizes Old - no longer used State surplus
1 Case only (Test gas kit)No longer used State surplus
12 ea Amber manual barricade lights Upgraded State surplus
1 Epson Dot matrix printer w/box of paper SCADA system now digital State surplus
2 Radiant Wallmaster Movie screens (classroom size)Not used State surplus
1 Desk(shell-no drawers) w/drop down tray Old - no longer used State surplus
2 Royal Everlast 8200 Commercial vacuumn Old - no longer used Restore
1 HON 2 drawer file cabinet Old - no longer used State surplus
1 Wood credenza Old - no longer used State surplus
1 Small wood cabinet w/doors Not used (Shop remodel) State surplus
12 Misc. tires No longer used State surplus
1 Office partition Old - no longer used State surplus
1 Small grey metal desk Old - no longer used State surplus
1 Pump pot Old - no longer used Goodwill
1 Range Old - no longer used Allied / Restore
1 Refrigerator Old - no longer used Allied / Restore
1 Traffic counter w/misc. cables Upgraded to digital counters State surplus
1 Dryer Old - no longer used Allied / Restore
3 Cork boards - various sizes Old - no longer used State surplus
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Ordinance
Adding Sidewalk
Cafes to the CPMC
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Page 1 of 1
STAFF REPORT
August 22, 2013
AGENDA ITEM:
Second Reading of an Ordinance to Amend to the Municipal Code to Add Sidewalk Cafes and to Revise
Other Code Sections as Necessary for Internal Consistency STAFF SOURCE:
Tom Humphrey, Community Development Director
BACKGROUND:
The Community Development Department was approached by Bobbio’s Pizza about serving food and alcoholic beverages outside in front of their business. The City Attorney recommended the introduction of
a Sidewalk Café ordinance which would provide both opportunity and safeguards for outdoor dining and drinking.
Staff added Sidewalk Cafés to Chapter 5 and made two subtle changes in Chapters 9.54 (Intoxication) and 9.64 (Obstructing Public Passage) which will make Sidewalk Cafes consistent with the rest of the code.
The Council conducted a public hearing at the first reading of the ordinance and the Council has received
favorable recommendations from both the Planning Commission and Citizen’s Advisory Committee.
ISSUES:
There don’t appear to be significant issues with these revisions. The provisions for Sidewalk Cafés have
been used successfully in Ashland for years without any negative consequences. Changes to Chapters 5 and 9 are all very straightforward amendments that can be made locally and quickly.
EXHIBITS/ATTACHMENTS:
Attachment “A” – Ordinance No._______, An Ordinance Amending Title 5, Business Licenses and
Regulations and Chapters 9.54 - Intoxication and 9.64 – Obstructing Public Passage
ACTION:
Conduct second reading of the proposed code amendment and either approve as presented or
approve with revisions.
RECOMMENDATION:
Conduct the second reading and approve the ordinance amending to the municipal code.
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ORDINANCE NO.
AN ORDINANCE AMENDING THE CENTRAL POINT MUNICIPAL CODE TO ADD SIDEWALK CAFES AND TO REVISE OTHER CODE SECTIONS AS NECESSARY FOR INTERNAL CONSISTENCY
RECITALS:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its
municipal code which shall become part of the overall document and citation.
B. On July 9, 2013, by unanimous decision, the Central Point Citizen’s Advisory Committee made a recommendation to the Planning Commission and City Council to approve a code amendment allowing sidewalk cafes and making other code amendments as necessary.
C. On August 6, 2013, by Resoluntion No. ____ the Central Point Planning Commission recommended
approval of a code amendment allowing sidewalk cafes and making other code amendments as necessary.
D. On August 8, 2013, the City of Central Point City Council held a property advertised public hearing; reviewed the Staff Report and findings; heard testimony and comments, and deliberated on approval of the Municipal Code Amendments.
THE PEOPLE OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 5.10, Sidewalk Cafés (Exhibit “A”) added as a new section of Title 5, Business
Licenses and Regulations of the Central Point Municipal Code.
SECTION 2. Chapter 9.54, Intoxication (Exhibit “B”) modified to allow drinking in public places
defined as an approved sidewalk café.
SECTION 3. Chapter 9.64, Obstructing Public Passage (Exhibit “C”) modified to allow obstructions to streets and sidewalks as part of an approved sidewalk cafe.
PASSED by the Council and signed by me in authentication of its passage this 22nd day of August 2013.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________ City Recorder
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Title 5 BUSINESS LICENSES AND REGULATIONS1
Chapters:
5.04 Business Licenses
5.06 Yard Sales
5.08 Public Dances
5.10 Sidewalk Cafes
5.12 Electrical Contractors
5.16 Plumbing
5.20 Solicitors, Canvassers and Peddlers
5.24 Adult Businesses
5.32 Mobile Home Parks
5.33 Merchant Police and Private Detectives
5.34 Pawnbrokers and Secondhand Dealers
5.38 Drug Paraphernalia
5.42 Special Event Permits
1 For statutory provisions authorizing cities to license, regulate and control any lawful business, see ORS 221.916(7).
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Chapter 5.10
SIDEWALK CAFES
Sections:
5.10.010 Purpose
5.10.020 Permit Required
5.10.030 Definitions
5.10.040 Application and Permit Fees
5.10.050 Permit Application
5.10.060 Notice Required
5.10.070 Location Rules and Review Criteria
5.10.080 Liability and Insurance
5.10.090 Forms and Conditions of Permit
5.10.100 Denial, Revocation, or Suspension of Permit
5.10.110 Penalties
5.10.010 Purpose. The purpose of this chapter is to permit and encourage sidewalk dining that is
compatible with other uses of the public sidewalk. The City finds that sidewalk cafes encourage a
pedestrian-oriented environment, help to create a visually attractive atmosphere and streetscape, and
promote overall commerce.
5.10.020 Permit Required. Private commercial use of public sidewalks for the purpose of operating a
sidewalk café in the City is prohibited unless a permit is obtained from the Community Development
Department as provided in this chapter.
5.10.030 Definitions.
A. Abutting property owners and occupants. Any owner or occupant of property which
abuts the subject sidewalk café site excluding public right-of-way.
B. Adjacent sidewalk area. That portion of the public sidewalk between the curb line and
the property line demarcated by extending the side building lines of the premises until they intersect the
curb.
C. Operate a sidewalk café. Serving food or beverage from a restaurant to patrons seated
at tables located within the adjacent sidewalk area, including, in the case of a permittee in possession of
a valid license for the sale of alcohol beverages covering such sidewalk, the service of such beverages, or
providing seating for patrons in the adjacent sidewalk area.
5.10.040 Application and Permit Fees. The application and annual permit fees shall be
established by resolution of the City Council and adjusted annually by the CPI for the previous calendar
year.
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5.10.050 Permit Application.
A. Application for a permit to operate a sidewalk café shall be made at the Community
Development Department on a form provided. The request for permit shall minimally contain:
1. A completed application;
2. A scale diagram of the area for sidewalk café use, with dimensions shown;
3. A certificate of insurance and endorsement form; and
4. The location and description of the tables and materials requested to be in the right-of-way.
B. Other information shall be provided as required by the Community Development
Director to carry out the purpose of this chapter.
5.10.060 Notice Required. Prior to rendering a decision, the Community Development Director
shall mail abutting property owners and occupants notice that an application for a sidewalk café has
been filed. The notice shall contain a copy of the diagram submitted by the applicant, state whether or
not the business is licensed to serve alcoholic beverages which may be served and consumed at the
sidewalk café if the permit is granted, and state that all comments concerning the proposed sidewalk
café must be received by the Community Development Department within 15 calendar days from the
date of mailing the notice. The applicant shall also be required to post a copy of the public notice in a
readily visible location on the frontage of the applying business establishment for 15 calendar days.
5.10.070 Location Rules and Review Criteria.
A. The Community Development Director shall consult with the Public Works Director and the two
shall review the application for its compliance with the following criteria:
1. The operation of a sidewalk café is limited to structures which are sited within ten feet of a
public sidewalk, and which are located in one of the following zoning districts: TOD-EC (Employment
Commercial), TOD G-C (General Commercial), or C-4 (Tourist and Office Professional).
2. The operation of the sidewalk café shall be such that there is at least six feet from the
outermost edge of the sidewalk café to the street curb, that also includes a minimum of five feet clear
and unobstructed passageway between the sidewalk café tables, chairs and barriers and street trees,
bike racks, lamp posts, sign posts, and any other fixtures or obstructions. The Community Development
Director may require increased clearance distances if necessary to protect the public safety. The
Director may also reduce these requirement where unusual circumstances exist and where public safety
would not be jeopardized.
3. The sidewalk café may only be located in the adjacent sidewalk area to the applicant’s business,
but may extend in front of adjacent businesses with the written consent of both the property owner and
the business owner, subject to review by the Community Development Director.
4. The sidewalk café shall be located five feet from driveways and alleys, and ten feet from
intersections. These requirements may be modified by the Community Development Director where
unusual circumstances exist.
5. The location of the sidewalk café shall be as approved by the Community Development Director.
CAP082213 Page 17
B. The Community Development Director shall forward all applications for review by the Police
Chief for any business who holds a valid liquor license, or in which alcoholic beverages are intended to
be served.
1. The Police Chief upon review of the application will sign the application for concurrence with
granting the permit, or;
2. Submit a memorandum of concerns to the Public Works Director for consideration.
C. The Community Development Director shall determine the zoning of the request, and decide
whether the proposed use is in conformance with the requirements of the Land Use Ordinance.
5.10.080 Liability and Insurance. Prior to the issuance of a permit, the Permittee shall:
A. Furnish a signed statement, with the application, that the permittee shall defend, indemnify and
hold harmless the City, its officers and employees, from any claims for damages to property or injury to
persons which may occur in connection with an activity carried on under the terms of the permit.
B. Furnish and maintain such public liability, food products liability, liquor liability and property
damages insurance as will protect permittee and City from all claims for damage to property or bodily
injury, including death, which may arise from operations under the permit or in connection therewith.
Such insurance shall provide coverage of not less than the amount of municipal tort liability under the
Oregon Tort Claims Act. Such insurance shall be without prejudice to coverage otherwise existing, and
shall name the City, its officers and employees, as additional insured’s, and shall further provide that the
policy shall not terminate or be canceled prior to the expiration of the permit without 30 days written
notice to the City.
5.10.090 Forms and Conditions of Permit.
A. Requirements for all sidewalk cafes:
1. Each permit issued shall terminate December 31st of the year in which it is issued. Requests for
renewals shall be filed with the Community Development Department after January 1. The Community
Development Director may approve, approve with additional conditions, or deny the request for
renewal. No application fee shall be required for renewals. An annual permit fee based on the number
of seats authorized is due at the time of the initial application and each renewal.
2. The permit issued shall be personal to the permittee only and is not transferable in any manner.
3. The permit may be temporarily suspended by the Community Development Director if the
public interest requires use of the right-of-way for a public event, construction, repair, or any other
purpose.
4. The permit is specifically limited to the area approved or as modified by the Community
Development Director, and will include a diagram indicating the area approved for the sidewalk café and
the location of the tables and materials permitted to be in the right-of-way.
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5. The operation of the sidewalk café shall be such that there is at least six feet from the
outermost edge of the sidewalk café to the street curb, that also includes a minimum of five feet clear
and unobstructed passageway between the sidewalk café tables, chairs and barriers and street trees,
bike racks, lamp posts, sign posts, and any other fixtures or obstructions. The Community Development
Director may require increased clearance distances if necessary to protect the public safety. The
Director may also reduce these requirement where unusual circumstances exist and where public safety
would not be jeopardized.
6. The sidewalk and all things placed there shall at all times be maintained in a clean and orderly
condition. Only those things authorized by the permit and shown on the diagram may be stored in the
public right-of-way when the sidewalk café is not in operation. Should the permittee not utilize the
sidewalk as authorized for a period of 48 hours or more, all the tables and materials shall be removed
therefrom.
7. The operation of a sidewalk café requires that trash containers be provided on site.
8. All required building modifications or parking improvements shall be completed prior to the
commencement of the operation of the sidewalk café.
9. No signs shall be attached to any furniture, umbrellas, awnings, or other structure related to the
operation of the sidewalk café.
10. Smoking shall not be allowed in approved sidewalk café areas.
11. Sidewalk cafes shall be continuously supervised by employees of the establishment.
12. Sidewalk cafes shall meet all requirements of the Jackson County Health Department.
13. Tables, chairs, and other structures associated with the sidewalk café shall be kept free of litter
and other debris at all times.
14. Sidewalk cafes and adjoining sidewalks shall remain clear of litter, food scraps, and soiled dishes
at all times. Where establishments provide take-out or self-service, an adequate number of employees
must be maintained to clear sidewalk cafes on a regular basis. Sidewalk and flooring areas must be
cleaned daily, including adjacent sidewalk areas.
15. The sidewalk café permit must be visibly displayed during business hours.
16. The City of Central Point has the right to repeal or amend this Chapter and thereby terminate or
modify all sidewalk café operations. No permittee shall obtain any property right in the continued
private commercial use of the public sidewalk.
B. Businesses which intend to serve alcoholic beverages at the sidewalk café must meet the
following additional requirements:
1. The business shall hold a valid Oregon Liquor Control Commission liquor license.
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2. Storage of containers commonly used for dispensing alcoholic beverages to customers including
but not limited to bottles, pitchers, and carafes must be kept inside the business unless an employee is
stationed in the outside area at all times. No taps, kegs, coolers, or other alcoholic beverage storage
devices are allowed outside on the sidewalk.
3. Sidewalk cafés where alcoholic beverages are served and consumed require supervision by
employees of the license business, as required by the Oregon Liquor Control Commission liquor license.
4. All service and consumption of alcoholic beverages at sidewalk cafes shall discontinue by 11
p.m.
5. All alcoholic beverage service providers must also provide food service in the licensed area.
5.10.100 Denial, Revocation, or Suspension of Permit
A. The Community Development Director may deny, revoke, or suspend the permit upon finding
that any provision of this chapter or condition of approval will be or has been violated.
B. Upon denial, revocation, or suspension the Community Development Director shall give notice
of such action to the applicant or permittee in writing stating the action which has been taken and the
reason therefor. The action shall be effective immediately, but the applicant or permittee may make
written request, within 10 calendar days after the notice is issued, for a hearing by the City Council.
Upon hearing the matter, the City Council shall render a final decision concerning the permit.
5.10.110 Penalties. Any violation of this chapter shall be an infraction as defined by CPMC
1.16.010 and punishable by a fine as set forth in that section. The City Manager or his designee is
authorized to issue a citation to any person violating the provisions of this chapter. After two
infractions, the sidewalk café permit shall be revoked for a period of at least one year.
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Title 9 PUBLIC PEACE, MORALS AND WELFARE1
Chapters:
I. OFFENSES GENERALLY
9.02 Definitions
II. OFFENSES BY OR AGAINST OFFICERS AND GOVERNMENT
9.04 Fire Equipment and Alarms
9.06 Police Officers
9.08 Prisoners
9.10 Public Records and Notices
9.12 Stop and Frisk
9.14 Criminal Attempt
III. OFFENSES AGAINST THE PERSON
9.20 Assault and Battery
9.22 Fraud on Innkeepers
9.24 Accosting for Deviate Purposes
9.26 Occult Arts
IV. OFFENSES AGAINST PUBLIC DECENCY
9.32 Gambling
9.34 Public Indecency
9.36 Obscene Phone Calls
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9.38 Offensive Substances
9.40 Pig Sties
9.44 Prostitution
V. OFFENSES AGAINST PUBLIC PEACE
9.50 Disorderly Conduct
9.52 Inhaling Vapors
9.54 Intoxication
9.56 Vagrancy
VI. OFFENSES AGAINST PROPERTY
9.62 Larceny
9.64 Obstructing Public Passage
9.66 Trespass--Destruction of Property
9.68 Rules and Regulations of Public Parks--Defining and Punishing Certain Offenses
against the Public General Welfare
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Chapter 9.54
INTOXICATION1
Sections:
9.54.010 Drinking in public places.
9.54.020 Drunkenness.
9.54.030 Dealings with intoxicated persons.
9.54.010 Drinking in public places.
It is unlawful for any person to drink any intoxicating liquor upon any street or in any public place;
provided however, that nothing contained in this section applies to the drinking of any intoxicating liquor in
any establishment or its associated sidewalk café, wherein the same may be sold for premises
consumption under the laws of the state. (Ord. 306 §9, 1951).
9.54.020 Drunkenness.
It is unlawful for any person to be found in an intoxicated or drunken condition on any street or in any
public place. (Ord. 306 §8, 1951).
9.54.030 Dealings with intoxicated persons.
It is unlawful for any pawnbroker, junk dealer, chattel-loan broker or any person to purchase property from
any person who is in an intoxicated condition or under the influence of any narcotic drug, or to advance or
to loan money to such person or to have any dealings with any such person respecting the title of
property. (Ord. 306 §11, 1951).
1
For statutory provisions regarding public intoxication, see ORS 166.035.
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Chapter 9.64
OBSTRUCTING PUBLIC PASSAGE1
Sections:
9.64.010 Sidewalks--Obstruction.
9.64.020 Sidewalks--Driving on.
9.64.030 Streets--Deposits of injurious substances.
9.64.040 Streets and sidewalks--Obstruction.
9.64.050 Building entrances--Obstruction.
9.64.060 Leaving cellar doors open.
9.64.010 Sidewalks--Obstruction.
It is unlawful for any crowd or collection of persons to gather or to stand upon any sidewalk or street
crossing so as to prevent, interrupt or obstruct the travel or free passage over the same by the public or
for any person to fail or refuse to disperse or move on when directed to do so by any peace officer. (Ord.
306 §51, 1951).
9.64.020 Sidewalks--Driving on.
It is unlawful for any person to ride any horse or other animal or any motor vehicle upon, over or across
any sidewalk except where a proper incline or crossing is provided for that purpose. (Ord. 306 §47, 1951).
9.64.030 Streets--Deposits of injurious substances.
It is unlawful for any person wilfully to place or deposit upon any street or public way any substance
tending to mar the appearance or to detract from the cleanliness or safety of such street or public way.
(Ord. 306 §62, 1951).
9.64.040 Streets and sidewalks--Obstruction.
It is unlawful for any person to place or deposit upon any street or sidewalk any article which tends to
prevent, interrupt or obstruct the travel or free passage of pedestrian and vehicular traffic. (Ord. 306 §52,
1951). Exceptions may be made where a permit has been approved for a Sidewalk Café per CPMC,
Chapter 5.10.
9.64.050 Building entrances--Obstruction.
It is unlawful for any person to obstruct any entrance to any building or to loiter unnecessarily about or
near any entrance, stairway or hall leading to any building. (Ord. 306 §48, 1951).
9.64.060 Leaving cellar doors open.
It is unlawful for any person to keep or leave open any cellar door or grating of any kind in or upon any
sidewalk except when the same is necessarily open during the immediate use thereof. During such time
such opening shall be properly guarded and protected. (Ord. 306 §55, 1951).
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Resolution
Declaring Intent to
Initiate Comp Plan
and UBG
CAP082213 Page 25
STAFF REPORT
August 22, 2013
AGENDA ITEM:
Consideration of a Resolution of Intent to Amend the Central Point Urban Growth Boundary and the
Central Point/Jackson County Urban Growth Boundary and Policy Agreement.
STAFF SOURCE:
Tom Humphrey, Community Development Director
BACKGROUND:
Following the approval of the Regional Plan and the inclusion of the Tolo Area (CP-1B) as an Urban Reserve Area (URA), the Community Development Department has met with companies who would like
to see the UGB expanded so that additional industrial lands can be annexed. Pre-requisites to expanding
the UGB to include the CP-1B URA involve 1) showing a demonstrated need for additional industrial lands and 2) creating a contiguous boundary from the existing UGB through the CP-4 URA to Tolo. The
City recently adopted an updated Economic Element to demonstrate the need for industrial land and to
satisfy one pre-requisite.
A UGB Amendment Application, (including Findings of Fact and Conclusions of Law) has been prepared
for the City to add CP-4 to the UGB to satisfy another pre-requisite. The application is ready to be submitted to Jackson County for their concurrence. The Community Development Department has also
made changes to a City/County agreement and we have initiated a conversation with the County planners to amend this document in order to satisfy a Regional Plan requirement.
ISSUES:
The Council is being presented with the above background information in order to determine whether it
wants the City to proceed with an Amendment of its Comprehensive Land-Use Plan.
As the Council is aware, the Department of Land Conservation and Development (DLCD) needs to be notified whenever a city proposes changes to its Comprehensive Plan. If the Council is in support of the changes being proposed with this staff report, and would like to proceed, then a Resolution of Intent
(Attachment A) can be adopted to start the amendment process. The specifics of the amendment need not be discussed at this time but opinions can be offered, direction can be given to staff and an amendment can be initiated.
ATTACHMENTS:
Attachment “A” – Resolution No. ____ (Resolution of Intention) A Resolution Declaring the City
Council’s Intent to Initiate an Amendment to the Comprehensive Land-Use Plan to Include Amendments to the Urban Growth Boundary (UGB) and the Central Point/Jackson County Urban Growth Boundary and Policy Agreement.
CAP082213 Page 26
ACTION:
Discuss UGB and UGMA and initiate a Comprehensive Land-Use Amendment by Resolution using the
provisions in Chapter 17.96.020. RECOMMENDATION:
Deliberate and 1) Approve a Resolution of Intention to Amend the Comprehensive Land-Use Plan; 2) Defer a Resolution of Intention to a later date.
CAP082213 Page 27
City Council Resolution No. __________________ (08/22/2013)
RESOLUTION NO. __________
RESOLUTION OF INTENTION
A RESOLUTION DECLARING THE CITY COUNCIL’S INTENT TO INITIATE AN AMENDMENT TO THE COMPREHENSIVE LAND-USE PLAN TO INCLUDE AMENDMENTS TO THE URBAN GROWTH BOUNDARY (UGB) AND THE
CENTRAL POINT/JACKSON COUNTY URBAN GROWTH BOUNDARY AND
POLICY AGREEMENT
WHEREAS, an amendment of the Central Point Comprehensive Land-Use Plan may be initiated
by adoption of a resolution of intention by the City Council (Chapter 17.96.020.A); and
WHEREAS, Policy 2.2 of the City of Central Point Economic Element states that the City shall,
in collaboration with Jackson County, plan the Exit 35 area – also called “Area CP-1B (Tolo)” –
in the Regional Plan Element, to capitalize on economic opportunities, especially for
transportation-based economic activity and truck/rail freight support services; and
WHEREAS, the City Council of the City of Central Point deems that the necessity, convenience
and the general welfare of the public will benefit by the proposed amendment;
NOW, THEREFORE, THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS, that it is
the intention of the City Council to initiate an amendment to the Comprehensive Land-Use Plan including amendments to the Urban Growth Boundary (UGB) and the Central Point/Jackson
County Urban Growth Boundary and Policy Agreement.
PASSED by the City Council and signed by me in authentication of its passage this ______day
of __________, 2013.
___________________________________
Mayor Hank Williams
ATTEST:
___________________________________
City Recorder
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Resolution
Memorandum of
Intent Between
“Other Cities”
Customer group
CAP082213 Page 29
STAFF REPORT
August 22nd, 2013
AGENDA ITEM: Memorandum of Intent for the formation of the Cities Water Cooperative.
Consideration of Resolution No. Recommending: (1) adoption of a memorandum of
intent between the City of Central Point and the “other cities” customers group of the Medford
Water Commission (MWC). (2) Authorize the City Manager and Mayor to execute the attached
memorandum of intent. STAFF SOURCE:
Chris Clayton, City Manager
BACKGROUND/SYNOPSIS:
The “other cities” customer group of the Medford Water Commission (MWC) has been meeting
informally for about two years for various water related purposes. This group, sometimes referred
to as the Cities Water Cooperative, has discussed contracts with the MWC, cost of service policy
matters, water conservation, water rights of the various cities, funding capital improvements, and
other matters which are of major importance to our region.
These meetings between the cities have generated some positive results. The cities have a better
understanding of the MWC contracts, the water resources needed to serve a growing population,
and the infrastructure needed to meet that need. The group has also been successful in obtaining
State grant funds to better address water conservation throughout the area and the group of cities
has made some improvements in achieving more equitable wholesale water rates among the various
customer groups.
FISCAL IMPACT:
The formation of the Cities Water Cooperative would not create an immediate fiscal impact.
However, economic advantages for the citizens of Central Point could be realized as a result of the
Cooperative’s long-range efforts
ATTACHMENTS:
1. Resolution adopting a memorandum of intent between the City of Central Point and the
“other cities” customer group of the Medford Water Commission (MWC).
2. Memorandum of intent between the City of Central Point and the “other cities” customer group of the Medford Water Commission (MWC).
ADMINISTRATION DEPARTMENT
140 South 3rd Street ∙ Central Point, OR 97502 ∙ (541) 664‐7602 ∙ www.centralpointoregon.gov
CAP082213 Page 30
RECOMMENDATION:
Approve Resolution No. (1) Adoption of a memorandum of intent between the City of Central Point and the “other cities” customers group of the Medford Water Commission (MWC). (2) Authorize the City Manager and Mayor to execute the attached memorandum of intent.
CAP082213 Page 31
RESOLUTION NO. _______ A RESOLUTION RECOMMENDING ADOPTION OF A MEMORANDUM OF INTENT BETWEEN THE CITY OF CENTRAL POINT AND THE “OTHER CITIES” CUSTOMER GROUP OF THE MEDFORD WATER COMMISSION
RECITALS:
A. Oregon Revised Statue Chapter 190 authorizes the City of Central Point to reduce costs and produce public benefit through the use of intergovernmental cooperation. B. The City of Central Point and the “other cities” customer group of the Medford Water Commission, deem it to be to their mutual advantage and to be in the
best interest of their respective constituencies to enter into this memorandum
of intent for the purpose of forming the Cities Water Cooperative.
The City of Central Point resolves: Section 1. The attached memorandum of intent between the City of Central Point and the “other cities” customer group of the Medford Water Commission for the benefit of the citizens of Central Point is approved.
Section 2. Upon approval of this memorandum by the “other cities” customer group,
the attached memorandum of intent shall guide the formation of the Cities Water
Cooperative. The Mayor and City Manager of Central Point are authorized to sign the attached memorandum of intent on behalf of the City of Central Point. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 2013.
__________________________
Mayor Hank Williams ATTEST: _____________________________ City Recorder
CAP082213 Page 32
To: Medford Water Commission and All City Customers From: Cities of Central Point, Eagle Point, Jacksonville, Phoenix and Talent
RE: Cities Water Cooperative Memorandum of Intent
The “other cities” customer group of the Medford Water Commission (MWC) has been meeting informally for about two years for various water related purposes. This group,
sometimes referred to as the Cities Water Cooperative, has discussed contracts with the
MWC, cost of service policy matters, water conservation, water rights of the various cities,
funding capital improvements, and other matters which are of major importance to our
region.
These meetings between the cities have generated some positive results. The cities have a
better understanding of the MWC contracts, the water resources needed to serve a growing
population, and the infrastructure needed to meet that need. The group has also been
successful in obtaining State grant funds to better address water conservation throughout the area and the group of cities has made some improvements in achieving more equitable
wholesale water rates among the various customer groups.
Recently, there was a meeting of the cities, at the invitation of the MWC, to discuss
coordination on water rights acquisitions. This meeting helped everyone achieve a much better understanding of water rights issues and opportunities for the region. The cities
expressed a desire to have more discussions and the MWC staff is arranging a presentation
and discussion of the WISE project to satisfy that desire.
The “other cities” would like to take these discussions and the cities’ involvement in the future of water resources in the Rogue Valley a step further. The desire is to have policy
level discussions about the formation of a group of cities with the purpose of developing
water resources strategies for the benefit of the region. This group would include all of the
“other cities,” the City of Medford, and the Medford Water Commission. The potential benefits for this proposed regional body include:
1. On-going coordination on water conservation strategies.
2. Coordination on water rights to prevent under/over acquisition and appropriation.
3. Strategies for meeting peak water demands through “stored water” rights and regional conservation. 4. Regional collaboration on the WISE project to achieve better use of current
resources.
5. Improved cooperation and trust among the major water purveyors in the region.
6. Uniform contracts between cities and the MWC. 7. Coordination with irrigation districts on urbanization of lands served by districts. 8. Influencing State legislative, executive, and administrative bodies regarding water
resource issues in the Rogue Valley.
The cities have discussed a number of options to further regional thinking about water resources. The above concept appears to be something that could be achieved within
CAP082213 Page 33
Page 2
limitations currently imposed by charters and political jurisdictions. It is consistent with Governor Kitzhaber’s emphasis on regionalization. It is consistent with the successful RPS
effort that provides a good foundation to guide the growth of our region in the coming
decades. This concept is intended to build on the success of RPS, the recent regional work
on water conservation, and the desire to coordinate on our water resources.
The following Mayors and Water Commission Chair are encouraged to sign to indicate their
support for discussing this concept. If agreement is reached that a Cities Water Cooperative
(CWC) should be formed it is proposed that subcommittees be established to lead the
process, create bylaws, and form the CWC in 2014.
________________________
Central Point
_________________________
Eagle Point
_________________________ Jacksonville
_________________________
Medford
_________________________
Phoenix
_________________________
Talent
_________________________
Medford Water Commission
CAP082213 Page 34
Business
BOB Update
CAP082213 Page 35
Parks & Public Works Department
Matt Samitore, Director
140 South 3rd Street | Central Point, OR 97502 | 541.664.7602 | www.centralpointoregon.gov
STAFF REPORT August 14, 2013
AGENDA ITEM:
Battle of the Bones Final Report 2013
STAFF SOURCE:
Matt Samitore, Director
SUMMARY:
Battle of the Bones 2013 was generally a success; however there are some minor and major modifications that will be needed in order to keep the event viable in the future. There were no major
sponsors again for the second year in a row, which is a concern with the current format. The current
format is predicated upon having at least a partial meat sponsor in order to keep food costs low.
On the positive side, we again had overwhelming positive responses. We had visitors from 12 states,
and Friday night we had a tremendous crowd. The free kid zone was also, again, was very successful and received a lot of positive response.
Total revenue at the event was $104,289.33, which includes $21,000 in city funds for employee coverage and music, but had expenses of $101,101.39, for a approximate event profit of $4,187. The
event is still not covering the ‘true’ costs of the event. Sunday was one of the main reasons, with
historic lows in attendance and was one of the reasons why event sales were not more profitable. Feedback was that regular attendees came on Friday in lieu of Sunday.
In looking at planning for B.O.B. 2014 staff is looking at several changes.
1. Event will only be open Friday Afternoon/Evening and Saturday.
2. Main event will be on Saturday only.
3. Will be following Kansas City BBQ Society rules, which means teams are not required to be part of Peoples Choice Event. This will allow us to draw more teams from out of the area.
4. Would like council to consider this event, a city event and not a fundraiser. The Parks
Foundation will operate booths inside the event for fundraising purposes. 5. Will be looking at cutting volunteer positions and city personnel more to make event more
profitable.
6. Will be looking at dates for the event. There is a major conflict with Medford Beer Week happening the week before.
Staff would like any feedback from Council or other community members on how to improve upon the
event for next year.
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Business
Run 4 Freedom
Allocation
CAP082213 Page 37
140 S. Third Street • Central Point, OR 97502 • 541.664.3321 • Fax 541.664.6384
STAFF REPORT
DATE: JULY 29, 2013
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JENNIFER BOARDMAN, MANAGER
SUBJECT: RUN 4 FREEDOM REPORT
The Central Point Parks and Recreation Department in conjunction with Anytime Fitness held the third annual Run 4 Freedom and Kids Fun Run on July 4, 2013. Below are the details regarding
event including true costs.
A. First, the run was very successful and we had many positive comments. While we didn’t have a large sponsor this year, we did have several sponsors that helped provided merchandise in the goodie bags for the adult run. The donation totals were valued at over $2,000.
B. The Run 4 Freedom and the kids run had the largest number of pre-registered entries in its history. The kids run had a total of 199 participants with 143 that were pre-registered. The adult run also had record pre-registered entries at 117, and a total of 156 runners.
C. We are asking City Council to review the revenue verses expense and make a determination on the size of donation that will be given to the Crater Foundation this year.
Several factors should be considered:
o Will the City charge the event for the cost of the road closure? o Will the City charge the event for employee time? o What level of donation will the City provide to the Crater Foundation? o Should all the funding be given to the Crater Foundation, or should some be given to
another group?
Parks & Public Works Department
Matt Samitore, Director
CAP082213 Page 38
140 S. Third Street • Central Point, OR 97502 • 541.664.3321 • Fax 541.664.6384
True Costs for Run
Shirt Costs $ 825.00
Bibs/bags $ 36.00
Road Closure $ 2,000.00
Employee costs $ 573.03 4 employees working 2 1/2 hours @ average $58 per hour
Total Expenses $ 2,861.00
Income Entries Revenue free reg
process
fee
Race Day 39
$
780.00
Pre-registration 118
$
2,120.00
$
(20.00)
$
(3.25)
Total Registration 157
Registration Revenue
$
2,876.75
Revenue $ 2,876.75
Total Expenses $ 2,861.00
Net Revenue $ 15.75
As you can see from the above listed revenue report, taking into account employee costs and the
closure of the road leaves only $15.75 for a donation. In years past the City has paid for both
employee costs and the road closure. If the City Council chooses to pay for expenses as in years
past the donation amount increases substantially, making the total available for donation $2015.75.
Recommendation:
A motion determining the appropriate donation amount from the Run 4 Freedom and name the
organization(s) receiving the funds.
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